itn_award_letter-no_viable_bidder_Revised 8_24.pdf

Version 2 Revised: 2/2019

Award Recommendation and Evaluation Synopsis

Invitation to Negotiate (ITN)

Background Information:

This ITN 210000000049, for a new Contract for De-Icer Master, Ice and Snow Removal Chemical was undertaken by the Michigan Department of Transportation’s Purchasing office to advise contractors of the State’s desire to purchase De-Ice Master+ and intention to enter into negotiations and execute a contract based on its belief that only one contractor – Michigan Chloride - is able provide it.

Bidders:

The ITN was posted on SIGMA on July 28, 2021 for 15 days. The following bidders submitted a proposal by the published due date of August 11, 2021.

Bidder Address City, State Zip

Chloride Solutions, LLC

Webberville, MI

Harmony Deicing Products, Inc. St. Charles. IL

Because the State received a response from bidders, other than the intended source, the State reviewed the responses to determine if a viable alternative existed.

I. ITN Evaluation Process

A Responsible Vendor is a vendor who demonstrates the ability to successfully perform the duties identified by the ITN. A Responsive proposal is one that is submitted in accordance with the ITN instructions and meets all mandatory requirements identified in the ITN.

Responses to this ITN were reviewed by :

Laura Dotson, MDOT Purchasing Section, Solicitation Manager Justin Droste, MDOT Roadway Maintenance Engineer

III. ITN Evaluation Results

Bidder #1, Chloride Solutions, LLC did not meet the requirements of being responsive and responsible due to the following:

The product offered by Chloride Solutions is different than the De-Ice Master+ offering from Michigan Chloride.

STATE OF MICHIGAN PROCUREMENT

Michigan Department of Transportation 425 W. Ottawa, Lansing, MI 48909

Version 2 Revised: 2/2019

The information provided for the Chloride Solutions product does not include the Iceban 100 additive requested in the ITN. The different additive they list is Geomelt S7. The product offered by Chloride Solutions is different than the requested product from Michigan Chloride.

Bidder #2, Harmoney Deicing Products, Inc. did not meet the requirements of being responsive and responsible due to the following:

The product offered by Harmoney Deicing Products, Inc. is different than the De-Ice Master+ offering from Michigan Chloride.

The information provided for the Harmoney Deicing Products, Inc. product does not include the Iceban 100 additive requested in the ITN. The product offered by Harmoney Deicing Products is different than the requested product from Michigan Chloride.

As noted in the ITN, De-Ice Master+ is being requested, for the 2021/2022 winter season, to maintain consistency with previous pilot evaluation efforts related to direct liquid application. In subsequent winter seasons for the direct liquid pilot MDOT will seek additional liquid deicing chemical products that include agricultural byproducts and encourage both vendors to apply.

VIII. Award Recommendation:

Because the responses from the bidders identified above are not a viable alternative to the intended source, an award recommendation is made to Michigan Chloride pending State Administrative Board approval if applicable. More information on the State Administrative Board can be found at: State Administrative Board.

The State will enter into negotiations with the awarded contractor to execute a contract. Questions about this ITN may be directed to the Solicitation Manager who may be contacted as follows:

Laura Dotson, Solicitation Manager DotsonL2@michigan.gov

(517) 230-1612 http://www.michigan.gov/micontractconnect/0,4541,7-225-48756---,00.html mailto:DotsonL2@michigan.gov