itn_award_letter-21_048_LD_R.pdf

Version 2 Revised: 2/2019

Award Recommendation and Evaluation Synopsis

Invitation to Negotiate (ITN)

Background Information:

This ITN 210000000048, Shape Array Inclinometers including components was undertaken by the Michigan Department of Transportation’s Purchasing office to advise contractors of the State’s desire to purchase Shape Array Inclinometers and intention to enter into negotiations and execute a contract based on its belief that only one contractor – Measurand - is able provide it.

Bidders:

The ITN was posted on SIGMA on July 26, 2021 for 9 calendar days. The following bidder submitted a proposal by the published due date of August 3, 2021.

Bidder Address City, State Zip

Geokon, Incorporated

48 Spencer Street, Lebanon, New Hampshire 03766

Because the State received a response from a bidder, other than the intended source, the State reviewed the response to determine if a viable alternative existed.

I. ITN Evaluation Process

A Responsible Vendor is a vendor who demonstrates the ability to successfully perform the duties identified by the ITN. A Responsive proposal is one that is submitted in accordance with the ITN instructions and meets all mandatory requirements identified in the ITN.

Responses to this ITN were reviewed by :

Laura Dotson, MDOT Purchasing Section, Solicitation Manager Christopher Johnecheck, MDOT Geotechnical Services Section

II. ITN Evaluation Results

Bidder, Geokon Incorporated has not met the requirements of being responsive and responsible due to the following:

1) The system proposed is not compatible with the current system being used on the site.

2) The number of sensor segments proposed by Geokon are one-third what Measurand provides.

Measurand’s system has sensors every 0.5m while Geokon’s sensors are spaced every 1.5 meters in the paperwork submitted.

STATE OF MICHIGAN PROCUREMENT

Michigan Department of Transportation 425 W. Ottawa, Lansing, MI 48909

Version 2 Revised: 2/2019

III. Award Recommendation:

Because the response from the bidder identified above is not a viable alternative to the intended source, an award recommendation is made to Measurand pending State Administrative Board approval if applicable.

More information on the State Administrative Board can be found at: State Administrative Board.

The State will enter into negotiations with the awarded contractor to execute a contract. Questions about this ITN may be directed to the Solicitation Manager who may be contacted as follows:

Laura Dotson, Solicitation Manager DotsonL2@michigan.gov(517) 230-1612 http://www.michigan.gov/micontractconnect/0,4541,7-225-48756---,00.html