ITN 2025-106 Addendum #1 Q & A.pdf

ITN 2025-106 ADDENDUM NO. #1 Page 1 of 4

FLORIDA DEPARTMENT OF EDUCATION

BUREAU OF CONTRACTS, GRANTS AND PROCUREMENT

MANAGEMENT SERVICES

325 West Gaines Street 344 Turlington Building

Tallahassee, Florida 32399-0400

Addendum #1

BID NO.: ITN 2025-106

Statewide, Standardized Assessments in Science & Social Studies

March 12, 2025

This addendum is being issued to provide the Answers to Questions submitted timely by vendors during the Question and Answers period.

Please be advised all questions are keyed as submitted.

1. Page 10 of the ITN states that the Respondent should provide two (2) electronic copies

(compact disc (CD), flash drive, etc.) of their Redacted Copy. May we submit the redacted files on the same CDs/flash drives as the electronic formats noted on page 90 of the ITN, or are we required to submit 2 separate CDs/flash drives for the redacted proposal, totaling 4 electronic copies? Yes, that’s allowed to submit the redacted and nonredacted versions of the Reply on the same CD or flash drive.

2. Please confirm what forms (if any) subcontractors are required to fill out in addition to the prime contractor. Do subcontractors need to fill out: Attachment F - Drug-Free Workplace form, Attachment G – Disclosure Statement form, Attachment H - Vendor Certifications PUR7801form and Vendor Certification Regarding Scrutinized Companies List form, Foreign Country of Concern Attestation PUR1355 form, Common Carrier or Contracted Carrier Attestation Form, or Affidavit Regarding the Use of Coercion for Labor and Services form?

Any resulting contract will be between the Prime Contractor and the Department. The Prime Contractor is responsible for any sub-contractor associated with and / or resulting from this procurement.

3. Please confirm only the prime contractor is required to fill out Attachment D Reference Form, and not subcontractors. . Only the contractor

4. If a vendor is not a “common carrier”, do they need to submit the Common Carrier or Contracted Carrier Attestation Form? All requirements of Attachment H, Vendor Certifications PUR 7801 must be complied with in order for the Reply to be considered responsive.

5. Are subcontractors required to submit Certificate of Status or another form of proof that they are authorized to do business in Florida? See the answer to Question 2 above.

6. Is Attachment B (Price Reply) available in Excel format, or should vendors fill out the PDF version from ITN? Attached

ITN 2025-106 ADDENDUM NO. #1 Page 2 of 4

7. Section 6.0.11.1: Please confirm that the only accommodated sample test materials are a 12-point printed test booklet and Braille versions in UEB, contracted, and uncontracted.

Confirmed

8. Please confirm the Braille versions as follows:

a. UEB contracted/uncontracted for social studies Confirmed.

b. UEB with Nemeth & UEB for math Confirmed.

c. Contracted/uncontracted for Biology Confirmed

9. Section 3.2: Was the first administration of the FACT Psychology Test in spring 2025? FACT Psychology will not be administered in Spring 2025.

10. Section 6.0.30, 3rd paragraph: Do student data files need to be finalized within 15 days from the end of the test window, or is only Version A/Round 1 due at that time? The initial round of data files are due within 15 days or sooner of the conclusion of the designated testing windows.

11. Section 6.0.30, 6th paragraph: Are DSR/DAR/SAR files posted for each district within the vendor’s reporting system? Yes Would FDOE consider another role-based secure system that delivered these files to each permissioned user? Yes

12. Section 6.0.35: Is there a link to the current version of the analytics dashboard? The current analytics dashboard, the Florida Reporting System (FRS), is secure and proprietary.

However, the FRS User Guide is a publicly-available document that provides an overview of its general functionality:

https://flfast.org/content/contentresources/en/Florida%20Reporting%20Guide_23- 24_WT_r1g.pdf

13. Section 6.0.38: 1st paragraph: Are science and social studies approved DSRs, SARs, and DARs due on May 31? Approved DSRs, SAR’s, and DAR’s must be provided no later than June 30th each year, or sooner.

14. Section 6.0.38.3: Should vendors assume five reporting releases: 1) Initial; 2) Late Wave A;

3) Late Wave B; 4) Late Wave C; and 5) Closeout? Yes.

15. Section 6.0.39, 1st paragraph: Beginning with which administrations of the FCLE and FACT (e.g., Winter 2026, Spring 2027) would the contractor be responsible for calibrating field test items, constructing test forms, and scaling/equating? The Contractor would be responsible for calibrating field test items, constructing test forms, and scaling/equating beginning in Spring 2027.

16. Sections 6.10.15.1 and 6.0.2.3 reference Refreshable Braille, but all other sections suggest paper Braille only. Can you please clarify the expectation around online Braille vs. paper Braille? Should Contractors include cost for the work associated with online Refreshable Braille in addition to paper Braille? Contractors include cost for the work associated with online Refreshable Braille in addition to paper Braille.

17. Section 6.0.3 notes the various steps associated with development of items, with the exception of FACT and FCLE? Can you please identify those exceptions and/or what the process is for FACT and FCLE? The steps for the process outlined in 6.0.3 are outside of the scope of this ITN for developing FACT and FELE items, with the exception of field testing developed items.

18. Section 6.0.6 notes an Item Writing Academy for FACT.

a. What is the expected involvement of the Contractor for this meeting, particularly

Activities 1, 2A/2B, 3, and 4? Contractors will be required to provide logistical support by way of planning and securing meeting locations (including negotiating and finalizing associated contracts), Subject Matter Expert (SME) recruitment and reimbursement which may include daily stipends, SME travel reimbursement to include airfare, lodging, rental cars, per diem, and incidentals. This would also apply to FDOE staff members leading, overseeing, or managing these processes. In situations where remote activities are conducted, the FDOE will utilize internal remote meeting systems. The Contractor will be responsible for assisting the FDOE with SME recruitment and the processing of any stipends as directed for these remote meetings. The Contractor will conduct editorial reviews and quality control on https://flfast.org/content/contentresources/en/Florida%20Reporting%20Guide_23-24_WT_r1g.pdf https://flfast.org/content/contentresources/en/Florida%20Reporting%20Guide_23-24_WT_r1g.pdf

ITN 2025-106 ADDENDUM NO. #1 Page 3 of 4 all products associated with recruitment (e.g., Web pages, flyers, letters, packets, nomination forms, application forms, invitations) and will provide the products to the Department for review and approval before their dissemination. Will members of the IWA be responsible for entering the items into the item banking system? If not, can you please describe the process for getting the items entered into the item banking system to allow for all Activities to be completed? Ideally, the Contractor will provide access to their internal item banking system to FDOE staff charged with leading and managing the test development aspects of the program. This would require the Contractor to provide direct access to the item banking system, technical support, and training for FDOE staff, so that SMEs can conduct work directly in the Contractor’s system. The Contractor would be responsible for providing manuals, technical support, software, hardware, maintenance, and version upgrades for the life of the contract at no additional cost to the Department. These responsibilities include any Department staff in need of access to and training with the system throughout the life of the contract. All computer systems used to deliver assessments and support any function in the scope of this contract must use software and operating systems that are on supported and secure platforms. Please refer to 6.0.8.2-Required Item Bank Features and Services for additional detailed item banking requirements.

In the event the Contractor cannot or will not provide access to their internal item banking system, FDOE test development staff will produce test content in a format that can be ingested by the Contractor’s item banking system utilizing a mutually agreeable technical process. The Contractor would be required to work with FDOE test development and technical staff to ensure test content is efficiently developed in a format that can be transitioned seamlessly (system to system) and renders test content appropriately within the Contractor’s item banking platform.

19. Can you please confirm that Spanish is only applicable to “Answer Stakeholders’ Questions” (Section 6.0.27.4) and Student Reports (6.0.38.1) and that none of the items developed for any of the assessments require Spanish translation? Confirmed

Potential proposers have 72 hours from posting of addenda to protest the requirements of each addendum. Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

ITN 2025-106 ADDENDUM NO. #1 Page 4 of 4

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