ITN 2024-55 Addendum 1 Q&A.pdf

ITN 2024-55 ADDENDUM NO. 1 Page 1 of 2

FLORIDA DEPARTMENT OF EDUCATION

BUREAU OF CONTRACTS, GRANTS AND PROCUREMENT

MANAGEMENT SERVICES

325 West Gaines Street 344 Turlington Building

Tallahassee, Florida 32399-0400

Addendum #1

BID NO.: ITN 2024-55

HIGH SCHOOL EQUIVALENCY ASSESSMENT

November 17, 2023

This addendum is being issued to provide the Answers to Questions submitted timely by vendors during the Question and Answers period.

Please be advised all questions are keyed as submitted.

Question 1. The ITN requires hard copies of proposal documents. In support of sustainability/green efforts to reduce use of paper and non-recyclable binders, would the Department accept an electronic submission in lieu of printed copies? If email is not a good option for the Department, alternatives could include SFTP or an upload, as other states have recently implemented.

Answer 1: No. Per section 7.2.2 Technical Reply (Part I). “The Respondent should submit one (1) original, one (1) hard copy and two (2) copies in electronic format (compact disc (CD), flash drive, etc.) in Microsoft Word 10.0 or higher, or Adobe Acrobat (electronic file size should not exceed 12 MB) of the Reply which is to be divided into the sections described below. SECTION 7.2.1 PRELIMINARY ADMINISTRATIVE REVIEW documents should be included at the beginning of the Technical Reply portion of the Reply. The Technical Reply should be submitted in a separate sealed package marked "TECHNICAL REPLY FOR ITN 2024-55 ".

Question 2. The ITN requires electronic copies of the reply via flash drives or CDs. Would the Department consider accepting electronic copies via email or SFTP instead?

Answer 2: No. See response to Answer 1.

Question 3. The ITN instructs that Price Replies should be submitted in Microsoft Excel format.

However, the Price Reply is currently only available as a PDF document. Could the Department please provide the Excel version?

Answer 3: That is an error and has been corrected as part of this addendum (see attached).

You may submit your Price Reply in a pdf or Word document.

ITN 2024-55 ADDENDUM NO. 1 Page 2 of 2

Section 7.2.3 Price Reply (Part II) of this solicitation is hereby deleted in its entirety and replaced with the following.

7.2.3 Price Reply (Part II) The Respondent should submit one (1) original, one (1) hard copy and two (2) electronic format (flash drive) copies in a pdf or Word document The Respondent’s price information should be submitted on the form provided in this ITN.

Payment for services will be made based on the deliverables and dates specified in the resulting contract. The Price Reply should be submitted in a separate sealed package marked "PRICE REPLY FOR ITN 2024-55".

Potential proposers have 72 hours from posting of addenda to protest the requirements of each addendum. Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

YOUR REPLY WILL NOT BE COMPLETE WITHOUT THIS PAGE SIGNED

AND INCLUDED!

Vendor Name – written:

Authorized Signature:

Authorized Signature - written:

Mailing Address:

City, State & Zip Code:

Telephone: Fax: E-Mail Address: