ITFY240109 - PORFP Motorola Radios.pdf

Template Instructions Purchase Order Request for Proposals (PORFP) Radio Communications 2018 Master Contract

Section 1 – General Information PORFP Number:

Q00P4603498

PORFP Type:

Fixed Price

Functional Area/s (FA) for this PORFP:

Check the applicable FA or FA combination for this PORFP. Check all that apply:

X FA I (Two-Way Radio Equipment)

FA II (Communications Consoles & Associated Equipment) FA III Microwave Radio Equipment, Ancillary and Test

Equipment and Installation Supplies FA IV (Installation, Repair & Preventive Maintenance)

Designated Small Business Reserve?(SBR):

No

Minority Business Enterprise (MBE) Goal 0% PORFP Issue Date: 05/02/2024 PROPOSAL DUE

DATE/TIME:

05/13/2024 10:00 a.m.

Place of Performance: DPSCS – Warrant Apprehension Unit Attn: Michael Recek 7604 Oak Ridge Road Jessup, MD 20794

Special Instructions:

LIMITED TO MASTER CONTRACTORS

Only Master Contractors that are awarded a contract under the Radio Communications 2018 Master Contract 060B7400088, are eligible to submit a bid in response to this secondary competition Purchase Order Request for Proposal (PORFP). A current Master Contractor under the named contract may submit an LOA with their bid to be considered for the award.

BID SUBMISSION INSTRUCTIONS

Purchase Order Request for Proposal (PORFP) responses will only be accepted through the State's eMaryland Marketplace Advantage (eMMA) e-Procurement system. Instructions on how to submit proposals electronically can be found at, under Vendor Instruction:

https://mdprocurement.freshdesk.com/support/solutions

Questions Due (Closing) Date and Time:

05/09/2024 10:00 a.m. ET Questions must be submitted in writing with the subject line, "Question for PORFP # Q00P4603498," and be submitted in writing via e-mail to the Agency Point of Contact listed in Section 2 no later than the date and time specified.

SPECIAL REQUIREMENTS

1. The Department reserves the right to purchase more or less than the specified quantity to the extent limited by funding.

Charges that are multiple years shall be provided at a per-year price.

2. Purchase new and unused equipment.

3. The Master Contractor shall not impose a restocking fee if an item is returned due to damage or incorrect product shipped.

4. The Master Contractor must provide the estimated ship date/lead time for each item listed in the PORFP.

5. Please allow for pricing provided in response to this PORFP to be valid for at least 90 days after the set due date above.

6. The Master Contractor must be an authorized reseller for the Manufacturer named in Section 1. The state reserves the right to request a Letter of Authorization (LOA) from the Manufacturer or Distributor.

7. The Master Contractor must include a screenshot of the Manufacturer's Suggested Retail Price (MSRP) with the bid.

8. Bids must be received by the due date and time listed in the solicitation. Bids that are not received by the due date and time will not be accepted.

9. A "No Bid" form must be completed and submitted by the bid due date and time if your firm elects not to bid.

Security Requirements (if applicable):

N/A

Invoicing Instructions:

Send invoice to dpscs.accountspayable@maryland.gov.

An invoice not satisfying the requirements of a Proper Invoice (as defined at COMAR 21.06.09.01 and .02) cannot be processed for payment. To be considered a Proper Invoice, invoices must include the following information without error:

1) Contractor name and address;

2) Remittance address;

3) Federal taxpayer identification (FEIN) number, social security number, as appropriate;

4) Invoice period (i.e., the time period during which services covered by invoice were performed);

5) Invoice date;

6) Invoice number;

7) State-assigned Contract number;

8) State-assigned (Blanket) Purchase Order number(s);

9) Goods or services provided;

10) Amount due; and

11) Any additional documentation required by regulation or the Contract.

For items of work for which there is one-time pricing, those items shall be billed within 30 days of acceptance.

Section 2 – Agency Point of Contact (POC) Information Agency / Division Name: DPSCS – Office of Procurement Services Agency POC Name: Karen Leatherwood Agency

POC Phone Number:

443-500-8581

Agency POC Email Address:

KarenR.Leatherwood @maryland.gov

Agency POC Fax:

N/A

Agency POC Mailing Address:

6776 Reisterstown Road, Baltimore, MD 21215

Section 3 – Delivery Address / Work Site POC Information (if different from above) Agency On-site Contact Name:

Michael Recek Agency On-site Phone Number:

443-392-8080

Agency On-site Email Address:

Michael.Recek@maryland.gov Agency On-site Fax:

N/A

Agency On-site Address: DPSCS - Warrant Apprehension Unit Attn: Michael Recek 7604 Oak Ridge Road Jessup, MD 20794

Section 4 – Scope of Work FA I – Two-Way Radio Equipment

(Provide itemized list of required equipment and model number/s. If type of equipment is unknown, describe required functionality):

List Required Two-Way Radio Equipment, and Model Number/s

Quantity

1.) APX™ 6000 Series - APX6000 APX6000 700/800 Model 2.5 Portable: H98UCF9PW6BN HW Key Supplemental Data: QA01648M Programming Over P25 (OTAP): G996AU P25 Link Layer Authentication: QA01767AT P25 9600 Baud Trunking: Q361AR TDMA Operation: QA00580AC Adaptive Noise Suppression: QA09006M WIFI Capability: QA09001AB Astro 25 OTAR W/Multikey: Q498AY Smartzone Operation: H38BT

SMARTCONNECT: QA07682M

Baseline Release SW: QA09113AB 5 Year Essential Accidental Damage: HA0002SAH Multi-system OTAR: QA07680AA Astro Digital CAI Operation: Q806BM AES Encryption and ADP: Q629AK Device Programming: LSV00Q00202A APX™ Radio Management - RADIO MANAGEMENT

Radio Management Online: T7914A Radio Management Licenses Online: UA00049AA Charger, Single-Unit, IMPRES 2, 3A, 115VAC, US/NA:

NNTN8860B

Audio Accessory – Remote Speaker Microphone IP68;

Remote Speaker Microphone, 3.5MM,UL: PMMN4099CL

2.) Charger, Multi-Unit, IMPRES 2, 6-DISP, NNLA- PLUG, ACC USB Charger: NNTN8844B

Due Date for Delivery: 07/31/2024

FA II – Communications Consoles and Associated Equipment

List Required Communications Consoles and Associated Equipment, and Model Number/s

Quantity

N/A N/A

Due Date for Delivery: N/A N/A

FA III – Microwave Radio Equipment, Ancillary and Test Equipment and Installation Supplies

List Required Installation, Repair & Preventative Maintenance Services

List deliverables

N/A N/A

Due Date for Delivery: N/A N/A

FA IV – Installation, Repair and Preventative Maintenance Services (Provide itemized list of required services and deliverables)

List Required Installation, Repair & Preventative Maintenance Services

Deliverables

N/A N/A

Est. Work Start Date: N/A

Est. Work End Date: N/A

Minority Business Enterprise (MBE) Goal for FA IV: 0%

Section 5 – Evaluation Criteria – Technical Proposal (Provide a list of evaluation criteria in descending order of importance)

1. Lowest bid price.

2. Conformance to scope of work.

Basis for Award Recommendation The agency Point of Contact listed in Section 2 will recommend the award to a responsive and responsible Master Contractor that provides the most advantageous offer considering the price and evaluation factors above. The agency Point of Contact will initiate and deliver a PO to the selected Master Contractor.

All awards from this PORFP shall comply with the requirements of COMAR 21.05.13.06.

Radio Equipment Scope of Work

Project Overview:

Objective: The Department of Public Safety and Correctional Service’s Warrant Apprehension Unit requires replacement of obsolete portable radios. Updated Motorola Radios with Maryland FiRST capability are required for communication with other agencies.

One-time purchase.

Scope:

Item Number Description Quantity APX™ 6000 Series APX6000

H98UCF9PW6BN APX6000 700/800 MODEL 2.5 PORTABLE 45

QA01648M ADD: HW KEY- SUPPLEMENTAL DATA 45

G996AU ADD: PROGRAMMING OVER P25 (OTAP) 45

QA01767AT ADD: P25 LINK LAYER AUTHENTICATION 45

Q361AR ADD: P25 9600 BAUD TRUNKING 45

QA00580AC ADD: TDMA OPERATION 45

QA09006M ADD: ADAPTIVE NOISE SUPPRESSION 45

QA09001AB ADD: WIFI CAPABILITY 45

Q498AY ENH: ASTRO 25 OTAR W/MULTIKEY 45

H38BT ADD: SMARTZONE OPERATION 45

QA07682M ADD: SMARTCONNECT 45

QA09113AB ADD: BASELINE RELEASE SW 45

HA0002SAH ADD: SY ESSENTIAL ACCIDENTAL DAMAGE 45

QA07680AA ADD: MULTI SYSTEM OTAR 45

Q806BM ADD: ASTRO DIGITAL CAI OPERATION 45

Q629AK ENH: AES ENCRYPTION AND ADP 45

LSV00Q00202A DEVICE PROGRAMMING 45

APX™ Radio Management RADIO MANAGEMENT

T7914A RADIO MANAGEMENT ONLINE

UA00049AA ADD: RADIO MANAGEMENT LICENSES ONLINE 45

NNTN8860B CHARGER, SINGLE-UNIT, IMPRES 2, 3A, 115VAC, US/NA 45

PMMN4099CL AUDIO ACCESSORY- REMOTE SPEAKER, MICROPHONE 45

IP68 REMOTE SPEAKER MICROPHONE,3.5MM,UL

NNTN8844B CHARGER, MULTI-UNIT, IMPRES 2, 6-DISP, NNLA- PLUG, 1

ACC USB CHGR

Timeline:

Delivery expected within 60 days of award completion.

Responsibilities:

DPSCS Responsibilities: Provide access to necessary facilities, network information, and coordinate user training sessions.

Contractor Responsibilities: Execute the provision, configuration, testing, and training as outlined in the scope.