ITC-RFQ-16-0004.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

OCFO-PROC

Room 315 500 E Street, SW Office of Procurement U.S. International Trade Commission

OAS-OSSS CODE 16. ADMINISTERED BYCODE

X

X

811310

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OROCFO-PROC

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

01/27/2016 1400 ET202-205-3386Michael Pigram (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

ITC-RFQ-16-0004

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 52 6300-OSSS-16-0028/2437OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

Washington DC 20436

TELEPHONE NO.

17a. CONTRACTOR/

Washington, DC 20436 500 E Street, SW Office of Security & Support Srvcs US International Trade Commission

15. DELIVER TO

Washington DC 20436 Room 315 500 E Street, SW Office of Procurement

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$7.5

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)X

U.S. International Trade Commission

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

This Request for Quotes (RFQ) is for Maintenance and Repair Services for Heating, Ventilation, and Air Conditioning (HVAC) units located at the U.S.

International Trade Commission.

Period of Performance: 03/18/2016 to 03/17/2017

00001 Preventive Maintenance 12 MO

00002 Service Call - Labor 120 HR Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Michael A. Pigram

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

00003 Service Call - Reimbursement for Parts 1 LO

00004 Unit Replacement 1 LO

10001 Preventive Maintenance 12 MO

(Option Line Item)

02/18/2017

Period of Performance: 03/18/2017 to 03/17/2018

10002 Service Call - Labor 120 HR

(Option Line Item)

02/18/2017

Period of Performance: 03/18/2017 to 03/17/2018

10003 Service Call - Reimbursement for Parts 1 LO

(Option Line Item)

02/18/2017

Period of Performance: 03/18/2017 to 03/17/2018

10004 Unit Replacement 1 LO

(Option Line Item)

02/18/2017

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

52 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 52

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

ITC-RFQ-16-0004

Period of Performance: 03/18/2017 to 03/17/2018

20001 Preventive Maintenance 12 MO

(Option Line Item)

02/18/2018

Period of Performance: 03/18/2018 to 03/17/2019

20002 Service Call - Labor 120 HR

(Option Line Item)

02/18/2018

Period of Performance: 03/18/2018 to 03/17/2019

20003 Service Call - Reimbursement for Parts 1 LO

(Option Line Item)

02/18/2018

Period of Performance: 03/18/2018 to 03/17/2019

20004 Unit Replacement 1 LO

(Option Line Item)

02/18/2018

Period of Performance: 03/18/2018 to 03/17/2019

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

SECTION 1 - INTRODUCTION

1.1 Introduction

The United States International Trade Commission (USITC or Commission) is issuing this Request for Quotations (RFQ) for the purpose of awarding a Purchase Order for Preventive Maintenance and Repair Services on the Commission's Heating Ventilation and Air Conditioning (HVAC) units.

1.2 Set Aside

This is requirement is set aside for Service Disabled Veteran Owned Small Business (SDVOSB) concerns.

1.3 Pricing

BASE YEAR

Item Number Description Qty Unit Unit

Price

Total Item

Amount 00001 Preventive Maintenance 12 MO 00002 Service Call - Labor 120 HR 00003 Service Call - Reimbursement for Parts 1 LO 00004 Unit Replacement 1 LO

OPTION YEAR ONE

Item Number Description Qty Unit Unit

Price

Total Item

Amount 10001 Preventive Maintenance 12 MO 10002 Service Call - Labor 120 HR 10003 Service Call - Reimbursement for Parts 1 LO 10004 Unit Replacement 1 LO

OPTION YEAR TWO

Item Number Description Qty Unit Unit

Price

Total Item

Amount 20001 Preventive Maintenance 12 MO 20002 Service Call - Labor 120 HR 20003 Service Call - Reimbursement for Parts 1 LO 20004 Unit Replacement 1 LO

SECTION 2 - STATEMENT OF WORK (SOW)

2.1 Agency Mission

The United States International Trade Commission is an independent, quasi-judicial Federal agency with broad investigative responsibilities on matters of trade. The mission of the USITC is to (1) administer U.S. trade remedy laws within its mandate in a fair and objective manner; (2) provide the President, the U.S. Trade Representative (USTR), and the Congress with independent quality analysis, information and support on matters relating to tariffs, international trade and competitiveness; and (3) maintain the Harmonized Tariff Schedule (HTS) of the United States.

2.2 Background

The mission of the Office of Security and Support Services is to implement, coordinate, and execute programs supporting the effective operation of the USITC in fulfillment of its statutory mission. These programs encompass all areas of physical security, safety, and asset protection; personnel security;

security and safeguarding of classified and controlled unclassified information in physical form;

emergency response and continuity of operations; and facilities management.

The Office of Security and Support Services administers the facilities, property, furniture, supplies, space, and equipment (excluding IT equipment) management programs and is responsible for overseeing and monitoring the maintenance of the HVAC units at the USITC. These units supply power to the above-standard cooling systems currently in various conference rooms and the Computer Room.

2.3 Objective

The purpose of this Purchase Order is to limit unscheduled outages and breakdowns, by providing highly qualified service technicians to maintain all HVAC equipment covered in the attached Equipment List (Attachment 1) to the manufactures’ specifications or better.

2.4 Scope

The Contractor shall supply all labor in accordance with the attached Wage Determination (Attachment 2), parts, materials, supervision, technical manuals, test instruments, equipment, supervision, and transportation to perform the functions and tasks required under this contract, unless otherwise specified to perform the required services.

2.4.1 Initial Inspection of Equipment

The Contractor shall, within 15 days after contract start date, perform and complete a walkthrough of all equipment listed in Attachment 1 and provide a written report of all findings. The Contracting Officer’s Representative (COR) will determine if a service call will be issued to correct deficiencies.

2.4.2 Preventive Maintenance (PM)

2.4.2.1 The Contractor shall perform monthly scheduled PM inspections and cleanings each year. It is the sole responsibility of the Contractor to schedule and perform all PM inspections. The specific dates for scheduling the PMs shall be coordinated between the Contractor and the COR. PM inspections shall be performed during the hours of 9:00 AM and 4:00 PM, Monday through Friday, excluding federal holidays.

2.4.2.2 The Contractor shall perform a thorough maintenance check and cleaning of the system on each piece of equipment in accordance with (IAW) industry standards and equipment manufacturers’ recommended maintenance schedules.

2.4.2.3 Water treatment shall consist of at least 40% Glycol concentration

2.4.2.4 The Contractor shall submit a PM Inspection Report upon completion of each PM performed.

2.4.2.5 The Contractor shall inform the COR (or other designated Government Official) of all adverse conditions discovered while performing PM services the same day as discovered. Adverse conditions discovered that could potentially jeopardize the operation of all other equipment shall be reported to the COR immediately after discovery.

2.4.2.6 All PM costs shall be covered in the monthly PM contract line item number (CLIN). No additional costs shall be charged to the Government for any PM parts, labor, materials, equipment, transportation, tools or supervision.

2.4.3 Service Call

2.4.3.1 The Contractor shall provide a central call support service by phone 24 x 7 x 365 (including weekends and federal holidays). Center call support service can be either a live person or answering machine.

2.4.3.1.1 On-site service with a qualified technician will be provided within 3 hours of the initial phone call to the central call support service number during the hours of 9:00 AM and 4:00 PM, Monday through Friday.

2.4.3.1.2 On-site service with a qualified technician will be provided within 4 hours of the initial phone call to the central call support service number during the hours outside of 9:00 AM and 4:00 PM, Monday through Friday, including weekends and federal holidays.

2.4.3.2 Repairs

2.4.3.2.1 All repairs shall be in accordance with industry standards, manufacturers’ specifications, and codes applicable to the equipment covered in the Equipment List.

2.4.3.2.2 The Contractor shall perform repairs not to exceed $500.00 (without COR (or other designated Government Official) approval), including labor and parts, and shall provide a report with a written description of the work performed within 2 working days to the COR (or other designated Government Official). The Contractor shall also include in the written report, man-hours used and any parts that were required to make the repair.

2.4.3.2.3 Repairs estimated to exceed $500.00 shall be verified with the COR (or other designated Government Official) prior to servicing and/or purchasing any parts. If repair or replacement of part(s) is required, the Contractor shall submit a quote to the COR (or other designated Government Official) for approval. The COR (or other designated Government Official) will approve repairs up to $2,500.00 and the Contracting Officer (CO) will approve repairs exceeding $2,500.00.

2.4.3.2.4 Any equipment required to be removed from the Commission’s building for repair work shall not be removed without the proper written approval from the COR (or other designated Government Official).

2.4.3.2.5 All replacement parts/components for HVAC units shall be new and from the same manufacturer as that installed. Where parts/components are no longer available, then the system shall be revised or upgraded with new parts/components. Parts/components shall meet or exceed the manufacturer’s operating specifications upon completion of repairs. The Contractor shall submit schematic drawings of any parts/component revision(s) to the COR (or other designated Government Official) for approval prior to any installation.

2.4.3.2.5.1 Factory refurbished parts/components may ONLY be used in the event the new parts/components are not available, and with prior COR (or other designated Government Official) written approval.

2.4.3.2.6 Upon completion of work, the equipment shall be free of missing components or defects which would prevent it from functioning as originally intended and/or designed. Corrective or repair/replacement work shall be carried to completion including operational checks and cleanup of the job site. Except where otherwise noted, replacement parts/components shall match existing in dimensions, finish, color, design, and function.

2.4.3.3 The Contractor shall invoice for all service calls at the end of the month, using the line items in the Purchase Order for Service Call – Labor (no trip charge will be reimbursed) and Service Call – Reimbursement for Parts (for parts/materials over $150.00). The Contractor shall also attach all service reports to the invoice for the month being invoiced.

2.4.3.4 Reimbursement for Parts Necessary for Service Call Repairs

2.4.3.4.1 The Contractor shall be responsible for the first $150.00 for parts/materials per job/service call. EXAMPLE: Repairs were performed on a heat pump.

The total parts installed cost $419.00. The Contractor is responsible for $150.00; thus $419.00 minus $150.00 = $269.00 that would be reimbursed to the Contractor under the Reimbursement for Parts CLIN.

2.4.4 Replacement, Modernization, and Renovation

During the term of the Purchase Order, the Government may replace, renovate, or upgrade equipment, HVAC and control systems, and components at the Government’s expense and by means associated with this Purchase Order. All replaced, improved, updated, modernized or renovated equipment, and components shall be maintained, and/or repaired by the Contractor at no additional costs to the Government.

2.4.5 Warranties

2.4.5.1 The Contractor shall offer a minimum of 30 days warranty on labor for installation of all parts and components. This is in addition to the warranties offered by the parts manufacturer. The Contractor shall provide all parts and component warranties to the COR (or other designated Government Official).

2.4.5.2 Equipment components and parts, other than that installed under this Purchase Order, shall not be removed or replaced or deficiencies corroded while under warranty of the manufacturer or the installer without prior approval from the COR (or other designated Government Official). All defects in material or workmanship, defective parts, or improper installation and adjustments found by the Contractor shall be reported to the COR (or other designated Government Official). The Contractor shall be knowledgeable of the equipment, parts, and components that are covered by warranty. The COR (or other designated Government Official) will furnish all available warranty information to the Contractor. Furthermore, when any HVAC system parts/components are changed by personnel other than the Contractor, the Contractor will be informed. If the Contractor is not informed of the new part/component changed, the Contractor shall not be held accountable for warranty information on that part/component.

2.4.6 Clean-Up

2.4.6.1 All debris and excess material/parts shall be cleaned up and removed from the Commission at the completion of the job and/or at the end of each work day. The Contractor shall retain all parts replaced until parts are inspected by the Government.

2.4.6.2 The Contractor shall dispose of all residues offsite in strict accordance with all applicable federal, state, and local laws and regulations.

2.4.6.3 The Contractor is responsible to report and promptly clean-up all spills in a manner consistent with current federal environmental regulations.

2.4.7 Safety

2.4.7.1 The Contractor shall provide safety controls and protection for the life and health of personnel and other persons and for the prevention of damage to property, materials, supplies, and equipment.

2.4.7.2 The Contractor shall comply with all applicable federal, state, and local requirements for protecting the safety of the Contractor’s personnel, building occupants, facilities and the environment. In particular, all applicable standards of the Occupational Safety and Health Administration (OSHA) shall be followed when working in accordance with this Statement of Work.

2.4.7.3 No processes or materials shall be employed in such a manner that they will introduce additional hazards into occupied spaces.

2.4.8 Reporting

2.4.8.1 Preventive Maintenance

2.4.8.1.1 All Contractor work shall be documented in writing with a description of work (PM Inspection Report) upon completion of work.

2.4.8.1.2 The Contractor shall submit PM Inspection Reports of work completed to the designated COR (or other designated Government Official) by the 10th day of the preceding month (Deliverable 1).

2.4.8.1.2.1 PM Inspection Report shall be documented in spreadsheet format.

2.4.8.1.2.2 Contractor PM Inspection Report shall be approved by the Government prior to the first scheduled PM inspection.

2.4.8.2 Service Calls

2.4.8.2.1 All Contractor work shall be documented in writing with a description of work (Service Report) within 12 business hours upon completion of work.

2.4.8.2.2 The Contractor shall submit documentation of work completed to the designated COR (or other designated Government Official) within 2 days (Deliverable 2). Service Reports shall contain the following:

2.4.8.2.2.1 Date and time of service/inspection;

2.4.8.2.2.2 Equipment type, model and serial number;

2.4.8.2.2.3 Status of equipment upon arrival to job site;

2.4.8.2.2.4 Brief description of work performed;

2.4.8.2.2.5 Any adverse conditions discovered and estimated repair costs (if known);

2.4.8.2.2.6 Copy of PM Inspection Report, if applicable;

2.4.8.2.2.7 Signature of servicing technician; and

2.4.8.2.2.8 Signature of designated COR (or other designated

Government Official) accepting completion of work.

2.4.8.2.3 The Contractor shall submit a Monthly Summary Report of service calls for the month being invoiced along with the invoice for that month (Deliverable 3).

2.4.9 Technician Certification

Technicians must be at master or journeyman level with two or more years of experience in the management of material maintenance and material management operations.

In the event the Government find improper behavior/skills of any Contractor employee, the Government reserves the right to require replacement of the identified Contractor employee.

2.5 Quality Control

The Contractor shall develop and maintain a complete quality control program for the performance of the requirement to ensure services are performed in accordance with this contract and SOW. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective services does not occur. A written Quality Control Plan (QCP) (Deliverable 4) shall be submitted to the COR for review and feedback no later than 30 days after Purchase Order award. The plan shall specifically address the contractor’s strategy to providing quality workmanship; continual process improvement; and preventing and correcting deficiencies as required. The Contractor shall ensure that the following issues are addressed in their QCP:

(1) A description of methods to be used for identifying and preventing defects in the quality of service performed.

(2) A description of how the records will be kept and maintained. Records must document all inspections and corrective or preventive actions taken.

2.6 Quality Assurance

The Contractor shall only tender for acceptance those items/services that conform to the requirements of this Purchase Order. USITC reserves the right to inspect or test any deliverable that has been tendered for acceptance. USITC may require replacement of nonconforming deliverables at no additional cost to the Government. USITC will exercise its post acceptance rights (1) within a reasonable time after the defect was discovered or should have been discovered; and (2) before any substantial change occurs in the condition of the deliverable, unless the change is due to the defect in the deliverable. Payment shall only be authorized after the Government’s written acceptance of items/services. The Contractor shall be responsible for unwrapping items for inspection and acceptance, if applicable.

2.7 Contractor Responsibilities

Shall provide all labor, parts, materials, supervision, technical manuals, test instruments, equipment, supervision, and transportation to perform the functions and tasks required under this Purchase Order.

Shall provide trained and experienced service technicians to adequately provide preventive maintenance and repair services to maintain equipment in accordance with manufacturers’ specifications.

Shall schedule all visits to the USITC with the COR (or other designated Government Official).

Shall notify the COR (or other designated Government Official) of technician’s arrival at the

USITC prior to beginning work and upon completion of work.

Shall leave the work site in as clean a condition as when work began. All debris accumulated during work procedures shall be removed and the equipment or furniture moved during work procedures shall be repositioned to the original locations.

Shall dispose of all residues offsite in strict accordance with all applicable federal, state, and local laws and regulations.

Shall report all adverse conditions discovered along with estimated repair costs to the COR (or other designated Government Official).

Shall provide either the PM Inspection Report and/or Service Report to the COR (or other designated Government Official) upon completion of work within specified time frames listed in Section 2.4.8, Reporting.

Shall maintain all HVAC equipment in good working order, or return to good working order after a break in service.

2.8 Identification of Contractor Employees

All Contractor personnel attending meetings, or working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public and other Government officials that they are Government officials.

Contractor personnel will display name and company name while in the Government work area, wear and display a building pass at all times while in a Government Building. All Contractor personnel shall, at minimum, be U.S. citizens, and will be fingerprinted by USITC security during their first visit to the USITC building. Contractor personnel will be escorted throughout the USITC building at all times until a suitable background investigation is completed.

2.9 Government Responsibilities

Shall provide reasonable access to the equipment on each date the preventive maintenance has been scheduled or service calls have been made.

Shall provide information on all known hazards or hazardous materials which Contractor personnel may encounter when working on equipment and in the environments within which equipment is located.

Shall provide access to electrical and water utilities for service technicians on each date the preventive maintenance has been scheduled or service calls have been made.

2.10 Government Furnished Equipment/Information/Access

The Government will provide the following resources to the Contractor staff for contract performance:

The Government will provide any and all warranty information.

The Government will provide telephone service with USITC and commercial access. The

Government will pay for all official commercial long distance calls made in the performance of this contract.

The Government will provide unescorted access to the USITC building for cleared Contractor personnel assigned to this Purchase Order during regular operating hours.

The Government will provide reasonable access to the equipment on each date the preventive maintenance has been scheduled or service calls have been made.

The Government will provide information as to all known hazards or hazardous materials which contractor personnel may encounter when working on equipment and in the environments within which equipment is located.

The Government will provide access to electrical and water utilities for service technicians on each date the preventive maintenance has been scheduled or service calls have been made.

The Contractor will have access to the Government facilities: 5 days per week, Monday through Friday, from 9:00 AM to 4:00 PM, except when the Government facility is closed due to Federal holidays, administrative closings, local or national emergencies, or Government directed facility closings. The Contractor may be granted access to the Government facilities outside of the regular operating hours when supervised by a USITC federal employee.

2.11 Post Award Conference/Periodic Progress Meetings

The Contractor shall attend any post-award conference convened by the Contract Administration Office in accordance with FAR Subpart 42.5. The Contracting Officer (CO), COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. The meetings will be held at the Commission building. At these meetings the CO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. The Contractor shall take minutes at all meetings, and provide the minutes to the Government within 2 days of conclusion of the meetings.

The Contractor shall also notify the CO (in writing) of any work being performed, if any, that the Contractor considers outside the requirements of the contract. Appropriate action shall be taken to resolve outstanding issues.

2.12 Deliverables

All the deliverables shall be delivered to the designated Contracting Officer's Representative (COR) (or other designated Government Official) with the corresponding Purchase Order number listed on each deliverable.

No. DESCRIPTION DATE

1 Preventive Maintenance Inspection Report(s) By the 10th Day of the Preceding Month

2 Service Report (s) Within 2 Days of Completion of Repair

3 Monthly Summary Report of Service Calls By the 10th Day of the Preceding Month

4 Quality Control Plan Within 30 Days of Award

5 Post Award/Progress Meeting Minutes Within 2 Days of Conclusion of Meetings

The Contractor shall timely provide all deliverables in accordance with Section 2. All deliverables, unless otherwise noted, shall be delivered in Microsoft Office or Adobe compatible formats.

2.13 Inspection and Acceptance

The Contractor shall only tender for acceptance those services or items that conform to the requirements of this Task Order. USITC reserves the right to inspect or test any deliverable that has been tendered for acceptance. USITC may require replacement of nonconforming deliverables at no additional cost. USITC will exercise its post acceptance rights (1) within a reasonable time after the defect was discovered or should have been discovered; and (2) before any substantial change occurs in the condition of the deliverable, unless the change is due to the defect in the deliverable. Payment shall only be authorized after written acceptance of deliverables.

2.14 Notice of Delay

If, because of technical difficulties, the Contractor becomes unable to complete the work as described herein, notwithstanding the exercise of good faith and diligent efforts in performing the work required as described herein, the Contractor shall give the Contracting Officer written notice of the anticipated delay and the reason for it. The notice and reasons shall be delivered promptly after the condition creating the anticipated delay becomes known to the Contractor.

2.15 Government Closures

The following Government holidays are normally observed by Government personnel: New Years’ Day, Martin Luther King’s Birthday, Presidential Inauguration Day (Metropolitan DC area only), Presidents’ Day , Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, Christmas Day, and any other day designated by Federal Statute, Executive Order, and/or Presidential Proclamation, or any other kind of administrative leave resulting from such as acts of God (i.e. hurricanes, snow storms, tornadoes, etc.). In addition, the Government may close for other unexpected events, i.e.

Presidential funerals or any other unanticipated occurrence.

2.16 Contractor Point of Contact

The Contractor shall provide the Government with a designated point of contact, a local/toll free answering service or other telephone coverage or E-mail to permit the Government to request repair service. The Contractor shall also provide a secondary point of contact in the event the primary point of contact is not available.

SECTION 3 - GENERAL TERMS & CONDITIONS

3.1 Type of Order

The Commission anticipates awarding a Hybrid Firm Fixed Price/Time and Materials (T&M) type Purchase Order.

3.2 Period of Performance

The anticipated period of performance of this Purchase Order is a base period of 12 months with two (2) 12-month option periods, which if exercised, will result in a 36 month period of performance. The tentative dates for the each performance period are as follows:

Base Period: March 18, 2016 through March 17, 2017 Option Period 1: March 18, 2017 through March 17, 2018 Option Period 2: March 18, 2018 through March 17, 2019

3.3 Place of Performance

All work shall be performed at the following locations:

U.S. International Trade Commission 500 E Street, SW Washington, DC 20436

Any work required to be performed outside of the USITC building will be performed at the Contractor's facility.

There is a possibility that the USITC will relocate during Option Period 1. If the USITC relocates, the USITC will still be located in the downtown Washington, DC area.

3.4 Submission of Invoices

All invoices shall be submitted to the following email address: INVOICES@USITC.GOV

The contractor shall submit proper invoices for any work performed during the month being invoiced. To constitute a proper invoice, each invoice submitted shall include the following information and/or attached documentation.

1. Name and address of the contractor.

2. Invoice date and invoice number.

3. Purchase Order Number (ITC-PO-16-XXXX).

4. Description, price, and quantity of services/supplies actually rendered/delivered.

5. Delivery date/period of performance covered by the invoice.

6. Payment terms.

7. A "Remit To" address that corresponds to the remittance address in this Purchase Order.

8. Name, title, phone number, email address of contact person to be notified in the event of a defective invoice.

mailto:INVOICES@usitc.gov

9. A breakdown of labor hours for the Service Technician provided during service call to the

USITC.

10. A breakdown of equipment and/or materials provided during service call to the USITC.

11. Copy of the service report signed by the appointed COR (or other designated Government

Official) and Contractor Repair Technician.

3.5 Government Purchase Order Management

Contracting Officer's Representative (COR) Contracting Officer (CO)

Name: TBD Name: Michael Pigram Title: Title: Contracting Officer Address: 500 E Street, SW Washington, DC 20436

Address: 500 E Street, SW Washington, DC 20436

Phone: Phone: (202) 205-3386 Email: Email: Michael.Pigram@usitc.gov

Contracting Officer’s Representative: The COR is the individual within the program management function who has overall technical responsibility for this effort. The COR supports the CO during the administration of the effort by:

Making final decisions regarding any recommended rejection of deliverables;

Providing technical clarification relative to overall workload matters;

Providing advice and guidance to the Contractor in the preparation of deliverables and services;

Providing acceptance of deliverable products to assure compliance with requirements.

The COR also provides technical direction to the Contractor which may serve to accomplish the purpose of this effort. The COR does not have the authority to and may not issue a technical direction that:

Constitutes an assignment of work outside the general scope of this effort;

Constitutes a change as defined in the “Changes” clause;

In any way causes an increase or decrease in cost or time required for performance;

Changes any of the terms, conditions, or other requirements of this effort; and Suspend or terminate any portion of this effort.

All technical direction shall be issued in writing by the COR. A copy of the written direction shall be provided to the CO. In addition to providing technical direction, the COR will:

Monitor the Contractor’s technical progress, including surveillance and assessment of performance and recommend to the CO any changes in the requirement;

Assist the Contractor in the resolution of technical problems encountered during performance;

and

Perform inspection and acceptance or recommendation for rejection of Contractor deliverables and identify deficiencies in deliverable items. This does not replace any other quality assurance inspection requirements that are specified elsewhere within this document.

If, in the opinion of the Contractor, any instruction or direction issued by the COR is outside his/her authority, the Contractor shall not proceed but shall immediately notify the CO in writing after receipt of instruction or direction, with an informational copy to the COR.

mailto:Michael.Pigram@usitc.gov

Contracting Officer: The CO, in accordance with Subpart 1.6 of the Federal Acquisition Regulation, is the only person authorized to make or approve any changes in any of the requirements of this Order, and notwithstanding any clauses contained elsewhere herein, the said authority remains solely with the CO.

No payment will be made for any unauthorized changes to the work specified herein. This includes any services performed by the Contractor on his or her own volition or at the request of an individual other than a duly appointed Contracting Officer. Only a duly appointed CO is authorized to change the specifications, terms and conditions under this effort.

In the event the Contractor makes any changes at the direction of any person other than the CO, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred as a result thereof.

3.6 Contractor Purchase Order Management

The Contractor shall be responsible for managing and overseeing the activities of all Contractor personnel used in the performance of the Purchase Order. The Contractor's management responsibilities shall include all activities necessary to ensure the accomplishment of timely and effective performance in accordance with the requirements contained in the Statement of Work.

The Contractor shall ensure continuity of operations during periods of personnel turnover and long-term absences. Long-term absences are considered those longer than two weeks duration.

3.7 Contractor Key Personnel

Certain skilled experienced professional personnel are essential for accomplishing the work to be performed. The individuals named below are defined as "Key Personnel" and are those persons whose resumes are submitted and marked by the contractor as "Key Personnel." Any substitutions shall be made in writing and addressed to the CO.

Key Personnel Name Key Personnel Position

Service Operations Manager

Mechanical Engineer

Repair Technician

*Provided by the Contractor

3.8 Non-Personal Services

The Contractor, functions as an independent Contractor and not as an agent of the Government. Task direction will be given by the COR and Contractor personnel will not perform tasks outside of the SOW.

The services to be performed under this Purchase Order do not require the Contractor or its employees to exercise personal judgment and discretion on behalf of the Government, but rather the Contractor’s employees will act and exercise personal judgment and discretion on behalf of the Contractor.

Rules, regulations, directions, and requirements that are issued by USITC authorities under their responsibility for good order, administration, and security are applicable to all personnel who enter the USITC Building. This is not to be construed or interpreted to establish any degree of Government control that is inconsistent with a non-personal services contract.

3.9 Prohibition Against Inherently Governmental Functions

The Contractor shall not perform any inherently governmental functions, as defined in the Federal Acquisition Regulation (FAR) 2.101. No Contractor employee shall represent or give the appearance that he/she is a Government employee, agent, or representative. No Contractor employee shall state either orally or in writing, at any time, that he/she is acting on behalf of the Government.

3.10 Compliance with Laws and Regulations

The Contractor shall fully comply with city, state and federal laws, regulations and/or ordinances pertinent to performance of the contractual services required under this contract.

The Contractor and his employees shall observe all rules and regulations issued by the Commission for fire, safety, sanitation, severe weather, and the conduct of operations.

All rules which are or may be imposed upon the Contractor by federal, State or municipal code and the applicable installation regulations shall be effectively carried out in the performance of the service contemplated herein. The Contractor shall take proper safety and health precautions to protect the work, the employees, the public and the property of others. In performing any part of this contract on premises which are under the direct control of the Government, the Contractor, agents, servants or employees shall:

(1) Comply with and cooperate in all corrective and preventative measures or controls prescribed by the State or the federal government for protection of life and health of persons as required by OSHA, or for the prevention of damage to property and material.

(2) Participate fully in any safety or accident prevention program of any Government installation which the Contractor, or his agents, servants or employees, may be required to enter during the life of this contract.

3.11 Provisions and/or Clauses

Clause Database Clause Number Clause Title

FAR 52.203-3 Gratuities. (APR 1984) FAR 52.203-7 Anti-Kickback Procedures. (MAY 2014)

FAR 52.204-4

Printed or Copied Double-Sided on Postconsumer Fiber Content Paper. (MAY 2011)

FAR 52.204-9 Personal Identity Verification of Contractor Personnel. (JAN 2011)

FAR 52.212-1 Instructions to Offerors - Commercial Items.

(OCT 2015)

FAR 52.212-2 Evaluation - Commercial Items. (OCT 2014)

FAR 52.212-4 Contract Terms and Conditions - Commercial Items. (MAY 2015)

FAR 52.216-31

Time-and-Materials/Labor-Hour Proposal Requirements-Commercial Item Acquisition.

(FEB 2007)

FAR 52.223-3 Hazardous Material Identification and Material Safety Data. (JAN 1997)

FAR 52.223-4 Recovered Material Certification. (MAY 2008)

FAR 52.223-5 Pollution Prevention and Right-to-Know Information. (MAY 2011)

FAR 52.223-10 Waste Reduction Program. (MAY 2011)

FAR 52.223-12 Refrigeration Equipment and Air Conditioners. (MAY 1995)

FAR 52.223-17

Affirmative Procurement of EPA-designated Items in Service and Construction Contracts.

(MAY 2008)

FAR 52.225-25

Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications. (OCT 2015)

FAR 52.232-17 Interest. (MAY 2014) FAR 52.242-13 Bankruptcy. (JUL 1995) FAR 52.242-15 Stop-Work Order. (AUG 1989)

FAR 52.243-1 Changes - Fixed-Price. (AUG 1987) - Alternate II (APR 1984)

FAR 52.243-3 Changes - Time-and-Materials or Labor- Hours. (SEP 2000)

FAR 52.246-2 Inspection of Supplies - Fixed-Price. (AUG 1996)

FAR 52.246-4 Inspection of Services - Fixed-Price. (AUG 1996)

FAR 52.246-6 Inspection - Time-and-Material and Labor- Hour. (MAY 2001)

52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS. (OCT 2015)

(a)(1) The Offeror certifies, to the best of its knowledge and belief, that-

(i) The Offeror and/or any of its Principals-

(A) Are [ ] are not [ ] presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency;

(B) Have [ ] have not [ ], within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for:

commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) contract or subcontract; violation of Federal or State antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, violating Federal criminal tax laws, or receiving stolen property (if offeror checks "have", the offeror shall also see 52.209-7, if included in this solicitation);

(C) Are [ ] are not [ ] presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in subdivision (a)(1)(i)(B) of this provision; and

(D) Have [ ], have not [ ], within a three-year period preceding this offer, been notified of any delinquent Federal taxes in an amount that exceeds $3,500 for which the liability remains unsatisfied.

(1) Federal taxes are considered delinquent if both of the following criteria apply:

(i) The tax liability is finally determined. The liability is finally determined if it has been assessed. A liability is not finally determined if there is a pending administrative or judicial challenge. In the case of a judicial challenge to the liability, the liability is not finally determined until all judicial appeal rights have been exhausted.

(ii) The taxpayer is delinquent in making payment. A taxpayer is delinquent if the taxpayer has failed to pay the tax liability when full payment was due and required.

A taxpayer is not delinquent in cases where enforced collection action is precluded.

(2) Examples. (i) The taxpayer has received a statutory notice of deficiency, under I.R.C. Sec. 6212, which entitles the taxpayer to seek Tax Court review of a proposed tax deficiency. This is not a delinquent tax because it is not a final tax liability. Should the taxpayer seek Tax Court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights.

(ii) The IRS has filed a notice of Federal tax lien with respect to an assessed tax liability, and the taxpayer has been issued a notice under I.R.C. Sec. 6320 entitling the taxpayer to request a hearing with the IRS Office of Appeals contesting the lien filing, and to further appeal to the Tax Court if the IRS determines to sustain the lien filing. In the course of the hearing, the taxpayer is entitled to contest the underlying tax liability because the taxpayer has had no prior opportunity to contest the liability. This is not a delinquent tax because it is not a final tax liability. Should the taxpayer seek tax court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights.

(iii) The taxpayer has entered into an installment agreement pursuant to I.R.C. Sec. 6159. The taxpayer is making timely payments and is in full compliance with the agreement terms. The taxpayer is not delinquent because the taxpayer is not currently required to make full payment.

(iv) The taxpayer has filed for bankruptcy protection.

The taxpayer is not delinquent because enforced collection action is stayed under 11 U.S.C. 362 (the Bankruptcy Code).

(ii) The Offeror has [ ] has not [ ], within a 3-year period preceding this offer, had one or more contracts terminated for default by any Federal agency.

(2) Principal, for the purposes of this certification, means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(b) The Offeror shall provide immediate written notice to the Contracting Officer if, at any time prior to contract award, the Offeror learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

(c) A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in withholding of an award under this solicitation. However, the certification will be considered in connection with a determination of the Offeror's responsibility. Failure of the Offeror to furnish a certification or provide such additional information as requested by the Contracting Officer may render the Offeror nonresponsible.

(d) Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of an Offeror is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

(e) The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award. If it is later determined that the Offeror knowingly rendered an erroneous certification, in addition to other remedies available to the Government, the Contracting Officer may terminate the contract resulting from this solicitation for default.

(End of provision)

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS.

(NOV 2015)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.acquisition.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (p) of this provision.

(a) Definitions. As used in this provision-

Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

Forced or indentured child labor means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror.

Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000- 9999, except-

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate-

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted…