ITB013357_Contract.pdf

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT SERVICES

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: JANITORIAL SUPPLIES FOR DAS AND DVS FACILITIES

CONTRACT No.: ITB013357

CONTRACT ID: 13357

EFFECTIVE DATES: 08/01/2024 to 02/28/2026

SUPPLIER: Net PAC International LLC

The Department of Administrative Services has accepted bids submitted in response to Invitation to Bid No.

SRC0000014307. The evaluation of the bid response(s) has been completed. The bidder(s) listed herein have been determined to be the lowest responsive and responsible bidder(s) and have been awarded a contract for the items(s) listed. The respective bid response, including the Instructions to Bidders and Standard Terms and Conditions, special contract terms & conditions, any bid addenda, specifications, pricing schedules and any attachments incorporated by reference and accepted by DAS become a part of this Requirements Contract.

This Requirements Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated, or cancelled in accordance with the Contract Terms and Conditions.

CONTRACT RENEWAL. This Contract may be renewed after the ending date of the Contract solely at the discretion of the Contracting Agency for a period of one month. Any further renewals will be by mutual agreement between the Contractor and the Contracting Agency for any number of times and for any period of time. The cumulative time of all mutual renewals may not exceed 02/28/29, unless the Contracting Agency determines that additional renewal is necessary.

This Requirements Contract is available to Department of Administrative Services, and Department of Veterans Services, as applicable.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as advertised in the Invitation to Bid.

This Requirements Contract and any Amendments thereto are available from the Ohio|Buys public portal at the following address:

https://supplier-emarketplace.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Signed: _____________________________________________________________________

Kathleen C. Madden, Director Date

1 - SPECIFICATIONS AND REQUIREMENTS

I. SCOPE:

A. The State of Ohio Office of Properties and Facilities (OPF) and The Ohio Department of Veterans Services (DVS) have requirements for various janitorial products. Table 1 indicates the specifications and requirements of the supplies. Items will be the exact brand, model, and units of measure specified, except Item #9 (Pledge).

B. These materials and supplies will be delivered to various OPF and DVS managed locations listed in Table 2 and Table 3, according to the Purchase Order(s) issued by the respective Agency.

C. The Agency may request shipment to a facility not listed in Tables 2 and 3. Should an agency request delivery to a facility not listed, Contractor will invoice the ordering agency for the difference in delivery costs between shipment to the unlisted location and the shipping costs to the nearest listed location in both Tables. This will be based on the actual delivery cost (no markup).

II. SPECIFICATIONS:

TABLE 1. Janitorial Product Requirements

Item# Model # Manufacturer or Brand Name Item Description Unit of Measure

Estimated Annual Usage

1 89480 Georgia Pacific 35371 enMotion Paper Towels Roll Hardwound

(800 ft Roll, W-10ft, Continuous 1 Ply Brown Sheets, 100% Recycled Content,) Package of 6

6 Rolls/Case 3180

2 89430 Georgia Pacific 35372 enMotion Paper Towels Roll Hardwound (700 ft Roll, W-8-1/4, Continuous, 1 Ply, White

Sheets) Package of 6 Rolls 6 Rolls/Case 315

3 23304 Georgia Pacific 35373 Multifold Sheets Brown Envision, 1Ply Sheets, 9-3/16 X 9-3/8, 250 Sheets per Unit, Package of 16 16 Units/Case 121

4 20204 Georgia Pacific Pacific Blue Basic Paper Towels

9.25 x 9.5 Multifold Natural 250 Sheets per Pack, 16 Packs per Carton

Packs/Carton 121

5 2VEX6 Tough guy 35375 Toilet Seat Covers, 15”X 10-1/8, ½ Fold, White, 250 Sheets, Biodegradable, Package of 20

20 (250 Cover Sheets) /Case

6 260 Hospeco 35377 Sanitary Napkin Bag, Package of 500 500 Bags/Case 447

7 *

8 WES150 Sloan 35378 Waterfree Urinal Cartridge Kit, package of 40 40 Kits (Case) 1113

9 *

10 5362-02 Gojo 35374 Foam Hand Antibacterial Soap 1200ML Fresh Fruit, 2 Cartridges per Unit, Package of 2

Cartridges/Case 3173

11 51300C ELKAY Elkay Replacement Filter Cartridge, 1.5 gpm, 3000 gal., package of 12 Case of 12 414

12 39189 Gojo Foam Hand Antibacterial Soap Dispenser for use with 5362-02 1 Each 100

13 2VEX8 Tough guy 35376 Toilet Seat Cover Dispenser, 11-1/2 X 16-

3/8X 2-3/8, ½ Fold, holds (500) Covers, White Plastic, Includes Screw Pack for Use with 2VEX6

1 Unit/Case

14 56782 Georgia Pacific Toilet Paper Dispenser (Steel) Vertical 2 Roll 1 Each 100

15 59462A Georgia Pacific EnMotion, Motion Paper Towel Dispenser 1 Each 100

* Denotes Items removed with addendum 1 (Round 3).

TABLE 2. OPF Building Locations:

TABLE 3. DVS Building Locations:

III. DELIVERY: Supplies will be delivered to the participating agency within seven (7) business days after receipt of order. The delivery location will be noted on the purchase order issued by the participating agency. Hours of Receipt and Delivery are stated in Table 2 and Table 3.

County Location Office Building Address Phone Hours of

Receipt and Delivery

Cuyahoga Lausche State

Office Building (Lausche) 615 Superior Avenue, Cleveland, OH 44113 216-787-3840 8:00am-4:00pm

Franklin 25 S Front (25 SF) 25 South Front Street, Columbus, OH 43215 614-466-2400 8:00am-4:00pm

Franklin Riffe Center for

Government & Arts (Riffe) 77 S. High Street, Columbus, OH 43215 614-644-5391 8:00am-4:00pm

Franklin Rhodes State

Office Tower (Rhodes) 30 E. Broad Street, Columbus, OH 43215 614-466-7361 8:00am-4:00pm

Franklin North High

Complex (NHC) 246 North High Street, Columbus, OH 43215 614-387-1133 8:00am-4:00pm

Franklin State of Ohio Computer

Center (SOCC) 1320 Arthur E. Adams Drive, Columbus, OH 43221 614-644-3814 8:00am-4:00pm

Franklin 4200 Surface Road (Surface) 4200 Surface Road

Columbus, OH 43228 614-466-2400 8:00am-4:00pm

Licking A.B. Graham Building 8995 E. Main St., Reynoldsburg , OH 43068 614-330-9250 8:00am-4:00pm

County Location Building Address Phone Hours of

Receipt and Delivery

Erie Sandusky Ohio Veterans

Home 3416 Columbus Avenue Sandusky, Ohio 44870 (419) 625-2454 8:00am-4:00pm

Brown Georgetown Ohio Veterans

Home 2003 Veterans Boulevard Georgetown, Ohio 45121 (937) 378-2900 8:00am-4:00pm

2 - STANDARD TERMS AND CONDITIONS

State of Ohio Standard Terms and Conditions (revised 04/10/23) will apply to this Contract.

3 - CONTRACT SPECIFIC TERMS AND CONDITIONS

3.1. ORDER OF PRIORITY

The order of priority of the Contract will be the following: 1.) Specifications and Requirements; 2) Contract Specific Terms and Conditions; 3) Standard Terms and Conditions.

3.2. AMENDMENT TO CONTRACT TERMS AND CONDITIONS

The following Amendments to the Contract Terms and Conditions do hereby become a part hereof. In the event that an amendment conflicts with the Contract Terms and Conditions, the Amendment will prevail.

3.3. FIXED PRICE WITH ECONOMIC ADJUSTMENT

The contract prices(s) will remain firm for the first twelve (12) months duration of the contract.

Thereafter, the Contractor may submit a request to increase their price(s) to be effective sixty (60) calendar days after acceptance by DAS. No price adjustment will be permitted prior to the effective date of the increase received by the Contractor from its suppliers, or on purchase orders that are already being processed, or on purchase orders that have been filled and are awaiting shipment. If the Contractor receives orders requiring quarterly delivery, the increase will apply to all deliveries made after the effective date of the price increase.

The price increase must be supported by a general price increase in the cost, due to increases in the cost of raw materials, labor, freight, Workers' Compensation and/or Unemployment Insurance, etc.

Detailed documentation, to include a comparison list of the contract items and proposed price increases, must be submitted to support the requested increase. Supportive documentation should include, but is not limited to: copies of the old and the current price lists or similar documents which indicate the original base cost of the product to the Contractor and the corresponding increase, and/or copies of correspondence sent by the Contractor's supplier on the supplier's letterhead, which contain the above price information and explains the source of the increase in such areas as raw materials, freight, fuel or labor, etc.

Should there be a decrease in the cost of the finished product due to a general decline in the market or some other factor, the Contractor is responsible to notify DAS immediately. The price decrease adjustment will be incorporated into the contract and will be effective on all purchase orders issued after the effective date of the decrease. If the price decrease is a temporary decrease, such should be noted on the invoice. In the event that the temporary decrease is revoked, the contract pricing will be returned to the pricing in effect prior to the temporary decrease. For quarterly deliveries, any decrease will be applied to deliveries made after the effective date of the decrease. Failure to comply with this provision will be considered as a default and will be subject to the “Suspension/Termination” and the “Contract Remedies” sections of the “Standard Contract Terms and Conditions”.

https://procure.ohio.gov/static/pdf/About_Procurement/Procurement_Policies/Standard_T_C_04-10-23.pdf

3.4. STATE USE PROGRAM *

Should supplies and/or services from a State Use Program (reference Ohio Revised Code Sections 4115.31 to 4115.34), e.g., Community Rehabilitation Program, become available to meet the agency’s need during the contract term, the agency must give first consideration to procuring these supplies and/or services from such resource.

4 - INVITATION TO BID INSTRUCTIONS

Instructions, Terms and Conditions for Bidding that apply to the solicitation.

5 - SPECIAL INSTRUCTIONS TO BIDDERS

5.1. MINORITY BUSINESS ENTERPRISE (MBE) SET ASIDE

The State is committed to making more State contracts and opportunities available to minority business enterprises (MBE) certified by the State of Ohio pursuant to Section 122.921 of the Ohio Revised Code and Rule 123:2-14-01 of the Ohio Administrative Code, as those provisions may be amended, renumbered, replaced, or otherwise modified. This solicitation is being issued as a minority set aside contract in accordance with Section 125.081 of the Ohio Revised Code. All suppliers must be an Ohio certified MBE as of the solicitation due/opening date. Pursuant to OAC 123:2-14-02 (V), suppliers are required to be certified in the appropriate UNSPS Code for the products, supplies, or services specified in the solicitation. If a certification application has been submitted that needs to be expedited to meet the solicitation due/opening date, contact the Minority Business Development Division at the Department of Development. For more information regarding Ohio MBE certification requirements, including a list of Ohio certified MBE businesses, please visit Development’s Minority Business Development Division web site.

Any supplier seeking to submit a response to this solicitation must provide a copy of its Ohio MBE certification with its response. The supplier must maintain a valid certification throughout the term of the Contract, including any renewals. Failure to maintain a valid certification will be considered a breach of the Contract.

The UNSPS Commodity Code for this solicitation is 47130000.

5.2. DESCRIPTIVE LITERATURE

The Bidder may be required to submit descriptive literature of the supplies or services being offered. If requested, the literature will be used in the evaluation process to determine the lowest responsive and responsible bidder. If not provided as part of the bid response, the Bidder must provide said literature within seven (7) calendar days after request/notification by the Office of Procurement Services to do so.

Failure of the bidder to furnish descriptive literature either as part of their bid response or within the time specified herein will deem the bidder not responsive.

* Denotes Contract Specific Term and Condition added with addendum 1 (Round 3).

https://procure.ohio.gov/pdf/OhioBuys_ITB_Instructions_to_Bidders_030921.pdf

5.3. PRODUCT SAMPLES

The bidder(s) may be required to submit samples of the supplies being offered. The samples will be used in the evaluation process to determine the lowest responsive and responsible bidder. If not included as part of their bid response, the bidder will be required to provide the samples within seven (7) calendar days after notification. Failure to provide the samples within the stated time period will result in the bidder being deemed not responsive. After award of the contract, the samples will be used as a basis of comparison with actual product delivered under contract. Any variation between the samples and product being delivered will be considered as an event of default. Any variations between the samples and actual product being delivered that are due to manufacturer changes may be acceptable and shall require prior written approval from DAS.

5.4. EVALUATION

Bids will be evaluated in accordance with Article I-15 of the “Instructions to Bidders”. In addition, the state will: determine the items are the specified manufacturer brand, unless specified otherwise, and determine the low lot total by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items.

5.5. CONTRACT AWARD

The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive.

Except where specified, e.g., ‘’or equivalent,’’ line items of the lot will be awarded to the lowest responsive and responsible bidder by specified manufacturer brand pursuant to Ohio Administrative Code 123:5-1-10(K). No other brands of products will be acceptable.

5.6. NOTES

5.6.1. All costs must be in U.S. Dollars.

5.6.2. Estimated Usage is used for evaluation purposes only.