ITB0000028_-Sections_2_3_and_4_cgh__.pdf

Rev. 4.22.24

SECTION 2

ADDITIONAL/SPECIAL TERMS AND CONDITIONS

2.1 PURPOSE

The purpose of this solicitation is to establish a contract for a Honeywell Avionics Protection Plan (HAPP), for Miami-Dade County Fire Rescue Department’s AgustaWestland AW 139 helicopters. The purchase of the HAPP will ensure uninterrupted coverage, and transition from the current maintenance and protection plan.

2.2 DEFINITIONS

The following words used in this solicitation shall be construed as follows:

• The words “Aircraft on Ground (AOGs)” means an aircraft that is unable to fly or continue its scheduled operation because of a technical issue, maintenance requirement, missing part, or another operational problem.

• The words “Honeywell Channel Partner” means an independent company authorized by Honeywell to provide specific sales or service support.

• The words “No Fault Found (NFF)" means change of component based on a suspected fault, or inability to identify any defects during testing and inspection.

2.3 TERM OF CONTRACT

This Contract shall commence on the first calendar day of the month succeeding approval of the Contract by the Board of County Commissioners, or designee, unless otherwise stipulated in the Purchase Order issued by the County. The Contract shall expire on the last day of the 60th month.

2.4 METHOD OF AWARD

Award of this Contract will be made to the lowest priced responsive, responsible Bidder.

2.5 BIDDER REQUIREMENTS

In addition to the requirements detailed in Section 1-General Terms and Conditions, Paragraph 1.2-Instructions to Bidders, the Bidder shall meet the following requirements to be considered for award:

2.5.1 Bidder or Bidder’s Subcontractor shall be regularly engaged in the business of providing Honeywell

Avionics protection and service to government agencies and/or private corporations on a similar scale.

Bidder or Bidder’s Subcontractor shall provide two signed reference letters from customers to whom the Bidder or Bidder’s Subcontractor has provided or is currently providing the services as described throughout this Solicitation. In lieu of the references from Bidder or Bidder’s Subcontractor, the County will consider the references from Bidder’s key personnel in accordance with Resolution No. 1122-21.

The references should include the customer’s company name, and the contact person’s name, title, address, telephone number, and e-mail address, who can verify that the Bidder/key personnel/Subcontractor has successfully provided the goods/services (Section 4: Submittal Requirements). These references shall ascertain to the County’s satisfaction that the Bidder/key personnel/Subcontractor has sufficient expertise in the industry, and its firm is properly equipped to perform the required goods/services.

2.5.2 Bidder shall be either the authorized agent, dealer, and/or supplier of the Honeywell Avionics Protection

Plan. The Bidder shall provide documentation to confirm compliance with this requirement. This can be satisfied by providing a letter from the manufacturer, an executed agreement, a designation on the manufacturer’s website, or any other verifiable proof.

The Bidder shall provide all the information, documents and/or attachments listed above to be considered for award. All information, documents, and/or attachments listed above are due with the Bid by the solicitation’s end time and date. The County may, at its sole discretion and in its best interest, allow the Bidder to complete, supplement or supply the required information, documents and/or attachments during the bid evaluation period.

Failure to provide all the required information, documents and/or attachments with the Bid or, if allowed, as requested by the County during the Bid evaluation period, may result in the Bidder being declared non-responsive or non-responsible.

During the bid evaluation period, the County’s Strategic Procurement Department will review the information, documents and/or attachments submitted by the Bidder, may request additional information from the Bidder, and/or obtain additional information from available sources, to completely evaluate the Bidder’s submittal and ascertain that the Bidder meets the stipulated requirements and determine the Bidder’s ability to perform under a resulting Contract. The County shall be sole judge of a Bidder’s compliance with requirements and the Bidder’s ability to perform under a resulting Contract. Failure to meet the stipulated requirements or to demonstrate ability to perform under a resulting Contract, as determined by the County, may result in the Bidder being declared non-responsible.

During a resulting Contract, the Bidder has an obligation to advise the County of any changes, intended or otherwise, to the evidence given in compliance with the requirements in this Solicitation.

NOTE: As part of their submittal, Bidders are not to provide sales quotations, or other supplemental documents, in lieu of completing the bid submittal’s pricing schedules. Such documents may materially deviate from the requirements of this solicitation and deem bids non-responsive.

2.6 PRICES

The pricing provided by the Awarded Bidder shall remain fixed and firm until the Awarded Bidder provides notice of the Honeywell annual price adjustment. The Awarded Bidder may submit a price adjustment request to the County based on Honeywell’s written notification of price increases, demonstrating an increase for the awarded item(s) (either by percentage or actual price increase in dollars). The substantiation for the price increase must be to the satisfaction of the County in its sole discretion.

It is the Awarded Bidder’s responsibility to request any price adjustment under this provision. The Awarded Bidder’s request for adjustment must be submitted to the County’s Strategic Procurement Department for review. The Awarded Bidder shall submit price adjustment requests at least thirty (30) days prior to the effective date of the price adjustment. The County reserves the right to reject any price adjustments submitted by the Awarded Bidder.

If the County elects to reject the Awarded Bidder's request for an adjustment, the Awarded Bidder is not excused from continuing to perform under the Contract. Failure of the Awarded Bidder to perform under these circumstances may result in the Awarded Bidder being deemed in breach of contract and the County terminating its Contract with the Awarded Bidder in accordance with Section 1-General Terms and Conditions, Paragraph 1.26-Termination for Default.

Any price adjustments authorized by the County shall be formalized by a Contract Modification, originated and published by the Strategic Procurement Department, and signed by the Awarded Bidder. Under no circumstances should the Awarded Bidder invoice the County a price that is higher than the price authorized through the contract award or an approved Contract Modification.

2.7 COMPLIANCE WITH GOVERNMENT STANDARDS

Services purchased under this solicitation shall be in accordance with all Federal, State and Local government standards. These include but are not limited to, those issued by the Federal Aviation Administration (FAA), the American National Standards Institute (ANSI), the American Society for Testing Materials (ASTM), the

Environmental Protection Agency (EPA), the Instrument Society of America (ISA), the International Standards Organization (ISO), the National Fire Protection Association (NFPA), the National Institute of Safety Hazards (NIOSH), the Occupational Safety and Health Administration (OSHA), and Miami-Dade County’s Pollution Control Ordinance, as stated in Chapter 24 of the Miami-Dade Code.

2.8 INSURANCE

The requirements specified in Section 1 – General Terms and Conditions, Paragraph 1.22-Insurance Requirements, are amended as follows:

A. Worker’s Compensation Insurance for all employees of the Contractor as required by Florida Statute 440.

B. Commercial General Liability and Aviation Premises/Comprehensive General Liability for $10,000,000 each occurrence/aggregate. Miami-Dade County must be included as additional insured on a primary and non-contributory basis, waiver of subrogation.

C. Aviation Products & Completed Operations Liability $25,000,000 each occurrence $50,000,000 aggregate. Miami-Dade County must be included as additional insured on a primary and non-contributory basis, waiver of subrogation.

D. Hangarkeepers Liability for $20,000,000 each occurrence/aggregate to include breach of warranty/ severe maintenance clause

E. Automobile Liability covering all owned, non-owned and hired vehicles for $1,000,000 combined single limit.

All other requirement of Section 1.22, “Insurance Requirements” remain unchanged.

2.9 SMALL BUSINESS ENTERPRISES (SBE) MEASURES

In accordance with Section 1-General Terms and Conditions, Paragraph 1.45-Small Business Enterprise (SBE) Measures, the following SBE Measures apply to this solicitation:

A SBE Bid Preference for Small Business Enterprises certified by Strategic Procurement Department applies to this Solicitation. The Bid Preference shall be used only to evaluate a Bid and shall not affect the Contract price.

SECTION 3

SCOPE OF WORK/TECHNICAL SPECIFICATIONS

3.1 SCOPE OF WORK

The Awarded Bidder shall provide a Honeywell Avionics Protection Plan on four (4) Augusta Westland (AW 139) helicopters to ensure uninterrupted coverage and transition from the current Honeywell Avionics Protection Plan (HAPP). Coverage shall include inspections, maintenance, mechanical components, parts, repairs and services, as needed, for Miami-Dade County Fire Rescue (MDFR) Department’s AW 139 helicopters.

Manufacturer / Model Tail / Registration Serial # Helicopter # 1 AgustaWestland – AW139 N911AR 41567 Helicopter # 2 AgustaWestland – AW139 N911FD 41568 Helicopter # 3 AgustaWestland – AW139 N911FR 41569 Helicopter # 4 AgustaWestland – AW139 N911RA 41570

3.2 GOODS/SERVICES TO BE PROVIDED

The Awarded Bidder shall provide the County with the Honeywell Avionics Protection Plan (HAPP) Gold Coverage, including the In Lieu of Warranty (ILOW) option and Consigned Inventory Management (CIM). The coverage shall include the following:

• HAPP Gold Coverage on four (4) AW139 helicopters for approximately 300 hours per aircraft annually.

• Maintenance service plan designed to provide HAPP coverage for aircrafts that are under Original

Equipment Manufacturer (OEM) warranty but includes HAPP Gold with additional features and benefits.

• Counter to counter coverage with prepaid shipments for US Aircraft on Ground (AOGs).

• Priority delivery to ensure Avionics products are available for delivery at all times including

Saturday delivery and priority shipment services. This requirement is intended to facilitate the expedited delivery of components and minimize Aircraft on Ground (AOG) situations and operational delays in the event that a component must be reinstalled.

• Technical publications to provide access to the applicable System Description and Operational Manuals (SDOMs) and Pilot Guides for the covered Honeywell products.

• Extended troubleshooting up to five (5) hours for No Fault Found (NFF) events at no charge, and no charge for recertification. Extend troubleshooting support shall be available for up to three

(3) parts per event.

• Road trip assistance for AOG aircrafts to be obtained through the nearest authorized Channel Partner to facilitate service support, from a certified technicians to the location of the enrolled aircraft in the event of an AOG situation.

All avionic parts, accessories, components, consumables, equipment and services shall be free of defects in title, material and workmanship, and meet or exceed the specifications and requirements of the manufacturer. All parts and services provided shall be in strict conformity with all applicable Federal Aviation Agency (FAA) regulations.

3.3 AOG SERVICES

The Awarded Bidder may be required to deliver parts for AOG and other critical situations, within twenty-four (24) hours after receipt of the purchase order. Upon prior County approval, the Awarded Bidder may be authorized to provide expedited shipping services and invoice the additional charges to the County.

3.4 SECURING COUNTY FLEET

When County helicopters are at the Awarded Bidder’s location, the helicopters must be kept in a hangar with adequate security. The Awarded Bidder shall be responsible for the safety and security of any aircraft in their possession and will be fully liable for any loss or damage to the aircraft. The costs for repair and/or replacement due to any damage to the aircraft caused when the aircraft is at the Awarded Bidder’s facility will be the sole responsibility of the Awarded Bidder.

3.5 MAINTAINING MANUFACTURER OR AUTHORIZED STATUS

The Awarded Bidder shall maintain their manufacturer or authorized status during the contract term. The Awarded Bidder shall report to the County any changes in their authorization status as a manufacturer, or authorized agent, dealer, distributor, representative, or equivalent for the goods and/or services established within this contract, within 72 hours.

SECTION 4

SUBMITTAL REQUIREMENTS

4.1 BIDDER REQUIREMENTS

TO BE COMPLETED BY ALL BIDDERS

Refer to Paragraph 2.5 to ensure that Bidder’s responses and attachments comply with the Solicitation's requirements.

Paragraph Reference Bidder Requirements

2.5.1

Bidder or Bidder’s Subcontractor shall be regularly engaged in the business of providing Honeywell Avionics protection and service to government agencies and/or private corporations on a similar scale.

Bidder or Bidder’s Subcontractor shall provide two signed reference letters from customers to whom the Bidder or Bidder’s Subcontractor has provided or is currently providing the services as described throughout this Solicitation. In lieu of the references from Bidder or Bidder’s Subcontractor, the County will consider the references from Bidder’s key personnel in accordance with Resolution No. 1122-21.

The references should include the customer’s company name, and the contact person’s name, title, address, telephone number, and e-mail address, who can verify that the Bidder/key personnel/Subcontractor has successfully provided the goods/services (Section 4: Submittal Requirements). These references shall ascertain to the County’s satisfaction that the Bidder/key personnel/Subcontractor has sufficient expertise in the industry, and its firm is properly equipped to perform the required goods/services.

2.5.2 The Bidder shall be either the manufacturer, authorized agent, dealer, and/or distributor of the Honeywell Avionics Protection Plan. The Bidder shall provide documentation to confirm compliance with this requirement. This can be satisfied by providing a letter from the manufacturer, a designation on the manufacturer’s website, or any other verifiable proof.

4.2. PRICE SUBMITTAL

Bidder(s) shall provide pricing in INFORMS for the line item as indicated below under Section 3, Scope of Work/Technical Specifications, in accordance with all applicable terms and conditions of this Solicitation. Estimated quantities are provided for Bidders guidance only. Refer to Section 1, Paragraph 1.9, Quantities.

Line- Item

Unit of Measure Description Unit Price

1 YR Annual HAPP Gold Coverage for 4 helicopters as specified in Section 3.0, Scope of Work

To be Entered in

INFORMS