ITB - Longwood Rd. - Septic Tank CN4- Addendum No. 1 (re-adertisement).pdf

RE-ADVERTISEMENT

Addendum No. 1

Septic Tank Abandonment for the

Longwood Rd. Sewer Project

DWI PROJECT NO. SRP-W-ARP-0297 – CN4

ISSUE DATE: April 15, 2026

DUE DATE: April 22, 2026

BRUNSWICK COUNTY

INVITATION TO BID

ADDENDUM NO. 1

Pre-Bid Meeting Notes and Questions

Septic Tank Abandonment for the

Longwood Rd. Sewer Project (DWI Project No. SRP-W-ARP-0297)

This Addendum No. 1 is re-issued this 15th day of April 2026, for the project entitled “Septic Tank

Abandonment for the Longwood Rd. Sewer Project, DWI PROJECT NO. SRP-W-ARP-0297-CN4.” This

Addendum No. 1 shall become part of the Contract Documents, and its receipt must be acknowledged on the Bidding Documents at the time of bidding.

This Addendum consists of 15 pages.

The following changes and clarifications shall be made to the Contract Documents:

General

1. As a reminder, sealed bids will be received at the Brunswick County Public Utilities Operations Center, located at 250 Grey Water Road NE, Supply, NC, until 2:30 p.m. ET on April 22, 2026, at which time they will opened publicly and read aloud.

2. The Davis-Bacon Act General Decision Number NC20250078 has been updated and should be replaced with NC20260078 attached hereto. Please note that the awarded Contractor will be required to use the updated version attached.

3. Please find attached the list of questions raised during the pre-bid meeting and received via email and the responses/notes to them.

4. Please find attached the attendance sheet from the Pre-Bid meeting held on March 12, 2026.

[REMAINDER OF PAGE LEFT INTENTIONALLY BLANK]

Questions, Responses, and Notes:

Below are the questions, responses, and notes discussed during the pre-bid meeting and received via email.

These items are not presented in any particular order. These questions, responses, and notes will be part of this Addendum No. 1.

1. The Bid Documents reference 200 homes. Please confirm whether the exact number is known?

RESPONSE: The 200 connections listed in the Bidding Documents are an estimated quantity for bidding purposes only, as the County is still finalizing the list of properties.

It is our intention to have a final number of properties before executing the agreement with the awarded

Contractor; however, not all of the homes may ultimately qualify for connection. For example, some homes may have electrical capacity issues that prevent installation of a grinder pump under this program, while others may have unique site conditions that make them ineligible. In addition, there are cases where a property owner has signed up but does not yet have an existing structure on the property, which would mean there is no existing septic tank to abandon.

Any additions or reductions to the total number of connections after the agreement is executed will be handled through a Change Order. Regardless of the total number of connections, pricing in the submitted bid must be firm, fixed for the duration of the agreement and any Change Order thereto. The County will only pay for actual services completed.

2. What is the bond requirement?

RESPONSE: There is no Bid Bond required for this project, but the awarded Contractor will be required to furnish a Performance Bond and a Payment Bond, each equal to one hundred percent (100%) of the contract price, in the form/format included in the Bidding Documents, as set forth in the Instructions to Bidders.

These bonds are required only after Notice of Award to the selected Contractor and should not be submitted with the bid. Refer to the Instructions to Bidders, Section 11 and the General Conditions, Article 58, for additional details regarding the Performance Bond and Payment Bond requirements.

All costs associated with obtaining the Performance Bond, Payment Bond, and overhead shall be borne by the selected Contractor.

3. Will the Contractor need to coordinate with the property owner?

RESPONSE: Yes. The County Inspector will schedule a drive by with the selected Contractor and make introductions where possible once the agreement is fully executed by both parties and the County issues a

Notice to Proceed. The County Inspector can also support on number of initial site assessments/visits to the property owner to assist with introductions and provide clarification on the project, if needed. Ongoing scheduling, day-to-day work timing, and coordination shall be the responsibility of the Contractor.

4. What is the timeline of the project?

RESPONSE: The exact start date will depend on the number of bids received during the bid opening and the selection of the apparent low bidder from the submitted responses. As set forth in the Bidding

Documents, the selected Contractor must complete the Project within 150 days from the Notice to Proceed issued by Brunswick County but in no event later than October 30, 2026. The Notice to Proceed will only be issued after all contingencies in the Notice of Award have been met, and the contract has been fully executed by both parties.

5. Is seeding required?

RESPONSE: Some disturbance to residents’ lawns may be unavoidable when accessing septic tanks. The

Contractor shall follow best practices to minimize impacts and complete proper abandonment procedures.

All disturbed areas must be cleaned and regarded. The Contractor must leave the site in an acceptable condition upon completion.

Other useful highlights:

1. Brunswick County Public Utilities (BCPU) clarified that all County-related fees, including County permitting fees, will be waived for the grant. The Contractor will still be responsible for submitting the permit applications and obtaining all required approvals for the work.

2. Project Map is available below. The full list of addresses will be provided to the selected Contractor.

https://www.brunswickcountync.gov/ImageRepository/Document?documentID=6878 https://www.brunswickcountync.gov/ImageRepository/Document?documentID=6878

***END OF ADDENDUM NO. 1***