ITB Grande Ronde & John Day Big Game Damage Fence Materials with Attachments~1.pdf

ITB S-63500-00009717– Grande Ronde & John Day Big Game Damage Fence Materials

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STATE OF OREGON

COVER PAGE

OREGON DEPARTMENT OF FISH AND WILDLIFE

Is issuing this Invitation To Bid (ITB) under OregonBuys Bid Number S-63500-00009717 for

GRANDE RONDE & JOHN DAY BIG GAME DAMAGE FENCE

MATERIALS

Date of Issue: 03/13/2024

Bid Opening Date and Time (Bid Due Date): 03/27/2024, Time 2:00 PM

Single Point of Contact (SPC): Ashley Kallberg, Procurement and Contract Specialist

Address: 4034 Fairview Industrial Dr. SE City, State, Zip: Salem, OR 97302 Phone (voice): 503-947-6134 E-mail: Ashley.j.kallberg@odfw.oregon.gov mailto:Ashley.j.kallberg@odfw.oregon.gov

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The State of Oregon promotes equal opportunity for all individuals without regard to age, color, disability, marital status, national origin, race, religion or creed, sex or gender, sexual orientation, or veteran status.

TABLE OF CONTENTS

SECTION 1: GENERAL INFORMATION

1.1 SUMMARY OVERVIEW

1.2 SPECIFICATIONS

1.3 SCHEDULE OF EVENTS

1.4 DEFINITION OF TERMS

1.5 SINGLE POINT OF CONTACT

SECTION 2: ITB PROCESS

2.1 PROCUREMENT AUTHORITY

2.2 PROCUREMENT METHOD

2.3 OREGONBuys

2.4 QUESTIONS AND CLARIFICATIONS

2.5 ADDENDUM .....................................................................................................................................Error! Bookmark not defined.

SECTION 3: INSTRUCTIONS TO PROSPECTIVE BIDDERS

3.1 ACCEPTANCE PERIOD

3.2 BID SUBMISSION REQUIREMENTS (GENERAL)

3.3 BID REQUIREMENTS (PASS/FAIL)

SECTION 4: BID REVIEW METHODOLOGY

4.1 RESPONSIVENESS DETERMINATION

4.2 RESPONSIBILITY DETERMINATION

4.3 COST COMPARISON

4.4 MINIMUM QUALIFICATIONS (PASS/FAIL)

4.5 REFERENCES

4.6 Reserved ............................................................................................................................................Error! Bookmark not defined.

4.7 PREFERENCES .................................................................................................................................Error! Bookmark not defined.

4.8 METHOD OF AWARD

SECTION 5: INTENT TO AWARD

5.1 INTENT TO AWARD NOTIFICATION

5.2 PAY EQUITY .......................................................................................................................................Error! Bookmark not defined.

5.3 NONDISCRIMINATION IN EMPLOYMENT

5.4 OTHER REQUIRED INFORMATION .....................................................................................Error! Bookmark not defined.

SECTION 6: CONTRACT EXECUTION

SECTION 7: ADDITIONAL INFORMATION

7.1 GOVERNMENT BODIES

7.2 OWNERSHIP/PERMISSION TO USE MATERIALS

7.3 COST OF BIDDING

7.4 CANCELLATION AND/OR REJECTION OF BIDS/DAMAGES

7.5 RECYCLED PRODUCTS

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LIST OF ATTACHMENTS

ATTACHMENT A – SAMPLE CONTRACT AGREEMENT

ATTACHMENT B – BID COVER SHEET (must be returned with Bid) ATTACHMENT C – REFERENCE CHECK FORM (must be returned with Bid) ATTACHMENT D – BID SUBMITTAL FORM (must be returned with Bid) ATTACHMENT E – COBID CERTIFICATION / OUTREACH PLAN (must be returned with Bid) ATTACHMENT F – RESPONSIBILITY INQUIRY (must be returned with Bid)

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SECTION 1: GENERAL INFORMATION

1.1 SUMMARY OVERVIEW

The State of Oregon, acting by and through the Oregon Department of Fish and Wildlife, (“Agency”), is issuing this Invitation to Bid (ITB) to establish a Contract for Goods.

Agency anticipates the award of fencing materials for big game damage repairs.

Required delivery date of goods: No later than May 15, 2024

Delivery must be coordinated: See Section 1.2 Specifications/Project Description for details.

1.2 SPECIFICATIONS

PROJECT TITLE: Grande Ronde & John Day Big Game Damage Fence Materials

II. BACKGROUND or GENERAL INFORMATION and Purpose:

The purpose of this Invitation to Bid (“ITB”) is to establish a contract for the purchase of fencing materials to help address big game damage occurring throughout the Grande Ronde and John Day watersheds.

III. DELIVERABLES AND SCHEDULE:

Shipping Requirements: This will need to be a split load for delivery to two different ODFW Office locations. Items will be split based on the location and descriptions provided below:

ODFW

73471 Mytinger Lane Pendleton, OR 97801

Contact: Corey Crossley | Ph: 541-805-6583

ODFW NE Regional Office 107 20th Street La Grande, Oregon 97850

Contact: Corey Crossley | Ph: 541-805-6583

BID ITEMS FOR DELIVERY TO:

ODFW NE Regional Office 107 20th Street

Description Qty Unit

Bekaert Solidlock Pro 20 2096-6-12.5 ga. High Tensile Fixed Knot Game Fence or Equivalent

Bekaert SKU: 118288 Wire Gauge: 12.5 ga.

Vertical Spacing: 6” Roll Height: 96” Roll Length: 330’ Roll Weight: 407 lbs.

48 Rolls

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Galvanization: Class 3

If Equivalent, provide details:

Bekaert 12.5 ga. Barbless Wire or Equivalent Bekaert SKU: 262950 Style: Barbless Wire Gauge: 12 ½ ga.

Reel Length: 1320’ Reel Weight: 66 lbs.

Galvanization: Class 1

18 Rolls

Bekaert 12.5 ga. 2-point 4” Spacing Standard Barb Wire (C1 DOT) or Equivalent

Bekaert SKU: 223892 Wire Gauge: 12.5 ga.

Barb Style: 2 pt.

Barb Spacing: 4” Reel Length: 1,320’ Reel Weight: 80 lbs.

32 Rolls

T133 Steel Studded T-Posts ASTM: 10’ in length

900 Each

T-Post Wire Clips (Fasteners) 10000 Each

Bekaert 1.5” 8 ga. Double Barbed Staples (8 lbs. bucket) Bekaert SKU: 658107 Bezinal coated wire Meets or exceeds ASTM A856/A856M standards Size: 1.5” Wire Gauge: 8 Bucket Weight: 10 lbs.

15 Bkt.

Powder River Deer Gated 8’ high x 10’ long or Equivalent

92” high (over 8’ tall when hung) 2” x 4” 8-gauge wire fill 16-gauge 15/8 OD tubing

7 Left hand gates

Each

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2 chain latches 3-1/2” long threaded bolt hinges

ODFW

73471 Mytinger Lane Pendleton, OR 97801

Description Qty Unit

Bekaert Solidlock Pro 20 2096-6-12.5 ga. High Tensile Fixed Knot Game Fence or Equivalent

Bekaert SKU: 118288 Wire Gauge: 12.5 ga.

Vertical Spacing: 6” Roll Height: 96” Roll Length: 330’ Roll Weight: 407 lbs.

4 Rolls

Bekaert SKU: 262950 Style: Barbless Wire Gauge: 12 ½ ga.

Reel Length: 1320’ Reel Weight: 66 lbs.

T133 Steel Studded T-Posts ASTM: 10’ in length

250 Each

T-Post Wire Clips (Fasteners) 3500 Each

Bekaert 12.5 ga. 2-point 4” Spacing Standard Barb Wire (C1 DOT) or Equivalent

Bekaert SKU: 223892 Wire Gauge: 12.5 ga.

Barb Style: 2 pt.

Barb Spacing: 4” Reel Length: 1,320’

12 Each

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Reel Weight: 80 lbs.

Powder River Deer Gated 8’ high x 10’ long or Equivalent

92” high (over 8’ tall when hung) 2” x 4” 8-gauge wire fill 16-gauge 15/8 OD tubing 2 chain latches

2 Each

Bekaert 1.5” 8 ga. Double Barbed Staples (8 lbs. bucket)

Bekaert SKU: 658107

Bezinal coated wire

Meets or exceeds ASTM A856/A856M standards

Size: 1.5” Wire Gauge: 8

10 Bkt.

T133 Steel Studded T-Posts ASTM: 5.5’ in length

200 Each

T133 Steel Studded T-Posts ASTM: 6’ in length 200 Each

1.3 SCHEDULE OF EVENTS

The table below represents a tentative schedule of events. Agency may modify these dates at any time, with appropriate notice. All times are Pacific Time (PT).

EVENT DATE TIME (Pacific Time) Questions and Clarifications Due 03/19/2024 10:00 AM

Answers to Questions and Clarifications Due (approximate)

03/20/2024 10:00 AM

Bid Opening Date (Due Date and time to submit Bids )

03/27/20024 2:00 PM

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Opening of Bids 03/27/2024 12:00 PM Notice of Intent to Award (approximate) 04/03/2024

Contract Execution (approximate) 04/03/2024

Agency operating hours are: Monday through Friday 8:00 AM to 5:00 PM, Pacific Time, except for state holidays and State approved closures, including those for inclement weather.

1.4 DEFINITION OF TERMS

For the purposes of this ITB, unless specifically defined in this ITB, capitalized words have the meanings provided in OAR 125-246-0110. These definitions do not apply to the Proposed Contract attached as Attachment A.

1.4.1 GENERAL DEFINITIONS

Capitalized terms not specifically defined in this document are defined in OAR 125-246-0110.

“SPC” means the Single Point of Contact listed on the cover page of this ITB. All communications related to any provisions of this ITB shall be directed only to the SPC to ensure every Bidder receives the same information.

“Schedule of Events” means the specific time and dates events relating to this ITB will occur.

“Successful Bidder” means the person(s), organization(s) to which the award is made.

1.5 SINGLE POINT OF CONTACT

All questions, requests for clarification about any component of this ITB, including the technical requirements, contractual requirements, and the procurement process must be directed to the SPC identified on the cover page of this ITB.

SECTION 2: ITB PROCESS

2.1 PROCUREMENT AUTHORITY

Agency is issuing this RFP pursuant to its authority under OAR 125-246-0170(2) and ORS 496.146(11). Agency has authorization to conduct fish and wildlife management activities under ORS 496.138, consistent with the policy in ORS 496.012.

2.2 PROCUREMENT METHOD

Agency is using the Intermediate Bidding method, pursuant to ORS 279B.070 and OAR 125-247- 0270.

2.3 OREGONBUYS

This ITB, including all Amendments, attachments and exhibits are published in the State of Oregon’s electronic procurement system OregonBuys at https://oregonbuys.gov/. ITB documents will not be mailed. Prospective Bidders are solely responsible for checking OregonBuys to determine whether or not any Amendment(s) have been issued. Amendment(s) are incorporated into the RFP by this reference.

https://oregonbuys.gov/

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2.3.1 OREGONBUYS ASSISTANCE

Bidders needing assistance with OREGONBUYS may contact the Helpdesk by telephone at

(855) 800-5046 or email to support.oregonbuys@oregon.gov .

2.3.2 OREGONBUYS REGISTRATION INFORMATION

For Vendor Registration: visit https://OregonBuys.gov

Current and correct registration information is the sole responsibility of the registered party.

Agency accepts no responsibility for missing or incorrect information.

2.4 QUESTIONS AND CLARIFICATIONS

All questions and requests for clarification, related to this solicitation must:

• Be delivered to the SPC via an OregonBuys submission, email, or hard copy;

• Reference the OregonBuys bid number ;

• Identify Bidders’s name and contact information;

• Refer to the specific area of the ITB being questioned (i.e. page, section and paragraph number); and

Be received by the due date and time for Questions/Requests for Clarification identified in the Schedule

2.5 ADDENDUM

Unless otherwise stated in the ITB, Agency shall post any Addendum on OregonBuys. Addendum are incorporated into this ITB by this reference and can be viewed and downloaded by interested parties registered in OregonBuys, unless an alternate process is defined in Section 2.4.2. Bidder is responsible for monitoring OregonBuys regularly until ITB Opening. Agency is not responsible for sending Addendum to any prospective Bidder.

SECTION 3: INSTRUCTIONS TO PROSPECTIVE BIDDERS

3.1 ACCEPTANCE PERIOD

Bids are firm offers for a period of 180 calendar days from Opening.

3.2 BID SUBMISSION REQUIREMENTS (GENERAL)

3.2.1 BID FORMAT

Bidder shall submit its Bid both on electronic thumb drive media and hard copy. Hard copy version must use only white 8 1/2” x 11” Recycled Paper (Bidder must use Recycled Paper, to the maximum extent economically feasible), without extensive art work, unusual printing, or other materials not essential to the utility and clarity of the Bid. Agency requests Bids be submitted with the edges unbound.

The Bid should be presented in a format corresponding and referencing the sections contained mailto:support.oregonbuys@oregon.gov https://oregonbuys.gov/

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3.2.2 SUBMITTING BIDS

Bidder is solely responsible for ensuring its Bid is received at Agency in accordance with the ITB requirements before Bid Opening. Agency is not responsible for any delays in mail or by common carriers or by transmission errors or delays or mistaken delivery for any reason. A Bid submitted by any means not authorized below will be rejected. The following delivery options are permitted for this ITB:

3.2.2.1 DELIVERY THROUGH OREGONBUYS

Bid submission should be electronically through OregonBuys. at: OregonBuys.gov

3.2.2.1.1 ALTERNATIVE DELIVERY OPTION: DELIVERY THROUGH MAIL, EMAIL

OR PARCEL CARRIER

Bids may be submitted by: Mail, E-Mail, or Fax, and, addressed as follows:

MAIL:

Grande Ronde & John Day Big Game Damage Fence Materials OregonBuys Bid # S-63500-00009717

OREGON DEPARTMENT OF FISH AND WILDLIFE

Ashley Kallberg / Contract Services 4034 Fairview Industrial Drive SE Salem, OR 97302

E-MAIL:

E-Mail Address: ODFW.Bids@odfw.oregon.gov When E-Mailing in bids, Proposers must address the Subject line as follows:

Subject: BID FOR OregonBuys Bid # S-63500-00009717

Agency operating hours are Monday through Friday 8:00 AM to 5:00 PM, Pacific Time, except for State holidays and State approved closures.

3.2.3 BID MODIFICATION

It is the responsibility of the Bidder to ensure modified Bids are submitted before the Bid Opening date and time. To be effective the modification must include the OregonBuys bid number and be submitted to the SPC prior to Bid Opening.

A Bidder wishing to make modifications to a Bid already received by Agency must:

• Withdraw its Bid in order to make modifications and resubmit the Bid pursuant to Section 3.2.6.

• All modifications made to a Bid must be made in ink and must be properly initialed by Bidder’s authorized representative.

mailto:ODFW.Bids@odfw.oregon.gov

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• Submit modification(s), in writing, on Bidder’s letterhead, noting the specific change(s) to the original Bid submission. All modifications made to a Bid must be made in ink and must be properly initialed by Bidder’s authorized representative.

• Oral, facsimile or telephonic modifications will not be accepted.

3.2.4 BID WITHDRAWAL

If a Bidder wishes to withdraw a submitted Bid, it must submit a Written notice signed by an authorized representative of its intent to withdraw to the SPC via email, or hard copy prior to the Opening in accordance with OAR 125-247-0440. To be effective the notice must include the OregonBuys bid number.

3.2.5 LATE BIDS

Late bids will NOT be accepted or reviewed. Late Bids will not be returned to the respective Bidder.

3.2.6 OPENING OF BIDS

Bids will not be be publicly opened and the names of all Bidders will not be be read by Agency at the location identified on the cover page of this ITB.

3.3 BID REQUIREMENTS (PASS/FAIL)

Bids will be reviewed on a Pass/Fail basis. Failure to provide any of the information or comply with any of the requirements in this section 3.3 and its subsections MAY be considered nonresponsive.

Agency has the right to determine if Bids substantially meet the requirements of this ITB.

3.3.1 BID OPENING

Bids must be submitted by Bid Opening Date to be considered.

3.3.2 REQUIRED FORMS

Bidder must submit the following forms:

• Attachment B – Bid Cover Sheet

• Attachment C – Reference Check Form

• Attachment D – Bid Submittal Form

• Attachment E – COBID Certification / Outreach Plan

• Attachment F – Responsibility Inquiry

3.3.3 AUTHORIZED SIGNATURE

The Bid must be signed by person(s) legally authorized to bind the Bidder to the Bid and the Contract resulting from this ITB. Upon request by Agency, any representative submitting a Bid on behalf of the Bidder shall provide a current document certifying the representative’s authority to bind the Bidder. Upon request of Agency, Bidder shall provide a certified copy of the bylaws or resolution of the board of directors showing the authority of the officer signing

DAS Procurement Services, Version 1.0 – February 20, 2019 Page 12 of 15 the Bid to execute agreements on behalf of the entity.

3.3.4 REFERENCES

Bidder must provide 2 references from similar projects performed for any clients within the last 5 years. Information provided must include:

• Reference name, telephone number, email and mailing address;

• Description of services or products provided;

• Service or product delivery starting and ending dates; and

• Reference representative name, telephone number, and email address.

3.3.5 (RESERVED)

3.3.6 (RESERVED)

3.3.7 BID REQUIREMENTS

Bidder must provide all information required in Attachment D of this ITB.

SECTION 4: BID REVIEW METHODOLOGY

4.1 RESPONSIVENESS DETERMINATION

A Bid received prior to Bid Opening will be reviewed to determine if it is Responsive to all ITB requirements including compliance with Bids Requirements section. If the Bid is unclear, the SPC may request clarification from Bidder. However, clarifications may not be used to rehabilitate a non-Responsive Bid. If the SPC finds the Bid non-Responsive, the Bid may be rejected, however, Agency may waive mistakes in accordance with OAR 125-247-0470.

4.2 RESPONSIBILITY DETERMINATION

Agency will determine if an apparent successful Bidder is Responsible prior to award and execution of the Contract. Bidder(s) shall submit a signed Responsibility Inquiry form (Attachment F) with Bid.

At any time prior to award, Agency may reject a Bidder found to be not Responsible.

4.3 COST COMPARISON

Agency shall award the Contract to the lowest Responsible Bidder whose bid substantially complies with the requirements and criteria set forth in this Section. If the ITB authorizes the award of multiple Contracts/Price Agreements, Agency shall award the Contract to the Responsible Bidders whose Bids substantially comply with the requirements and criteria set forth in the ITB.

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4.4 MINIMUM QUALIFICATIONS (PASS/FAIL)

Bids will be reviewed on a Pass/Fail basis. Failure to provide any of the information or comply with any of the requirements in this section 3.3 and its subsections MAY be considered nonresponsive. Agency has the right to determine if Bids substantially meet the requirements of this ITB.

4.5 REFERENCES

Agency may check to determine if references provided are supportive of the Bidder’s ability to comply with the requirements of this ITB. Failure to provide complete and accurate information in a Bid may be cause for rejection.

Agency may conduct other reference checks with persons whose names have not been provided by Bidder, but whom Agency has knowledge. Agency may use references to obtain additional information, break ties, or verify any information needed.

4.6 (RESERVED)

4.7 (RESERVED)

4.7.1 RECIPROCAL PREFERENCE

For bid calculation purposes per OAR 125-246-0310, Agency shall add a percent increase to each out-of-state Bidder’s Bid price that is equal to the percent preference, if any, given to a Resident Bidder in the Bidder's state.

4.7.2 RECYCLED MATERIALS

In comparing Goods from two or more Bidders, if at least one Bidder offers Goods manufactured with Recycled Materials, and at least one Bidder does not, Agency will select the Bidder offering Goods manufactured from Recycled Materials if each of the conditions specified in ORS 279A.125 (2) exists following any adjustments made to the price of the Goods according to any applicable reciprocal preference.

4.7.3 PUBLIC PRINTING

Agency shall, for the purpose of evaluating Bids, apply the public printing preference set forth in ORS 282.210.

4.7.4 TIEBREAKERS

Oregon Supplies: If Agency receives Bids identical in price, fitness, availability and quality and chooses to award a Contract, Agency shall award the Contract in accordance with the procedures outlined in OAR 125-246-0300.

4.8 METHOD OF AWARD

4.8.1 GENERAL AWARD

If awarded, Agency must award the Contract to the Responsible Bidder submitting the lowest, https://www.naspo.org/reciprocity1

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Responsive Bid. Agency may award by item, groups of items or the entire Offer provided such Award is consistent with this ITB and in the public interest.

SECTION 5: INTENT TO AWARD

5.1 INTENT TO AWARD NOTIFICATION

After a final selection is made, Agency will issue a notice of Intent to Award on OregonBuys. Bid files are public records and available for review at Agency by appointment.

5.2 PAY EQUITY

If selected for award and the Contract value exceeds $500,000 and Bidder employs 50 or more full-time workers, Bidder shall submit to Agency a true and correct copy of an unexpired Pay Equity Compliance Certificate, issued to the Proposer by the Oregon Department of Administrative Services. Form instructions on how to obtain the Certificate, visit:

https://www.oregon.gov/das/Procurement/Pages/PayEquity.aspx.

5.3 NONDISCRIMINATION IN EMPLOYMENT

As a condition of receiving the award of a Contract under this ITB, Bidder must certify, in accordance with ORS 279A.112, it has in place a policy and practice of preventing sexual harassment, sexual assault, and discrimination against employees who are members of a protected class. The policy and practice must include giving employees a written notice of a policy that both prohibits, and prescribes disciplinary measures for, conduct that constitutes sexual harassment, sexual assault, or unlawful discrimination.

SECTION 6: CONTRACT EXECUTION

After submission of the required information and insurances identified in the ITB by the awardee and obtaining all requisite approvals required, Agency will proceed with final award. The Contract attached hereto as Attachment A is not negotiable.

Contractor shall not commence work under the Contract until the Contract has been executed and the Agency has provided the Contractor with the Notice to Proceed.

SECTION 7: ADDITIONAL INFORMATION

7.1 GOVERNMENT BODIES

Under ORS Chapter 190, Agency may enter into an agreement with another government body for the Goods or Services that are the subject of this ITB. Intergovernmental agreements are not subject to the Public Contracting Code. If Agency receives an Offer from a government body, Agency will initially review the Offer according to the same criteria set forth in this ITB. Agency, in its sole discretion, may enter into an ORS Chapter 190 agreement with any government body for the Goods or Services, or any portion thereof and cancel this ITB if it would be in the public interest as determined by Agency.

https://www.oregon.gov/das/Procurement/Pages/PayEquity.aspx

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7.2 OWNERSHIP/PERMISSION TO USE MATERIALS

Bids submitted in response to this ITB become the property of Agency. The submission of a Bid in response to this ITB grants the State a non-exclusive, perpetual, irrevocable, royalty-free license for the rights to copy, distribute, display, prepare derivative works of and transmit the Bid solely for the purpose of evaluating the Bid, awarding a Contract, or as otherwise needed to administer the ITB process, and to fulfill obligations under Oregon Public Records Laws. Bids, including supporting materials, will not be returned to Bidder unless Agency cancels this ITB prior to the Bid Opening identified in Section 1.3.

7.3 COST OF BIDDING

Bidders must pay all costs of bidding including, but not limited to, the cost to prepare and submit Bids, samples and other supporting materials, or to participate in demonstrations, if required by this ITB.

7.4 CANCELLATION AND/OR REJECTION OF BIDS/DAMAGES

Pursuant to ORS 279B.100, Agency may reject any or all Bids in whole or in part, and may cancel this ITB at any time when the rejection or cancellation is in the best interest of the State. Agency, the State, and their officers, employees and agents are not liable to any Bidder for any loss or expense caused by or resulting from the delay, suspension, or cancellation of this ITB, or rejection of any or all Bids. Unless Agency cancels this ITB prior to the Bid Opening identified in Section 1.3, all Bids will become part of the public record without obligation to Agency.

7.5 RECYCLED PRODUCTS

Contractors shall use recyclable products to the maximum extent economically feasible in the performance of the contract services or work set forth in this document and the subsequent Contract (ORS 279B.055(2)(f), ORS279B.225, and ORS279B.270-279B.280)

ITB S-63500-00009717 – Grande Ronde & John Day Big Game Damage Fence Materials Att B

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ATTACHMENT B — BID COVER SHEET

Bidder Name (printed):

Address: City, State, Zip:

Bid Clarification Contact Person: Telephone:

Email:

State of Incorporation: Entity Type:

Oregon Secretary of State Business Registry Number (if required):

Any individual signing below hereby certifies he/she is an authorized representative of Bidder and that:

1. Bidder understands and accepts the requirements of this ITB. By submitting a Bid, Bidder agrees to be bound by the Contract terms and conditions in Attachment A , as modified by Addenda, if any.

2. Bidder acknowledges receipt of any and all Addenda to this ITB.

3. If awarded a Contract, Bidder agrees to comply with all provisions of the ITB and meet the performance standards set forth in the Contract.

4. Bidder has no undisclosed liquidated and delinquent debt owed to the State or any department or agency of the State.

5. I have knowledge regarding Bidder’s payment of taxes and by signing below I hereby certify, to the best of my knowledge, Bidder is not in violation of any tax laws of the state or a political subdivision of the state, including, without limitation, ORS 305.620 and ORS chapters 316, 317 and 318.

6. Bidder does not discriminate in its employment practices with regard to race, creed, age, religious affiliation, gender, disability, sexual orientation, national origin. When awarding subcontracts, Bidder does not discriminate against any business certified under ORS 200.055 as a disadvantaged business enterprise, a minority-owned business, a woman-owned business, a service-disabled veteran owned business, or an emerging small business. If applicable, Proposer has, or will have prior to contract execution, a written policy and practice, that meets the requirements described in ORS 279A.112, of preventing sexual harassment, sexual assault and discrimination against employees who are members of a protected class. Agency may not enter into a contract with an anticipated contract price of $150,000 or more with a Proposer that does not certify it has such a policy and practice. See https://www.oregon.gov/DAS/Procurement/Pages/hb3060.aspx for additional information and sample policy template.

7. Bidder and Bidder’s employees, agents, and subcontractors are not included on:

A. the “Specially Designated Nationals and Blocked Persons” list maintained by the Office of

Foreign Assets Control of the United States Department of the Treasury found at:

https://www.treasury.gov/ofac/downloads/sdnlist.pdf, or

B. the government wide exclusions lists in the System for Award Management found at:

https://www.oregon.gov/DAS/Procurement/Pages/hb3060.aspx https://www.treasury.gov/ofac/downloads/sdnlist.pdf

ITB S-63500-00009717 – Grande Ronde & John Day Big Game Damage Fence Materials Att B

DAS Procurement Services, Version 1.0 – February 20, 2019 Page 2 of 2 https://www.sam.gov/portal/SAM/#1

8. Bidder certifies to the best of its knowledge, there exists no actual or potential conflict between the business or economic interests of Bidder, its employees, or its agents, on the one hand, and the business or economic interests of the State, on the other hand, arising out of, or relating in any way to, the subject matter of the ITB. If any changes occur with respect to Bidder’s status regarding conflict of interest, Bidder shall promptly notify the State in writing.

9. Bidder certifies all contents of the Bid (including any other forms or documentation, if required under this ITB), and this Bid Cover Sheet are truthful and accurate and have been prepared independently from all other Bidders, and without collusion, fraud, or other dishonesty.

10. Bidder understands any statement or representation made in response to this ITB, if determined to be false or fraudulent, a misrepresentation, or inaccurate because of the omission of material information could result in a "claim" {as defined by the Oregon False Claims Act, ORS 180.750(1)}, made under Contract being a "false claim" {ORS 180.750(2)} subject to the Oregon False Claims Act, ORS 180.750 to 180.785, and to any liabilities or penalties associated with the making of a false claim under that Act.

11. Bidder acknowledges these certifications are in addition to any certifications required in the Contract at the time of execution.

Authorized Signature Date

(Printed Name and Title)

Email Address https://www.sam.gov/portal/SAM/%231

ITB S-63500-00009717 – Grande Ronde & John Day Big Game Damage Fence Materials Att C

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ATTACHMENT C — REFERENCE CHECK FORM

Submit this completed form with your bid

REFERENCES COMPARABLE IN SIZE AND SCOPE: [Buyer: modify this paragraph and number of reference boxes to suit ITB requirements.] Bidder shall provide a list of two different firms who can be contacted regarding the quality of services the Bidder provided within the last five years.

Business Reference Name of Firm:

Reference Contact Person:

Telephone: Email:

Alternate Reference Contact Person:

Telephone: Email:

Description of service type, size, location, duration & objectives:

Describe Tasks performed:

What was the budget:

Were contract services accomplished within budget & schedule? If not, why

Name of Firm:

Reference Contact Person:

Telephone: Email:

Alternate Reference Contact Person:

Telephone: Email:

Description of service type, size, location, duration & objectives:

Describe Tasks performed:

What was the budget:

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Telephone: Email:

Alternate Reference Contact Person:

Telephone: Email:

Description of service type, size, location, duration & objectives:

Describe Tasks performed:

Key Person

Reference Contact Person:

Telephone: Email:

Alternate Reference Contact Person:

Telephone: Email:

Description of service type, size, location, duration & objectives:

Describe Tasks performed:

What was the budget:

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Telephone: Email:

Alternate Reference Contact Person:

Telephone: Email:

Description of service type, size, location, duration & objectives:

Describe Tasks performed:

Telephone: Email:

Alternate Reference Contact Person:

Telephone: Email:

Description of service type, size, location, duration & objectives:

Describe Tasks performed:

Rev 7/26/18

INVITATION TO BID

BID SUBMITTAL FORM

FOR OregonBuys Bid Solicitation # ITB S-63500-00009717 ALL GOODS MUST be delivered No later than May 15, 2024

DELIVERY DATE PROPOSED BY BIDDER: calendar days from date of order. Failure to provide a schedule or submittal of proposed schedule dates later than those required may result in Bid rejection. Submittal of schedule dates providing for earlier delivery than required by the State will bind the Bidder, should it be awarded the bid, but shall not be considered for award purposes.

Any reference to brand names is meant as descriptive not restrictive.

Alternate bids will be considered on products, which meet or exceed products indicated on quote.

Vendor is to mark clearly alternate proposals.

“OR EQUAL”: Any brand name listed in the specifications as “or equal” or “or equivalent” shall establish the minimum requirements for quality, utility, durability, function, purpose, etc. Other product brands may be offered that are equal to or better than the product brand name. Bidder may show cost differences, alternates and options in the space provided in the quote. This clause is not meant to be restrictive, but to set the minimum standard. AGENCY SHALL DETERMINE, IN ITS SOLE DISCRETION, WHETHER A PRODUCT OFFERED IS “EQUAL.” When the designation is “or equal” or “equivalent” Agency shall make its decision after Bid Closing.

Vendor Name:

Federal ID No: OregonBuys ID #:

Vendor Address:

City: State: ZIP:

Vendor Phone: Vendor Fax:

CONTACT NAME – TITLE (Print):

Vendor (COBID) Certification Number (If Applicable):

(Certification Office for Business Inclusion and Diversity)

ODFW NE Regional Office 107 20th Street

Line Description Qty Unit Unit Cost Total Cost

1.

Bekaert Solidlock Pro 20 2096-6-12.5 ga. High Tensile Fixed Knot Game Fence or Equivalent

Bekaert SKU: 118288 Wire Gauge: 12.5 ga.

Vertical Spacing: 6” Roll Height: 96” Roll Length: 330’ Roll Weight: 407 lbs.

48 Rolls

2.

Bekaert SKU: 262950 Style: Barbless Wire Gauge: 12 ½ ga.

Reel Length: 1320’ Reel Weight: 66 lbs.

18 Rolls

3.

Bekaert 12.5 ga. 2-point 4” Spacing Standard Barb Wire (C1 DOT) or Equivalent

Bekaert SKU: 223892 Wire Gauge: 12.5 ga.

Barb Style: 2 pt.

Barb Spacing: 4” Reel Length: 1,320’ Reel Weight: 80 lbs.

32 Rolls

4. T133 Steel Studded T-Posts ASTM: 10’ in length 900 Each

5. T-Post Wire Clips (Fasteners) 10000 Each

6.

Bekaert 1.5” 8 ga. Double Barbed Staples (8 lbs. bucket) Bekaert SKU: 658107 Bezinal coated wire Meets or exceeds ASTM A856/A856M standards Size: 1.5” Wire Gauge: 8

15 Bkt.

7.

Powder River Deer Gated 8’ high x 10’ long or Equivalent

92” high (over 8’ tall when hung) 2” x 4” 8-gauge wire fill 16-gauge 15/8 OD tubing 2 chain latches

Left hand gates

Each

Total:

ODFW

73471 Mytinger Lane Pendleton, OR 97801

Line Description Qty Unit Unit Cost Total Cost

1.

Bekaert Solidlock Pro 20 2096-6-12.5 ga. High Tensile Fixed Knot Game Fence or Equivalent

Bekaert SKU: 118288 Wire Gauge: 12.5 ga.

Vertical Spacing: 6” Roll Height: 96” Roll Length: 330’ Roll Weight: 407 lbs.

2.

Bekaert 12.5 ga. Barbless Wire or Equivalent Bekaert SKU: 262950 Style: Barbless Wire Gauge: 12 ½ ga.

Reel Length: 1320’ Reel Weight: 66 lbs.

3. T133 Steel Studded T-Posts ASTM: 10’ in length 250 Each

4. T-Post Wire Clips (Fasteners) 3500 Each

5.

Bekaert 12.5 ga. 2-point 4” Spacing Standard Barb Wire (C1 DOT) or Equivalent

Bekaert SKU: 223892 Wire Gauge: 12.5 ga.

Barb Style: 2 pt.

Barb Spacing: 4” Reel Length: 1,320’ Reel Weight: 80 lbs.

12 Each

6.

Powder River Deer Gated 8’ high x 10’ long or Equivalent

92” high (over 8’ tall when hung) 2” x 4” 8-gauge wire fill 16-gauge 15/8 OD tubing 2 chain latches

2 Each

7.

Bekaert 1.5” 8 ga. Double Barbed Staples (8 lbs. bucket)

Bekaert SKU: 658107

Bezinal coated wire

Meets or exceeds ASTM A856/A856M standards

Size: 1.5” Wire Gauge: 8

10 Bkt.

8. T133 Steel Studded T-Posts ASTM: 5.5’ in length 200 Each

9. T133 Steel Studded T-Posts ASTM: 6’ in length 200 Each

Total:

Signature of Vendor’s Authorized Representative:

Name (Print) ___________________________ Signature __________________________ Date ___________

ARE YOU A CERTIFIED FIRM IN OREGON?

Help Grow your Business in Oregon. Visit www.oregon4biz.com/How-We-Can-Help/COBID/

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ATTACHMENT E –CERTIFIED DISADVANTAGED BUSINESS

OUTREACH PLAN

Bidder Name: Date:

Contact Name: Telephone: Email:

“Certified Firm” means a small business certified under ORS 200.055 by the Oregon Certification Office for Business Inclusion and Diversity (COBID) as minority-owned businesses, woman-owned businesses, businesses that service-disabled veterans own, and emerging small businesses.

Certified Firms must have an equal opportunity to participate in the performance of contracts financed with state funds. By submitting its offer, Bidder certifies that it has taken, and if there are further opportunities, will take reasonable steps to ensure that Certified Firms are provided an equal opportunity to compete for and participate in the performance of any subcontracts resulting from this procurement.

The information submitted in response to this clause will not be considered in any evaluation.

1. Is Bidder an Oregon Certified Firm? Yes No

If yes, indicate all certification type(s): DBE MBE WBE SDV ESB and supply

Oregon State Certification Number: __________________________

2. Include a list of Certified Firms that Bidder has had a contractual relationship with within the last two years.

3. Include a list of firms that Bidder has had a contractual relationship with within the last two years that are not Certified Firms but may be minority-owned, woman-owned, service-disabled veteran-owned or emerging small businesses.

4. Does Bidder foresee any subcontracting opportunities for this procurement? Yes No

If no, do not complete the rest of this form and submit this first page with your Bid.

If yes, please complete the following pages and submit all pages with your Bid.

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CERTIFIED DISADVANTAGED BUSINESS OUTREACH PLAN

1. Describe the steps Bidder will take to solicit Certified Firms for subcontracting opportunities if awarded a Contract from this procurement.

2. Describe the subcontracting opportunities and the approximate dollar value of each that may be available, if awarded a Contract.

3. Would Bidder be willing to report the identity of each subcontractor and the value of each subcontract to COBID if awarded a Contract from this procurement?

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ATTACHMENT F - RESPONSIBILITY INQUIRY

Agency will determine responsibility of a Bidder prior to award and execution of a Contract. In addition to this form, Agency may notify Bidder of other documentation required, which may include but is not limited to recent profit-and-loss history, current balance statements and cash flow information, assets-to-liabilities ratio, including number and amount of secured versus unsecured creditor claims, availability of short and long-term financing, bonding capacity, insurability, credit information, materials and equipment, facility capabilities, personnel information, record of performance under previous contracts, etc. Failure to promptly provide requested information or clearly demonstrate responsibility may result in an Agency finding of non-responsibility and rejection.

1. Does Bidder have available the appropriate financial, material, equipment, facility and personnel resources and expertise, or ability to obtain the resources and expertise, necessary to demonstrate the capability of Bidder to meet all contractual responsibilities? YES / NO .

2. Within the last five years, how many contracts of a similar nature has Bidder completed that, to the extent that the costs associated with and time available to perform the contract remained within Bidder′s control, Bidder stayed within the time and budget allotted, and there were no contract claims by any party? Number: ____

How many contracts did not meet those standards? Number: ____ If any, please explain.

Response:

3. Within the last three years has Bidder (incl. a partner or shareholder owning 10% or more of Bidder’s firm) or a major subcontractor (receiving 10% or more of a total contract amount) been criminally or civilly charged, indicted or convicted in connection with:

• obtaining, attempting to obtain, or performing a public (Federal, state, or local) contract or subcontract,

• violation of federal or state antitrust statutes relating to the submission of bids, or

• embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, or receiving stolen property? YES / NO .

If "YES," indicate the jurisdiction, date of indictment, charge or judgment, and names and summary of charges in the response field below.

Response:

4. Within the last three years, has Bidder had:

• any contracts terminated for default by any government agency, or

• any lawsuits filed against it by creditors or involving contract disputes? YES / NO .

If "YES," please explain. (With regard to judgments, include jurisdiction and date of final judgment or dismissal.)

Response:

DAS Procurement Services, Version 1.0 – February 20, 2019 Page 2 of 3

5. Does Bidder have any outstanding or pending judgments against it? YES / NO .

Is Bidder experiencing financial distress or having difficulty securing financing? YES / NO .

Does Bidder have sufficient cash flow to fund day-to-day operations throughout the proposed contract period? YES / NO

If "YES” on the first question or second question, or “NO” on the third question, please provide additional details.

Response:

6. Within the last three years, has Bidder filed a bankruptcy action, filed for reorganization, made a general assignment of assets for the benefit of creditors, or had an action for insolvency instituted against it? YES / NO .

If "YES," indicate the filing dates, jurisdictions, type of action, ultimate resolution, and dates of judgment or dismissal, if applicable.

Response:

7. Does Bidder have all required licenses, insurance and/or registrations, if any, and is Bidder legally authorized to do business in the State of Oregon? YES /NO .

If "NO," please explain.

Response:

8. Pay Equity Certificate. [This requirement does not apply to architectural, engineering, photogrammetric mapping, transportation planning or land surveying and related services contracts.] Does a current authorized representative of Bidder possess an unexpired Pay Equity Certificate issued by the Department of Administrative Services? YES / NO / N/A . [If the certificate was provided with the Bid submitted for a solicitation related to the prospective contract, then it is not necessary to resubmit it. Just indicate “see Bid” in the response field. Otherwise, if applicable, submit a copy of the certificate with this form.]

Response:

AUTHORIZED SIGNATURE

By signature below, the undersigned Authorized Representative on behalf of Bidder certifies to the best of his or her knowledge and believes the responses provided on this form are complete, accurate, and not misleading.

Bidder Name: ITB:

Project Name:

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Authorized Signature Date

Print Name Title