ITB Four Mid Size 27 Explorers.pdf
PDF 336 KB Posted
- Attached to
- Four New Mid-Size SUV Police Pursuit Vehicles
- Solicitation number
- PE-75500-NONST-2026-000000055
- Issued by
- Ware County, Georgia
About this file
This Invitation to Bid (ITB) is issued by the Whitfield County Board of Commissioners in Georgia for the procurement of four new mid-size police pursuit-rated SUVs with all-wheel drive or four-wheel drive capability. The vehicles must meet specific performance and equipment specifications including a 3.0L EcoBoost V6 engine (non-hybrid), police upfitter wiring packages, carbonize grey exterior, keyless remote entry, auxiliary dome lighting with red LED, dark car mode, inoperative rear door handles, vinyl rear seating, and 18-inch painted black steel wheels. The bid submission deadline is August 26, 2026 at 2:00 PM, with delivery required no later than 120 days from bid acceptance. Bids must be submitted in sealed opaque envelopes addressed to Brian McBrayer at the Whitfield County Board of Commissioners and marked with the submitting company name, ITB number, and project description. One original and two copies of the bid are required, and all communication regarding the ITB must be directed to Sergeant Phillip Bishop at the Whitfield County Sheriff's Office via email at pbishop@whitfieldcountyga.com.
Pricing should be submitted as a total bid amount for all four vehicles on the provided bid form. A local vendor privilege provision applies to vendors with an established place of business within Whitfield County and at least two employees employed for six months or longer; qualifying local vendors within 4% of the low bid may match the lowest bid within 24 hours. The county retains the right to accept or reject any or all bids, waive technicalities, and make awards in its best interest, and reserves the right to delete unit items from the bid at its sole discretion. All vehicles include a five-year, 100,000-mile warranty.
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Text version
INVITATION TO BID
WHITFIELD COUNTY, GEORGIA
ITB# SO2026-004
Four (4) New Mid-Size SUV Police Pursuit Rated Vehicles AWD/4x4
Date: 8/26/2026 Time: 2:00 PM
USE THIS FORM ONLY
ONLY BIDS SUBMITTED ON THIS FORM SHALL BE CONSIDERED
The Whitfield County Board of Commissioners will receive sealed bids until 2:00 PM on August 26, 2026 for, Four (4) New Mid-size Police Pursuit Rated Vehicles AWD/4x4 for the Whitfield County Sheriff’s Office.
SPECIFICATIONS (MINIMUM REQUIREMENTS):
4 (Mid- Size) Police Pursuit Rated SUV, AWD Carbonize Grey M7 High performance V6 engine NON HYBRID 3.0L EcoBoost Police Up fitter wiring harness- Ultimate Wiring Package 67U Police Wire Harness Connector Kit 67V.
Keyless remote (4 total per car) Spotlight delete Smooth roof. Delete roof racks and rails Carpet interior with factory all weather floor mats 16C Auxiliary dome lamp, headliner mounted with red led Dark car mode Inoperative rear door handle and door locks-hidden plunger no door handles Vinly rear seat 18” 5-spoke Painted Black steel wheels 5year 100k warranty
TOTAL BID $___________________________
DELIVERY DATE ___________________________
(No later than 120 days)
Bids shall be submitted in a sealed opaque envelope and shall be marked on the outside with the name of the submitting company, the ITB number, and the words “Four (4) New Mid-Size SUV Police Pursuit Rated Vehicles AWD”. Any deviation from the requirements set forth for the labeling of the bid envelopes shall result in said bid being returned to the bidder unopened and any such bid shall not be considered.
Sealed bids shall be addressed to the attention of Brian McBrayer and mailed to Whitfield County Board of Commissioners, P.O. Box 248, Dalton GA 30722-0248 or delivered to 201 S.
Hamilton Street, 4th Floor, Dalton, GA 30720. All bids shall be received on or before the above designated date and time. Any bid received after this date and time shall not be accepted. Bids shall be typed or submitted in ink. Bids will be opened and read publicly. Bids are legal and binding upon the bidder when submitted.
Do not call with questions relating to this ITB. Refer to the County Website at http://www.whitfieldcountyga.com for bid details and any updates. All communication must be in writing or via email. Address email correspondence to Sgt. Phillip Bishop at Whitfield County Sheriff’s Office at pbishop@whitfieldcountyga.com. No verbal or written information which is obtained other than through this ITB or its addenda shall be binding on Whitfield County. No employee of Whitfield County is authorized to interpret any portion of this ITB or give any information as to the requirements of this ITB in addition to that contained in or amended to this written ITB document.
http://www.whitfieldcountyga.com/
Bid Submittal Instructions:
One (1) original and two (2) copies must be submitted.
It is understood that this contract, if accepted by Whitfield County, is entered into solely for the convenience of the county and in no way precludes the county from obtaining like goods from other suppliers upon prior approval of the Whitfield County Board of Commissioners. Such approval shall be made at the sole discretion of the Whitfield County Board of Commissioners and shall be conclusive.
Local Vendor Privilege
Because bids awarded to local vendors contribute to the Whitfield County tax base and promote the local economy, the Whitfield County Board of Commissioners has instituted a local vendor privilege as follows. To qualify as a local vendor, the following conditions have to be met:
1. The vendor has to have an established place of business within Whitfield County.
2. The vendor must have at least two (2) employees who have been working for six (6) months or longer before requesting a local vendor privilege.
All vendors who met these conditions and who wish to claim the local vendor privilege must complete the Affidavit of Eligibility available on the County web site. The local vendor privilege gives qualifying vendors, who are within 4% of the low bid, the opportunity to agree to match the low bid within 24 hours. If more than one local vendor meets the qualifications, the lowest local bidder will be given the first opportunity to agree to match the low bid. If they refuse, the next lowest bidder will get the opportunity and so on until all local vendors within the 4% range have been given an opportunity.
Whitfield County reserves the right to accept or reject any or all bids for any reason, to waive technicalities, and to make an award deemed in its best interest. Whitfield County shall have the right to delete a unit item from the bid if necessary or proper in the sole determination of Whitfield County
We certify that our bid meets the minimum requirements as specified in bid documents, this ________ day of ________________ 2026.
AUTHORIZED SIGNATURE TITLE
PRINTED NAME OF SIGNATURE COMPANY
ADDRESS CITY / STATE / ZIP CODE
TELEPHONE NUMBER FAX NUMBER
E-MAIL ADDRESS:
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