ITB Event #412 Administration Document.docx

STATE OF IDAHO

DIVISION OF PURCHASING

FOR

The IDAHO DEPARTMENT OF PARKS AND RECREATION (IDPR)

Invitation to Bid (ITB) Event #412

Over Snow Vehicles with Grooming Equipment

Date of Issuance: 03-15-2024

TABLE OF CONTENTS

ITB Administrative Information

ITB Lead:

Mark Ward, Buyer Idaho Division of Purchasing 650 W. State St., RM 100 Boise, ID 83720 Mark.Ward@adm.idaho.gov Phone: (208) 332-1609

IPRO POWERED by LUMA

IPRO POWERED by LUMA

IPRO POWERED by LUMA

PURPOSE

The Idaho Department of Parks and Recreation (IDPR), through the Idaho Division of Purchasing (DOP), is requesting Bids from qualified Vendors for the purchase of three (3) Over Snow Vehicles with Grooming Equipment (OSVs) in accordance with the specifications provided below.

GENERAL INFORMATION, solicitation instructions and standard terms and conditions This Solicitation is issued by the state of Idaho (the “State”) via IPRO: IPRO POWERED by LUMA.

The ITB Lead is the only contact for this Solicitation. All correspondence regarding this ITB shall be in writing. In the event that it becomes necessary to revise any part of this ITB, amendments will be posted at IPRO Powered by Luma. It is the responsibility of the Bidder to monitor IPRO for any updates or amendments. Any oral interpretations or clarifications of this ITB shall not be relied upon. All changes to this ITB must be in writing and posted at IPRO Powered by Luma to be valid.

INQUIRIES

Questions or other correspondence must be submitted in writing to the ITB Lead listed below. QUESTIONS MUST BE RECEIVED BY 4:59:59 P.M. Mountain Time on March 29th, 2024. Written questions must be submitted using Attachment 1, Bidder Questions. Official answers to all written questions will be posted on IPRO as an amendment to this ITB.

ITB Lead: Mark Ward Phone: 208-332-1609 E-mail: Mark.Ward@adm.idaho.gov

Any questions regarding the State of Idaho Standard Contract Terms and Conditions found at (Contract Terms and Conditions) must also be submitted in writing, using Attachment 1, Bidder Questions, by the deadline identified in the ITB Administrative Information. The State will not consider proposed modifications to these requirements after the date and time set for receiving questions. Questions regarding these requirements must contain the following:

1. The rationale for the specific requirement being unacceptable to the party submitting the question (define the deficiency).

2. Recommended verbiage for the State’s consideration that is consistent in content, context, and form with the State’s requirement that is being questioned.

3. Explanation of how the State’s acceptance of the recommended verbiage is fair and equitable to both the State and to the party submitting the question.

Bids which condition the Bid based upon the State accepting other terms and conditions not found in the ITB, or which take exception to the State’s terms and conditions, will be found non-responsive, and no further consideration of the Bid will be given.

SPECIFICATIONS

Please review Attachment 2. These specifications are the minimum mandatory specifications that your Bid must meet in order for the State to consider your Bid for award. Restate each specification listed in this section, followed by your response demonstrating that your Bid meets or exceeds the required specifications; provide model, part #, or description, as appropriate.

COST

Provide your fully burdened Total Cost on the Bid Schedule (Attachment 3). Bidder’s cost must include delivery FOB Destination to the locations provided on Attachment 3, Bid Schedule. Bidder’s cost must include all training as outlined in Section 12.

BRAND NAME/EQUIVALENT

The brand names used in this solicitation are intended to be descriptive, not restrictive, and are used to indicate the quality and characteristics of items that will be satisfactory. Bids offering “equivalent” items will be considered for award if such products are clearly identified in the bid and are determined by the State to meet the minimum salient characteristics stated in the solicitation. Bidders offering an “equivalent” are required, as a part of the bid response, to furnish all descriptive material, specifications, literature, and brochures necessary for evaluating whether the item offered meets the requirements of the bid. Failure to provide documentation demonstrating equivalency, to the satisfaction of the State, may render the bid non-responsive.

REQUIREMENTS

In addition to the State’s Standard Terms and Conditions, the following applies:

The OSVs must be the latest model of the manufacturer's current standard production, as offered to commercial trade. Though they are not specifically covered herein, all parts necessary to provide a complete and efficient OSVs must be furnished with a unit of this type. All parts must conform in design, strength, quality of materials, and workmanship to current engineering practices and accepted standards of the industry. The supplier represents that all equipment offered under this specification is new at time of delivery.

The OSVs furnished under these specifications must include all improvements in design and construction as shown in the manufacturer's current literature for the model offered, and it must be clearly evident that the model offered has been in current standard production for at least two (2) years prior to date of delivery.

The OSVs must be completely assembled and adjusted when delivered to the IDPR locations identified in Appendix B, Bid Schedule. All equipment, including standard and supplemental equipment, must be installed as per the manufacturer’s specifications, and be serviced and ready for continuous operation at the time of delivery.

Due to isolated location, long distances to be traveled, deep snow, and steep terrain, the OSVs must operate dependably and efficiently in sub-zero weather. The OSVs must be easy to operate and simple in design in all respects to permit field repair and maintenance and be capable of negotiating cross-country terrain ranging from bare ground to deep, soft, or wet snow. The OSVs must be capable of climbing snow-covered slopes up to sixty percent (60%) grade.

At the time of delivery, The OSVs will be inspected by IDPR’s Equipment Manager or designee to assure that it meets minimum specifications included in the Contractors bid. If IDPR determines that the OSVs are not in accordance with the specifications, the Contractor must pick-up, correct any discrepancies, and re-deliver to the IDPR specified location at the Contractor’s expense. The timeframe for completion of corrective action must not exceed thirty (30) calendar days from receipt of written notification from IDPR’s Equipment Manager or designee.

The OSVs must have a full tank of fuel at the time of delivery.

Demonstration units will not be considered.

Manuals: One (1) complete set of operator and shop manuals, parts book, and current price list must be supplied with the OSV at the time of delivery. All literature must be in English.

Bid must include drawings, for the OSVs, for the dimensions of the deck including width, height, and distance forward from the rear of tracks. Also include the location of the hydraulic couplings, toolboxes, winch mounts, fifth wheel hitch, and fuel tanks.

While the right to make changes and improvements remain with the manufacturer, major changes from previous standard production models must have been thoroughly tested and proven to be satisfactory for use under conditions equal to those specified herein.

SUBMISSION REQUIREMENTS

Required Bid Submission Items. Your Bid Submission must consist of the following:

Bid Schedule Provide your cost information on Attachment 3, Bid Schedule, below. Do not submit your Bid on any other form. Submitting your Bid on a form different than the Bid Schedule may cause your Bid to be rejected as non-responsive.

State of Idaho Signature Page The State of Idaho Signature Page must be completed and submitted as part of your Bid. The State of Idaho Signature Page is attached in IPRO.

8.1.3 Warranty Information

As outlined in section 13

8.1.4 Attachment 3 Bid Schedule

9 Bid Submission Methods Bids may be submitted electronically via IPRO POWERED by LUMA. Do not fax or e-mail your Bid. Your Bid must be received at the Division of Purchasing by the date and time specified on the IPRO header document. The official time, for bid closing purposes, is the Division of Purchasing’s time clock.

9.1 Electronic Submission via IPRO Powered by Luma

Submitting electronically via IPRO, upload all the Required Bid Submission Items (See Section 8.1) and enter your cost in IPRO for each line item; as the “Total Cost” on the Bid Schedule OR $0.00 as your cost in IPRO.

Upload all Required Bid Submission Items using Microsoft products such as Word and Excel. Do not submit items in .pdf format, unless provided otherwise in this ITB.

When submitting via IPRO, be advised that the Bidder for Bid evaluation and award purposes, is the entity profile under which submit in IPRO, which must be the same legal entity presented in your uploaded response materials. If the entity identified on the state supplied Signature Page differs from the entity under which you submit your Bid in IPRO, the information provided on the Signature Page prevails.

Bidders are further advised to upload response materials with descriptive file names, organized and consolidated in a manner which allows the State to efficiently navigate the Bidder’s response; as the State will print uploaded documents for evaluation in the manner received via IPRO.

10 Trade Secrets If your Bid contains trade secret information which you have identified, you must also submit a redacted copy of the Bid (in electronic format, with the word “redacted” in the file name) with all trade secret information removed or blacked out; as well as a separate document containing a complete list (per the instructions in the three (3) paragraphs directly below) of all trade secret information which was removed or blacked out in the redacted copy.

Paragraph 28 of the Solicitation Instructions to Vendors describes trade secrets to “include a formula, pattern, compilation, program, computer program, device, method, technique or process that derives economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by other persons and is subject to the efforts that are reasonable under the circumstances to maintain its secrecy.” In addition to marking each page of the document with a trade secret notation (as applicable; and as provided in Paragraph 28 of the Solicitation Instructions to Vendors), Bidders must also:

Identify with particularity the precise text, illustration, or other information contained within each page marked “trade secret” (it is not sufficient to simply mark the entire page). The specific information you deem “trade secret” within each noted page must be highlighted, italicized, identified by asterisks, contained within a text border, or otherwise clearly delineated from other text/information and specifically identified as a “trade secret.”

Provide a separate document entitled “List of Redacted Trade Secret Information” which provides a succinct list of all trade secret information noted in your Bid; listed in the order it appears in your submittal documents, identified by Page #, Section #/Paragraph #, Title of Section/Paragraph, specific portions of text/illustrations; or in a manner otherwise sufficient to allow the State’s procurement personnel to determine the precise text/material subject to the notation. Additionally, this list must identify with each notation the specific basis for your position that the material be treated as exempt from disclosure.

11 AWARD

More than one (1) award may be issued for this ITB. Award will be based on the fully burdened Unit Price on Attachment 3, Bid Schedule. Award may be by Line Item, groups of Line Items, or total of all Line Items, either by Purchase Price only or Purchase Price reduced by any offered Trade In Value, as the State determines to be in its best interest. Acceptance of trade-in offer(s) is at the State’s option and must be approved by the Administrator of the Division of Purchasing. See Idaho Code Section 67-9223.

12 Training Contractor must provide a minimum of eight (8) hours of operating, maintenance, and service training, for the OSV’s, by a factory-authorized service representative(s) knowledgeable of the complete OSVs, to give instructions on operational, maintenance, and serviceability. The training will take place at the delivery location defined in Section 15 Delivery.

13 Warranty, Service and Support, Maintenance, etc.

The Contractor must furnish, for the OSVs, a warranty for parts (shipping included) and labor, covering parts against defective material, workmanship, and performance for the first twelve (12) months or twelve hundred (1,200) hours, whichever comes first. Additionally, the Contractor must provide an extended engine warranty of four (4) years or six thousand (6,000) hours, whichever comes first. Repairs must be completed within fourteen (14) business days of written notification unless a mutual agreement of extension is agreed upon by the Contractor and IDPR. Engine manufacture shall also include a minimum extended warrantee of no less than 5 years or 6000 hours with no more than $200 deductible covering parts, labor and travel cost for items covered in the extended warrantee package.

During the warranty period, if the OSVs do not perform to the stated specifications or the operating conditions of any of the location identified, the Contractor will, at no cost to the State or county, make the necessary changes to ensure all performance and operation standards, as outlined in this ITB, are met, within fourteen (14) calendar days of written notification. If changes to the OSVs or if repairs are not available, IDPR will return the equipment and the Contractor must refund IDPR the value paid for the returned OSVs. IDPR will determine satisfactory operation of the OSVs.

The Contractor must indicate the extent to which the warranty offered meets or exceeds the minimum requirements stated above. Optional extended warranty programs are to be identified in the bid, if available. The IDPR Buyer will make the final determination of warranty acceptability.

14 Maintenance Continuous operation during the winter months and ready availability of replacement parts of the OSVs specified are essential. The Contractor must indicate their ability to render prompt service by furnishing a list of branch offices where stocked replacement parts can be furnished by IDPR or a designated individual. Parts must be secured at the branch offices within fourteen (14) business days after receipt of order. The machine must be equipped with all tools and accessories necessary for the ordinary maintenance and adjustment of the machine.

15 Delivery Delivery of the OSVs is required TBD, to the locations specified below. You must indicate your ability to meet this delivery requirement. Bidder’s inability to comply with this requirement may result in a finding that your bid is non-responsive.

Bonneville Co-Unit to be delivered to 1526 Bone Rd. Bone, Idaho 83401. Delivery shall be completed between April 15 and April 29, 2024. Please contact Craig Daniels, Bonneville County Groomer Operations Manager, for exact delivery location (208) 403-4733.

Blaine Co- Unit to be delivered to 183 Glendale Rd. Bellevue, Idaho 83313. Delivery shall be completed between April 15 and April 29, 2024. Please contact Chad Sluder Blaine County Groomer Operations Manager for exact delivery location (208) 471-0265.

Fremont Co- Unit to be delivered to 4375 County Circle Island Park, Idaho 83429. Delivery shall be completed between April 15 and April 29, 2024. Please contact Terry Martindale, Fremont County Groomer Operations Manager, for exact delivery location (208) 390-0637.

Two (2) weeks prior to delivery, the Contractor must provide the IDPR Buyer with the name and address of the designated representative who will deliver the OSV. The IDPR Buyer will coordinate the details for delivery with the Contractor.

16 INSURANCE REQUIREMENTS

See Insurance Requirements in the Attachment Tab.

17 AUDIT RIGHTS

The Contractor agrees to allow State and Federal auditors and State purchasing staff access to all the records relating to this Contract, for audit, inspection, and monitoring of services or performance. Such access will be during normal business hours or by appointment.

ITB Event #226 - Over Snow Vehicles with Grooming Equipment

ATTACHMENT 1-BIDDER QUESTIONS

PLEASE DO NOT IDENTIFY YOUR NAME OR YOUR COMPANY’S NAME OR PRODUCT NAMES OF INTELLECTUAL PROPERTY IN YOUR QUESTIONS.

ADD ROWS BY HITTING THE TAB KEY WHILE WITHIN THE TABLE AND WITHIN THE FINAL ROW.

The following instructions must be followed when submitting questions using the question format on the following page.

1. DO NOT CHANGE THE FORMAT OR FONT. Do not bold your questions or change the color of the font.

2. Enter the ITB section number that the question is for in the “ITB Section” field (column 2). If the question is a general question not related to a specific ITB section, enter “General” in column 2. If the question is in regards to a State Term or Condition or a Special Term or Condition, state the clause number in column 2. If the question is in regard to an attachment, enter the attachment identifier (example “Attachment A”) in the “ITB Section” (column 2), and the attachment page number in the “ITB page” field (column 3).

3. Do not enter text in the “Response” field (column 5). This is for the State’s use only.

4. Once completed, this form is to be e-mailed per the instructions in the ITB. The e-mail subject line is to state the ITB number followed by “Questions.”

ITB Event #226 OSV with Grooming Equipment Page 12

ITB Number & Title

ATTACHMENT 2

ITB Event #226 OSV with Grooming Equipment Bonneville County, Idaho

One (1) OSV: Prinoth Bison or equivalent according to the following bid specifications.

1. SPECIFICATIONS

1.1 Chassis: Consisting of sturdy welded steel construction, designed for proper weight distribution, and loading to obtain maximum traction and maneuverability under all ground conditions while operating or towing grooming equipment.

1.2 Cab: The cab shall be a front mount that extends the full width of the chassis. The cab shall be fully insulated and constructed of lightweight aluminum, steel, fiberglass, or any combination of these. Interior noise level shall not exceed 84 db.

The cab shall have two (2) doors with key locking devices and provide seating for driver and passenger. Doors shall have windows that open for ventilation and a tinted laminated safety glass windshield. The cab shall include six (6) halogen headlamps. Four (4) lamps shall face forward including two (2) flood and two (2) extended range lamps, and two (2) work lamps/ back-up lamps on the top rear of the cab. Gauge panel shall include engine temperature, oil pressure, voltmeter, tachometer, and an hour meter. The cab shall have an inside dome light, variable speed/delay windshield wipers, large outside mounted heated rear view mirrors, and dash lights. The driver’s seat shall be a bucket style air ride seat, with a full-size bucket style passenger seat (jump seat is not acceptable). The cab shall have a roof mounted rotating beacon, a roof mounted spotlight and an inside rear-view mirror with outside temperature and compass display built into mirror. A backup warning signal, dual horn, and a fire extinguisher shall be included for safety.

A re-circulating hot water heater installed to assure temperature consistency within the cab during extremely cold weather. Heater output of thirty-six thousand (36,000) BTU and equipped with three (3) speed fan, variable temperature control, and defrosters to maintain windshield visibility for ninety percent (90%) of the windshield area. Windshield and both side windows must be heated.

The cab shall have a power assisted lift mechanism included for ease of maintenance. No manual lift system accepted.

Vehicle shall be equipped with brush guards to fully protect the perimeter of the windshield (includes a vertical bar in the center of the windshield), mirrors (special mirror guards), lights, and rotating beacon(s) from brush, limbs etc. Brush guards constructed of two (2) in. aluminum or one and one half (1.5) in. square tube steel construction.

1.3 Engine: Powered by an independent diesel engine developing not less than four hundred horsepower (400 HP) at manufacturers rated RPM, and capable of propelling the OSV at ten (10) miles per hour in high gear on a level snow surface. Replacement element type oil filters and air cleaner (includes the optional extended dipstick and oil filler spout). A one hundred twenty (120) volt engine pre-heater must be installed in the block or cooling system with grid intake heater starting aid. Must be equipped with an onboard diagnostic system that monitors the engine, transmission, and hydraulic system operation. Engine manufacture shall also include a minimum extended warrantee of no less than 5 years or 6000 hours with no more than $200 deductible covering parts, labor and travel cost for items covered in extended warrantee package.

1.4 Brakes: The hydrostatic system must also function as the braking system using wet multi disc. A mechanical parking brake shall be furnished that is capable of adequately stopping the OSV and grooming implement.

1.5 Electrical System: The OSV provided shall be equipped with a 24-volt starter, alternator, voltage regulator, and batteries. Batteries shall be fully enclosed outside and have a minimum of 900 cold cranking amperes. The alternator shall have a minimum of 140 amperes. The vehicle shall be equipped with a 24-to-12 converter to handle the stereo, 2-way radio (25 watts of transmit power) and a 12-volt outlet to plug in a cellular phone.

1.6 Transmission and Steering: The unit shall be equipped with two hydrostatic transmissions operating independently, one for each track. OSV must include cat specked stick steering not steering wheel. The unit shall have the capability of turning on its own axis or proximity thereof.

1.7 Tracks and Undercarriage: The vehicle width shall be thirteen (13) feet nine (9) inches (from outside edge of right track to outside edge of left track). The OSV will be a two tracked machine. Tracks should consist of rubber belting, minimum 4-ply polyester with 5 belts per track, fitted with steel cleats and driven by magnum sprockets or equivalent traveling on wheel assemblies. Tires shall be solid rubber. High profile reinforced tire guides shall be installed to eliminate tire guide bending. Axles shall be rubber or mechanically suspended to reduce shock and track noises. The minimum wheelbase shall be one hundred fifty inches (150") with five (5) suspension wheels per side on ground contact line. Provision shall be made for ample adjustment of track belt tension. Final drive system shall have the ability to be disengaged to allow for freewheeling each track.

1.8 Fuel Capacity: Minimum of 18-hour range with reserves (fuel may be in separate saddle tanks with even weight displacement, do not place one tank on top of another). If an additional fuel tank is added to the OSV it shall be mounted on the passenger side of the deck and have a minimum capacity of 100 gallons. Fuel filler bung for auxiliary tank shall be placed so that it is towards the front of the tank facing forward. Axillary tank shall have electric fuel transfer switch to transfer fuel from one tank to another.

1.9 Hitch: The OSV shall have a pintle type hitch in the fifth wheel, gooseneck, pull configuration. No drag will be used with this OSV.

1.10 Radio: Installed broadcast radio receiver system with AM/FM compact disc, capable of picking up AM/FM signal in weak signal fringe areas, with dual speakers.

1.11 Toolboxes: The toolbox shall be top lid type with a diamond plate top. Toolbox will be constructed of 1/8-inch marine grade aluminum with all welded construction, automotive grade military approved weather stripping, with stainless steel folding T-handle locks. Size will be 60 inches long, 20 inches high and 20 inches wide. The toolbox shall be mounted on the driver’s side of the OSV in a manner that does not interfere with the operation of the OSV or the implement.

1.12 Winch: The OSV shall have a 2-inch receiver installed on the front and rear of vehicle. The front receiver shall be mounted on the top of the blade. Bid shall include a Warn Multi-Mount system and a 12-volt 9.5 TI Warn Winch, or equivalent. The winch shall have a drive cone style automatic brake. The unit shall be equipped with a minimum of 20,000 lb. snatch block, roller fairlead, remote control, and power cables needed for operation. A minimum of 125 feet of 5/16 diameter cable shall be provided with a properly attached hook. The receivers shall be installed in a location so that no part of the vehicle, or its mounted equipment, will need to be removed or hinder the operation of the winch.

2. SNOW GROOMING EQUIPMENT

2.1 Blade: The blade shall be pilot operated and hydraulically controlled, capable of vertical lift, horizontal tilt, and curl blade angulations with individual wing controls (12-way). The hydraulic hose couplings shall be the “screw on” type. The blade shall be at least fourteen (14) feet (5) inches wide in the angled U-blade configuration, and no wider than seventeen (17) feet in the open straight configuration. The blade wings shall be radiused on the lower outside edge. Blade shall come with a bolt on snow screen.

2.2 Tiller: fourteen feet two inches (14’2”) ft. wide (metal to metal) variable speed flex tiller with hydraulics and all controls necessary for proper operations. Tiller will incorporate dual drive motors and no gearbox. The tiller shall have intermediate side flaps. The tiller must not to exceed the overall width of the blade.

2.3 Implement: No drag will be used with this OSV.

3 PAINTS

All surfaces exposed to the weather, other than corrosion-resistant polished surfaces or trim, must be cleaned, primed, and painted the manufacturer’s standard color.

4 TRADE-INS

The following used OSV is being offered as trade-in, “as-is, where is.”

One (1) 2005 Pisten Bully 200 (SN# 582310807) and a tiller with approximately 2550 hours located in Idaho Falls, ID. CPIS# 26715 Persons interested in examining the trade-in machine should contact the IDPR Buyer at (208) 514-2462 to make arrangements.

Successful bidder for trade-in equipment will not be able to take possession until the new replacement equipment arrives.

The State reserves the right to accept, or reject, any or all offers on the vehicle offered for trade.

ITB Event #226 OSV with Grooming Equipment Blaine County, Idaho

One (1) OSV: Pisten Bully PB 400 or equivalent according to the following bid specifications.

1. SPECIFICATIONS

1.1 Chassis: Consisting of sturdy welded steel construction, designed for proper weight distribution, and loading to obtain maximum traction and maneuverability under all ground conditions while operating or towing grooming equipment.

1.2 Cab: The cab shall be a front mount that extends the full width of the chassis. The cab shall be fully insulated and constructed of lightweight aluminum, steel, fiberglass, or any combination of these. Interior noise level shall not exceed 84 db.

The cab shall have two (2) doors with key locking devices and provide seating for driver and passenger. Doors shall have windows that open for ventilation and a tinted laminated safety glass windshield. The cab shall include six (6) halogen headlamps. Four (4) lamps shall face forward including two (2) flood and two (2) extended range lamps, and two (2) work lamps/ back-up lamps on the top rear of the cab. Gauge panel shall include engine temperature, oil pressure, voltmeter, tachometer, and an hour meter. The cab shall have an inside dome light, variable speed/delay windshield wipers, large outside mounted heated rear view mirrors, and dash lights. The driver’s seat shall be a bucket style air ride seat, with a full-size bucket style passenger seat (jump seat is not acceptable). The cab shall have a roof mounted rotating beacon, a roof mounted spotlight and an inside rear-view mirror with outside temperature and compass display built into mirror. A backup warning signal, dual horn, and a fire extinguisher shall be included for safety.

A re-circulating hot water heater installed to assure temperature consistency within the cab during extremely cold weather. Heater output of thirty-six thousand (36,000) BTU and equipped with three (3) speed fan, variable temperature control, and defrosters to maintain windshield visibility for ninety percent (90%) of the windshield area. Windshield and both side windows must be heated.

The cab shall have a power assisted lift mechanism included for ease of maintenance. No manual lift system accepted.

Vehicle shall be equipped with brush guards to fully protect the perimeter of the windshield (includes a vertical bar in the center of the windshield), mirrors (special mirror guards), lights, and rotating beacon(s) from brush, limbs etc. Brush guards constructed of two (2) in. aluminum or one and one half (1.5) in. square tube steel construction.

1.3 Engine: Powered by an independent diesel engine developing not less than four hundred horsepower (400 HP) at manufacturers rated RPM, and capable of propelling the OSV at ten (10) miles per hour in high gear on a level snow surface. Replacement element type oil filters and air cleaner (includes the optional extended dipstick and oil filler spout). A one hundred twenty (120) volt engine pre-heater must be installed in the block or cooling system with grid intake heater starting aid. Must be equipped with an onboard diagnostic system that monitors the engine, transmission, and hydraulic system operation. Engine manufacture shall also include a minimum extended warrantee of no less than 5 years or 6000 hours with no more than $200 deductible covering parts, labor and travel cost for items covered in extended warrantee package.

1.4 Brakes: The hydrostatic system must also function as the braking system using wet multi disc. A mechanical parking brake shall be furnished that is capable of adequately stopping the OSV and grooming implement.

1.5 Electrical System: The OSV provided shall be equipped with a 24-volt starter, alternator, voltage regulator, and batteries. Batteries shall be fully enclosed outside and have a minimum of 900 cold cranking amperes. The alternator shall have a minimum of 140 amperes. The vehicle shall be equipped with a 24-to-12 converter to handle the stereo, 2-way radio (25 watts of transmit power) and a 12-volt outlet to plug in a cellular phone.

1.6 Transmission and Steering: The unit shall be equipped with two hydrostatic transmissions operating independently, one for each track. OSV must include cat specked stick steering not steering wheel. The unit shall have the capability of turning on its own axis or proximity thereof.

1.7 Tracks and Undercarriage: The vehicle width shall be twelve (12) foot seven (7) inches (from outside edge of right track to outside edge of left track). The OSV will be a two tracked machine. Tracks should consist of rubber belting, minimum 4-ply polyester with 5 belts per track, fitted with combination cleats or equivalent and driven by magnum sprockets or equivalent traveling on wheel assemblies. Tires shall be solid rubber. High profile reinforced tire guides shall be installed to eliminate tire guide bending. Axles shall be rubber or mechanically suspended to reduce shock and track noises. The minimum wheelbase shall be one hundred fifty inches (150") with five (5) suspension wheels per side on ground contact line. Provision shall be made for ample adjustment of track belt tension. Final drive system shall have the ability to be disengaged to allow for freewheeling each track.

1.8 Fuel Capacity: Minimum of 18-hour range with reserves (fuel may be in separate saddle tanks with even weight displacement, do not place one tank on top of another). If an additional fuel tank is added to the OSV it shall be mounted on the passenger side of the deck and have a minimum capacity of 100 gallons. Fuel filler bung for auxiliary tank shall be placed so that it is towards the front of the tank facing forward. Axillary tank shall have electric fuel transfer switch to transfer fuel from one tank to another.

1.9 Hitch: The OSV shall have a pintle type hitch in the fifth wheel, gooseneck, pull configuration. The pintle hookup unit will be compatible with a Maxey Generation II drag, or equivalent. (This requires interaction between OSV and groomer manufacturers; See 2. Snow Grooming Equipment).

1.10 Radio: Installed broadcast radio receiver system with AM/FM compact disc, capable of picking up AM/FM signal in weak signal fringe areas, with dual speakers.

1.11 Toolboxes: The toolbox shall be top lid type with a diamond plate top. Toolbox will be constructed of 1/8-inch marine grade aluminum with all welded construction, automotive grade military approved weather stripping, with stainless steel folding T-handle locks. Size will be 60 inches long, 20 inches high and 20 inches wide. The toolbox shall be mounted on the driver’s side of the OSV in a manner that does not interfere with the operation of the OSV or the implement.

1.12 Winch: The OSV shall have a 2-inch receiver installed on the front and rear of vehicle. The front receiver shall be mounted on the top of the blade. Bid shall include a Warn Multi-Mount system and a 12-volt 9.5 TI Warn Winch, or equivalent. The winch shall have a drive cone style automatic brake. The unit shall be equipped with a minimum of 20,000 lb. snatch block, roller fairlead, remote control, and power cables needed for operation. A minimum of 125 feet of 5/16 diameter cable shall be provided with a properly attached hook. The receivers shall be installed in a location so that no part of the vehicle, or its mounted equipment, will need to be removed or hinder the operation of the winch.

2 SNOW GROOMING EQUIPMENT

2.1 Blade: The blade shall be pilot operated and hydraulically controlled, capable of vertical lift, horizontal tilt, and curl blade angulations with individual wing controls (12-way). The hydraulic hose couplings shall be the “screw on” type. The blade shall be at least thirteen (13) feet wide in the angled U-blade configuration, and no wider than fourteen and a half (14’6”) feet in the open straight configuration. The blade wings shall be radiused on the lower outside edge. Blade shall come with a bolt on snow screen.

2.2 Tiller: Twelve feet nine inches (12’9”) ft. wide flex tiller with hydraulics and all controls necessary for proper operations. Tiller shall have intermediate side flaps. The tiller must not to exceed the overall width of the blade.

2.3 Implement: The rear grooming attachment hydraulic hose hookup must be a screw on or locking type quick coupler hookup to allow the operator to quickly change from one implement to another, based on snow conditions (i.e., tiller to drag implement). Four (4) independent double acting hydraulic circuits are required to operate the rear grooming drag, which must be compatible with the type of grooming implement selected (See 1. I. Hitch). Hydraulic circuits must be in a convenient manner and able to be operated with a gloved hand.

3 PAINTS

All surfaces exposed to the weather, other than corrosion-resistant polished surfaces or trim, must be cleaned, primed, and painted the manufacturer’s standard color.

4 TRADE-INS

The following used OSV is being offered as trade-in, “as-is, where is.”

One (1)2011 Prinoth BR350 (SN# 908910946) and a tiller with approximately 3000 hours located in Bellevue, ID. CPIS# 280723 Persons interested in examining the trade-in machine should contact the IDPR Buyer at (208) 514-2462 to make arrangements.

Successful bidder for trade-in equipment will not be able to take possession until the new replacement equipment arrives.

The State reserves the right to accept, or reject, any or all offers on the vehicle offered for trade.

ITB Event #226 OSV with Grooming Equipment Fremont County, Idaho

One (1) OSV: Tucker 2000E-38-6 or equivalent according to the following bid specifications.

1. SPECIFICATIONS

1.1 Chassis: Consisting of sturdy welded steel construction, designed for proper weight distribution, and loading to obtain maximum traction and maneuverability under all ground conditions while operating or towing grooming equipment.

1.2 Cab: The cab shall be a four door, two passenger design with storage shelf and a toolbox storage area across the full rear lower width of the cab design with lockable doors on each side of the cab. The cab will be a cab-forward design that extends the full width of the chassis. The cab shall be fully insulated and constructed of lightweight aluminum, steel, fiberglass, or any combination of these. Interior noise level shall not exceed 84 dbA.

The cab shall have four (4) doors with key locking devices and provide seating for a driver and one passenger. Doors shall have windows that open for ventilation, a tinted laminated safety glass windshield and fenders to reduce snow buildup on doorstep. The cab shall include eight (8) halogen lamps. Six (6) lamps shall face forward including two (2) flood and two (2) extended range lamps mounted above the windshield, and two (2) headlamps mounted below the windshield, and two (2) work lamps/ back-up lamps on the top rear of the cab. Gauge panel shall include engine temperature, oil pressure, voltmeter, tachometer, and an hour meter. The cab shall have an inside dome light, variable speed/delay windshield wipers, large outside mounted heated rear view mirrors, and dash lights. The driver’s seat shall be a bucket style air ride seat, with a full-size passenger seat (jump seat is not acceptable). The cab shall have a roof mounted rotating beacon, a roof mounted spotlight and an inside rear-view mirror with outside temperature and compass display built into mirror. A backup warning signal, rear view camera system, dual horn, and a fire extinguisher shall be included for safety.

A re-circulating hot water heater installed to assure temperature consistency within the cab during extremely cold weather. Heater output of thirty-six thousand (36,000) BTU and equipped with three (3) speed fan, variable temperature control, and defrosters to maintain windshield visibility for ninety percent (90%) of the windshield area. Windshield and both side windows must be heated.

Vehicle shall be equipped with brush guards to fully protect the perimeter of the windshield (includes a vertical bar in the center of the windshield), mirrors (special mirror guards), lights, and rotating beacon(s) from brush, limbs etc. Brush guards constructed of two (2) in. aluminum or one and one half (1.5) in. square tube steel construction.

1.3 Engine: Powered by an independent diesel engine developing not less than four hundred horsepower (300 HP) at manufacturers rated RPM, 760-foot pounds of torque, and capable of propelling the OSV at ten (10) miles per hour in high gear on a level snow surface. Replacement element type oil filters and air cleaner (includes the optional extended dipstick and oil filler spout). A one hundred twenty (120) volt engine pre-heater must be installed in the block or cooling system with grid intake heater starting aid. Must be equipped with an onboard diagnostic system that monitors the engine, transmission, and hydraulic system operation. Engine manufacture shall also include a minimum extended warrantee of no less than 5 years or 6000 hours with no more than $200 deductible covering parts, labor and travel cost for items covered in extended warrantee package.

1.4 Brakes: The hydrostatic system must also function as the braking system using wet multi disc. A mechanical parking brake shall be furnished that is capable of adequately stopping the OSV and grooming implement.

1.5 Electrical System: The OSV provided shall be equipped with a 12-volt starter, alternator, voltage regulator, and batteries. Batteries shall be fully enclosed outside and have a minimum of 950 cold cranking amperes. The alternator shall have a minimum of 160 amperes. The vehicle shall be equipped with a 24-to-12 converter to handle the stereo, 2-way radio (25 watts of transmit power) and a 12-volt outlet to plug in a cellular phone.

1.6 Transmission and Steering: The OSV shall have an automatic transmission with a heavy-duty five-speed design, providing one (1) reverse and five (5) forward speeds. Transmission shall be an Allison Model 3000, or equivalent. The OSV shall have hydraulically assisted steering controlled by a steering wheel in the operating cab. Steering wheel shall be equipped with the tilt/telescoping option. The vehicle should be fitted with air locking differentials in both front and back.

1.7 Tracks and Undercarriage: The vehicle width shall be nine (9) feet nine (9) inches (from outside edge of right track to outside edge of left track). The OSV will be a four-track design and all tracks shall be thirty-eight (38) inches wide, with steel grousers bolted to rubber belts. Tires shall be solid, molded from a compound suitable for extreme cold temperature use and be equipped with wet hubs. Provision shall be made for ample adjustment of track belt tension.

1.8 Fuel Capacity: Minimum of 110 gallons and at least a 14-hour range with reserves (fuel may be in separate saddle tanks with even weight displacement, do not place one tank on top of another unless each tank can be filled separately). If tanks are placed on top of another, fuel will be drawn from both tanks simultaneously or have an electronic switch to change tanks.

1.9 Hitch: The OSV shall have a pintle type hitch in the fifth wheel, gooseneck, pull configuration. The pintle hookup unit will be compatible with a Mogul Master drag, or equivalent. (This requires interaction between OSV and groomer manufacturers; See 2. Snow Grooming Equipment).

1.10 Radio: Installed broadcast radio receiver system with AM/FM compact disc, capable of picking up AM/FM signal in weak signal fringe areas, with dual speakers.

1.11 Toolboxes: Tool boxes shall be side mounted under the bed on each side of the OSV and one mounted at the rear of the machine in front of the hitch. Each of the toolboxes will have lockable access doors. An additional toolbox shall be incorporated into the cab and be a minimum of 23”x25” running across the full rear lower width of the cab. Additionally, a chainsaw holder shall be included inside the engine compartment.

1.12 Winch: The OSV shall have a 2-inch receiver installed on the front and rear of vehicle. The front receiver shall be mounted on the top of the blade. Bid shall include a Warn Multi-Mount system and a 12-volt 9.5 TI Warn Winch, or equivalent. The winch shall have a drive cone style automatic brake. The unit shall be equipped with a minimum of 20,000 lb. snatch block, roller fairlead, remote control, and power cables needed for operation. A minimum of 125 feet of 5/16 diameter cable shall be provided with a properly attached hook. The receivers shall be installed in a location so that no part of the vehicle, or its mounted equipment, will need to be removed or hinder the operation of the winch.

2 SNOW GROOMING EQUIPMENT

2.1 Blade: The blade shall be pilot operated and hydraulically controlled, capable of vertical lift, horizontal tilt, and curl blade angulations with individual wing controls (12-way). The hydraulic hose couplings shall be the “screw on” type. The blade shall be twelve (11) foot wide in the angled, U-blade configuration and no wider than fourteen feet two inches (13’) in the open straight configuration. The blade shall remain wider than the tracks when at its steepest angle in any configuration.

2.2 Tiller: The bid shall include a twelve (10) foot wide (metal to metal) variable speed solid no flex tiller with hydraulics and all controls necessary for proper operations. Tiller drive motor must be center mounted. The tiller is not to exceed the overall width of the blade.

2.3 Implement: The rear grooming attachment hydraulic hose hookup shall be a “screw on” or locking type quick coupler hookup to allow the operator to quickly change from one implement to another based on current snow conditions (i.e. tiller to drag implement). Four independent double acting hydraulic circuits are required to operate the rear grooming drag and shall be compatible with the type of grooming implement selected (See 2. I Hitch). Hydraulic circuits shall be located in a convenient manner and able to be operated with a gloved hand.

3 PAINTS

All surfaces exposed to the weather, other than corrosion-resistant polished surfaces or trim, must be cleaned, primed, and painted the manufacturer’s standard color.

4 TRADE-INS

The following used OSV is being offered as trade-in, “as-is, where is.”

One (1)2016 Tucker T2000 (SN# 2016TRB864) and a tiller with approximately 4700 hours located in Island Park, ID. CPIS# 293973 Persons interested in examining the trade-in machine should contact the IDPR Buyer at (208) 514-2462 to make arrangements.

Successful bidder for trade-in equipment will not be able to take possession until the new replacement equipment arrives.

The State reserves the right to accept, or reject, any or all offers on the vehicle offered for trade.

ATTACHMENT 3

BID SCHEDULE

ITB Event #226

Company Name: ________________________________________________________________ Name of individual submitting bid: _________________________________________________ Signature of individual submitting bid: ______________________________________________ Phone: _______________________________ Fax: ________________________________ E-mail: ________________________________________________________________________ Enter your Unit Price and offered Make & Model for each Line Item you are bidding below. Unit Prices must be fully burdened to include all cost associated with providing the items in accordance with the requirements of this ITB (including, but not limited to): delivery FOB Destination, on-site operational, maintenance, and service training, extended warranty, etc.

Table 1 – Purchase Price

Make/Model: Prinoth Bison Delivery Location: Bonneville County

Line Item 1, Make & Model Offered:

Make/Model: Pisten Bully PB400 Delivery Location: Blaine County

Line Item 2, Make & Model Offered:

Make/Model: Tucker 2000E-38-6 Delivery Location: Fremont County

Line Item 3, Make & Model Offered:

Table 2 – Trade In Value (optional)

Enter your Trade In Value for each Line Item you are bidding below. Any Trade In Value(s) entered below will be treated as a reduction in price to the Unit Price(s) entered in Table 1 above. Bidders must bid on one (1) or more items above in order to be considered for the Trade In option. If awarded with a Trade In option, the bidder is responsible for all costs associated with picking up the equipment and removing it from IDPR’s property. Trade ins will be treated as a one-for-one swap upon delivery of the purchased unit(s) above.

located in Idaho Falls, ID. CPIS# 26715

located in Bellevue, ID. CPIS# 280723

located in Island Park. CPIS# 293973

Persons interested in examining the trade-in machine should contact the IDPR Buyer Nicolas Toryanski at (208) 514-2478 to make arrangements.

Successful bidder for trade-in equipment will not be able to take possession until the new replacement equipment arrives.

The following used OSV equipment is being offered as trade-in, “as-is, where is.”

**See Section 15 - Can you meet the required delivery date TBD? Y___ N___

If ‘no’, provide an explanation. Bidder’s inability to meet the delivery requirement may result in a finding that its bid is non-responsive, after which it will receive nor further consideration for award.

Due to the use of Federal Funds, the “City of Stanley, ID” Bids will require a copy of the certified test report along with a letter from the vendor indicating the metals used in the equipment were manufactured in the United States of America and meet the “Buy America Act”.

Does your equipment meet the Federal guidelines of “Buy America”? Y_____ N_____

(https://www.gpo.gov/fdsys/pkg/USCODE-2014-title23/html/USCODE-2014-title23-chap3-sec313.htm)

(www.fhwa.dot.gov/environment/recreational_trails/guidance/rtp9908_toc.cfm) www.transit.dot.gov/buyamerica image1.png