ITB COMPLETED PACKAGE.pdf

DOT-ITB-22-7035-LV

State of Florida Department of Transportation

INVITATION TO BID

DISTRICT SEVEN STORM DRAIN VIDEO INSPECTION

SERVICES

CONTACT FOR QUESTIONS:

Lori Vicari, Contract Administrator lori.vicari@dot.state.fl.us

Phone: (813) 975-6199 or (800) 226-7220 x6199 Fax: (813) 975-6473

Florida Department of Transportation Procurement Office, MS 7-700 11201 North McKinley Drive Tampa, Florida 33612-6456 mailto:lori.vicari@dot.state.fl.us

State of Florida Department of Transportation Procurement Office, MS 7-700 11201 North McKinley Drive

INVITATION TO BID (ITB) REGISTRATION

PLEASE COMPLETE AND RETURN THIS FORM ASAP

FAX TO (813) 975-6473 OR E-MAIL TO LORI.VICARI@DOT.STATE.FL.US

Bid Number: DOT-ITB-22-7035-LV

Title: District Seven Storm Drain Video Inspection Services

Bid Due Date & Time (On or Before): See “TIMELINE” in INTRODUCTION SECTION

Potential bidders should notify our office by returning this bid registration form as soon as possible after downloading. Complete the information below and fax or email this sheet only to the Florida Department of Transportation (FDOT) Procurement Office at (813) 975-6473 or email to lori.vicari@dot.state.fl.us.

Provided below is a list of critical dates and actions. These dates are subject to change. Notices of changes (Addenda) will be posted on the Florida Vendor Information portal at https://vendor.myfloridamarketplace.com/ (click on “Search Advertisements”) under this bid number. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid.

Company Name:

Address:

City, State, Zip:

Telephone: ( ) Contact Person:

Internet E-Mail Address:

For further information on this process, e-mail or telephone: Lori Vicari, Contract Administrator at lori.vicari@dot.state.fl.us or (813) 975-6199 or (800) 226-7220 x6199.

mailto:LORI.VICARI@DOT.STATE.FL.US https://vendor.myfloridamarketplace.com/

I N T R O D U C T I O N S E C T I O N

1) INVITATION

The State of Florida Department of Transportation (hereinafter referred to as the "Department") is soliciting written bids from qualified bidders to establish two contracts to provide District Seven Storm Drain Video Inspection. It is anticipated that the term of the contract will begin upon execution and be in effect for five years.

For the purpose of this document, the term "bidder" means the bidder acting on their own behalf and those individuals, partnerships, firms, or corporations comprising the bidder team. The term "bid package" means the complete response of the bidder to the Invitation to Bid, including properly completed forms and supporting documentation. After the award, said bidder will be referred to as the "Vendor".

2) TIMELINE

Provided below is a list of critical dates and actions. These dates are subject to change. Notices of changes (Addenda) will be posted on the Florida Vendor Information Portal (VIP) at https://vendor.myfloridamarketplace.com/ (click on “Search Advertisements”) under this bid number. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid.

ACTION / LOCATION DATE LOCAL TIME

DEADLINE FOR TECHNICAL QUESTIONS 6/14/2022 11:00 AM

There is no deadline for administrative questions.

BIDS DUE (ON OR BEFORE) 6/20/2022 10:00 AM

ELECTONIC SUBMISIONS – PLEASE SEE #3 BELOW

PUBLIC OPENING 6/20/2022 11:30 AM

Florida Department of Transportation Pelican Conference Room 11201 North McKinley Drive

POSTING OF INTENDED DECISION/AWARD 6/21/2022 4:00 PM

3) INSTRUCTIONS FOR ELECTRONIC SUBMISSION OF BIDS

Please follow the below instructions for the submittal of electronic bids, failure to do so, may result in your bid being found non-responsive. Non-responsive replies will not be evaluated.

a) Subject line must show: DOT-ITB-22-7035-LV – Vendor’s Name

b) Email shall contain one file attachment marked as the following: DOT-ITB-22-7035-LV -

Bid Submittal

c) Documents shall be submitted in portable document format (PDF) and have a size limit of

25MB.

d) The body of the email shall not contain any information

e) Bids shall be submitted to: D7.Purch@dot.state.fl.us

It is the bidder’s responsibility to assure that the bid is delivered to the proper place on or before the Bid Due date and time (See Introduction Section 2 Timeline). Bids which for any reason are not so delivered, will not be considered.

4) BID OPENING AGENDA

The sealed bids will be opened by the Department's Procurement Office personnel at the date, time, and location in the Timeline. All bid openings are open to the public and will be conducted according to the following agenda:

- Opening remarks – Approximate time of two minutes by Department Procurement Office personnel.

- Public input period – To allow a maximum of 15 minutes total for public input related to the bid solicitation.

- Bids opened – At conclusion of public input or 15 minutes, whichever occurs first, bids received timely will be opened with bidder’s name and prices to be read aloud.

- Adjourn - After all bids received timely have been opened, the meeting will be adjourned.

5) SPECIAL ACCOMMODATIONS

Any person with a qualified disability requiring special accommodations at a pre-bid conference, public meeting, and/or opening shall contact the contact person at the phone number, e-mail address or fax number provided on the title page at least five working days prior to the event. If you are hearing or speech impaired, please contact this office by using the Florida Relay Services which can be reached at (800) 955-8771 (TDD).

S P E C I A L C O N D I T I O N S

1) MYFLORIDAMARKETPLACE

BIDDERS MUST BE REGISTERED IN THE STATE OF FLORIDA’S MYFLORIDAMARKETPLACE

SYSTEM BY THE TIME AND DATE OF THE BID OPENING OR THEY MAY BE CONSIDERED

NON-RESPONSIVE (see Special Condition 21). All prospective bidders that are not registered should go to https://vendor.myfloridamarketplace.com/ to complete on-line registration, or call (866) 352-3776 for assisted registration.

All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee in accordance with the referenced Form PUR 1000 General Contract Condition #14. The Transaction Fees imposed shall be based upon the date of issuance of the payment.

2) FLORIDA DEPARTMENT OF FINANCIAL SERVICES (DFS) W-9 REQUIREMENT

The Florida DFS requires all vendors that do business with the state to submit an electronic substitute form W-9. Vendors must submit their W-9 forms electronically at mailto:D7.Purch@dot.state.fl.us https://flvendor.myfloridacfo.com to receive payments from the state. Contact the DFS Customer Service Desk at (850) 413-5519 or FLW9@myfloridacfo.com with any questions.

3) QUESTIONS AND ANSWERS

In accordance with section 287.057(23), Florida Statutes (F.S.), respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the Contract Administrator as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

Any technical questions arising from this ITB must be forwarded, in writing, to the Contract Administrator identified below. Questions must be received no later than the time and date reflected on the Timeline. The Department’s written response to written inquiries submitted timely by bidders will be posted on the Florida VIP at https://vendor.myfloridamarketplace.com/ (click on “Search Advertisements”) under this bid number. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid.

WRITTEN TECHNICAL QUESTIONS should be submitted to:

Lori Vicari, Contract Administrator lori.vicari@dot.state.fl.us

Questions regarding administrative aspects of the bid process should be directed to the Contract Administrator in writing at the address above or by phone: (813) 975-6199 or (800) 226-7220 x6199.

4) ORAL INSTRUCTIONS / CHANGES TO THE ITB (ADDENDA)

No negotiations, decisions, or actions will be initiated or executed by a bidder as a result of any oral discussions with a state employee. Only those communications which are in writing from the Department will be considered as a duly authorized expression on behalf of the Department.

Notices of changes (Addenda) will be posted on the Florida VIP at https://vendor.myfloridamarketplace.com/ (click on “Search Advertisements”) under this bid number. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid.

5) DIVERSITY ACHIEVEMENT

MINORITY BUSINESS ENTERPRISE (MBE) UTILIZATION

The Department, in accordance with Title VI of the Civil Rights Act of 1964, 42 USC 2000d- 2000d-4, Title 49, Code of Federal Regulations, U.S. Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that the Department will affirmatively ensure that in any contract/agreement entered into pursuant to this advertisement, minority and disadvantaged business enterprises will be afforded the full opportunity to submit bids in response to this invitation and will not be discriminated on the basis of race, color, https://flvendor.myfloridacfo.com/ mailto:FLW9@myfloridacfo.com https://vendor.myfloridamarketplace.com/ national origin, or sex in consideration for an award.

The Department encourages small, minority, women, and service-disabled veteran businesses to compete for Department contracts, both as “Vendor” and as subcontractors. The Department, its vendors, suppliers, and consultants should take all necessary and reasonable steps to ensure that small, minority, women, and service-disabled veteran businesses have the opportunity to compete for and perform contract work for the Department in a nondiscriminatory environment. Bidders are requested to indicate their intention regarding MBE participation on the MBE Planned Utilization form and to submit the completed form with their bid sheet. The contract vendor will be asked to submit payment certification for MBE subcontractors used.

To request certification or to locate certified MBEs, call the Office of Supplier Diversity, Department of Management Services (DMS) at (850) 487-0915, or access their MBE directory on the Internet at www.osd.dms.state.fl.us/.

6) SCOPE OF SERVICES

Details of the services, information, and items to be furnished by the Vendor are described in Exhibit "A", Scope of Services, attached hereto and made a part hereof.

7) INTENDED AWARD

The Department intends to award two contracts to the responsive and responsible bidder that submits the lowest responsive bids. If the Department is confronted with identical pricing or scoring from multiple vendors, the Department shall determine the order of award using the following criteria, in the order of preference listed below (from highest priority to lowest priority):

1. Section 295.187(4), F.S.; Veteran Business Enterprise

2. Section 287.087, F.S.; Drug Free Workplace

3. Section 287.057(11); Minority Business Enterprise

In the event that the application of the above referenced preferences does not resolve the identical replies, the Department shall determine the award by means of random drawing.

8) PRE-BID CONFERENCE

A Pre-Bid Conference will not be held.

9) QUALIFICATIONS

9.1 GENERAL

Bidder MUST meet the following minimum qualifications:

9.1.1 Has a business actively engaged in providing Video Inspection Services for at least five years.

9.1.2 Has ability to provide deliverables in data formats compatible with Environmental Systems

Research Institute (ESRIs), Arc geographic information system (ArcGIS), Microsoft Word, and Excel software.

http://www.osd.dms.state.fl.us/

9.1.3 Has performed at least three projects within the past two years of no less than 1,000 linear feet of video inspection of concrete box culverts, storm drainpipes, manholes and inlets;

providing maintenance and repair recommendations. Projects fees should be between $5,000.00 and $500,000.00.

9.1.4 Has employees who have passed and still hold an active certification for National

Association of Sewer Service Companies (NASSCO’s) Pipeline Assessment Certification Program (PACP), Lateral Assessment Certification Program (LACP), and Manhole Assessment Certification Program (MACP).

9.2 BIDDER QUALIFICATIONS

When submitting the bid, each bidder must submit a written statement (“Minimum Qualifications Statement” form), detailing their qualifications that demonstrate they meet the minimum qualifications contained in Special Condition 9.1., above. Failure by the bidder to provide the above item(s) will constitute a non-responsive determination. Bids found to be non-responsive will not be considered.

9.3 AUTHORIZED TO DO BUSINESS IN THE STATE OF FLORIDA

In accordance with sections 607.1501, 608.501, and 620.9102, Florida Statutes, out of state corporations, out of state limited liability companies, and out of state limited partnerships must be authorized to do business in the State of Florida. Such authorization should be obtained by the bid due date and time, but in any case, must be obtained prior to posting of the intended award of the contract. For authorization, contact:

Florida Department of State Tallahassee, Florida 32399

(850) 245-6051

9.4 LICENSE TO CONDUCT SERVICES IN THE STATE OF FLORIDA

If the services being provided requires that individuals be licensed by the Department of Business and Professional Regulation, such licenses should be obtained by the bid due date and time, but in any case, must be obtained prior to posting of the intended award of the contract. For licensing, contact:

Florida Department of Business and Professional Regulation Tallahassee, Florida 32399

(850) 487-1395

10) LIABILITY INSURANCE

The Vendor shall not commence any work until they have obtained the following types of insurance, and certificates of such insurance have been received by the Department. Nor shall the Vendor allow any subcontractor to commence work on this project until all similar insurance required of the subcontractor has been so obtained. The Vendor shall submit the required Certificates of Insurance (COI) to the Lori Vicari, Contract Administrator, lori.vicari@dot.state.fl.us, within 10 days after the ending date of the period for posting the intended award decision.

The Vendor must carry and keep in force during the period of this contract a general liability insurance policy or policies with a company authorized to do business in the State of Florida, affording public liability insurance with combined bodily injury limits of at least $200,000.00 per person and $300,000.00 each occurrence, and property damage insurance of at least $200,000.00 each occurrence, for the services to be rendered in accordance with this contract.

With respect to any general liability insurance policy required pursuant to this contract, all such policies shall be issued by companies licensed to do business in the State of Florida. The Vendor shall provide to the Department certificates showing the required coverage to be in effect with endorsements showing the Department to be an additional insured prior to commencing any work under this contract. The certificates and policies shall provide that in the event of any material change in or cancellation of the policies reflecting the required coverage, 30 days advance notice shall be given to the Department or as provided in accordance with Florida law.

The Department shall be exempt from, and in no way liable for, any sums of money which may represent a deductible in any insurance policy. The payment of such deductible shall be the sole responsibility of the Vendor or subcontractor providing such insurance. Policies that include Self Insured Retention (SIR) will not be accepted.

11) PERFORMANCE BOND

The intended award bidder shall provide the Department with a Performance Bond in the amount of $50,000.00. The Performance Bond shall be provided by a surety company authorized to do business in the State of Florida. The Performance Bond shall be executed and furnished to the Department prior to contract execution and no later than 10 days after the ending date of the period for posting the intended award decision unless the Department extends the time period in writing.

Failure to provide the required Performance Bond to the Department within the aforementioned timeframe will void the Intended Award’s bid and the Department will proceed in contracting with the next lowest responsive bidder.

The bidder must submit, with its bid, a current letter from a surety company or bonding agent authorized to do business in the State of Florida and written on company letterhead, to document the bidder’s present ability to obtain a Performance Bond in the amount of $50,000.00. Failure by the bidder to provide this letter with its bid will constitute a non-responsive determination for its bid.

Bids found to be non-responsive will not be considered.

12) METHOD OF COMPENSATION

For the satisfactory performance of these services, the method of compensation shall be described in Exhibit “B”, attached hereto and made a part hereof.

13) CONTRACT DOCUMENT

STANDARD WRITTEN AGREEMENT

The Department’s “Standard Written Agreement” is attached hereto and made a part hereof. The terms and conditions contained therein will become an integral part of the contract resulting from this solicitation. In submitting a bid, the bidder agrees to be legally bound by these terms and conditions.

14) REVIEW OF BIDDER'S FACILITIES AND QUALIFICATIONS

After the bid due date and prior to contract execution, the Department reserves the right to perform or to have performed, an on-site review of the bidder's facilities and qualifications. This review will serve to verify data and representations submitted by the bidder and may be used to determine whether the bidder has adequate facilities, equipment, qualified and experienced staff, and overall management capabilities to provide the required services. The review may also serve to verify whether the bidder has financial capabilities adequate to meet the contract requirements.

Should the Department determine that the bid package has material misrepresentations or that the size or nature of the bidder's facilities, equipment, management capabilities, or the number of experienced personnel (including technical staff) are not adequate to ensure satisfactory contract performance, the Department has the right to reject the bid.

15) PROTEST OF ITB SPECIFICATIONS

Any person who is adversely affected by the contents of this ITB must file the following with the Department of Transportation, Clerk of Agency Proceedings, Office of the General Counsel, 605 Suwannee Street, Mail Station 58, Tallahassee, Florida 32399-0450:

1. A written notice of protest within 72 hours after the posting of the solicitation, (the notice of protest may be faxed to (850) 414-5264, and

2. A formal written protest in compliance with Section 120.57(3), F.S., within 10 days of the date on which the written notice of protest is filed.

Failure to file a protest within the time prescribed in section 120.57(3), F.S., or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, F.S.

16) UNAUTHORIZED ALIENS

The employment of unauthorized aliens by any Vendor is considered a violation of Section 274A(e) of the Immigration and Nationality Act. If the Vendor knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of the contract.

17) SCRUTINIZED COMPANIES LISTS

ALL bids, regardless of dollar value, must include a completed Vendor Certification Regarding Scrutinized Companies Lists to certify the respondent is not on either of those lists. The form should be submitted with the bid sheet.

A Vendor is ineligible to enter into a contract with the Department for goods or services of any amount if, at the time of entering into such contract, the Vendor is on the Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725, F.S., or is engaged in a boycott of Israel.

Section 287.135, F.S., also prohibits companies from entering into a contract for goods or services of $1 million or more that are on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector Lists which were created pursuant to s. 215.473, F.S.

http://procnet.co.dot.state.fl.us/forms/ByNumber.asp?formnumber=375-030-60 http://procnet.co.dot.state.fl.us/forms/ByNumber.asp?formnumber=375-030-60

If the Department determines the Vendor submitted a false certification under Section 287.135 of the F.S., the Department shall either terminate the contract after it has given the Vendor notice and an opportunity to demonstrate the Department’s determination of false certification was in error pursuant to Section 287.135 of the F.S. or maintain the contract if the conditions of Section 287.135 of the F.S. are met.

18) RESERVATIONS

The Department reserves the right to accept or reject any or all bids received and reserves the right to make an award without further discussion of the bids submitted. Therefore, the bidder should make sure that the bid package submitted is complete and accurate and submitted to ensure delivery on or before the bid opening time and date specified in this solicitation. It is understood that the bid will become a part of the Department's official file, without obligation to the Department.

19) ADDITIONAL TERMS AND CONDITIONS

No conditions may be applied to any aspect of the ITB by the bidder. Any conditions placed on any aspect of the bid documents by the bidder may result in the bid being rejected as a conditional bid (see “RESPONSIVENESS OF BIDS”). DO NOT WRITE IN CHANGES ON ANY ITB SHEET. The only recognized changes to the ITB prior to bid opening will be a written Addenda issued by the Department.

20) RESPONSIVENESS OF BIDS

Bids will not be considered if not received by the Department on or before the date and time specified as the due date for submission. All bids must be typed or printed in ink. A responsive bid is an offer to provide the services specified in this ITB in accordance with all requirements of this ITB. Bids found to be non-responsive will not be considered. Bids may be rejected if found to be irregular or not in conformance with the requirements and instructions herein contained. A bid may be found to be irregular or non-responsive by reasons that include, but are not limited to, failure to utilize or complete prescribed forms, modifying the bid requirements, submitting conditional bids or incomplete bids, submitting indefinite or ambiguous bids, or executing forms or the bid sheet with improper and/or undated signatures. Other conditions which may cause rejection of bids include, evidence of collusion among bidders, obvious lack of experience or expertise to provide the required services, and failure to perform or meet financial obligations on previous Contracts. ALL determinations of responsiveness will be the responsibility of the FDOT Procurement Office.

21) BID SHEET

The bidder must use the attached Exhibit “C”, Bid Sheet to submit its bid. The bid sheet must be signed and dated in ink by a representative who is authorized to contractually bind the bidder. All bid sheets and other documentation submitted in response to this solicitation must be executed and submitted per Introduction Section 3 INSTRUCTIONS FOR ELECTRONIC SUBMISSION OF BIDS.

22) "DRUG-FREE WORKPLACE" PREFERENCE

Whenever two or more bids which are equal with respect to price, quality, and service are received, the Department shall determine the order of award first in accordance with section 295.187(4), F.S., giving preference to “Veteran Business Enterprise” then to bid responses from vendors that certify the business has implemented a drug-free workplace program in accordance with Section 287.087, F.S. The “Drug-Free Workplace Program Certification” must be completed and submitted with the bid response to be eligible for this preference.

23) COPYRIGHTED MATERIAL

Copyrighted material will be accepted as part of a bid only if accompanied by a waiver that will allow the Department to make paper and electronic copies necessary for the use of Department staff and agents. It is noted that copyrighted material is not exempt from the Public Records Law, Chapter 119, F.S. Therefore, such material will be subject to viewing by the public, but copies of the material will not be provided to the public.

24) ATTACHMENT TO ITB SUBMITTAL - CONFIDENTIAL MATERIAL

The bidder must include any materials it asserts to be exempted from public disclosure under Chapter 119, F.S., in a separate bound document labeled "Attachment to ITB, Number DOT-ITB- 22-7035-LV - Confidential Material". The bidder must identify the specific statute that authorizes exemption from the Public Records Law. Any claim of confidentiality on materials the bidder asserts to be exempt from public disclosure and placed elsewhere in the bid will be considered waived by the bidder upon submission, effective after opening.

25) MODIFICATIONS, RESUBMITTAL AND WITHDRAWAL

Bidders may modify submitted bids at any time prior to the bid due date. Requests for modification of a submitted bid shall be in writing and must be signed by an authorized signatory of the bidder.

Upon receipt and acceptance of such a request, the entire bid will be returned to the bidder and not considered unless resubmitted by the due date and time. Bidders may also send a change in a sealed envelope to be opened at the same time as the bid. The ITB number, opening date and time should appear on the envelope of the modified bid.

26) POSTING OF INTENDED DECISION/AWARD

26.1 - GENERAL:

The Department’s decision will be posted on the Florida VIP, at https://vendor.myfloridamarketplace.com/, on the date in the Timeline, and will remain posted for a period of 72 hours. Any bidder who is adversely affected by the Department's recommended award or intended decision must file the following with the Department of Transportation, Clerk of Agency Proceedings, Office of the General Counsel, 605 Suwannee Street, Mail Station 58, Tallahassee, Florida 32399-0450:

1. A written notice of protest within 72 hours after posting of the Intended Award, (the notice of protest may be faxed to (850) 414-5264, and

2. A formal written protest and protest bond in compliance with Section 120.57(3), F.S., within

10 days of the date on which the written notice of protest is filed. At the time of filing the formal written protest, a bond (a cashier’s check or money order may be accepted) payable to the Department must also be submitted in an amount equal to 1% of the estimated contract amount based on the Contract price submitted by the protestor.

Failure to file a protest within the time prescribed in Section 120.57(3), F.S., or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, F.S.

26.2 - INABILITY TO POST:

If the Department is unable to post as defined above, the Department will notify all bidders by electronic notification on the Florida VIP (see special condition 26.1, above) or by mail, fax, and/or telephone. The Department will provide notification of any future posting in a timely manner.

26.3 - REQUEST TO WITHDRAW BID:

Requests for withdrawal will be considered if received by the Department, in writing, within 72 hours after the bid opening time and date. Requests received in accordance with this provision will be granted by the Department upon proof of the impossibility to perform based upon obvious error on the part of the bidder. Bidders that do not withdraw as stated above will forfeit their bid bond, if applicable.

27) AWARD OF THE CONTRACT

Services will be authorized to begin when the Vendor receives the following document(s), as appropriate, indicating the encumbrance of funds and award of the contract:

A Standard Written Agreement executed by both parties.

28) RENEWAL

Upon mutual agreement, the Department and the contract vendor may renew the contract for a period that may not exceed three years or the term of the original contract, whichever is longer. The renewal must be in writing and signed by both parties and is subject to the same terms and conditions set forth in the initial contract and any written amendments signed by the parties. Any renewal shall specify the renewal price, as set forth in the solicitation response except that an agency may negotiate lower pricing. Renewal is contingent upon satisfactory performance evaluations and subject to the availability of funds.

29) ATTACHED FORMS

Exhibit “C”, Bid Sheet Exhibit “D”, Contract Qualification Statement E-Verify Performance Bond Minimum Qualifications Statement Drug-Free Workplace Program Certification Vendor Certification Regarding Scrutinized Companies Lists MBE Planned Utilization

30) TERMS AND CONDITIONS

30.1 GENERAL CONTRACT CONDITIONS (PUR 1000)

The State of Florida’s General Contract Conditions are outlined in form PUR 1000, which is a downloadable document incorporated into this ITB by reference. Any terms and conditions set forth in this ITB document take precedence over the PUR 1000 form where applicable.

http://www.dms.myflorida.com/content/download/2933/11777/1000.pdf

The following paragraphs do not apply to this ITB:

Paragraph 31, Dispute Resolution - PUR 1000 Paragraph 40, PRIDE – PUR 1000, when federal funds are utilized.

30.2 GENERAL INSTRUCTIONS TO RESPONDENTS (PUR 1001)

The State of Florida’s General Instructions to Respondents are outlined in form PUR 1001, which is a downloadable document incorporated into this ITB by reference. Any terms and conditions set forth in this ITB document take precedence over the PUR 1001 form where applicable.

http://www.dms.myflorida.com/content/download/2934/11780/1001.pdf

The following paragraphs do not apply to this ITB:

Paragraph 3, Electronic Submission – PUR 1001 Paragraph 4, Terms and Conditions – PUR 1001 Paragraph 5, Questions – PUR 1001

30.3 MFMP Purchase Order Terms and Conditions

All MFMP Purchase Order contracts resulting from this solicitation will include the terms and conditions of this solicitation and the State of Florida’s standardized Purchase Order Terms and Conditions, which can be found at the Department of Management Services website at the following link:

http://www.dms.myflorida.com/content/download/117735/646919/Purchase_Order_Terms_Sept _1,_2015_.pdf Section 8(B), PRIDE, is not applicable when using federal funds.

31) ORDER OF PRECEDENCE

All responses are subject to the terms and conditions of this solicitation, which, in case of conflict, shall have the following order of precedence listed:

Special Conditions Exhibit “A”, Scope of Services Exhibit “B”, Method of Compensation Exhibit “C”, Bid Sheet Exhibit “D”, Contract Qualification Statement Standard Written Agreement Instructions to Respondents (PUR 1001) General Conditions (PUR 1000) Introduction Section http://www.dms.myflorida.com/content/download/2933/11777/1000.pdf http://www.dms.myflorida.com/content/download/2934/11780/1001.pdf http://www.dms.myflorida.com/content/download/117735/646919/Purchase_Order_Terms_Sept_1,_2015_.pdf http://www.dms.myflorida.com/content/download/117735/646919/Purchase_Order_Terms_Sept_1,_2015_.pdf

A-1

EXHIBIT “A”

SCOPE OF SERVICES

DISTRICT SEVEN STORM DRAIN VIDEO INSPECTION SERVICES

I. OBJECTIVE

Perform Storm Drain Video Inspection in accordance with the Florida Department of Transportation (FDOT), District Seven (Department) procedures as described in this Exhibit “A”, Scope of Services. These duties include video inspection of storm drain culverts, pipes, manholes and inlets; recommendations for maintenance and repair and evaluation/inspection reports of the existing storm drain system. These duties will be required District-Wide (Hernando, Hillsborough, Citrus, Pasco, and Pinellas Counties).

II. SERVICES TO BE PROVIDED BY THE VENDOR

Furnish all labor, transportation, equipment, materials, maintenance of traffic and incidentals required to perform any of the following tasks in accordance with Florida Department of Transportation Standard Specifications for Road and Bridge Construction - January 2022, Maintenance Specifications - January 2022 and

Standard Plans - FY 2021-22.

A. VIDEO INSPECTION SERVICES

Storm Drain Video Inspection includes:

1. Providing Maintenance of Traffic (MOT) in accordance with FDOT Standard

Specification Section 102 and Standard Plans Section 102 when needed.

Coordinate with local maintenance offices, permitting departments, county or local governments as required for implementation. If lane closures are needed, provide 14 working days minimum advance notification to the Drainage Group and the FDOT local maintenance offices.

2. When a pipe segment or structure is inaccessible for video recording, request the Department’s Contract Manager notify the Department’s Maintenance Office for assistance to access the storm drain.

3. Design, approval, installation, and operation of an adequate dewatering system when necessary to perform video inspection services.

4. Desilting the existing storm drain system using high-pressure jetting and commercial vacuum services in accordance with Maintenance Specification Section 430-94.

5. Conducting video inspection and recording of segmented pipe/culvert runs https://fdotwww.blob.core.windows.net/sitefinity/docs/default-source/programmanagement/implemented/specbooks/january-2022/january2022-ebook.pdf?sfvrsn=752d1333_4 https://fdotwww.blob.core.windows.net/sitefinity/docs/default-source/programmanagement/implemented/specbooks/january-2022/january2022-ebook.pdf?sfvrsn=752d1333_4 https://www.fdot.gov/programmanagement/maintenance/2022jan/maintenance-specifications---january-2022 https://www.fdot.gov/design/standardplans/2022/default.shtm

A-2 and structures of the storm drain system as depicted on schematic plans provided by the Department/EOR and in accordance with Maintenance Specification Section 432-2.1.

6. Documenting deficiencies observed in video and photograph format in accordance with Maintenance Specification Section 432-2.1.

7. Providing video files in Window Media Video (WMV) format via digital media (flash drive only) or online digital distribution. Digital video disc (DVD) or compact disc (CD) media will not be accepted.

B. STORM DRAIN VIDEO INSPECTION AND DRAINAGE ASSESSMENT

REPORT

1. Prepare a written report in order to provide the Department with the inspection findings and an evaluation of the structural and functional condition of the existing culverts/pipes within a specified project limit in accordance with Maintenance Specification Section 432-2.2. In addition to Section 432-2.2 requirements, include the following in the report:

a. Table of Contents.

b. Line Inspection Reports.

c. Photo Logs.

d. Storm Drain Assessment Summary spreadsheet including maintenance and repair recommendations. See Attachment A.

2. Provide the report in portable document format (pdf) format via digital media (flash drive only) or online digital distribution. DVD or CD media will not be accepted.

3. Submit the Storm Drain Video Inspection and Drainage Assessment Report to the Department for review and approval prior to submitting invoices for payment.

III. DEPARTMENT RESPONSIBILITIES

The Department appoints a Contract Manager to administer the terms of this agreement. The Contract Manager will be Abdul Waris, P.E., or designee Drainage Engineer, Florida Department of Transportation, MS 7-800, 11201 N. McKinley Drive, Tampa, FL 33612, telephone (813) 975-6227, fax (813) 975-6150, email Abdul.Waris@dot.state.fl.us. The Department reserves the right to change the Contract Manager at any time.

A-3

IV. WORKLOAD

The quantity of Storm Drain Video Inspections may be added or deleted from the letter of authorization during the life time of this contract based on initiation or completion of design projects, adjustments to the work program or at the Department’s discretion. Exhibit “C”, Bid Sheet of this agreement lists the proposed tasks for scope development.

V. BEGINNING AND LENGTH OF SERVICES

The performance period of this Agreement shall commence upon execution and be in effect for five years.

VI. TERMINATION ACTION

Reference is made to Paragraph 6 of the Standard Written Service Agreement.

A-4

Attachment A

Example 1: Sample Storm Drain Assessment Summary

A-5

Example 2: Storm Drain Assessment Summary (Segment Descriptions)

R eq u ir ed in fo rm at io n

C o m p le te t h e Se gm e n t an d D

V D

C h ap te r co lu m n s fo r re fe re n ci n g th e vi d eo ta p in g

. C o m p le te t h e

FR

O

M , T

O , S

IZ

E an d

C O

N

ST

. P

LA

N L

W N

G

TH

c o lu m n s p er t h e Sc h em at ic

P la n s

. C o m p le te t h e re m ai n in g co lu m n s sh o w n h er e b as ed o n t h e in sp ec ti o n r es u lt s

A-6

Example 3: Storm Drain Assessment Summary (Comments Section)

Required Information:

1. In the COMMENTS column add additional rows under each segment as needed to describe the condition of the pipes and structures.

A-7

Example 4: Storm Drain Assessment

R eq u ir ed in fo rm at io n

. P re ss u re

G ro u t o r

C u re d

-i n

-P la ce

C

IP

R ep ai r (U se in s it u at io n s o f p ip e jo in t fa ilu re

. S lip L in e

(U se d in c o n d it io n s o f p ar ti al o r co m p le te p ip e se gm en t fa ilu re s)

. R ep la ce D am ag ed F ac ili ti es

A p p ly t h es e cr it er ia in t h e ca se o f p ar ti al o r co m p le te s tr u ct u ra l a n d fu n ct io n al f ai lu re

B-1

EXHIBIT “B”

METHOD OF COMPENSATION

I. PURPOSE

This exhibit defines the limits and method of compensation to be made to the Vendor for services set forth in Exhibit "A", Scope of Services and the method by which payments shall be made.

II. ASSIGNMENT OF WORK

The Department shall request Vendor services on an as-needed basis. Services to be provided on each project will be initiated and completed as directed by the Contract Manager. A Letter of Authorization (LOA) will be issued for each project scheduled.

III. COMPENSATION

There is no Budgetary Ceiling; funds will be encumbered for each LOA.

This is a Term Contract for an Indefinite Quantity whereby the Vendor agrees to furnish services during a prescribed period of time. The specific period of time completes such a contract. The Department will authorize services based on need and availability of budget. Execution of this Agreement does not guarantee that the work will be authorized.

IV. ESTABLISHMENT OF LETTER OF AUTHORIZATION AMOUNT

For each LOA the Vendor, following Exhibit "A", Scope of Services shall prepare an estimate of work and price based on the rates established in Exhibit "C", Bid Sheet. Once an acceptable Lump Sum Amount has been agreed upon by the Vendor and the Department’s Contract Manager, a "LOA shall be issued by the Contract Manager. The Contract Manager shall obtain fund approval for each authorization by an approved encumbrance prior to issuing the LOA.

No work shall be performed until a LOA and approved encumbrance has been issued.

B-2

V. PROGRESS PAYMENTS

The Vendor shall submit an invoice upon completion of the task in a format acceptable to the Department. Invoices shall be submitted to:

Florida Department of Transportation Maintenance, MS 7-800 Attn: Mr. Abdul Waris 11201 N. McKinley Dr.

Tampa, FL 33612-6456

The Vendor has certified that ___% MBE utilization would be achieved for this contract.

VI. DETAILS OF UNIT RATES

Details of unit rates for the performance of the Vendor’s services set forth in Exhibit "A", Scope of Services are contained in Exhibit "C", Bid Sheet, attached hereto and made a part hereof.

VII. FINANCIAL CONSEQUENCES:

Reference is made to Paragraph 3 of the Standard Written Agreement.

VIII. TANGIBLE PERSONAL PROPERTY

This contract does not involve the purchase of Tangible Personal Property, as defined in Chapter 273, F.S.

C-1

EXHIBIT “C”

BID SHEET

Item No.

Pay Item No.

Description Unit (A)

Quantity (B)

Unit Rate (A x B) Total

1. 1 01 Field Review ED 300 $ $

2. 6 425-74-1

MANHOLES & INLETS CLEANING &

SEALING, <10’

EA 175 $ $

3. 7 425-74-2

MANHOLES & INLETS CLEANING &

SEALING, >10’

EA 25 $ $

4. 8 430-94- 1 DESILTING PIPE, 0 - 24" (to facilitate

Video Inspection)

LF 40,000 $ $

5. 9 430-94- 2 DESILTING PIPE, 25 - 36" (to facilitate

Video Inspection)

LF 25,000 $ $

6. 1

430-94- 3

DESILTING PIPE, 37 - 48" (to facilitate

Video Inspection)

LF 15,000 $ $

7. 1

430-94- 4

DESILTING PIPE, 49 - 60" (to facilitate

Video Inspection)

LF 4,000 $ $

8. 1

430-94- 5

DESILTING PIPE, 61" OR GREATER (to facilitate Video Inspection)

LF 1,000 $ $

9. 2

430-950

DESILTING CONCRETE BOX

CULVERT

CY 3000 $ $

10. E432-4-1

Storm Sewer Inspection (Video Camera)

(WITH JOINT & CRACK

MEASUREMENT)

LF 90,000

Total: $

LF = Linear feet, EA = Each, ED = Each day, CY = Cubic yard

The unit rates shall contain all costs to include data collection, field reviews, mobilization, maintenance of traffic (MOT), travel, labor, materials, equipment, overhead, administrative, incidental expenses, operating margin and subcontractor costs, if any.

C-2

A Unit Rate must be submitted for each Item Number unless otherwise specified. Submission of a “No Bid” for any item number will result in the proposal being declared non-Responsive and will not be considered for award (Reference Section 20 of the Invitation to Bid).

The estimated quantities are for determining the low bid and have no bearing on the actual quantities that may be utilized under this contract (Reference Exhibit “B”, Section II).

MFMP Transaction Fee:

All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the 1%

MFMP Transaction Fee in accordance with the attached Form PUR 1000 General Contract Condition

#14.

NOTE: In submitting a response, the bidder acknowledges they have read and agree to the solicitation terms and conditions and their submission is made in conformance with those terms and conditions.

ACKNOWLEDGEMENT: I certify that I have read and agree to abide by all terms and conditions of this solicitation and that I am authorized to sign for the bidder. I certify that the response submitted is made in conformance with all requirements of the solicitation.

Bidder: FEID #:

Address: City, State, Zip:

Phone: Fax: Email:

Authorized Signature: Date:

Printed/Typed Name: Title:

D-1

EXHIBIT “D”

CONTRACT QUALIFICATIONS STATEMENT

DISTRICT SEVEN STORM DRAIN VIDEO INSPECTION SERVICES

RE: DOT-ITB-22-7035-LV

I, of (Name) (Title)

(Name of Vendor) hereby certifies that the named Vendor meets the following contract qualifications:

1. Is authorized to conduct business in the State of Florida.

2. Possesses OR has the ability to obtain any and all permits and licenses required and complies with all federal, state, and local laws and ordinances necessary to provide all services required by this ITB (DOT-ITB-22-7026-LV).

3. Has a business actively engaged in providing Video Inspection Services for at least five years.

4. Has ability to provide deliverables in data formats compatible with Environmental Systems Research Institute (ESRIs) Arc geographic information system (ArcGIS), Microsoft Word, and Excel software.

5. Has performed at least three projects within the past two years of no less than 1,000 linear feet of video inspection of concrete box culverts, storm drainpipes, manholes and inlets: and providing maintenance and repair recommendations. Project fees should be between $5,000.00 and $500,000.00.

6. Has employees who have passed and still hold an active certification for National Association of Sewer Service Companies (NASSCO’s) Pipeline Assessment Certification Program (PACP), Lateral Assessment Certification Program (LACP), and Manhole Assessment Certification Program (MACP).

I further certify that any subcontractors that this firm may use to perform work under this ITB meets the above contract qualifications.

(Signature) (Date)

STATE OF COUNTY OF

PERSONALLY APPEARED BEFORE ME, the undersigned authority, who, after first being sworn by me, affixed his/her [Name of Individual Signing] signature in the space provided above on this day of , 20 .

D-2

NOTARY PUBLIC

375-040-19

PROCUREMENT

OGC – 06/18

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

STANDARD WRITTEN AGREEMENT

Agreement No.

Financial Project I.D. Various

F.E.I.D. No.:

Appropriation Bill Number(s)/Line Item Number(s) for 1st year of contract, pursuant to s. 216.313, F.S.:

(required for contracts in excess of $5 million)

Procurement No.: DOT-ITB-22-7035-LV

DMS Catalog Class No.:

BY THIS AGREEMENT, made and entered into on by and between the

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, hereinafter called the "Department" and , of duly authorized to conduct business in the State of Florida, hereinafter called “Vendor,” hereby agree as follows:

1. SERVICES AND PERFORMANCE

A. In connection with District Seven Storm Drain Video Inspection Services , the Department does hereby retain the Vendor to furnish certain services, information, and items as described in Exhibit "A," attached hereto and made a part hereof.

B. Before making any additions or deletions to the work described in this Agreement, and before undertaking any changes or revisions to such work, the parties shall negotiate any necessary cost changes and shall enter into an Amendment covering such work and compensation. Reference herein to this Agreement shall include any amendment(s).

C. All tracings, plans, specifications, maps, computer files, and reports prepared or obtained under this

Agreement, as well as all data collected, together with summaries and charts derived therefrom, shall be the exclusive property of the Department without restriction or limitation on their use and shall be made available, upon request, to the Department at any time during the performance of such services and/or upon completion or termination of this Agreement. Upon delivery to the Department of said document(s), the Department shall become the custodian thereof in accordance with Chapter 119, Florida Statutes. The Vendor shall not copyright any material and products or patent any invention developed under this Agreement. The Department shall have the right to visit the site for inspection of the work and the products of the Vendor at any time.

D. All final plans, documents, reports, studies, and other data prepared by the Vendor shall bear the professional's seal/signature, in accordance with the applicable Florida Statutes, Administrative Rules promulgated by the Department of Business and Professional Regulation, and guidelines published by the Department, in effect at the time of execution of this Agreement. In the event that changes in the statutes or rules create a conflict with the requirements of published guidelines, requirements of the statutes and rules shall take precedence.

E. The Vendor agrees to provide project schedule progress reports in a format acceptable to the Department and at intervals established by the Department. The Department shall be entitled at all times to be advised, at its request, as to the status of work being done by the Vendor and of the details thereof. Coordination shall be maintained by the Vendor with representatives of the Department, or of other agencies interested in the project on behalf of the Department. Either party to this Agreement may request and be granted a conference.

F. All services shall be performed by the Vendor to the satisfaction of the Director who shall decide all questions, difficulties, and disputes of any nature whatsoever that may arise under or by reason of this Agreement, the prosecution and fulfillment of the services hereunder and the character, quality, amount of value thereof; and the decision upon all claims, questions, and disputes shall be final and binding upon the parties hereto. Adjustments of compensation and contract time because of any major changes in the work that may become necessary or desirable as the work progresses shall be subject to mutual agreement of the parties, and amendment(s) shall be entered into by the parties in accordance herewith.

Reference herein to the Director shall mean the

OGC – 06/18

Director of Transportation Development

2. TERM

A. Initial Term. This Agreement shall begin on date of execution and shall remain in full force and effect through completion of all services required or five years, whichever occurs first. Subsequent to the execution of this Agreement by both parties, the services to be rendered by the Vendor shall commence and be completed in accordance with the option selected below. (Select box and indicate date(s) as appropriate):

Services shall commence and shall be completed by or date of termination, whichever occurs first.

Services shall commence upon written notice from the Department's Contract Manager and shall be completed by or date of termination, whichever occurs first.

Other: See Exhibit "A"

B. RENEWALS (Select appropriate box):

This Agreement may not be renewed.

This Agreement may be renewed for a period that may not exceed three (3) years or the term of the original contract, whichever is longer. Renewals are contingent upon satisfactory performance evaluations by the Department and subject to the availability of funds. Costs for renewal may not be charged. Any renewal or extension must be in writing and is subject to the same terms and conditions set forth in this Agreement and any written amendments signed by the parties.

C. EXTENSIONS. In the event that circumstances arise which make performance by the Vendor impracticable or impossible within the time allowed or which prevent a new contract from being executed, the Department, in its discretion, may grant an extension of this Agreement.