ITB COMPLETED PACKAGE.pdf

DOT-ITB-23-7011-LV

State of Florida Department of Transportation

INVITATION TO BID

BROOKSVILLE AND TAMPA OPERATION CENTERS

PAINTING PROJECT

CONTACT FOR QUESTIONS:

Lori Vicari, Contract Administrator lori.vicari@dot.state.fl.us

Phone: (813) 975-6199 or (800) 226-7220 x6199 Fax: (813) 975-6473

Florida Department of Transportation Procurement Office, MS 7-700 11201 North McKinley Drive Tampa, Florida 33612-6456 mailto:lori.vicari@dot.state.fl.us

State of Florida Department of Transportation Procurement Office, MS 7-700

INVITATION TO BID (ITB) REGISTRATION

PLEASE COMPLETE AND RETURN THIS FORM ASAP

FAX TO (813) 975-6473 OR E-MAIL TO LORI.VICARI@DOT.STATE.FL.US

Bid Number: DOT-ITB-23-7011-LV

Title: Brooksville and Tampa Operations Centers Painting Project

Bid Due Date & Time (On or Before): See “TIMELINE” in INTRODUCTION SECTION

Potential bidders should notify our office by returning this Bid Registration Form as soon as possible after downloading. Complete the information below e-mail to Lori Vicari, lori.vicari@dot.state.fl.us.

THE ITB DOCUMENT YOU RECEIVED IS SUBJECT TO CHANGE. Notice of changes (Addenda) will be posted on the Florida Vendor Information Portal (VIP) at https://vendor.myfloridamarketplace.com/ (click on “Search Advertisements”) under this bid number. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid.

Company Name:

Address:

City, State, Zip:

Telephone: ( ) Contact Person:

Internet E-Mail Address: _________________________________________________

For further information on this process, e-mail, or telephone: Lori Vicari, Contract Administrator at lori.vicari@dot.state.fl.us or (813) 975-6199 or (800) 226-7220 x6199.

mailto:LORI.VICARI@DOT.STATE.FL.US mailto:lori.vicari@dot.state.fl.us https://vendor.myfloridamarketplace.com/

I N T R O D U C T I O N S E C T I O N

1) INVITATION

The State of Florida Department of Transportation (hereinafter referred to as the "Department") is soliciting written bids from qualified bidders to establish a contract to provide painting services for Brooksville and Tampa Operation Centers. It is anticipated that the term of the contract will begin upon execution and be in effect until June 30, 2023.

For the purpose of this document, the term "bidder" means the bidder acting on their own behalf and those individuals, partnerships, firms, or corporations comprising the bidder team. The term "bid package" means the complete response of the bidder to the Invitation to Bid, including properly completed forms and supporting documentation. After the award, said bidder will be referred to as the "Vendor".

2) TIMELINE

Provided below is a list of critical dates and actions. These dates are subject to change. Notices of changes (Addenda) will be posted on the Florida Vendor Information Portal (VIP) at https://vendor.myfloridamarketplace.com/ (click on “Search Advertisements”) under this bid number.

It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid.

ACTION / LOCATION DATE LOCAL TIME

MANDATORY PRE-BID MEETING

Florida Department of Transportation 1-17-2023 10:30 AM Tampa Operations Center 2820 Leslie Road Tampa, Florida 33619

Florida Department of Transportation 1-18-2023 11:00 AM Brooksville Operations Center 16411 Spring Hill Drive Brooksville, Florida 33760

DEADLINE FOR TECHNICAL QUESTIONS - 1-19-2023 12:00 PM

There is no deadline for administrative questions.

BIDS DUE (ON OR BEFORE) - 1-24-2023 9:00 AM

ELECTRONIC SUBMISSIONS OF BIDS – SEE NO. 3 BELOW

PUBLIC OPENING - 1-24-2023 10:00 AM

Florida Department of Transportation Flamingo Conference Room

POSTING OF INTENDED DECISION/AWARD - 1-24-2023 4:00 PM

3) ELECTRONIC SUBMISSION OF BIDS

Electronic Bid Submittals

Please follow the below instructions for the submittal of electronic bids, failure to do so, may result in your bid being found non-responsive. Non-responsive bids will not be evaluated.

a) Subject line must show: DOT-ITB-23-7011-LV – VENDOR’S NAME

b) Email shall contain one file attachment marked as the following: DOT-ITB-23-7011-LV –

VENDOR’S NAME

c) Documents shall be submitted in portable document format (PDF) and have a size limit of

25MB.

d) The body of the email shall not contain any information

e) Bids shall be submitted ONLY to: D7.Purch@dot.state.fl.us

It is the bidder’s responsibility to assure that the bid is delivered to the email address above on or before the bid due date and time (See Introduction Section 2 Timeline). Bids which for any reason are not so delivered, will not be considered.

4) AGENDA FOR PUBLIC MEETINGS

Agenda for Mandatory Pre-Bid Meeting

All pre-bid meetings are open to the public and will be conducted according to the following agenda:

- Opening remarks - Approximate time of two minutes by Department Procurement Office personnel.

- Review contract administrative requirements.

- Review scope of services, method of compensation, and bid sheet.

- Technical and administrative question and answer session.

- Adjourn meeting.

Agenda for Bid Opening Public Meeting

The sealed bids will be opened by the Department's Procurement Office personnel at the date, time, and location in the Timeline. All bid openings are open to the public and will be conducted according to the following agenda:

- Opening remarks – Approximate time of two minutes by Department Procurement Office personnel.

- Public input period – To allow a maximum of 15 minutes total for public input related to the bid solicitation.

- Bids opened – At conclusion of public input or 15 minutes, whichever occurs first, bids received timely will be opened with bidder’s name and prices to be read aloud.

- Adjourn - After all bids received timely have been opened, the meeting will be adjourned.

mailto:D7.Purch@dot.state.fl.us

5) SPECIAL ACCOMMODATIONS

Any person with a qualified disability requiring special accommodations at a pre-bid conference, public meeting, and/or opening shall contact the contact person at the phone number, e-mail address or fax number provided on the title page at least five working days prior to the event. If you are hearing or speech impaired, please contact this office by using the Florida Relay Services which can be reached at (800) 955-8771 (TDD).

S P E C I A L C O N D I T I O N S

1) MYFLORIDAMARKETPLACE

BIDDERS MUST BE REGISTERED IN THE STATE OF FLORIDA’S MYFLORIDAMARKETPLACE

SYSTEM BY THE TIME AND DATE OF THE BID OPENING OR THEY MAY BE CONSIDERED

NON-RESPONSIVE (see Special Condition 21). All prospective bidders that are not registered should go to https://vendor.myfloridamarketplace.com/ to complete on-line registration, or call (866) 352-3776 for assisted registration.

All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee in accordance with the referenced Form PUR 1000 General Contract Condition #14. The Transaction Fees imposed shall be based upon the date of issuance of the payment.

2) FLORIDA DEPARTMENT OF FINANCIAL SERVICES (DFS) W-9 REQUIREMENT

The Florida DFS requires all vendors that do business with the state to submit an electronic substitute form W-9. Vendors must submit their W-9 forms electronically at https://flvendor.myfloridacfo.com to receive payments from the state. Contact the DFS Customer Service Desk at (850) 413-5519 or FLW9@myfloridacfo.com with any questions.

3) QUESTIONS & ANSWERS

In accordance with section 287.057(23), Florida Statute (F.S.), respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the Contract Administrator as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

Any technical questions arising from this ITB must be forwarded, in writing, to the procurement agent identified below. Questions must be received no later than the time and date reflected on the Timeline. The Department’s written response to written inquiries submitted timely by bidders will be posted on the Florida VIP at https://vendor.myfloridamarketplace.com/ (“Search Advertisements”), under this bid number. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting their bid.

WRITTEN TECHNICAL QUESTIONS should be submitted to:

https://vendor.myfloridamarketplace.com/ https://flvendor.myfloridacfo.com/ mailto:FLW9@myfloridacfo.com

Lori Vicari, D7-PurchQuestions@dot.state.fl.us Questions regarding administrative aspects of the bid process should be directed to the Contract Administrator in writing at the address above or by phone: (813) 975-6199 or (800) 226-7220 x6199.

4) ORAL INSTRUCTIONS / CHANGES TO THE ITB (ADDENDA)

No negotiations, decisions, or actions will be initiated or executed by a bidder as a result of any oral discussions with a state employee. Only those communications which are in writing from the Department will be considered as a duly authorized expression on behalf of the Department.

Notices of changes (Addenda) will be posted on the Florida VIP at https://vendor.myfloridamarketplace.com/ (“Search Advertisements”) under this bid number. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid. All Addenda will be acknowledged by signature and subsequent submission of Addenda with bid when so stated in the Addenda.

5) DIVERSITY ACHIEVEMENT

MINORITY BUSINESS ENTERPRISE (MBE) UTILIZATION

The Department, in accordance with Title VI of the Civil Rights Act of 1964, 42 USC 2000d- 2000d-4, Title 49, Code of Federal Regulations, U.S. Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that the Department will affirmatively ensure that in any contract/agreement entered into pursuant to this advertisement, minority and disadvantaged business enterprises will be afforded the full opportunity to submit bids in response to this invitation and will not be discriminated on the basis of race, color, national origin, or sex in consideration for an award.

The Department encourages small, minority, women, and service-disabled veteran businesses to compete for Department contracts, both as “Vendor” and as subcontractors. The Department, its vendors, suppliers, and consultants should take all necessary and reasonable steps to ensure that small, minority, women, and service-disabled veteran businesses have the opportunity to compete for and perform contract work for the Department in a nondiscriminatory environment. Bidders are requested to indicate their intention regarding MBE participation on the MBE Planned Utilization form and to submit the completed form with their Bid Sheet. The contract vendor will be asked to submit payment certification for MBE subcontractors used.

To request certification or to locate certified MBEs, call the Office of Supplier Diversity, Department of Management Services at (850) 487-0915, or access their MBE directory on the Internet at www.osd.dms.state.fl.us/.

6) SCOPE OF SERVICES

Details of the services, information, and items to be furnished by the Vendor are described in Exhibit "A", Scope of Services, attached hereto and made a part hereof.

7) INTENDED AWARD

The Department intends to award this contract to the responsive and responsible bidder that mailto:D7-PurchQuestions@dot.state.fl.us http://www.osd.dms.state.fl.us/ submits the lowest responsive bid. If the Department is confronted with identical pricing or scoring from multiple vendors, the Department shall determine the order of award using the following criteria, in the order of preference listed below (from highest priority to lowest priority):

1. Section 295.187(4), F.S.; Veteran Business Enterprise

2. Section 287.087, F.S.; Drug Free Workplace

3. Section 287.057(11); Minority Business Enterprise

In the event that the application of the above referenced preferences does not resolve the identical replies, the Department shall determine the award by means of random drawing.

8) MANDATORY PRE-BID CONFERENCE

A MANDATORY pre-bid conference will be held at the date, time and location in the Timeline. The purpose of this meeting is to provide an open forum for the Department to review the scope of services and respond to questions from potential bidders regarding the scope of services, ITB requirements, contractual requirements, method of compensation, and other conditions or requirements that may, in any manner, effect the work to be performed. Any changes and/or resulting Addenda to the ITB will be the sole prerogative of the Department.

Attendance at this pre-bid conference is MANDATORY. Failure by a bidder to attend or be represented at this pre-bid conference will constitute a non-responsive determination of their bid package. Bids found to be non-responsive will not be considered.

9) QUALIFICATIONS

9.1 GENERAL

Vendor must meet the following minimum qualifications:

9.1.1 Been actively engaged in the type of business being requested for a minimum of five years.

9.2 BIDDER QUALIFICATIONS

When submitting the bid, each bidder must submit a written statement (“Minimum Qualifications Statement” form), detailing their qualifications that demonstrate they meet the minimum qualifications contained in Special Condition 9.1, above. Failure by the bidder to provide the above item(s) will constitute a non-responsive determination. Bids found to be non-responsive will not be considered.

9.3 AUTHORIZED TO DO BUSINESS IN THE STATE OF FLORIDA

In accordance with sections 607.1501, 608.501, and 620.9102, F.S., out of state corporations, out of state limited liability companies, and out of state limited partnerships must be authorized to do business in the State of Florida. Such authorization should be obtained by the bid due date and time, but in any case, must be obtained prior to posting of the intended award of the contract. For authorization, contact:

Florida Department of State Tallahassee, Florida 32399

(850) 245-6051

9.4 LICENSE TO CONDUCT SERVICES IN THE STATE OF FLORIDA

If the services being provided requires that individuals be licensed by the Department of Business and Professional Regulation, such licenses should be obtained by the bid due date and time, but in any case, must be obtained prior to posting of the intended award of the contract. For licensing, contact:

Florida Department of Business and Professional Regulation Tallahassee, Florida 32399

(850) 487-1395

10) WARRANTY/SUBSTITUTIONS

When performance of the services requires the supply of commodities, a warranty is required on all items provided against defective materials, workmanship, and failure to perform in accordance with required industry performance criteria, for a period of one year from the date of acceptance by the purchaser. Any deviation from this criterion must be documented in the bid response or the above statement shall prevail. Delivery of substitute commodities requires prior written approval from the ordering location.

Replacement of all materials found defective within the warranty period shall be made without cost to the purchaser, including transportation if applicable. All fees associated with restocking cancelled orders shall be the responsibility of the vendor.

All items provided during the performance of the contract found to be poorly manufactured will not be accepted, but returned to the vendor, at their expense, for replacement. Replacement of all items found defective shall be made without cost to the Department, including transportation, if applicable. As it may be impossible for each facility to inspect all items upon arrival, a reasonable opportunity must be given to these facilities for inspection of the items and returning those that are defective.

11) LIABILITY INSURANCE

The Vendor shall not commence any work until they have obtained the following types of insurance, and certificates of such insurance have been received by the Department. Nor shall the Vendor allow any subcontractor to commence work on this project until all similar insurance required of the subcontractor has been so obtained. The Vendor shall submit the required Certificates of Insurance (COI) to the Florida Department of Transportation, Procurement Office, MS 7-700, Lori Vicari, Contract Administrator, lori.vicari@dot.state.fl.us, 11201 North McKinley Drive, Tampa, Florida 33612-6456 within 10 days after the ending date of the period for posting the intended award decision.

The Vendor must carry and keep in force during the period of this contract a general liability insurance policy or policies with a company authorized to do business in the State of Florida, affording public liability insurance with combined bodily injury limits of at least $200,000.00 per person and $300,000.00 each occurrence, and property damage insurance of at least $200,000.00 each occurrence, for the services to be rendered in accordance with this contract.

With respect to any general liability insurance policy required pursuant to this contract, all such policies shall be issued by companies licensed to do business in the State of Florida. The Vendor shall provide to the Department certificates showing the required coverage to be in effect with endorsements showing the Department to be an additional insured prior to commencing any work under this contract. The certificates and policies shall provide that in the event of any material change in or cancellation of the policies reflecting the required coverage, 30 days advance notice shall be given to the Department or as provided in accordance with Florida law.

The Department shall be exempt from, and in no way liable for, any sums of money which may represent a deductible in any insurance policy. The payment of such deductible shall be the sole responsibility of the Vendor or subcontractor providing such insurance. Policies that include Self Insured Retention (SIR) will not be accepted.

12) PERFORMANCE BOND

A Performance Bond is not required for this project.

13) METHOD OF COMPENSATION

Details of the method of compensation are described in Exhibit "B", Method of Compensation, attached hereto and made a part hereof.

14) CONTRACT DOCUMENT

STANDARD WRITTEN AGREEMENT

The Department’s “Standard Written Agreement” is attached hereto and made a part hereof. The terms and conditions contained therein will become an integral part of the contract resulting from this solicitation. In submitting a bid, the bidder agrees to be legally bound by these terms and conditions.

15) REVIEW OF BIDDER'S FACILITIES & QUALIFICATIONS

After the bid due date and prior to contract execution, the Department reserves the right to perform or to have performed, an on-site review of the bidder's facilities and qualifications. This review will serve to verify data and representations submitted by the bidder and may be used to determine whether the bidder has adequate facilities, equipment, qualified and experienced staff, and overall management capabilities to provide the required services. The review may also serve to verify whether the bidder has financial capabilities adequate to meet the contract requirements.

Should the Department determine that the bid package has material misrepresentations or that the size or nature of the bidder's facilities, equipment, management capabilities, or the number of experienced personnel (including technical staff) are not adequate to ensure satisfactory contract performance, the Department has the right to reject the bid.

16) PROTEST OF INVITATION TO BID SPECIFICATIONS

Any person who is adversely affected by the contents of this ITB must file the following with the Department of Transportation, Clerk of Agency Proceedings, Office of the General Counsel, 605 Suwannee Street, Mail Station 58, Tallahassee, Florida 32399-0450:

1. A written notice of protest within 72 hours after the posting of the solicitation, (the notice of protest may be faxed to (850) 414-5264, and

2. A formal written protest in compliance with Section 120.57(3), F.S., within 10 days of the date on which the written notice of protest is filed.

Failure to file a protest within the time prescribed in section 120.57(3), F.S., or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, F.S.

17) UNAUTHORIZED ALIENS

The employment of unauthorized aliens by any Vendor is considered a violation of Section 274A(e) of the Immigration and Nationality Act. If the Vendor knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of the contract.

18) SCRUTINIZED COMPANIES LISTS

ALL bids, regardless of dollar value, must include a completed Vendor Certification Regarding Scrutinized Companies Lists to certify the respondent is not on either of those lists. The form should be submitted with the bid sheet.

A Vendor is ineligible to enter into a contract with the Department for goods or services of any amount if, at the time of entering into such contract, the Vendor is on the Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725, F.S., or is engaged in a boycott of Israel.

Section 287.135, F.S., also prohibits companies from entering into a contract for goods or services of $1 million or more that are on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector Lists which were created pursuant to s. 215.473, F.S.

If the Department determines the Vendor submitted a false certification under Section 287.135 of the F.S., the Department shall either terminate the contract after it has given the Vendor notice and an opportunity to demonstrate the Department’s determination of false certification was in error pursuant to Section 287.135 of the F.S. or maintain the contract if the conditions of Section 287.135 of the F.S. are met.

19) RESERVATIONS

The Department reserves the right to accept or reject any or all bids received and reserves the right to make an award without further discussion of the bids submitted. Therefore, the bidder should make sure that the bid package submitted is complete and accurate and submitted to ensure delivery on or before the bid opening time and date specified in this solicitation. It is understood that the bid will become a part of the Department's official file, without obligation to the Department.

20) ADDITIONAL TERMS & CONDITIONS

No conditions may be applied to any aspect of the ITB by the bidder. Any conditions placed on any aspect of the bid documents by the bidder may result in the bid being rejected as a conditional bid (see “RESPONSIVENESS OF BIDS”). DO NOT WRITE IN CHANGES ON ANY ITB SHEET. The only recognized changes to the ITB prior to bid opening will be a written Addenda issued by the http://procnet.co.dot.state.fl.us/forms/ByNumber.asp?formnumber=375-030-60 http://procnet.co.dot.state.fl.us/forms/ByNumber.asp?formnumber=375-030-60

Department.

21) RESPONSIVENESS OF BIDS

Bids will not be considered if not received by the Department on or before the date and time specified as the due date for submission. All bids must be typed or printed in ink. A responsive bid is an offer to provide the services specified in this ITB in accordance with all requirements of this ITB. Bids found to be non-responsive will not be considered. Bids may be rejected if found to be irregular or not in conformance with the requirements and instructions herein contained. A bid may be found to be irregular or non-responsive by reasons that include, but are not limited to, failure to utilize or complete prescribed forms, modifying the bid requirements, submitting conditional bids or incomplete bids, submitting indefinite or ambiguous bids, or executing forms or the bid sheet with improper and/or undated signatures. Other conditions which may cause rejection of bids include, evidence of collusion among bidders, obvious lack of experience or expertise to provide the required services, and failure to perform or meet financial obligations on previous Contracts. All determinations of responsiveness will be the responsibility of the FDOT Procurement Office.

22) BID SHEET

The bidder must use the attached bid sheet to submit its bid. The bid sheet must be signed and dated in ink by a representative who is authorized to contractually bind the bidder. All bid sheets and other documentation submitted in response to this solicitation must be executed and submitted in accordance with Introduction Section No.3, Electronic Submissions of Bids.

23) "DRUG-FREE WORKPLACE" PREFERENCE

Whenever two or more bids which are equal with respect to price, quality, and service are received, the Department shall determine the order of award first in accordance with section 295.187(4), F.S., giving preference to “Veteran Business Enterprise” then to bid responses from vendors that certify the business has implemented a drug-free workplace program in accordance with Section 287.087, F.S. The “Drug-Free Workplace Program Certification” must be completed and submitted with the bid response to be eligible for this preference.

24) COPYRIGHTED MATERIAL

Copyrighted material will be accepted as part of a bid only if accompanied by a waiver that will allow the Department to make paper and electronic copies necessary for the use of Department staff and agents. It is noted that copyrighted material is not exempt from the Public Records Law, Chapter 119, F.S. Therefore, such material will be subject to viewing by the public, but copies of the material will not be provided to the public.

25) ATTACHMENT TO ITB SUBMITTAL - CONFIDENTIAL MATERIAL

The bidder must include any materials it asserts to be exempted from public disclosure under Chapter 119, F.S., in a separate bound document labeled "Attachment to ITB, Number DOT-ITB- 23-7011-LV - Confidential Material". The bidder must identify the specific statute that authorizes exemption from the Public Records Law. Any claim of confidentiality on materials the bidder asserts to be exempt from public disclosure and placed elsewhere in the bid will be considered waived by the bidder upon submission, effective after opening.

26) MODIFICATIONS, RESUBMITTAL AND WITHDRAWAL

Bidders may modify submitted bids at any time prior to the bid due date. Requests for modification of a submitted bid shall be in writing and must be signed by an authorized signatory of the bidder.

Upon receipt and acceptance of such a request, the entire bid will not be considered unless is resubmitted by the due date and time. Bidders may also send a change in separate email to be opened at the same time as the bid. Bid modification and changes must be submitted in accordance with Introduction Section No.3, Electronic Submissions of Bids.

27) POSTING OF INTENDED DECISION/AWARD

27.1 - GENERAL:

The Department’s decision will be posted on the Florida VIP, at https://vendor.myfloridamarketplace.com/, on the date in the Timeline, and will remain posted for a period of 72 hours. Any bidder who is adversely affected by the Department's recommended award or intended decision must file the following with the Department of Transportation, Clerk of Agency Proceedings, Office of the General Counsel, 605 Suwannee Street, Mail Station 58, Tallahassee, Florida 32399-0450:

1. A written notice of protest within 72 hours after posting of the Intended Award, (the notice of protest may be faxed to (850) 414-5264, and

2. A formal written protest and protest bond in compliance with Section 120.57(3), F.S., within

10 days of the date on which the written notice of protest is filed. At the time of filing the formal written protest, a bond (a cashier’s check or money order may be accepted) payable to the Department must also be submitted in an amount equal to 1% of the estimated contract amount based on the Contract price submitted by the protestor.

Failure to file a protest within the time prescribed in Section 120.57(3), F.S., or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, F.S.

27.2 - INABILITY TO POST:

If the Department is unable to post as defined above, the Department will notify all bidders by electronic notification on the Florida VIP (see special condition 27.1, above) or by mail, fax, and/or telephone. The Department will provide notification of any future posting in a timely manner.

27.3 - REQUEST TO WITHDRAW BID:

Requests for withdrawal will be considered if received by the Department, in writing, within 72 hours after the bid opening time and date. Requests received in accordance with this provision will be granted by the Department upon proof of the impossibility to perform based upon obvious error on the part of the bidder. Bidders that do not withdraw as stated above will forfeit their bid bond, if applicable.

30) AWARD OF THE CONTRACT

Services will be authorized to begin when the Vendor receives the following document(s), as appropriate, indicating the encumbrance of funds and award of the contract:

A Standard Written Agreement executed by both parties.

29) ATTACHED FORMS

Exhibit “C”, Bid Sheet Minimum Qualifications Statement Drug-Free Workplace Program Certification E-Verify MBE Planned Utilization Standard Witten Agreement Vendor Certification Regarding Scrutinized Companies Lists

30) TERMS AND CONDITIONS

30.1 GENERAL CONTRACT CONDITIONS (PUR 1000)

The State of Florida’s General Contract Conditions are outlined in form PUR 1000, which is a downloadable document incorporated into this ITB by reference. Any terms and conditions set forth in this ITB document take precedence over the PUR 1000 form where applicable.

http://www.dms.myflorida.com/content/download/2933/11777/1000.pdf

The following paragraphs do not apply to this ITB:

Paragraph 31, Dispute Resolution - PUR 1000 Paragraph 40, PRIDE – PUR 1000, when federal funds are utilized.

30.2 GENERAL INSTRUCTIONS TO RESPONDENTS (PUR 1001)

The State of Florida’s General Instructions to Respondents are outlined in form PUR 1001, which is a downloadable document incorporated into this ITB by reference. Any terms and conditions set forth in this ITB document take precedence over the PUR 1001 form where applicable.

http://www.dms.myflorida.com/content/download/2934/11780/1001.pdf

The following paragraphs do not apply to this ITB:

Paragraph 3, Electronic Submission – PUR 1001 Paragraph 4, Terms and Conditions – PUR 1001 Paragraph 5, Questions – PUR 1001

30.3 MFMP Purchase Order Terms and Conditions

All MFMP Purchase Order contracts resulting from this solicitation will include the terms and conditions of this solicitation and the State of Florida’s standardized Purchase Order Terms and Conditions, which can be found at the Department of Management Services website at the following link:

http://www.dms.myflorida.com/content/download/117735/646919/Purchase_Order_Terms_Sept _1,_2015_.pdf Section 8(B), PRIDE, is not applicable when using federal funds.

31) ORDER OF PRECEDENCE

All responses are subject to the terms and conditions of this solicitation, which, in case of http://www.dms.myflorida.com/content/download/2933/11777/1000.pdf http://www.dms.myflorida.com/content/download/2934/11780/1001.pdf http://www.dms.myflorida.com/content/download/117735/646919/Purchase_Order_Terms_Sept_1,_2015_.pdf http://www.dms.myflorida.com/content/download/117735/646919/Purchase_Order_Terms_Sept_1,_2015_.pdf conflict, shall have the following order of precedence listed:

Special Conditions Exhibits “A”, Scope of Services Exhibit “B”, Method of Compensation Exhibit “C”, Bid Sheet Instructions to Respondents (PUR 1001) General Conditions (PUR 1000)

A-1

EXHIBIT “A”

SCOPE OF SERVICES

BROOKSVILLE AND TAMPA OPERATION CENTERS PAINTING PROJECT

I. OBJECTIVE

The Florida Department of Transportation (FDOT), District 7 (hereinafter referred to as the "Department") is seeking a qualified, experienced, and licensed Vendor to perform sequenced gypsum board repair, wall texture, interior and exterior painting, and removal of wallpaper covering. Work site designations are the following:

Work site #1 Building #7019 and #7020

Tampa Operations Center 2820 Leslie Road, Tampa Florida 33619

Work site #2 Buildings #7104 and #7062 Brooksville Operations Center

16411 Spring Hill Drive, Brooksville Florida 33760

II. SERVICES TO BE PROVIDED

Work site #1 (See attachment A)

The Vendor shall perform interior priming, painting, and repair of gypsum board within building #7019, #7020 including doors, door frames, window frames, common areas, breakroom, offices, and hallway walls. Prepare, prime and paint previously wallpapered common area and hallway drywall.

Paint specifications: Latex interior satin finish.

Oil base - Interior wall, door, and window frame.

Paint color: To be determined (TBD).

Work site #2 (See attachment B)

The Vendor shall perform exterior pressure wash, prime, seal and paint stucco and brick buildings #7104, #7062, including doors, frames, FDOT building signage, windowsills, soffit, and fascia (GUTTERS AND DOWN SPOUTS ARE

NOT INCLUDED IN THE SCOPE OF WORK).

Paint specifications: Latex exterior satin finish.

A-2

Oil base - exterior door and frames.

Exterior paint colors: TBD.

III. GENERAL REQUIREMENTS

A. The Vendor shall repair all damaged gypsum board in project areas. Any repairs of gypsum or wall texture shall match existing outside the work area in like and kind.

B. The Vendor shall provide and install drywall corner molding, sheetrock patches, texture, prime, and paint as needed to create a complete assembly that operates within manufacture recommendations. The Vendor shall complete the work from floor to ceiling in the work areas specified.

C. Finishing of repairs in contact with existing walls and finishing of walls shall be visually seamless and inconspicuous. Vendor shall apply a minimum of two coats of paint (floor to ceiling) in specified work areas.

D. The Vendor shall apply urethane sealant to all transitions where they have been omitted previously, unless specifically excluded by Department Contract

Manager in writing. This includes, but is not limited to door, window and fixture penetrations and perimeters; windowsills, joints and perimeters of decorative stucco bands, quoins, joints at wall to wall (i.e., inside corners created by changes in direction of joining surfaces); flashing details; control joints and between separating dissimilar materials at expansion joints. Sealant installed over existing sealant is strictly forbidden.

E. Prior to sealant application vendor shall remove all failing sealant with a caulk cutter only using caution not to damage the substrate and brush clean all residuals. Bridging/band-application over any existing sealants is unacceptable. Dispose of all cleaning residuals/old sealant, etc. in accordance with Environmental Protection Agency (EPA) and all local and state requirements.

IV. ADDITIONAL SERVICES

The Department may request the Vendor to provide the services detailed below.

Upon request, the Vendor shall provide these services based on the lump sum amounts established in Exhibit “C”, Bid Sheet.

Work Area #1

A. Administration North Building # 7023

• Joshua Ebner Office - Remove existing wall paneling, replace/repair damaged drywall sand, prime and paint.

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B. Sign/Electrical Shop Building #7116

• Maintenance office #1 - painting to include all walls, doors, and door frames

• Sign Shop #2 - Painting to include all walls, metal structural beams/framing, and four offices, doors, door frames and window frames.

• Training/Conference Room #3 - Painting to include all walls, doors, and door frames

• Radio Shop #4 - Painting to include one office, all structural beams/framing, walls, doors, and door frames

Work Area #2

• Pressure wash, prime, and paint, existing metal roof on building #7070.

V. VENDOR RESPONSIBILITIES

A. The Vendor shall obtain and provide all necessary permits, equipment, materials, parts, supplies, labor, manufacturer’s warranties and Vendor’s warranties for parts and labor.

B. Vendor shall be responsible for repairing and finishing of any damage to the facility made by the Vendor and/or their sub-contractors during construction.

Vendor shall take every precaution to protect all items that are in the existing site, all items such as but not limited to furniture, cubicles, shelving, signs, artwork, or any other items in the project. Vendor shall relocate and move existing items to facilitate the work. Vendor shall return all items to their respective original locations in clean and undamaged condition. Prior to final acceptance, the Department will generate a closing punch list that the Vendor shall use to make any corrections or repairs to complete the project.

C. Vendor shall provide warranties on craftsmanship and materials and installation for a minimum period of one year. The warranty period shall begin at the date of final acceptance.

D. Vendor shall submit any project delay days to the Department Contract

Manager within 48 hours of the delay by email.

E. Vendor shall provide a full-time, onsite Project Manager throughout the duration of the project.

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F. Vendor shall provide and install a continuous floor to ceiling dust barrier in all project areas. Vendor shall take full precautions to protect and prevent any damage to the building, the existing floors, and facilities outside or adjacent to the work areas.

G. Work will take place in a fully occupied building and work area. The Vendor shall take all necessary precaution and implement necessary measures to ensure the safety of all persons on site, visiting the site and working on the site.

Vendor shall make all necessary accommodations to minimize disturbances to the daily operations taking place within the building. Vendor shall not obstruct hallways, egress routes, offices, or any other route, that would interfere with daily operations in any way.

H. The Vendor shall submit a material acquisition plan, to the Department Contract Manager at the meeting prior to work commencing. The Vendor shall coordinate all work activity, material acquisitions and property access with the

Department Contract Manager

I. All debris, trash shall be cleaned up at the site daily and disposed of by the

Vendor prior to the end of the project, in compliance with all applicable laws and regulations. Drop cloths shall be used where needed for overspray or spills. Trash and debris shall not be placed in the Department trash dumpster or property.

J. The Vendor shall provide final cleaning of the work, immediately prior to final acceptance.

The following are examples, but not by way of limitation, of cleaning levels required:

1. Remove labels which are not required as permanent labels, including all gum residue.

2. Clean transparent materials, including mirrors, window, and door glass, to a polished condition, removing substances, which are noticeable as vision-obscuring materials.

3. Clean exposed exterior and interior hard-surface finishes, to a dirt-free condition, free of dust, stains, films, and similar noticeable distracting substances. Except as otherwise indicated, avoid disturbance of natural weathering of exterior surfaces. Restore reflective surfaces to original reflective condition. Buff out scratches and marks on exposed metal surfaces.

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6. Broom clean floors in unoccupied spaces. Remove noticeable paint marks and construction stains.

7. Vacuum carpeted surfaces and similar soft surfaces. Inspect for stains and clean.

9. Clean light fixtures and lamps to function at full efficiency. Replace any damaged lens.

10. Clean project site, including landscape development areas of litter and foreign substances. Sweep paved areas to a broom-clean condition;

remove stains, petrochemical spills, and other foreign deposits. Rake grounds which are neither planted nor paved, to a smooth, even-textured surface, breaking up or removing clumps of material.

K. The Vendor shall keep all safety data sheets (SDS) on site for all chemicals used over the course of the project.

VI. ACCESS TO THE SITE, DELIVERY, AND INSTALLATION

A. The Department Contract Manager will provide access to the Vendor and sub-contractors for Brooksville and Tampa Operation Centers. The Vendor must coordinate with the Department access requirements for all employees and equipment of the Vendor and/or sub-contractors.

B. The Department will provide an outdoor staging area; the Vendor shall submit a request for preferred staging area location(s) to the Department Contract Manager. The Department shall review and assign staging area(s) for use by Vendor.

C. Vendor shall supply to the Department Contract Manager a schedule of work hours/days requested. The Department Contract Manager will review the requested work schedule (hours and dates) will approve or request that the schedule be modified due to the Department requirements. Vendor may complete the work on Saturday and Sunday between the following hours: 7:00 a.m. and 11:00 pm. There will be no variance in this schedule unless authorized in advance by the Department Contract Manager.

D. Upon completion of tasks, the Vendor shall remove all excess and/or additional materials from premises. NO material will be allowed to be dumped into existing Department dumpsters.

E. Vendor is prohibited from deviations or executing directives, in any way, from other than the Department Contract Manager or it’s delegate.

VII. DEPARTMENT RESPONSIBILITIES

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A. The Department will designate a Contract Manager for administering the terms and conditions of this contract as follows:

Ronald Bogats, District 7 Fixed Capital Outlay (FCO) Specialist

Email address: ronald.bogats@dot.state.fl.us Phone number (813) 975-6769

The Department reserves the right to change the Contract Manager or appoint a delegate at any time.

B. Electricity, water, and parking will be provided to the Vendor by the Department.

C. Prior to any work being performed, the Department Contract Manager shall schedule a meeting to coordinate all work activity schedules, material acquisitions and property access with the Vendor or their representative.

VIII. BEGINNING AND LENGTH OF SERVICE

The work to be performed shall commence within 10 calendar days after the issuance of a purchase order and be completed by June 30, 2023.

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Attachment A

Work Area #1

A-8

Attachment B

Work Area #2

B-1

EXHIBIT "B"

METHOD OF COMPENSATION

1.0 PURPOSE:

This Exhibit defines the limits and method of compensation to be made to the Vendor for services set forth in Exhibit "A" and the method by which payments shall be made.

2.0 COMPENSATION:

For the satisfactory performance of the services detailed in Exhibit "A", the Vendor shall be paid a Lump Sum Amount of $ To be Determined (TBD).

3.0 PROGRESS PAYMENTS:

The Vendor shall submit one invoice in a format acceptable to the Department.

Payment shall be made to the Vendor upon completion of all services, as approved by the Department.

Invoices shall be emailed to:

Ronald Bogats, District 7 Fixed Capital Outlay (FCO) Specialist Florida Department of Transportation

Ronald.bogats@dot.state.fl.us

(813) 975-6769

The Vendor has certified that ____% MBE utilization would be achieved for this contract. If MBE utilization was certified by the Vendor, an MBE payment certification form shall be submitted with each invoice to verify the MBE utilization.

4.0 TANGIBLE PERSONAL PROPERTY:

This contract does not involve the purchase of Tangible Personal Property, as defined in Chapter 273, Florida Statute.

5.0 FINANCIAL CONSEQUENCES:

Reference Paragraph 3 of the Standard Written Agreement.

mailto:Ronald.bogats@dot.state.fl.us

B-2

6.0 TERMINATION ACTION:

Reference is made to Paragraph 6 of the Standard Written Agreement. Any necessary default action will be processed in accordance with Department of Management Services Rule 60A-1.006(3).

C-1

EXHIBIT “C”

BID SHEET

SERVICES TO BE PROVIDED AS SPECIFIED IN SECTION II,

EXHIBIT “A”, SCOPE OF SERVICES,

Services Lump Sum Amount

Painting Services as specified in Section II, Services to be provided, of Exhibit “A”, Scope of Services for Work Site 1, and Work Site 2

TOTAL:

ADDITIONAL SERVICES AS SPECIFIED IN

SECTION IV, EXHIBIT “A”, SCOPE OF SERVICES

• Work area #1 Administration North Building #7023 Joshua Ebner’s office: Remove existing wall paneling, repair/replace damaged drywall sand, prime and paint

• Work Area #1 Sign/Electrical Shop Building #7116 Maintenance office #1: Painting to include all walls, doors, and door frames

• Work Area #1 Sign/Electrical Shop Building #7116 Sign Shop #2:

Painting to include all walls, metal structural beams/framing, and four offices, doors, door frames and window frames.

• Work Area #1 Sign/Electrical Shop Building #7116 Training room/conference room #3: Painting to include all walls, doors, and door frames

• Work Area #1 Sign/Electrical Shop Building #7116 Radio Shop # 4:

Painting to include one office, all structural beams/framing, walls, doors, and door frames

• Work Area #2 - Crew Building #7070: Pressure wash, prime, and paint, existing metal roof on building

NOTE: Only line 1 will be used to determine the low bid.

Unit rates to include all required permits, labor, materials, equipment, all miscellaneous expenses including mileage, costs of salaries, overhead fringe benefits, operating margin, travel, and subcontractor cost, if any.

C-2

All bidders MUST prepare this bid in the format provided. Bidders MUST bid on ALL items listed in the bid sheet. If any dollar amounts are left blank or marked N/A, the bid will be considered non-responsive and will be rejected.

MFMP Transaction Fee: All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee in accordance with the referenced Form PUR 1000 General Contract Condition #14. The Transaction Fees imposed shall be based upon the date of issuance of the payment.

NOTE: In submitting a response, the bidder acknowledges they have read and agree to the solicitation terms and conditions and their submission is made in conformance with those terms and conditions.

ACKNOWLEDGEMENT: I certify that I have read and agree to abide by all terms and conditions of this solicitation and that I am authorized to sign for the bidder. I certify that the response submitted is made in conformance with all requirements of the solicitation.

Vendor: FEID #:

Address: City, State, Zip:

Phone: Email Address:

Authorized Signature: Date:

Printed/Typed: Title:

MINIMUM QUALIFICATIONS STATEMENT

How many years has your business performed the type of services being requested? _______

Provide a written statement detailing your qualifications:

WORK REFERENCES

List the names of three references for which your business has provided similar services.

BUSINESS NAME ADDRESS CONTACT PERSON PHONE NO.

2.

3.

375-040-19

PROCUREMENT

OGC – 02/21

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

STANDARD WRITTEN AGREEMENT

Agreement No.

Financial Project I.D. Various

F.E.I.D. No.:

Appropriation Bill Number(s)/Line Item Number(s) for 1st year of contract, pursuant to s. 216.313, F.S.:

(required for contracts in excess of $5 million)

Procurement No.: DOT-ITB-23-7011-LV

DMS Catalog Class No.:

BY THIS AGREEMENT, made and entered into on by and between the

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, hereinafter called the "Department" and , of duly authorized to conduct business in the State of Florida, hereinafter called “Vendor,” hereby agree as follows:

1. SERVICES AND PERFORMANCE

A. In connection with Brooksville and Tampa Operation Centers Painting Project , the Department does hereby retain the Vendor to furnish certain services, information, and items as described in Exhibit "A," attached hereto and made a part hereof.

B. Before making any additions or deletions to the work described in this Agreement, and before undertaking any changes or revisions to such work, the parties shall negotiate any necessary cost changes and shall enter into an Amendment covering such work and compensation. Reference herein to this Agreement shall include any amendment(s).

C. All tracings, plans, specifications, maps, computer files, and reports prepared or obtained under this Agreement, as well as all data collected, together with summaries and charts derived therefrom, shall be the exclusive property of the Department without restriction or limitation on their use and shall be made available, upon request, to the Department at any time during the performance of such services and/or upon completion or termination of this Agreement. Upon delivery to the Department of said document(s), the Department shall become the custodian thereof in accordance with Chapter 119, Florida Statutes. The Vendor shall not copyright any material and products or patent any invention developed under this Agreement. The Department shall have the right to visit the site for inspection of the work and the products of the Vendor at any time.

D. All final plans, documents, reports, studies, and other data prepared by the Vendor shall bear the professional's seal/signature, in accordance with the applicable Florida Statutes, Administrative Rules promulgated by the Department of Business and Professional Regulation, and guidelines published by the Department, in effect at the time of execution of this Agreement. In the event that changes in the statutes or rules create a conflict with the requirements of published guidelines, requirements of the statutes and rules shall take precedence.

E. The Vendor agrees to provide project schedule progress reports in a format acceptable to the Department and at intervals established by the Department.