ITB_ ARENA1_TABLES_ Event Tables.pdf

Invitation to Bid

CCA ITB No. ARENA1-TABLES Equipment Provision & Delivery

For

Event Tables

THE CLASSIC CENTER AUTHORITY (CCA)

Athens, Georgia

ITB# CCA-ARENA1-TABLES

Solicitation Ad/Issue Date: June 14, 2024 Bids Due: July 1, 2024

INVITATION TO BID

Equipment Provision and Installation

ITB No. ARENA1-TABLES for

EVENT TABLES

The Classic Center Arena

Athens, Georgia

The Classic Center Authority (“CCA”), an Authority of the State of Georgia, in cooperation with the Unified Government of Athens-Clarke County (ACCGov), is soliciting bids for equipment provision and delivery for Event Tables and accessory equipment for the Classic Center Arena Project (“Project”), which is currently under construction adjacent to The Classic Center, in Athens Georgia. The Arena is one of a set of capital improvement projects included in a Special Purpose Local Option Sales Tax (SPLOST) which was approved by voters on November 5, 2019.

This Invitation to Bid (“ITB”) seeks bids from interested providers of the above-mentioned equipment.

This ITB seeks general qualifications and relevant experience data for “responsibility” information, as well as a firm, fixed price for the entire provision and delivery services required for successful use of the equipment as described herein. The CCA intends to award either a CCA or an ACCGov Equipment Provision and Installation Contract or Purchase Order to the lowest responsible and responsive bidder.

All respondents to this ITB are subject to instructions communicated in this document and are cautioned to completely review the entire ITB and follow instructions carefully.

CCA retains the right to reject any or all bids or subsequent submittals, and to waive technicalities, irregularities, and informalities, and retains the right to cancel or conclude this procurement at any time without selecting a firm to provide the described equipment and delivery services, without any liability to any respondents, or any other person or entity, and is under no obligation to make an award relating to this ITB to any person or entity. The final terms of any Agreement contemplated by this procurement will comply with the final terms and conditions of ACCGov and the CCA; subject, in all cases, to strict compliance with the applicable laws and ordinances of the of the State of Georgia and Athens-Clarke County (ACCGov).

1. EQUIPMENT SPECIFICATIONS

Bidders must provide firm-fixed pricing total for all the specified items, work and accessories on the Bid Form and attached detailed itemization. Bidders must note any exceptions to the specifications. The delivery must follow all state and local laws, codes, regulations and/or ordinances and conducive to personal and property safety and security. More information on facility readiness schedule may be provided in the accompanying or future documents and will be updated as necessary.

CCA is requesting bids on the following equipment. The successful bidder shall indicate the lead time for the provision of the equipment and comprehensive installation completion with their bid.

1. (40) each- MITYLITE RT 3072 BLK W29BLK ABS RECTANGLE TABLE 3072, or acceptable equal, including the following:

Top: Black|Bottom: Black|Trim ABS Black Leg: Wishbone|Leg/Base Color: Black Sand Height: 29in. Tall RT3096BLK0200060000

2. (10) each- MITYLITE RT 3096 BLK W29BLK ABS RECTANGLE TABLE 3096, or acceptable equal, including the following:

Top: Black|Bottom: Black|Trim ABS Black

Height: 29in. Tall

3. (10) Each- MITYLITE CT 60 BLK W29BLK ABS ROUND TABLE 60", or acceptable equal, including the following:

Top: Black|Bottom: Black|Trim ABS Black

4. (20) each- MITYLITE RT 1896 BLK OC29BLK ABS RECTANGLE TABLE 1896, or acceptable equal, including the following:

Top: Black|Bottom: Black|Trim ABS Black|Leg:

Offset Conference|Leg/Base Color: Black Sand

5. (4) each- CRTXPTV30S SPACE SAVER TABLE CART 30" TABLE SINGLE ENTRY, or acceptable equal

6. (2) each- CRTXPTS58BD SLANT STACK TABLE CART 58" WITH BRAKE, or acceptable equal

7. (1) each-CRT3096FBLK2 CART, or acceptable equal, HOLDS 3096 RECTANGULAR

TABLE; FLAT; BLK FRAME; NON-MARRING 5" CASTERS

8. (1) each- CRT3096DCBLK2 CART, or acceptable equal, HOLDS 3096 RECT TBL; DOUBLE

CAPACITY; BLK FRAME;6 NON-MARRING 5" CASTERS

9. (1) each- CRTXPRC38WF CART, or acceptable equal, XPRESSPORT ROUND TABLE 38"

WIDE FRAMENO SEPARATOR PLATES

10. (1) each- SPS3810S XPRESSPORT ROUND CART, or acceptable equal, 38" WIDE

SEPARATOR PLATE SETSINGLE SLOT - 10 CAPACITY

11. (2) each- CRTTREE2 Multifunction Half-Tree cart or acceptable equal, Holds these optionsFlex/Mesh One-30, Flex FX/LX -36SwiftSet Folding: 48 , SwiftSet Folding Uph.36.

Each 2 $636.00 $1,272.00 Holds any of these options: Flex/Mesh One-30, Flex FX/LX -36, SwiftSet Folding: 48 , SwiftSet Folding Uph.36.

2. BID REVIEW PROCESS

Selection of the apparent awardee will include a review of the general qualifications and relevant experience of the Bidders to determine responsibility, as well as a tabulation of the prices contained in the bids. The CCA intends to award an Agreement to the lowest responsible and responsive bidder, for all items or portions of items listed in bids as deemed in the best interest of CCA. The CCA has enlisted the following appropriate resources for assistance in carrying out this process:

Project Procurement Director This individual shall be assigned by the CCA and will be responsible to the CCA and for the joint interests of the CCA and the ACC. This individual shall be the Issuing Officer and SOLE CONTACT during the solicitation and shall facilitate this procurement process in close coordination with the CCA, including posting of solicitations and notices, receipt of submittals and questions, coordination of review by evaluators, throughout the award, negotiation and prospective execution of an Agreement in close coordination with the CCA and ACCGov Arena Project team, and evaluators of the bid/proposal submittals.

Minimum Qualifications Required

• The firm or its principals are not currently ineligible, debarred, suspended, or otherwise excluded from bidding or contracting by any state or federal agency, department, or authority.

• If applicable, firm must have sufficient bonding capacity for anticipated total cost of work. Only those sureties listed in the Department of Treasury’s Listing of Approved Sureties (Department Circular 570) are acceptable to the ACCGov. At the time of issuance, all insurance and bonds must be issued by a company licensed by the Georgia Insurance Commissioner to transact the business of insurance in the State of Georgia for the applicable line of insurance. Such company shall be an insurer (or, are qualified self insurers or group self insureds, a specific excess insurer providing statutory limits) with an A.M. Best Financial Strength rating of “A-“or better and an A.M. Best Financial Size Category of Class V or larger.

• The firm must have current Commercial General Liability Insurance and other coverage as indicated in the accompanying ITB documents.

• The firm must have a commitment to safety regarding Worker’s Compensation as indicated in accompanying ITB documents.

3. SCHEDULE OF EVENTS (STEP I)

The following Schedule of Events represents the CCA’s best estimate of the schedule that will be followed. All times indicated are prevailing times in Athens, Georgia. The CCA reserves the right to adjust the schedule as the CCA deems necessary.

4. SUBMITTAL OF QUESTIONS AND REQUESTS FOR CLARIFICATION

It is the responsibility of each respondent to examine the entire ITB documents, to seek clarification in writing, and review its submittal for accuracy before submitting the document. Once the submission deadline has passed, all submissions will be final. The CCA reserves the right to ask for clarifications from all parties who have submitted bids. Questions about any aspect of the ITB, or the project, shall be submitted in writing (e-mail) to the Project Procurement Director, Richard Sawyer e-mail:

richard@classiccenter.com.

a. CCA issues advertisement of ITB 6/14/24 ----------

b. Deadline for submission of written questions and requests for clarification (See 4. Submittals of questions and request for clarification below)

6/24/24 4:00 PM

c. Deadline for submission of Bids 7/1/24 2:00 PM

d. CCA completes bidder/bid evaluation and determines apparent awardee TBD mailto:richard@classiccenter.com

The deadline for submission of questions relating to the ITB is the time and date shown in the Schedule of Events (Section 3). Relevant and significant questions affecting the Specifications or ITB process that have been submitted in writing prior to the deadline will be compiled, and answers will be posted to the project information on the Georgia Procurement Registry at http://ssl.doas.state.ga.us/PRSapp/, by Addendum.

5. INSTRUCTIONS FOR PREPARING STATEMENTS OF QUALIFICATIONS PORTION OF BIDS

Interested firms shall submit one (1) electronic copy in .pdf format of the complete qualifications package in a single file. Submittals must be prepared in a manner that when printed would typically fit on standard (8 ½” x 11”) paper. (The entire qualification response shall not exceed 4 pages. All pages count, no exceptions.)

STATEMENT OF QUALIFICATIONS

(DELIVERABLES “A” and “B” FOR ALL FIRMS)

A. Description and Resources of Firm

A1- Provide basic company information: Company name, address, name of primary contact, telephone number, fax number, e-mail address, and company website (if available). If the firm has multiple offices, the qualification statement shall include information about the parent company and branch office separately. Identify office from which delivery and/or installation will be managed and this office’s proximity to the project site. Provide form of ownership, including state of residency or incorporation, and number of years in business. Is the offeror a sole proprietorship, partnership, corporation, Limited Liability Corporation (LLC), joint venture, or other structure?

A2 Has the firm, or a member thereof, ever been removed from a contract or failed to complete a contract as assigned? If yes, provide explanation.

A3- Provide the firm’s federal employer identification number.

B. Experience and Qualifications

B2- Provide information on the firm’s experience on equipment delivery and/or installations of similar size, function, and complexity (similar type of equipment as the incumbent project).

Describe three (3) projects, in order of most relevant to least relevant, which demonstrate the firm's capabilities to perform the project at hand.

6. SUBMITTAL OF BIDS

Submit one (1) electronic copy of the complete Bid submittal via e-mail to the Project Procurement Director. Responses (and file names) must reference the ITB No. ARENA1-TABLES, the firm’s name, and the word “BID.”

The entire submittal should be submitted as ONE (1) file. Please do not submit individual documents or sections separately.

Bids must be electronically received by the Project Procurement Director prior to the deadline indicated in the Schedule of Events (Section 3 of ITB).

This ITB includes the following Pricing (Bid) Form, Insurance Requirements, and Additional

Terms and Conditions to the ITB.

http://ssl.doas.state.ga.us/PRSapp/

PRICING (BID) FORM

(“DELIVERABLE C”- MUST BE INCLUDED WITH BID)

TO: CLASSIC CENTER AUTHORITY

FROM:

(Bidder's Company Name)

FOR: CCA ITB #ARENA1-TABLES

Submitted: , 20_

The undersigned Bidder, in compliance with your Invitation to Bid for this Project having examined the Scope and/or Specifications, the proposed equipment and being familiar with all the conditions surrounding the proposed Project, including the availability of materials and labor, hereby proposes to provide the Equipment, Installation and/or Delivery in accordance with the Contract Documents.

The Bidder proposes and agrees, if this Bid is accepted, to contract with Unified

Government of Athens-Clarke County, Georgia or The Classic Center Authority in the form of Contract Agreement specified, to furnish all necessary products, machinery, tools, apparatus, means of transportation and labor necessary to complete the installation of the specified equipment in full and complete accordance with the reasonably intended requirements of the Contract Documents to the full and entire satisfaction of Owner with a definite understanding that no money will be allowed for extra work except as set forth in the Contract Documents, for the following prices:

Furnishing all products, materials and equipment and delivery (bidder shall provide complete itemization and corresponding acceptable specifications of equipment and accessories attached to this form):

DOLLARS ($ ).

The Bidder agrees hereby to commence provision and delivery, with adequate personnel and equipment, on a date to be specified in the written Notice to Proceed (NTP) or Purchase Order, and to fully complete delivery under this Contract in ______________ days from the date of NTP or

PO.

In case of discrepancies between the figures shown in the unit prices and the totals, the unit prices shall apply and the totals shall be corrected to agree with the unit prices. In case of discrepancies between written amounts and figures, written amounts shall take precedence over figures and the sum of all Bid extensions (of unit prices) plus lump sum items shall take precedence over BID TOTAL.

The Bidder furthermore agrees that, in the case of a failure to execute, if applicable, the Contract Agreement and Bonds within ten days after receipt of conformed Contract Documents for execution, the attached Bid Bond accompanying this Bid and the monies payable thereon shall be paid into the funds of the Owner as liquidated damages for such failure.

Bidder acknowledges receipt of the Following Addenda:

Addendum No. , dated: Addendum No. , dated:

[Contractor] agrees to abide by and be bound by Chapter 6-21 of the Code of Athens-Clarke County, Georgia, regarding Unlawful Discrimination and agrees to ensure that any and all subcontractors operating pursuant to this submission also agree to abide by and be bound by Chapter 6-21 of the Code of Athens-Clarke County, Georgia.

Code of Athens-Clarke County Chapter 6-21 https://www.accgov.com/DocumentCenter/View/80359/Unlawful-Discrimination-Ordinance- PDF?bidId= https://www.accgov.com/DocumentCenter/View/80359/Unlawful-Discrimination-Ordinance-PDF?bidId https://www.accgov.com/DocumentCenter/View/80359/Unlawful-Discrimination-Ordinance-PDF?bidId

BIDDER:

By:

(name signed)

Title

Address

Phone

Attest

(name printed or typed)

(name signed)

Title:

(name printed or typed)

(SEAL)

Note: Attest for a corporation must be by the corporate secretary; for a partnership by another partner; for an individual by a notary.

Note: If the Bidder is a corporation, the Bid shall be signed by an officer of the corporation; if a partnership, it shall be signed by a partner. If signed by others, authority for signature shall be attached.

(SEAL)

ATHENS-CLARKE COUNTY GOVERNMENT INSURANCE REQUIREMENTS

The Contractor shall maintain appropriate insurance and other policies, indicated below. The Contractor shall furnish certificates of said insurance coverage to Owner prior to the commencement of work.

a. The vendor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance specified below. The insurers shall be in good standing with the State of Georgia through the Insurance Commissioner’s Office and must be rated “A-“ or better with AM Best.

i. Workers’ Compensation – Vendors are required to comply with applicable Federal and State of Georgia workers’ compensation statutes. Policies covering workers’ compensation liability shall provide coverage of statutory benefits and employer’s liability of at least$1,000,000 each accident; at least $1,000,000 each employee for disease and $1,000,000policy limit for disease.

ii. General Liability – Aggregate $2,000,000, each occurrence $1,000,000

iii. Automobile Liability- Automobile Liability insurance shall be written on the comprehensive form of policy – Combined single limit of at least $1,000,000 to include Hired Autos and Non-owned Autos. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with this contract.

iv. Excess/Umbrella Liability – Aggregate $1,000,000 each occurrence $1,000,000

c. Vendor shall provide an additional insured endorsement and a primary and non-contributory endorsement naming the Unified Government of Athens Clarke County and The Classic Center as additional insureds for General Liability and Auto policies. Vendor shall also provide a Notice of Cancellation endorsement for all policies and a Waiver of Subrogation for the Workers’ Compensation policy.

ADDITIONAL TERMS AND CONDITIONS TO THE ITB

Brand Name Statement Any reference to brand names, trade names, model numbers or other descriptions peculiar to brand products is made to establish a required level of quality and functional capability, it is not intended to exclude other products of that level. Comparable products of other manufacturers will be considered if proof of comparability is contained in the bid. It shall be the responsibility of the bidders, including the bidders whose product is referenced; to indicate the brand name and model or series number of the product offered and to furnish with their bid such specifications, catalog pages, brochures or other data as will provide an adequate basis for determining the quality and functional capabilities of the product offered.

The CCA reserves the right to request additional information and/or samples of any bidders prior to bid award. Failure to provide this data to such extent may be considered valid justification for rejection of a bid.

Submittal Costs and Confidentiality All expenses for preparing and submitting responses are the sole cost of the party submitting the response.

The CCA is not obligated to any party to reimburse such expenses. All submittals upon receipt become the property of the CCA. Labeling information provided in submittals “proprietary” or “confidential,” or any other designation of restricted use will not protect the information from public view. Subject to the provisions of the Open Records Act, the details of the Bid documents will remain confidential until final award.

Award Conditions This ITB and any submittal or Bid submitted in response, regardless of whether the Bid is determined to be the best Bid, is not binding upon the CCA and does not obligate the CCA to procure or contract for any product or services. Neither the CCA nor any party submitting a response will be bound unless and until a written contract mutually accepted by both parties is negotiated as to its terms and conditions and is signed by the CCA and a party containing such terms and conditions as are negotiated between those parties. The CCA reserves the right to waive non-compliance with any requirements of this Invitation to Bid and to reject any or all Bids submitted in response. Upon receipt and review of responses, the CCA will determine the party(s) and Bid that in the sole judgment of the CCA is in the best interest of the CCA (if any is so determined), with respect to the evaluation criteria stated herein. The CCA then intends to conduct negotiations with such party(s) to determine if a mutually acceptable contract may be reached and in the course of doing so may use ideas expressed in any Bid.

Evaluation of Submittals and Qualifications Evaluation of submittals and firms’ qualifications will be conducted by a committee consisting of various project stakeholders. Based upon the predetermined rating criteria contained in the ITB, the committee will assign a composite rating to the deliverables of each statement of qualifications and Bid submitted. Bidders understand and accept that by responding to this solicitation they are willingly participating in a process that consists to some degree of subjectivity on the part of selection committee members in determining the firm(s) capable of providing the best overall solution.

Reciprocal Preference Law For the purposes of evaluation only, a Bidder that resides in the State of Georgia will be granted the same preference over Bidders that reside in another State in the same manner, on the same basis, and to the same extent that preference is granted in awarding bids for the same goods or services by such other State to Bidders that reside therein. For the purposes of this law, the definition of a resident Bidder is one who maintains a place of business with at least one employee inside the State of Georgia. A P.O. Box address will not satisfy this requirement.

Joint-Venture Bids In the event two or more firms desire to “joint-venture,” it is strongly recommended that one incorporated firm propose and maintain status as the Prime Firm with the remaining firms participating as major subs.

Small and Minority Business Enterprise It is the policy of ACC that minority-owned business enterprises (MBE), woman-owned business enterprises (WBE) and small business enterprises (SBE), have a fair and equal opportunity to participate in the state purchasing process. Therefore, the CCA encourages all MBE, WBE and SBE to compete for contracts to provide goods, services, and construction, and encourages contractors to solicit MBE, WBE and SBE in procuring subcontractors and suppliers. This desire on the part of the CCA is not intended to restrict or limit competitive bidding or to increase the cost of the work. The CCA supports a healthy free market system that seeks to include responsible businesses and provides ample opportunity for business growth and development.

Contractors and subcontractors who utilize qualified minority subcontractors may qualify for a Georgia state income tax credits for qualified payments made to minority subcontractors. In accordance with the Official Code of Georgia Annotated (O.C.G.A.) Section 48-7-38, when computing taxable net income of a Georgia based corporation, partnership, or individual, there shall be subtracted from federal taxable income or federal adjusted gross income 10 percent of the amount of qualified payments to certified minority subcontractors for state-agency-related projects. For more information on filing only, contact the Georgia Department of Revenue at 404-417-2399.

Statement of Agreement With submission of a Bid, the Bidder agrees that he/she has carefully examined the Invitation to Bid, and the Bidder agrees that it is the Bidder’s responsibility to request clarification on any issue(s) in any section of the Invitation to Bid with which the Bidder disagrees or needs clarified. The Bidder also understands that failure to mention these items in the Bid will be interpreted to mean that the Bidder is in full agreement with the terms, conditions, specifications, and requirements in the therein. With submission of a Bid, the Bidder hereby certifies: (a) that this Bid is genuine and is not made in the interest or on behalf of any undisclosed person, firm, or corporation; (b) that Bidder has not directly or indirectly included or solicited any other Bidder to put in a false or insincere Bid; (c) that Bidder has not solicited or induced any person, firm, or corporation to refrain from sending a Bid.

Debarred, Suspended or Ineligible Firms Contracts may not be executed, and bids or Bids may not be solicited or considered from persons or firms debarred, suspended, and deemed ineligible from the State of Georgia during their period of debarment.

http://www.lexisnexis.com/hottopics/gacode/