ITB_ ARENA1_SMOKETEST2_ SMOKE CONTROL SYSTEM .pdf

Invitation to Bid

CCA ITB No. ARENA1-SMOKETEST2

SMOKE CONTROL SYSTEM ACCEPTANCE

TESTING and CERTIFICATION SERVICES

THE CLASSIC CENTER AUTHORITY (CCA)

Athens, Georgia

ITB# CCA-ARENA1-SMOKETEST2

Solicitation Ad/Issue Date: January 21, 2024 Bids Due: February 6, 2024

INVITATION TO BID

Testing and Certification Services

ITB No. ARENA1-SMOKETEST2 for

SMOKE CONTROL SYSTEM ACCEPTANCE TESTING and CERTIFICATION SERVICES The Classic Center Arena

Athens, Georgia

The Classic Center Authority (“CCA”), an Authority of the State of Georgia, in cooperation with the Unified Government of Athens-Clarke County (ACCGov), is soliciting bids for SMOKE CONTROL SYSTEM ACCEPTANCE TESTING and CERTIFICATION Services for the Classic Center Arena Project (“Project”), which is currently under construction adjacent to The Classic Center, in Athens Georgia. The Arena is one of a set of capital improvement projects included in a Special Purpose Local Option Sales Tax (SPLOST) which was approved by voters on November 5, 2019.

This Invitation to Bid (“ITB”) seeks bids from interested qualified providers (Consultant) of the above-mentioned services. This ITB seeks general qualifications and relevant experience data for “responsibility” information, as well as a firm, fixed price for the entire provision and services required for successful certification as described herein. The CCA intends to award an ACCGov Services Contract to the lowest responsible and responsive qualified bidder. All respondents to this ITB are subject to instructions communicated in this document and are cautioned to completely review the entire ITB and follow instructions carefully.

CCA retains the right to reject any or all bids or subsequent submittals, and to waive technicalities, irregularities, and informalities, and retains the right to cancel or conclude this procurement at any time without selecting a firm to provide the described services, without any liability to any respondents, or any other person or entity, and is under no obligation to make an award relating to this ITB to any person or entity. The final terms of any Agreement contemplated by this procurement will comply with the final terms and conditions of ACCGov and the CCA; subject, in all cases, to strict compliance with the applicable laws and ordinances of the of the State of Georgia and Athens-Clarke County (ACCGov).

1. OVERALL SCOPE OF SERVICES

CRITERIA FOR TESTING

The smoke control system will be tested to verify the proper commissioning of the smoke control design in its final installed condition. The testing procedure will be created to satisfy code requirements and Fire Department concerns. Reporting deliverable- The report will include the identification of all devices, including smoke and heat detectors that are part of the smoke control system.

These devices will be identified in the report by manufacturer, nameplate data, design values, measured values, and identification tag or mark. The report will be reviewed by the responsible Design Engineer of record for each subsystem (sprinkler, fire alarm, and HVAC), and when satisfied that the report is accurate concerning his area of responsibility, he shall include a written statement verifying so.

COMMISSIONING REPORT

Once tests are completed and all data is compiled, a Report will be provided which indicates the design intent has been achieved. A copy of the final commissioning letter and report will be submitted to the Design Team, with additional copies for their submittal to the building and fire officials. All components of the system will be tested. Some elements of the smoke control system testing will not be directly observed but will be performed by others and incorporated into the report. Components expected to be included in the report requiring verification include:

1. Detection (smoke or fire) devices that are part of the smoke control system are required to be tested.

Consultant will witness these tests.

2. Ducts are required to be traversed to ensure capacity (CFM), pressure leakage, and losses are acceptable. The HVAC special inspector for test and balancing will conduct their work prior to the acceptance tests and submit a report. Consultant will not traverse or test ducts. If no ducts are provided, then this is not necessary.

3. Dampers function as designed when part of the smoke control system. Consultant will witness these tests.

4. Fans examined for correct rotation and airflow. The HVAC special inspector for test and balancing will conduct these tests.

5. Verify the above devices perform as designed in the sequence of operation. Consultant will witness these tests.

SPECIAL REQUIREMENTS

Consultant will be provided with a list and accurate shop drawings by the fire alarm designer of all smoke control initiation devices. Where separated into zones, the list and shop drawings by zone will be provided to Consultant. In addition, a written sequence or matrix of operation for each zone space or device will be provided. This sequence of operation will describe the expected output (fire alarm signal, damper movement, fan activation, doors opening, etc.) following the input for initiation devices. The fire alarm and sprinkler systems in the Facility are to be completed, pre-tested, and operationally ready at the time of smoke control testing. Consultant may be provided with control diagrams, riser diagrams, mechanical plans, and electrical plans necessary to understand the system. This includes product submittals for all smoke control system components such as dampers, fans, door operators, motor controllers, and monitoring devices.

MINIMUM SCOPE OF SERVICES

1. Review shop drawings and submittals for systems directly associated with the smoke control system.

Obtain the written sequence of operation and device lists.

2. Develop test procedures.

3. Meet with the Design Engineer, Building and/or Fire Department to review test procedures. Modify the test procedures to incorporate City of Athens, Georgia comments.

4. Review results of the Contractor’s preliminary testing and provide comments and issues to be resolved prior to testing.

5. Witness testing of the system to confirm operation and completeness of the system. Prepare a written report to address deficient or incomplete portions. At least two Consultants’ representatives will be in attendance to coordinate and witness the tests. This will be a test that covers two days at the site.

6. Perform a re-inspection of the testing components at a separate site visit to confirm that all previously approved or deficient items have been corrected.

7. At the conclusion of the tests, meet to discuss the results of the tests. This meeting will be a teleconference.

8. Prepare the report and submit it to the Authority Having Jurisdiction (AHJ).

9. After receiving comments from the AHJ and the Design and Construction Teams, Consultant will finalize the Report.

2. BID REVIEW PROCESS

Selection of the apparent awardee will include a review of the general qualifications and relevant experience of the Bidders to determine responsibility, as well as a tabulation of the prices contained in the bids. The CCA intends to award an Agreement to the lowest responsible and responsive qualified bidder.

The CCA may enlist the following appropriate resources for assistance in carrying out this process:

Project Procurement Director This individual shall be assigned by the CCA and will be responsible to the CCA and for the joint interests of the CCA and the ACC. This individual shall be the Issuing Officer and SOLE CONTACT during the solicitation and shall facilitate this procurement process in close coordination with the CCA, including posting of solicitations and notices, receipt of submittals and questions, coordination of review, throughout the award, negotiation and prospective execution of an Agreement in close coordination with the CCA and ACCGov Arena Project team.

Evaluation Committee This Committee shall be composed of qualified persons approved by the CCA and ACCGov to review and evaluate respondent firms’ bids and other submittals. The Committee shall be comprised of qualified representatives or stakeholders of the CCA and the ACC.

Minimum Qualifications Required

• The firm or its principals are not currently ineligible, debarred, suspended, or otherwise excluded from bidding or contracting by any state or federal agency, department, or authority.

• The firm or its principals have not been terminated for cause or currently in default on any public works contract.

• The firm must have current Commercial General Liability Insurance and other coverage as indicated in the accompanying ITB documents, possibly including Professional Liability Insurance.

• The firm must have a commitment to safety regarding Worker’s Compensation as indicated in accompanying ITB documents.

3. SCHEDULE OF EVENTS (STEP I)

The following Schedule of Events represents the CCA’s best estimate of the schedule that will be followed.

All times indicated are prevailing times in Athens, Georgia. The CCA reserves the right to adjust the schedule as the CCA deems necessary.

4. SUBMITTAL OF QUESTIONS AND REQUESTS FOR CLARIFICATION

It is the responsibility of each respondent to examine the entire ITB documents, to seek clarification in writing, and review its submittal for accuracy before submitting the document. Once the submission deadline has passed, all submissions will be final. The CCA reserves the right to ask for clarifications from all parties who have submitted bids. Questions about any aspect of the ITB, or the project, shall be submitted in writing (e-mail) to the Project Procurement Director, Richard Sawyer e-mail:

richard@classiccenter.com.

The deadline for submission of questions relating to the ITB is the time and date shown in the Schedule of Events (Section 3). Relevant and significant questions affecting the Specifications or ITB

a. CCA issues public advertisement of ITB 1/21/24 ----------

b. Deadline for submission of written questions and requests for clarification (See 4. Submittals of questions and request for clarification below)

1/29/24 4:00 PM

c. Deadline for submission of Bids 2/6/24 2:00 PM

d. CCA/ACCGov completes bidder/bid evaluation and determines apparent awardee

TBD

mailto:richard@classiccenter.com process that have been submitted in writing prior to the deadline will be compiled, and answers will be posted to the project information on the Georgia Procurement Registry at http://ssl.doas.state.ga.us/PRSapp/, by Addendum.

5. INSTRUCTIONS FOR PREPARING STATEMENTS OF QUALIFICATIONS PORTION OF BIDS

Interested firms shall submit one (1) electronic copy in .pdf format of the complete qualifications package in a single file. Submittals must be prepared in a manner that when printed would typically fit on standard (8 ½” x 11”) paper. (The entire qualification response shall not exceed 4 pages. All pages count, no exceptions.)

STATEMENT OF QUALIFICATIONS

(DELIVERABLES “A” and “B” FOR ALL FIRMS)

A. Description and Resources of Firm

A1- Provide basic company information: Company name, address, name of primary contact, telephone number, fax number, e-mail address, and company website (if available). If the firm has multiple offices, the qualification statement shall include information about the parent company and branch office separately. Identify office from which installation will be managed and this office’s proximity to the project site. Provide form of ownership, including state of residency or incorporation, and number of years in business. Is the offeror a sole proprietorship, partnership, corporation, Limited Liability Corporation (LLC), joint venture, or other structure?

A2 Has the firm, or a member thereof, ever been removed from a contract or failed to complete a contract as assigned? If yes, provide explanation.

A3- Provide the firm’s federal employer identification number.

A4 Complete the Certification Form (Exhibit “A” enclosed with ITB) and provide a scanned notarized copy with response as section “A8” of the firm’s Statement of Qualifications.

A5- Complete and submit a “CONTRACTOR AFFIDAVIT UNDER O.C.G.A. § 13-10-91(b)(1)” (Exhibit

“B”) with response as Section “A9” of the firm’s Statement of Qualifications.

B. Experience and Qualifications

B2- Provide information on the firm’s experience on scopes of similar size, function, and complexity (similar type of services as the incumbent project). Describe three (3) projects, in order of most relevant to least relevant, which demonstrate the firm's capabilities to perform the project at hand.

For each project, the following information should be provided:

a. Project name, location and dates during which services were performed.

b. Brief description of project and physical description

c. Recipient Facility contact information.

6. SUBMITTAL OF BIDS

Submit one (1) electronic copy of the complete Bid submittal via e-mail to the Project Procurement Director.

Responses (and file names) must reference the ITB No. ARENA1-SMOKETEST2, the firm’s name, and the word “BID.” The entire submittal should be submitted as ONE (1) file. Please do not submit individual documents or sections separately.

Bids must be electronically received by the Project Procurement Director prior to the deadline indicated in the Schedule of Events (Section 3 of ITB).

http://ssl.doas.state.ga.us/PRSapp/

7. ENTIRE ITB DOCUMENTS, SPECIMEN AGREEMENT w/INSURANCE REQUIREMENTS, and P&P

BONDS

This ITB includes the following Pricing (Bid) Form, and Additional Terms and Conditions to the ITB.

Exhibits to the ITB are as follows: Exhibit A- Certification Form, Exhibit B- Contractor Affidavit (Immigration). The following documents may also be a part of this ITB at a later time in the process:

Specimen ACCGov Services Agreement

End of Section

PRICING (BID) FORM

(“DELIVERABLE C”- MUST BE INCLUDED WITH BID)

TO: UNIFIED GOVERNMENT OF ATHENS-CLARKE COUNTY, GEORGIA

FROM:

(Bidder's Company Name)

FOR: CCA ITB #ARENA1-SMOKETEST2

Submitted: , 20_

The undersigned Bidder, in compliance with your Invitation to Bid for this Project having examined the proposed work and being familiar with all of the conditions surrounding the proposed Project, hereby proposes to provide the Services accordance with the Contract

Documents.

The Bidder proposes and agrees, if this Bid is accepted, to contract with Unified

Government of Athens-Clarke County, Georgia in the form of Contract Agreement specified, to furnish all necessary expertise, machinery, tools, and labor necessary to complete the services in full and complete accordance with the reasonably intended requirements of the

ITB and any Contract Documents to the full and entire satisfaction of the Unified

Government of Athens- Clarke County, Georgia with a definite understanding that no money will be allowed for extra work except as set forth in the Contract Documents, for the following prices: Furnishing all expertise, services, and performing all labor necessary to complete the entire scope of services, for the amount(s) of (bidder shall provide complete itemization and corresponding acceptable specifications attached to this form):

DOLLARS ($ ).

The Bidder agrees hereby to commence services, with adequate personnel and equipment, on a date to be specified in the written Notice to Proceed from the AccGov, and to fully complete all Work under this Contract in ______________ days, or at least within the time limits stated in the Agreement. In case of discrepancies between the figures shown in the unit prices and the totals, the unit prices shall apply, and the totals shall be corrected to agree with the unit prices. In case of discrepancies between written amounts and figures, written amounts shall take precedence over figures and the sum of all Bid extensions (of unit prices) plus lump sum items shall take precedence over BID TOTAL.

Bidder acknowledges receipt of the Following Addenda:

Addendum No. , dated: Addendum No. , dated: Addendum No. , dated: Addendum No. , dated: Addendum No. , dated: Addendum No. , dated:

[Contractor] agrees to abide by and be bound by Chapter 6-21 of the Code of Athens-Clarke County, Georgia, regarding Unlawful Discrimination and agrees to ensure that any and all subcontractors operating pursuant to this submission also agree to abide by and be bound by Chapter 6-21 of the Code of Athens- Clarke County, Georgia.

Code of Athens-Clarke County Chapter 6-21 https://www.accgov.com/DocumentCenter/View/80359/Unlawful-Discrimination-Ordinance- PDF?bidId=

BIDDER:

By:

(name signed)

Title

Address

Phone

Attest

(name printed or typed)

(name signed)

Title:

(name printed or typed)

(SEAL)

(SEAL)

https://www.accgov.com/DocumentCenter/View/80359/Unlawful-Discrimination-Ordinance-PDF?bidId https://www.accgov.com/DocumentCenter/View/80359/Unlawful-Discrimination-Ordinance-PDF?bidId

Exhibit A

CERTIFICATION FORM

I, _____________________________, being duly sworn, state that I am ______________________(title) of

_______________________________(firm) and hereby duly certify that I have read and understand the information presented in the attached Bid and any enclosure and exhibits thereto.

I further certify that to the best of my knowledge the information given in response to the Invitation to Bid is full, complete and truthful.

I further certify that the Bidder and any principal employee of the Bidder have not, in the immediately preceding five years, been convicted of any crime of moral turpitude or any felony offense, nor has had their professional license suspended, revoked or been subjected to disciplinary proceedings.

I further certify that the Bidder and any principal employee of the Bidder have not, in the immediately preceding five years, been suspended, or debarred from contracting with any federal, state or local government agency, and further, that the Bidder is not now under consideration for suspension or debarment from any such agency.

I further certify that the Bidder or any principal employee of the Bidder has not in the immediately preceding five years been defaulted in any federal, state, or local government agency contract, and further, that the Bidder is not now under any notice of intent to default on any such contract or have been terminated for cause on any such contract.

I acknowledge, agree and authorize, and certify that the Bidder acknowledges, agrees and authorizes, that the CCA and/or ACC may, by means that either deems appropriate, determine the accuracy and truth of the information provided by the Bidder and that the CCA and/or CCA may contact any individual or entity named in the Statement of Qualifications for the purpose of verifying the information supplied therein.

I acknowledge and understand the successful Bidder will be required to certify compliance with the

Immigration Reform Act of 1986 (IRCA), D.L. 99-603 and the Georgia Security and Immigration Compliance Act OCGA 13-10-90 et.seq., by meeting or having complied with the provisions in the Act and by executing any affidavits required by the rules and regulations issued by the Georgia Department of Labor set forth at Rule 300-10- 1-.01: Contractor will also be required to warrant that Contractor has included a similar provision in all written agreements with any subcontractors engaged to perform services under this Contract.

I acknowledge and agree that all the information contained in the Statement of Qualifications is submitted for the express purpose of inducing the CCA to award a contract.

A materially false statement or omission made in conjunction with this Bid is sufficient cause for suspension or debarment from further contracts, or denial of rescission of any contract entered into based upon this Bid thereby precluding the firm from doing business with, or performing work for, the State of Georgia. In addition, such false statement or omission may subject the person and entity making the Bid to criminal prosecution under the laws of the State of Georgia of the United States, including but not limited to O.C.G.A. §16-10-20, 18 U.S.C. §§1001 or 1341.

Signature Sworn and subscribed before me

This _____ day of ________, 20___.

NOTARY PUBLIC

NOTARY SEAL

My Commission Expires: _________________

Exhibit B

CONTRACTOR AFFIDAVIT UNDER O.C.G.A. § 13-10-91(b)(1) {Failure to submit this form will result in the rejection of your qualifications)

Project No. and Name: ___________________________________________

Contractor: ________________________________________

STATE OF GEORGIA COUNTY OF: __________

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. §13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of the Classic Center Authority has registered with, is authorized to use and used the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. §13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. §13-10-

91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

___________________________________________ (This is NOT an FEI number)

Federal Work Authorization User Identification Number

Date of Authorization

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on , 20 in (City), (State).

Signature of Authorized Officer or Agent of Contractor

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

_____ DAY OF ______________________, 20___

Notary Public

My Commission Expires: ___________________

ADDITIONAL TERMS AND CONDITIONS TO THE ITB

Submittal Costs and Confidentiality All expenses for preparing and submitting responses are the sole cost of the party submitting the response.

The CCA is not obligated to any party to reimburse such expenses. All submittals upon receipt become the property of the CCA. Labeling information provided in submittals “proprietary” or “confidential,” or any other designation of restricted use will not protect the information from public view. Subject to the provisions of the Open Records Act, the details of the Bid documents will remain confidential until final award.

Award Conditions This ITB and any submittal or Bid submitted in response, regardless of whether the Bid is determined to be the best Bid, is not binding upon the CCA and does not obligate the CCA to procure or contract for any services.

Neither the CCA nor any party submitting a response will be bound unless and until a written contract mutually accepted by both parties is negotiated as to its terms and conditions and is signed by the CCA and a party containing such terms and conditions as are negotiated between those parties. The CCA reserves the right to waive non-compliance with any requirements of this Invitation to Bid and to reject any or all Bids submitted in response. Upon receipt and review of responses, the CCA will determine the party(s) and Bid that in the sole judgment of the CCA is in the best interest of the CCA (if any is so determined), with respect to the evaluation criteria stated herein. The CCA then intends to conduct negotiations with such party(s) to determine if a mutually acceptable contract may be reached and in the course of doing so may use ideas expressed in any Bid.

Evaluation of Submittals and Qualifications Evaluation of submittals and firms’ qualifications will be conducted by a committee consisting of various project stakeholders. Based upon the predetermined rating criteria contained in the ITB, the committee will assign a composite rating to the deliverables of each statement of qualifications and Bid submitted. Bidders understand and accept that by responding to this solicitation they are willingly participating in a process that consists to some degree of subjectivity on the part of selection committee members in determining the firm(s) capable of providing the best overall solution.

Reciprocal Preference Law For the purposes of evaluation only, a Bidder that resides in the State of Georgia will be granted the same preference over Bidders that reside in another State in the same manner, on the same basis, and to the same extent that preference is granted in awarding bids for the same goods or services by such other State to Bidders that reside therein. For the purposes of this law, the definition of a resident Bidder is one who maintains a place of business with at least one employee inside the State of Georgia. A P.O. Box address will not satisfy this requirement.

Joint-Venture Bids In the event two or more firms desire to “joint-venture,” it is strongly recommended that one incorporated firm propose and maintain status as the Prime Firm with the remaining firms participating as major subs.

Small and Minority Business Enterprise It is the policy of ACC that minority-owned business enterprises (MBE), woman-owned business enterprises (WBE) and small business enterprises (SBE), have a fair and equal opportunity to participate in the state purchasing process. Therefore, the CCA encourages all MBE, WBE and SBE to compete for contracts to provide goods, services, and construction, and encourages contractors to solicit MBE, WBE and SBE in procuring subcontractors and suppliers. This desire on the part of the CCA is not intended to restrict or limit competitive bidding or to increase the cost of the work. The CCA supports a healthy free market system that seeks to include responsible businesses and provides ample opportunity for business growth and development.

Contractors and subcontractors who utilize qualified minority subcontractors may qualify for a Georgia state income tax credits for qualified payments made to minority subcontractors. In accordance with the Official Code of Georgia Annotated (O.C.G.A.) Section 48-7-38, when computing taxable net income of a Georgia based corporation, partnership, or individual, there shall be subtracted from federal taxable income or federal adjusted gross income 10 percent of the amount of qualified payments to certified minority subcontractors for state-agency-related projects. For more information on filing only, contact the Georgia Department of Revenue at 404-417-2399.

http://www.lexisnexis.com/hottopics/gacode/

Statement of Agreement With submission of a Bid, the Bidder agrees that he/she has carefully examined the Invitation to Bid, and the Bidder agrees that it is the Bidder’s responsibility to request clarification on any issue(s) in any section of the Invitation to Bid with which the Bidder disagrees or needs clarified. The Bidder also understands that failure to mention these items in the Bid will be interpreted to mean that the Bidder is in full agreement with the terms, conditions, specifications, and requirements in the therein. With submission of a Bid, the Bidder hereby certifies: (a) that this Bid is genuine and is not made in the interest or on behalf of any undisclosed person, firm, or corporation; (b) that Bidder has not directly or indirectly included or solicited any other Bidder to put in a false or insincere Bid; (c) that Bidder has not solicited or induced any person, firm, or corporation to refrain from sending a Bid.

Debarred, Suspended or Ineligible Firms Contracts may not be executed, and bids or Bids may not be solicited or considered from persons or firms debarred, suspended, and deemed ineligible from the State of Georgia during their period of debarment. The list of debarred, suspended, or ineligible firms can be located on the Georgia State Financing and Investment Commission’s website.