ITB 875 - Digger Derrick Administrative Document Amendment 1.docx

STATE OF IDAHO

DIVISION OF PURCHASING

FOR

IDAHO TRANSPORTATION DEPARTMENT

Invitation to Bid (ITB) 875 Amendment 1 7/10/2025

Truck Mounted Digger Derrick

ITB Administrative Information

ITB Lead:

Michael Piccono, Purchasing Officer Division of Purchasing 650 W State St, RM 100, Boise ID, 83720 Michael.Piccono@adm.idaho.gov 208-332-1612

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PURPOSE

The Idaho Transportation Department (“ITD”), through the Idaho Division of Purchasing (“DOP”), is requesting Bids from qualified Vendors for the purchase of Truck Mounted Digger Derrick in accordance with the specifications provided below.

GENERAL INFORMATION, solicitation instructions and standard terms and conditions This Solicitation is issued by the state of Idaho (the “State”) via IPRO Powered by Luma (IPRO). The ITB Lead is the only contact for this Solicitation. All correspondence regarding this ITB shall be in writing. In the event that it becomes necessary to revise any part of this ITB, amendments will be posted at IPRO. It is the responsibility of the Bidder to monitor IPRO for any updates or amendments. Any oral interpretations or clarifications of this ITB shall not be relied upon. All changes to this ITB must be in writing and posted at IPRO to be valid. Alternate Bids are not allowed.

INQUIRIES

Questions or other correspondence must be submitted in writing to the ITB Lead listed below. QUESTIONS MUST BE RECEIVED BY 11:59:59 P.M. Mountain Time ON THE DATE LISTED IN THE ITB ADMINISTRATIVE INFORMATION. Written questions must be submitted using Attachment 1, Bidder Questions. Official answers to all written questions will be posted on IPRO as an amendment to this ITB.

ITB Lead: Michael Piccono Phone: 208-332-1612 E-mail: Michael.Piccono@adm.idaho.gov

Any questions regarding the State of Idaho Standard Contract Terms and Conditions found at (Contract Terms and Conditions) must also be submitted in writing, using Attachment 1, Bidder Questions, by the deadline identified in the ITB Administrative Information. The State will not consider proposed modifications to these requirements after the date and time set for receiving questions. Questions regarding these requirements must contain the following:

1. The rationale for the specific requirement being unacceptable to the party submitting the question (define the deficiency).

2. Recommended verbiage for the State’s consideration that is consistent in content, context, and form with the State’s requirement that is being questioned.

3. Explanation of how the State’s acceptance of the recommended verbiage is fair and equitable to both the State and to the party submitting the question.

Bids which condition the Bid based upon the State accepting other terms and conditions not found in the ITB, or which take exception to the State’s terms and conditions, will be found non-responsive, and no further consideration of the Bid will be given.

QUANTITY

The quantities provided below are estimates only and reflect the quantities ITD anticipates needing for the full contract term, no minimum or maximum quantities are guaranteed or implied.

· (FY-26) order placed between July 1, 2025 and June 30, 2026 – 1 Unit – District 3, Boise, Idaho and 1 Unit - District 2, Lewiston, Idaho

· (FY-27) order placed between July 1, 2026 and June 30, 2027 – District 6, Rigby, Idaho

· (FY-28) order placed between July 1, 2027 and June 30, 2028 – District 1, Coeur d’Alene, Idaho

· (FY-29) order placed between July 1, 2028 and June 30, 2029 – District 5, Pocatello, Idaho

· (FY-30) order placed between July 1, 2029 and June 30, 2030 – District 4, Shoshone, Idaho

COST

Provide your fully burdened Total Cost on the Bid Schedule (Attachment 2).

BILLING PROCEDURE

The Contractor must provide a signed invoice upon delivery of each line item. The invoice and respective reports must be submitted no later thirty (30) calendar days after delivery. No invoice will be accepted or paid without receipt of required documentation. Invoices submitted without the required documentation will be returned to the Contractor for resubmission.

The Contractor must provide the following information with each invoice:

Invoices and reports are to be submitted to:

HQFLEET@itd.idhao.gov

SUBMISSION REQUIREMENTS

Required Bid Submission Items Your Bid Submission must consist of the following:

Bid Schedule Provide your cost information on Attachment 2, Bid Schedule, below. Do not submit your Bid on any other form. Submitting your Bid on a form different than the Bid Schedule may cause your Bid to be rejected as non-responsive.

Warranty Documentation Provide Documentation demonstrating that your bid meets the minimum warranty requirements in Section 11.

State of Idaho Signature Page The State of Idaho Signature Page must be completed and submitted as part of your Bid. The State of Idaho Signature Page is attached in IPRO.

Bid Submission Methods Bids must be submitted electronically via IPRO. Do not fax or e-mail your Bid. Your Bid must be received at the Division of Purchasing by the date and time specified on the IPRO header document. The official time, for bid closing purposes, is the Division of Purchasing’s time clock.

Electronic Submission via IPRO Submitting electronically via IPRO, upload all of the Required Bid Submission Items (See Section 7.1) and enter your cost in IPRO for each line item; as the “Total Cost” on the Bid Schedule OR $0.01 as your cost in IPRO.

Upload all Required Bid Submission Items using Microsoft products such as Word and Excel. Do not submit items in .pdf format, unless provided otherwise in this ITB.

Submitting via IPRO, be advised that that the Bidder for Bid evaluation and award purposes is the entity profile under which submit you in IPRO, which must be the same legal entity presented in your uploaded response materials. If the entity identified on the state supplied Signature Page differs from the entity under which you submit your Bid in IPRO, the information provided on the Signature Page prevails.

It is mandatory to submit your Bid electronically via IPRO, all Bidders participating in a Solicitation issued through IPRO must establish an account in the IPRO system as it is necessary in order to process and/or award the resulting Contract(s). It is free to establish an account and only takes a few minutes.

Bidders are further advised to upload response materials with descriptive file names, organized and consolidated in a manner which allows the State to efficiently navigate the Bidder’s response; as the State will print uploaded documents for evaluation in the manner received via IPRO.

Trade Secrets If your Bid contains trade secret information which you have identified, you must also submit a redacted copy of the Bid (in electronic format, with the word “redacted” in the file name) with all trade secret information removed or blacked out; as well as a separate document containing a complete list (per the instructions in the three (3) paragraphs directly below) of all trade secret information which was removed or blacked out in the redacted copy.

Paragraph 28 of the Solicitation Instructions to Vendors describes trade secrets to “include a formula, pattern, compilation, program, computer program, device, method, technique or process that derives economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by other persons and is subject to the efforts that are reasonable under the circumstances to maintain its secrecy.” In addition to marking each page of the document with a trade secret notation (as applicable; and as provided in Paragraph 28 of the Solicitation Instructions to Vendors), Bidders must also:

Identify with particularity the precise text, illustration, or other information contained within each page marked “trade secret” (it is not sufficient to simply mark the entire page). The specific information you deem “trade secret” within each noted page must be highlighted, italicized, identified by asterisks, contained within a text border, or otherwise clearly delineated from other text/information and specifically identified as a “trade secret.”

Provide a separate document entitled “List of Redacted Trade Secret Information” which provides a succinct list of all trade secret information noted in your Bid; listed in the order it appears in your submittal documents, identified by Page #, Section #/Paragraph #, Title of Section/Paragraph, specific portions of text/illustrations; or in a manner otherwise sufficient to allow the State’s procurement personnel to determine the precise text/material subject to the notation. Additionally, this list must identify with each notation the specific basis for your position that the material be treated as exempt from disclosure.

AWARD

Award will be made to the responsive responsible Bidder with the lowest Total Cost, as provided on the Bid Schedule.

Note: In the event of conflict with the State’s Standard Terms and Conditions, or other terms, conditions or requirements contained in this ITB, the following provisions will take precedence:

Installation and Acceptance Acceptance shall occur thirty (30) calendar days after delivery, unless the State has notified the Contractor in writing that the product delivered does not meet the State’s specification requirements or otherwise fails to pass the Contractor’s established test procedures or programs or test procedures or programs identified in the Contract.

Training The Contractor must provide a manufacturer authorized service representative(s), knowledgeable of the installed Equipment, to give instructions on the operations, maintenance, and safety of the Equipment for approximately two (2) to five (5) ITD personnel per training session. The Contractor must provide one (1) training sessions per Order. The representative (s) must be versed in all aspects of the truck. At a minimum, training must include; Introduction to the installed Equipment, hydraulic system pre-operations check (including fluids, start-up, shutdown), hydraulic controls pre-operation check, and hydraulic controls calibration.

ITD will be responsible for coordinating and scheduling the training session. The Contractor will be responsible for coordinating and scheduling the manufacturer representatives for all Equipment specified in this Contract.

Each training session must occur at ITD’s delivery destination must be four (4) to six (6) hours in length. The training will occur at each of the six (6) ITD districts throughout the state. The training location will be provided with each Order.

All costs associated with training must be included in the fully burdened bid price. Payment of the Order shall be withheld and not paid until the training session has been performed and accepted by ITD’s CMT.

Warranty, Service and Support, Maintenance, etc.

The Equipment, including all accessories, must be warranted against all defects in material and workmanship (including paint defects) by either the manufacturer or the Contractor for a period of no less than one (1) year.

Warranty must include all travel, parts, labor, and freight to replace a defective warranted item. All warranty work must be completed within thirty (30) calendar days after receipt of notice from ITD.

If any warranty work is to be performed, the Contractor may elect to authorize a dealer of its choice or authorize ITD to perform the necessary repairs in accordance with the manufacturer’s standards. If the Contractor authorizes ITD to perform any warranty work, it is the responsibility of the Contractor to guarantee that the work is completed in accordance with the manufacturer’s standards at the expense of the Contractor. Completion of warranty repairs by ITD which are authorized by the Contractor shall not adversely affect the warranty.

The Contractor will be allowed to operate ITD’s truck on public right of ways when performing warranty repairs to validate the warranty issued has been addressed. Contractor must maintain the States required levels of insurance and insurance coverage must be verified before Contractor can operate ITD’s truck on public right of ways.

Warranty must commence when completed Equipment is placed into service “In-Service” date is defined as the date the completed truck chassis passes final delivery inspection with all Equipment installed and operational. ITD’s CMT will be responsible for reporting “In-Service” dates to the Contractor.

Pre-Bid All submitting bidders are strongly encouraged to attend a Pre Bid meeting via Microsoft Teams. The individual Pre Bid meetings will be scheduled, with all Bidders who register, see Attachment 5 – Bidder Pre-Bid Conference Registration.

Bidders must fill out and submit Attachment 5 - Bidder Pre-Bid Conference Registration. Please RSVP as soon as possible, prior to the deadline stated on Attachment 5. Timeslots will be scheduled on a first-come, first-served basis. Once your timeslot is confirmed, the State will send a meeting invitation to you with a Microsoft Teams link for a video-call.

The purpose of this meeting is to define roles, responsibilities, review specifications, identify risks, define expectations and determine any ITB solicitation amendments.

Each vendor will be given one (1) hour to ask questions, seek clarity on specifications and offer alternative products. (Alternatives may or may not be considered) Only one (1) vendor per session will be allowed. Each vendor will be allowed to have four (4) representatives on Microsoft Teams, at their scheduled session.

Bidders must have reviewed all specifications prior to the meeting and be prepared to ask questions, questions are expected to be in writing and available for the State representatives at the time of the meeting. Questions must be in the order they are listed in Attachment 3 Specifications

Bidders must provide drawings, documentation and justification for any requested changes to listed specifications contained within this ITB during the Pre Bid Meeting in order to be considered for any amendment to the specifications.

All ITB amendments as a result of these meetings must be posted in writing in IPRO powered by LUMA for public visibility and incorporation into submitting Bidders bids prior to the ITB close date. Questions and answer during the meetings are unofficial until posted as an amendment in IPRO powered by Luma. Bidders are cautioned against relying on any verbal information and do so at the Vendor’s sole risk.

Failure to attend the optional pre-bid meeting will not relieve the Bidder of meeting the requirements of this ITB

Contract Monitoring Meeting At the discretion of ITD the contractor may be requested to attend quarterly meetings in-person or via a conference call. The purpose of these meetings is to review the overall effectiveness of the contract. The topics may include but are not limited to invoicing, service, delivery, and usage issues. ITD and contractor shall coordinate the dates for these meetings after award.

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Manuals The Contractor must provide the following items at the time of delivery. Stated items must cover all systems to include drawings, schematics, applicable technical information, and component parts.

· Service Manual for Digger Derrick – Two (2) Hard Copy Manuals and one (1) PDF format;

· Parts Manual for Digger Derrick – Two (2) Hard Copy Manuals and one (1) PDF format;

· Make and Model of all installed components;

· Complete, fully illustrated parts listing for all Contractor installed components and;

· Each add-on electrical accessory circuit must have its own circuit diagram, showing the complete power and ground sides, routing, wire color and gauge, pin numbers, switches, breaker, or fuse location and/or number, and specific ground point locations.

Kickoff Meeting The Contractor must attend a kick-off meeting located at ITD’s HQ facility (3311 West State Street, Boise, ID 83703), and (or) via Microsoft Teams within ten (10) Business Days after each order is placed. This meeting will be used to introduce key personnel, review the specifications to include component placement and drawings, and to address any questions or concerns.

Orders After receipt of the order from ITD, the Contractor must provide a delivery schedule for the order. The Contractor must confirm the receipt of each Order and provide the following to ITD’s CMT within ten (10) Business Days after receipt of each Order.

· The required lead-time for the Order. The lead-time must account for the time needed by the Contractor to get all labor, materials, and equipment ready to begin work on the Equipment.

· A delivery schedule for the Order. The delivery schedule must identify when the Equipment that will be ready for inspection and delivery for each ITD order.

Delivery All ITD owned truck chassis shall be drop shipped from the truck manufacturer’s facility to contractor’s facility. The Contractor must provide Garage Keepers insurance when the chassis is in the custody of the contractor with Coverage of no less than $1,000,000.00 in place at the time of award. Garage Keepers Liability Insurance must be direct coverage and cover damage to ITD’s vehicles from damage caused by and including collision with another object, another vehicle, overturn, fire, lightning, explosion, theft, mischief and vandalism while the insured is attending, servicing, repairing, parking or storing in its garage operations.

The Contractor must inspect each truck chassis for damages within two (2) business days after receipt. The inspection must consist of a full visual inspection of the interior and exterior cab and exterior of the chassis; the Contractor is not required to disassemble any parts to complete the inspection; only to visually inspect the chassis without removal of parts.

The Contractor must provide written notification to ITD’s CMT within two (2) Business Days after receipt of the chassis. The Contractor must include in this notice if any damages were found. If damage is found, the Contractor must provide a detailed description of the damage to include photos with accurate date and time stamps of the damage. ITD’s CMT shall be responsible for disputing damages to the chassis vendor and coordinating the chassis pick up for repairing the damages. The Contractor will not be responsible for any damages reported to ITD’s CMT within two (2) Business Days after receipt of the chassis. Any damages not reported to ITD’s CMT within two (2) Business Days after receipt of the chassis, shall be the responsibility of the Contractor to correct, at no cost to ITD.

The Contractor must deliver each truck chassis with the installed Equipment to ITD’s District location as outlined below. For the Contractor with an installation facility within a fifty (50) mile radius of the delivery location, the Contractor may drive the completed unit to the delivery location. For the Contractor with an installation facility beyond a fifty (50) mile radius, the Contractor must haul (not drive) and unload ITD’s truck chassis with the completed Equipment to the delivery location.

Delivery Locations:

District 1 Yard, 600 W. Prairie, Coeur d’Alene, Idaho 83815 District 2 Yard, 2600 Frontage Road, Lewiston, Idaho 83501 District 3 Yard, 8150 Chinden Blvd., Boise, Idaho 83714 District 4 Yard, 63 West Highway 26, Shoshone, Idaho 83352 District 5 Yard, 5151 South 5th, Pocatello, Idaho 83204 District 6 Yard, 206 North Yellowstone, Rigby, Idaho 83442

All expenses related to delivering the completed digger derrick truck to the delivery location are the responsibility of the Contractor and must be included in its fully burdened cost. The Contractor must provide the necessary labor and equipment to unload the completed truck with Equipment, including any re-assembly of Equipment components that were disassembled for delivery or unloading.

The Contractor must not operate ITD’s truck chassis on public right of ways at any time while in the Contractor’s custody, unless the Contractor received written permission from ITD’s CMT, or the Contractor is delivering the truck chassis with installed Equipment to ITD’s delivery location.

The Contractor must be in compliance with the State of Idaho Insurance Requirements (Found in the attachment found in the IPRO mandatory questions section, while the truck chassis are in the Contractor’s possession until delivery is completed to ITD delivery point. Insurance must cover ITD’s truck chassis and all work done to the completed unit. If a subcontractor is to perform the delivery, the Contractor must also comply with the State of Idaho Standard Terms and Conditions regarding Subcontracting.

The delivery driver must be in compliance with all state and federal requirements for operating the specific truck chassis and must have a valid commercial driver’s license.

The Contractor shall be responsible for all fuel required to move the truck during installation of the specified equipment. Contractor shall be responsible for all fuel needed to deliver the truck to the delivery location and the truck must be full of fuel when delivered. Contractor shall utilize a winter blend fuel (60% number 2 diesel, 40% number one diesel) in any supplied chassis when the chassis is in the Contractors possession between November 1, to April 1, of the following calendar year.

Price Adjustment Clause Prices must be firm for six (6) months from the effective date of the Contract. The Contractor may request a price adjustment up to three (3) times per year thereafter. If a price increase is requested, it will be the responsibility of the Contractor to notify DOP thirty (30) calendar days in advance of the desired effective date and provide supporting documentation showing industry wide increases justifying the request. DOP will notify Contractor whether the request is approved within fourteen (14) calendar days of receipt of the request.

If price decreases become effective for the Contractor, ITD must be given immediate benefit of the price decrease on the date the price decrease becomes available to the Contractor.

At any time during the Contract, ITD may request supporting documentation from the Contractor for price verification of the equipment. The requested documentation must be provided directly from the manufacturer. This requirement will help ensure that the ITD is receiving the most current pricing offered.

Contractor(s) will have fourteen (14) calendar days to provide current price information, for verification by ITD, prior to any price increase. If the Contractor cannot meet this deadline, the current contract prices will govern and remain in effect until pricing can be verified.

Tariff Costs: If the President of the United States, the United States Congress, Customs and Border Protection, or any other federal entity authorized by law, imposes an import duty or tariff (a “tariff”) on an imported good that results in an increase in Contractor’s costs to a level that renders performance under this Agreement impracticable, Contractor may be permitted to add up to fifty percent (50%) of the actual cost it incurs due to tariffs to its invoices submitted to the State, subject to the following conditions:

Contractor shall notify the Agency of the maximum cost of tariffs and obtain the Agency’s written approval. The Agency shall not be obligated to pay costs associated with tariffs for which the Agency did not provide prior written approval, or which exceed the approved maximum. Contractor may provide notification of maximum tariffs on a case-by-case basis (for each order) or may provide blanket or time-bound notification (e.g., maximum for any orders placed for the next six (6) months).

Contractor shall take reasonable steps to avoid or minimize incurring tariffs and may be asked to provide a certification confirming its efforts to the State.

Contractor may only invoice for actual costs incurred due to tariffs, even if that amount is less than the agreed upon maximum.

Contractor shall provide evidence documenting the actual cost and applicability of tariffs, which may include country of origin, order/delivery dates, official tariff rates, declared value, etc.

Any material misrepresentation of fact by Contractor relating in any way to an increase in pricing due to tariffs is a default under this Contract and shall be subject to the remedies set forth herein, in addition to any other claim or remedy available to the State. Furthermore, any material misrepresentation of fact by Contractor relating in any way to the State’s payment of additional sums due to tariffs shall be fraud against the taxpayers of the State and grounds for the Contractor to be deemed non-responsible and/or disqualified from participation in future solicitations administered by the State.

Contract pricing will be adjusted via an amendment to the Contract.

Records Maintenance Contractor shall maintain or supervise the maintenance of all records necessary to properly account for all payments made to the Contractor pursuant to the Contract. These records shall be retained by the Contractor for at least three (3) years after the Contract terminates, or until all audits initiated within the three (3) years have been completed, whichever is later.

Audit Rights The Contractor agrees to allow State and Federal auditors and State purchasing staff access to all the records relating to this Contract, for audit, inspection, and monitoring of services or performance. Such access will be during normal business hours or by appointment.

1 CONTRACT CLOSEOUT

1.1 ITD’s CMT will initiate its contract closeout procedures upon completion of the total Contract term. The closeout procedure will consist of ITD completing a closeout checklist to ensure all obligations have been fulfilled, all disputes are resolved, and all payments have been complete.

1.2 ITD’s CMT will provide an initial closeout letter to the Contractor with at least a thirty (30) calendar day advance notification. This notification will serve as a reminder that the contract is reaching its completion, giving an opportunity for the Contractor to return complete any outstanding Orders.

1.3 All Orders sent to the Contractor prior to the end of the Contract term (including Termination for Convenience), must be delivered, even if services are performed beyond the Contract term. Any Orders placed prior to the expiration will still be subject to the same terms and conditions applicable to the Contract at the time of expiration or termination.

1.4 Upon completion of the contract term, and after ITD confirms that all obligations have been met, all Orders have been delivered, disputes are resolved, and all payments are complete, ITD’s CMT will provide a final closeout letter confirming that the contract is complete and has been closed out. Copies of the letters will be provided to the Contractor and the State’s CAT for documentation and record keeping purposes.

2 INSURANCE REQUIREMENTS

See Appendix B – Insurance Requirements on the Questions Tab in IPRO.

3 DISPUTE RESOLUTION

During the performance of the Contract, the parties agree that it is in their mutual interest to resolve disputes informally. Any claims by the Vendor shall be submitted in writing to ITD’s Contract Manager for resolution. Any claims by the State shall be submitted in writing to the Vendor’s Project Manager for resolution. The Parties shall agree to negotiate in good faith and use all reasonable efforts to resolve such dispute(s). During the time the Parties are attempting to resolve any dispute, each shall proceed diligently to perform their respective duties and responsibilities under this Contract. The Parties shall agree on a reasonable amount of time to resolve a dispute. If a dispute cannot be resolved between the Parties within the agreed upon period, either Party may elect to exercise any other remedies available under the Contract, or at law. This provision, when agreed in the Contract, shall not constitute an agreement by either party to mediate or arbitrate any dispute.

4 NON-COMPLIANCE

4.1 ITD’s service location contact will be responsible for documenting non-compliance, in writing, via email. This notice will include the details of each discrepancy that require corrective action. Invoicing must not occur until non-compliance has been corrected.

4.2 Correcting Non-Compliance - After receipt of written notice from ITD, the Contractor must respond, in writing, explaining how and when each discrepancy will be corrected. All discrepancies must be corrected and brought back into compliance with the Contract within fourteen (14) calendar days after receipt of the notice from ITD. If the Contractor does not correct the discrepancies within this timeframe, ITD reserves the right to take further remedial action.

ITB # 875 Truck Mounted Digger

ATTACHMENT 1 – BIDDER QUESTIONS

PLEASE DO NOT IDENTIFY YOUR NAME OR YOUR COMPANY’S NAME OR PRODUCT NAMES OF INTELLECTUAL PROPERTY IN YOUR QUESTIONS.

ADD ROWS BY HITTING THE TAB KEY WHILE WITHIN THE TABLE AND WITHIN THE FINAL ROW.

The following instructions must be followed when submitting questions using the question format on the following page.

1. DO NOT CHANGE THE FORMAT OR FONT. Do not bold your questions or change the color of the font.

2. Enter the ITB section number that the question is for in the “ITB Section” field (column 2). If the question is a general question not related to a specific ITB section, enter “General” in column 2. If the question is in regards to a State Term or Condition or a Special Term or Condition, state the clause number in column 2. If the question is in regard to an attachment, enter the attachment identifier (example “Attachment A”) in the “ITB Section” (column 2), and the attachment page number in the “ITB page” field (column 3).

3. Do not enter text in the “Response” field (column 5). This is for the State’s use only.

4. Once completed, this form is to be e-mailed per the instructions in the ITB. The e-mail subject line is to state the ITB number followed by “Questions.”

ITB # 875 Truck Mounted Digger Derrick Page 12

ITB # 875 Truck Mounted Digger

ITB # 875 Truck Mounted Digger Derrick ATTACHMENT 3 – specifications Amendment 1 7/10/2025

These specifications are the minimum mandatory specifications that your Bid must meet in order for the State to consider your Bid for award. Restate each specification listed in this section in which your bid deviates, followed by your response demonstrating that your Bid meets or exceeds the required specifications; provide model, part #, or description, as appropriate.

The brand names specified in this solicitation are intended to be descriptive, but not restrictive; indicative of the quality and characteristics of items that meet the minimum requirements. Bidders offering an “equal” must include documentation which demonstrates, to ITD’s satisfaction, that the offered item(s) meets the requirement of the solicitation. In the event documentation is not satisfactory, ITD reserves the right to seek clarification from the Vendor. Failure to provide satisfactory documentation or a clarifying response to ITD may eliminate the Vendor from further consideration.

1. Model & Assembly The Equipment must be the latest model of the manufacturer's current standard production, as offered to commercial trade. Though they are not specifically covered herein, all parts necessary to provide complete and functional Equipment must be furnished. All parts must conform in design, strength, quality of materials, and workmanship to current engineering practices and accepted standards of the industry. All parts must be the manufacturer’s standard unless otherwise specified in this ITB.

The Equipment must be assembled and adjusted when delivered. All Equipment, including standard and supplemental equipment, must be installed per the manufacturer’s specifications, serviced and ready for continuous operation at the time of delivery, unless otherwise stated in this ITB. The entire truck chassis with installed Equipment must be cleaned prior to delivery.

Equipment must be installed by a Contractor actively engaged in the installation of truck chassis Equipment and the installation, calibration, customization, diagnostic and troubleshooting of hydraulic systems, and all other associated truck chassis auxiliary components. Assembly must be performed in a manner to promote ease of maintenance.

1. Welding All welds on the digger derrick, components and accessories must meet the AWS D1.1-96 specifications. All Joints and seems must be closed with full seam welding. ITD will accept stitch welds on non-structural welds.

1. Hydraulic Installation

7. All hoses must be high pressure type, including return lines.

7. All hoses must be routed in a manner to minimize rub points and bends. Hoses that will rub against metal during the operation of the Equipment must be wrapped for protection.

7. All hoses must be routed to protect them from heat sources and enclosed whenever possible to protect them from damage.

7. Teflon tape must not be used in the hydraulic system.

7. Hydraulic hoses must not be secured to any factory-installed chassis wiring, cables, hoses, or lines.

7. Hydraulic hoses must not be secured in the same bundle with any electrical wiring.

7. ITD desires Hoseshoses must be supported and securely fastened every twelve (12) inches with hose blocks, unless otherwise approved by ITD’s CMT.

7. Hydraulic components and fittings must be sealed during assembly to prevent system contamination.

7. Hose interior must be cleaned prior to installation.

7. All hoses must be separated when routed and secured with hose blocks. Bundling of hoses is not acceptableITD will accept bundling only where there is not enough surface area “real estate”. All hosed with enough “ real estate” are required to be separated when routed and secured with hose blocks and not clamps.

1. Electrical Installation

8. All installed electrical cabling must be of adequate size to handle the anticipated loads of all electrical components. All cabling must be uninterrupted and complete with no splices. Except only when necessary from the main branch.

8. All electrical cabling must be color-coded or numbered.

8. All cable terminal ends must be crimped, soldered to the cables, and sealed with polyolefin heat shrink tubing, or weatherproof connectors. Deutsch Bus and/or Perma-seal type connections will be acceptable. Scotch-Loc fasteners and/or crimp butt connectors are not acceptable for any connection.

8. Three (3) wires soldered together is not acceptable. Deutsch Bus connectors will be acceptable.

8. All electrical cable connections must be protected with dielectric grease. Small screw-terminal connectors may be protected with the use of an anti-corrosion spray.

8. All exposed electrical cabling must be enclosed in a conduit, wrapped harness including CAN bus communication cables and be grommet protected when passing through metal or sharp surfaces. Split loom not acceptableacceptable except when wiring is passing through metal or sharp surfaces.

8. All wiring must be clamped and held in place using stainless steel or zinc rubber-insulated, bolt-on clamps.

8. All wiring passing through bulkheads and/or skid assembly components must be protected with either rubber or neoprene bulkhead wire protectors and/or body grommet type insert.

8. All electrical cabling to lamps must be stress relieved within six (6) inches of the lamp.

8. Low current circuits must be controlled by the truck chassis’ electrical accessory power supply.

8. All wiring used in and around the truck cab must be automotive cross link wiring meeting SAE specification J1128 or J1127 for under the hood temperatures and abrasion resistance. All electrical modifications and/or additions must require the use of continuously numbered or same colored wiring and the same wire gauges (size) as the manufacturers wiring.

8. All exposed wiring soldered and sealed with polyolefin heat shrink tubing. Perma-seal type connectors will be acceptable. Crimp-on connections are not acceptable.

8. Exposed terminal connections must be coated with Permatex SA-9 battery protector and sealer.

8. An electrical schematic must be provided to ITD’s CMT during the Pilot Inspection. All consecutive truck builds must follow this schematic.

1. Fasteners All threaded fastener components (bolts, washers, nuts) with a diameter designation greater than or equal to SAE one half (1/2) inch must be grade eight (8). All nuts must be metal or Nyloc self-locking; lock washers are not acceptable. All bolts must be properly tightened/torqued per manufacturer’s specification. All components must have grade identifier marks. All bolts and nuts must be zinc plated.

1. Alignment Contractor must ensure a three (3) axle center thrust alignment is completed on each truck chassis after installation of the Equipment prior to delivery to ITD. This is to ensure that the axles and wheels are set to the truck manufacturer’s specifications, to improve drivability and to prolong tire life. Wheel alignment must be performed by a company that is actively engaged in performing wheel alignment on trucks equipped with three (3) or more axles. Documentation stating the before and after alignment settings must be inserted in a clear paper sheet protector and placed in the truck chassis cab overhead storage bin upon delivery to ITD for Final Delivery Inspection.

1. Paint The digger derrick, platform, and storage boxes must be painted white to match the truck chassis supplied with a single stage urethane paint product. All visible finishes must be smooth, shiny, and free of runs, overspray, weld splatter, and other defects. Compartment interiors must be painted white for increased illumination.

All mild steel components must be cleaned and completely painted the color and procedure designated within the specifications of this ITB.

1. SUPPLIED TRUCK CHASSIS

The truck chassis provided by ITD will be a new tandem axle chassis with a sixty thousand (60,000) lb. GVW rating, estimated bumper to back of cab dimension of one-hundred eleven (111) inches, a frame section modulus of twenty-six (26) cubic inches, and resisting bending moment of three million (3,000,000) in. lbs. The front axle rating will be twenty thousand (20,000) lbs. and the rear combined axle rating will be forty thousand (40,000) lbs. The truck will be equipped with a five hundred (500) horsepower engine and the transmission will be an Allison forty-five hundred (4500) RDS. The vendor will be required to provide and install the appropriate PTO for this transmission. The chassis will be purchased with the correct Cab to Trunnion (CT) dimension based on input received from the contractor providing the digger derrick device.

1. 15,000 LB Capacity Derrick

13. General Requirements

0. Type -Truck Mounted

0. Installation – Factory or by factory authorized dealer.

0. Stability Test – Must conform to ANSI A92.2 stability requirements of one and a half (1-1/2) times rated weight of platform on level ground and one and one third (1-1/3) times rated weight of platform on five (5) degree incline.

0. Requirement – The dielectric strength must meet Class C aerial lift requirements at 46 KV.

13. Digger Derrick

1. Type – Front Center Mount.

1. Sheave Height – Fifty-Three (53) ft.

1. Horizontal Reach – Forty-Four (44) ft at bucket.

1. Digging Radius – Thirty-Three (33) ft.

1. Capacity – Fifteen Thousand (15,000) lb at ten (10) ft with eighteen (18) in auger and bucket.

1. Mounted Height – Approximately twelve (12) ft from ground to top of boom in horizontal position.

1. Insulation – Digger/Derrick unit must be dielectric tested to current test standards with test certification supplied at the time of delivery. Dielectric testing must include digger, winch, and winch rope installed.

13. Mainframe Assembly

2. Type – Integrally welded pedestal design.

2. Pedestal Height – Manufacturer’s standard installed on truck chassis with top of frame to top of cab dimension of seventy-one (71) in. Must provide correct operation of digger/aerial device.

2. Construction – Made of high-strength steel designed to with-stand rated torsional loading.

2. Turret Assembly – Must rotate three-hundred-sixty (360) degrees on ball or roller bearing surface providing continuous rotation and equipped with bearing cover to prevent foreign materials obstructing turret rotation.

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3. Truck exhaust stack may require shortening to allow for three-hundred-sixty (360) boom swing.

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2. Swing Mechanism – Capable of smooth starts and stops with controlled acceleration and deceleration. With booms horizontal and fully extended, the swing mechanism must be capable of swinging a five hundred (500) lb load suspended on a winch line at boom tip up to five (5%) percent slope. Swing mechanism must also provide for precise backlash adjustments.

2. Swing Mechanism Brake – With booms horizontal and fully extended the swing mechanism brake must be capable of holding a five hundred (500) lb. load suspended on a winch line at boom tip on a five (5%) percent slope.

13. Boom Assembly

3. Type – Three-stage telescoping type, hydraulically extended or intermediate and upper boom sections.

3. Articulation – Double acting cylinder capable of minus fifteen (-15) degrees to eighty (80) degrees above horizontal.

3. Main and Intermediate Booms – Made of high strength steel.

3. Upper Boom – Made of high strength fiberglass for insulating purposes and capable of lifting to rated hydraulic capacity of the derrick in any position while maintaining derrick’s full three to one (3:1) structural safety factor.

3. Boom Flares – Made of high strength steel, pole setting transferable from end of intermediate boom to end of upper boom. Fiberglass tip furnished on end of upper boom. Must include adjustable alignment guides.

3. Boom Over Stow – Safety device to prevent boom damage when stowing boom.

3. Pole Guide – Cylinder driven open/close and tilt. Must include double pilot operated check valves to support poles in both tilt directions and tilt interlock that prevents upper boom from extending when transferrable flares are attached to intermediate boom until the guides are articulated to the full up position.

13. Outriggers

4. Front – Out and Down or “H” design. Outriggers must not extend into surface of platform body.

4. Rear – Out and Down or “H” design preferred. Frame mounted modified “A” frame type is acceptable. Outriggers must not extend into surface of platform body.

4. Capacity – Designed to meet ANSI standard safety factors.

4. Check Valves – Must be equipped with pilot operated check valves.

4. Pads – Minimum three-hundred-twenty (320) sq in or eighteen by eighteen (18 by 18) in square hinged type base. Must pivot at ten (10) degree angle as measured from horizontal centerline.

4. Requirement – Outriggers must provide minimum twenty (20) in of ground clearance when fully retracted and not expose the operator to any projecting components.

4. Controls – Individual operating control for each outrigger. Must be recessed/flush mounted into rear skirt. Must include leveling bubble.

4. Boom Interlock System – Prevents deployment of boom until outriggers are deployed and outrigger retraction before boom is properly stowed.contact ground and outrigger retraction before boom is properly stowed.

4. Outrigger Selector Valve – Detented valve to divert hydraulic oil from digger/aerial device circuit for outrigger operation reducing potential outrigger movement during digger/aerial device operation if outrigger controls are bumped. Use of push/pull valve is not acceptable. Must be recessed/flush mounted into rear skirt.

13. Hydraulic System

5. Type – Closed or open center type with feathered valves for precise control.

5. Tank – Minimum fifty-five (55) gallon oil reservoir designed to mount behind cab and over top of truck chassis frame rails.

1. Baffled and equipped with a one hundred (100) mesh removeable suction strainer.

1. Must include sight level gauge, magnetic drain plug and a quarter (1/4) turn ball type shut-off valve located below reservoir to prevent oil loss when pump is serviced.

5. Filters – Hydraulic system must be equipped with a ten (10) micron pressure filter to prevent contamination of hydraulic pump and ten (10) micron return line filter mounted above tank. One (1) replacement element for each filter is required.

5. Holding Valves – Provided on main derrick cylinders including extension cylinder and boom lift cylinders.

5. Hydraulic Overload Protection System – Activates when unit is exposed to overload condition. System prevents actuation of all functions that could add to overload condition including, boom lower, intermediate boom extend, third state boom extend, winch raise and auger dig. System automatically resets when overload condition is relieved.

5. Hydraulic Side Load Protection.

5. Hydraulic Cylinders – All ram shafts to be hard chromed or nitrited.

5. Hydraulic Power – PTO and pump configuration designed to operate at an engine speed of twelve hundred (1,200) RPM and provide proper operation of all outrigger/aerial device functions.

5. PTO – Heavy-duty equipped with cab-controlled air or electric operated “hot shift” with in-cab warning light.

5. Hoses – Must be high pressure with rated burst pressure to exceed rated hydraulic system operating pressures. Hose must be enclosed to prevent damage. All hoses are to be routed through booms and must be non-conductive with swaged hose end fittings.

5. Emergency Power – Hydraulic system must consist of hydraulic pump driven by a DC motor, which is powered by the truck’s engine battery. System must be connected in parallel with the main pump and designed for non-continuous operation allowing operator to stow booms/platform, and outriggers when primary source fails.

5. Hydraulic Tool Circuit – Two (2) total, first located on boom tip, second located on a fifty (50) ft by three-eights (3/8) in dual (pressure/return) hydraulic hose installed on a spring retractable hose reel. Hose reel to be located inside on lower floor of front curbside storage cabinet. Tool circuit must provide a minimum oil flow rate of seven (7) GPM at two thousand (2,000) psi.

5. Hydraulic Dump Valve – Must divert hydraulic flow to reservoir when no functions are being operated. Except closed center type system.

13. Digger

6. Type – Two (2) speed, hydraulic shift, planetary drive.

6. Capacity – Twelve thousand (12,000) ft lb of torque at low speed and two-thousand four hundred (2,400) ft lb at high speed.

6. Hole Depth – Thirteen (13) ft below ground level.

6. Location – Mounted on curbside of boom.

6. Must be equipped with non-conductive hoses to maintain dielectric properties of boom.

6. Kelly Bar – Digger head must be equipped with two and five/eights (2-5/8) in Kelly bar drive.

6. Auger Size – One (1) each Pengo twelve (12) in, standard five (5) ft auger, equipped with “Rock Ripper” boring quick change head. Auger must fit a two and five/eights (2-5/8) Kelly bar drive.

6. Auger Stow Bracket – Mounted on boom to stow a thirty-six (36) in auger or smaller.

6. Stow Rope – One (1) in synthetic rope.

6. Auger Overstow Protection

13. Winch

7. Type – Hydraulic driven, self-locking worm gear with oil cooled brake.

7. Mounting – Pedestal.

7. Capacity – Twelve-thousand, five hundred (12,500) lb capacity on first wrap.

7. Control – Power up and power down with brake for drift control.

7. Rope – One (1) in synthetic rope, swivel hook and weight device. Rope length must be one hundred thirty (130) ft for pedestal mounted winch.

7. Safety – Must be equipped with an anti-two (2) block device during boom extension.

13. Work Platform

8. Type – Two (2) detachable single-man fiberglass, one (1) hydraulically leveled platforms and one (1) gravity leveled platform. Mounting must be interchangeable on either side of third boom tip. Must be able to be transported on the boom assembly.

8. Size – Twenty-Four (24) in by twenty-four (24) in by forty-two (42) in single-man platforms. Must be equipped with two (2) inside and outside steps for easy access.

8. Requirements – Include one (1) body harness and decelerating type lanyard for each platform for a total of two (2). Anchors for lanyard are to be attached to platform supports.

8. Platform Liner – Rated fifty (50) Kilovolt for each platform.

8. Platform Covers – One (1) for each platform.

8. Tool Tray – One (1) for each platform.

8. Capacity – Rated up to a maximum of three-hundred fifty (350) lb for each platform.

13. Boom and Platform Controls

9. Remote Controls – Two (2) required, one (1) for upper cradle and one (1) for ground as backup.

0. Type – Wireless controller fully proportional for precise control.

0. Required Functions – Main boom raise/lower, intermediate boom extend/retract, upper boom…