ITB 60-2025.pdf

SEMINOLE TRIBE OF FLORIDA

INVITATION TO BID

Seminole Tribal Member Vendors Only

Solicitation No.: ITB 60-2025

Title: Chickee Re-thatching (Brighton)

Description: The Tribal Historic Preservation Office (THPO) of the Seminole

Tribe of Florida is requesting bids from qualified Tribal Member vendors to provide chickee re-thatching services needed at Brighton reservation.

Solicitation Release Date: October 24, 2025

Deadline for Questions*: October 30, 2025 @ 5:00 PM (ET)

Bid Due Date: November 10, 2025 @ 5:00 PM (ET)

Contact Person(s)*: To: KamilleGomez@semtribe.com

Cc: BidSubmissions@semtribe.com MarielaVelazquez@semtribe.com

*ALL QUESTIONS/INQUIRIES/COMMUNICATION MUST BE DIRECTED EXCLUSIVELY TO THE DESIGNATED CONTACT LISTED IN THE SOLICITATION. FAILURE TO COMPLY MAY BE CAUSE FOR DISQUALIFICATION OF

AN AWARD UNDER THIS SOLICITATION.

mailto:KamilleGomez@semtribe.com mailto:BidSubmissions@semtribe.com mailto:MarielaVelazquez@semtribe.com

ITB 60-2025

SECTION I – SCOPE OF WORK

1. DETAILS

The Tribal Historic Preservation Office (THPO) of the Seminole Tribe of Florida (hereinafter the “Tribe”) is requesting bids from qualified Seminole Tribal Member vendors to provide re-thatch (removal of existing roof, disposal of existing roof, and roof replacement) services to the following one (1) chickee located at the Billy Bowlegs III Historic Camp site at the Brighton Seminole Indian Reservation:

CHICKEES

Type/Classification Size Service Required

Sleeping Chickee 10’ by 14’ Re-thatch (removal and disposal of existing roof and roof replacement)

The following services are required as part of this Scope of Work and must be performed by

CONTRACTOR:

• Re-Thatching:

o Removal and disposal of existing roof and replacement of all damaged fronds by re-thatching with new fronds spaced no more than two inches (2”) apart.

o The existing chickee structure is to remain as is.

2. IMAGES

BIDDER is expected to review all images provided prior to submitting a quote.

Aerial View

Chickee

3. CONTRACTOR RESPONSIBILITIES

• CONTRACTOR shall keep work area clean and in an orderly fashion to ensure safe working environment. All new palm fronds shall be kept in neat piles and installed immediately once tacked. No palm fronds are to be left piled onsite with nail tacks exposed.

• CONTRACTOR shall walk work area with magnet strip to ensure no stakes, tacks, or nails are left on grounds on a daily basis.

• CONTRACTOR shall responsibly dispose of all chickee repair related debris on a daily basis.

o CONTRACTOR may use hand tools, such as rakes, pitchforks, and shovels, as necessary to ensure all palm frond material is picked up to leave site in clean state.

• CONTRACTOR shall perform a final site clean-up and restoration of the site to its original condition. All areas must be left clean and in an acceptable manner and ready to be used by the end user.

• CONTRACTOR shall supply all equipment necessary for the total completion of the required Scope of Work. CONTRACTOR shall also supply any additional labor, materials, and equipment necessary for the safe delivery of the equipment and materials to the TRIBE’s facility as specified in this Scope of Work.

• CONTRACTOR shall be responsible for and use care in the protection of the TRIBE’s property and shall protect other areas not in this Scope of Work from dirt or damage. If such damage occurs, CONTRACTOR shall be solely responsible for the restoration of such damage as the result of CONTRACTOR’s or any employees of CONTRACTOR, except as noted under Paragraph 4 “The TRIBE’s Responsibilities.”

• CONTRACTOR shall perform all work in a skillful manner and shall be carried out in such a way as to minimize any inconvenience to the TRIBE.

• CONTRACTOR shall maintain a full workforce from the start to the completion of the project. CONTRACTOR shall ensure that all such staff shall be fully and properly clothed in identifiable uniforms while working on the premises or entering any part of the work area.

• CONTRACTOR shall rope off and erect warning signs in areas where work is being performed or any chance of damage or injury could occur.

• CONTRACTOR shall be responsible for job safety administration (including tools, equipment, and work methods), and must comply with applicable Occupational Safety and Health Administration (OSHA) safety regulations. All work performed under this Scope of Work shall be in strict compliance with the Florida Building Code, industry standards, Americans with Disabilities Act (ADA) standards, OSHA regulations, and local municipalities.

• CONTRACTOR shall produce all necessary county and local licenses where applicable.

CONTRACTOR shall also furnish copies of proper insurance, covering liability, property damage, Worker’s Compensation, and vehicle insurance and shall keep such insurance in force during the prescribed work.

• All work to be performed by CONTRACTOR’s employees shall be covered by Worker’s Compensation insurance. No worker shall be allowed on site unless they are covered.

Exemption forms will not be accepted.

• All work and delivery of materials may be done any day of the week (Monday through Sunday), 8:00 AM through 5:00 PM (ET), except on major holidays. Some exemption(s) for access may be arranged with sufficient notice to the TRIBE.

4. THE TRIBE’S RESPONSIBILITIES

• The TRIBE shall be responsible for removing and protecting loose objects in the work area that are not included in this Scope of Work. If such items are not removed, CONTRACTOR shall exercise due diligence to protect any such items but will not be responsible for any damages.

• The TRIBE shall be responsible for providing proper parking space for vehicles and equipment as necessary to complete the work.

5. PERIOD OF PERFORMANCE

All work must be completed within thirty (30) business days from Notice to Proceed (NTP).

6. EXCLUSIONS

The following are to be considered NOT part of the Scope of Work and are considered excluded from bid work:

• Electrical, Water, and Utility work.

o CONTRACTOR must contact THPO Project Manager to address any issues related to electrical, water, and utility, such as water shutoff, electrical removal and lock out, ground penetration notice, etc.

• Painting, Termite Treatment, Pest Control Treatments, or any other work not specifically mentioned in the Scope of Work.

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SECTION II – SUBMISSION REQUIREMENTS & INSTRUCTIONS

1. SUBMISSION REQUIREMENTS

BIDDER must include the items listed below as part of their submission to be considered for award:

• A filled-in Exhibit A – Schedule of Values.

2. SUBMISSION INSTRUCTIONS

Questions, as well as any submission submitted by bidder in response to this solicitation, must be routed through:

BIDNET DIRECT

Email: To: http://www.bidnetdirect.com/florida/seminoletribeofflorida

3.1. QUESTIONS:

Questions in response to this solicitation must be submitted through BidNet Direct by the Deadline for Questions Due Date and time detailed in this solicitation.

3.2. SUBMISSIONS:

Electronic submissions in response to this solicitation must be submitted through BidNet Direct by the Bid Due Date and time detailed in this solicitation.

• Physical correspondence, flash drives, or any other physical media shall not be accepted.

Any bid received after the Bid Due Date will not be considered.

3. CONTACT PERSON(S)

Inquiries and communication must be routed through:

CONTACT PERSON(S)

Name: Kamille Gomez Email: To: KamilleGomez@semtribe.com

Cc: BidSubmissions@semtribe.com & MarielaVelazquez@semtribe.com Phone: O: (954) 966-6300 x 11413

C: (954) 237-9612 Location: Purchasing Department

Hollywood Headquarters Building 6300 Stirling Road Hollywood, FL 33024 http://www.bidnetdirect.com/florida/seminoletribeofflorida mailto:KamilleGomez@semtribe.com mailto:BidSubmissions@semtribe.com mailto:MarielaVelazquez@semtribe.com

Cone of Silence: Bidders shall not contact any other employee of the TRIBE for information with respect to this solicitation. Any violation of the restriction imposed above regarding correspondence may constitute grounds for rejection of a response at any time.

4. EXHIBIT

Exhibit Description Submission Instructions

Exhibit A Schedule of Values Fill-in required information and submit.

SECTION III – SELECTION PROCESS

1. SELECTION OF CONTRACTOR(S)

The TRIBE will conduct a comprehensive, fair, and impartial evaluation of all documents received in response to this solicitation.

The TRIBE may award one (1) or multiple vendors, based on the following criteria:

• Previous performance at a satisfactory level o The TRIBE reserves the right to eliminate any submission should BIDDER have evidence of previous poor or unsatisfactory performance for similar or dissimilar services performed for the TRIBE or other companies.

• Projected completion date and lead time.

• The lowest-priced, qualified vendor on a per chickee basis will be awarded the chickees, so long as the required completion date can be met.

• The TRIBE reserves the right to award all chickees to one (1) vendor or multiple chickees to multiple vendors to meet the specified project schedule.

The TRIBE reserves the right to accept or reject all submissions.