ITB 58-2025.pdf

SEMINOLE TRIBE OF FLORIDA

INVITATION TO BID

Seminole Tribal Member Vendors Only

Solicitation No.: ITB 58-2025

Title: Chickee Rebuild and Repair (Brighton)

Description: The Building and Grounds Department of the Seminole Tribe of

Florida is requesting bids from qualified Tribal Member vendors to provide chickee rebuild and repair services needed at the Brighton Reservation.

Walkthrough (Optional)

Solicitation Release Date: October 8, 2025

Deadline for Questions*: October 10, 2025 @ 5:00 PM (ET)

Bid Due Date: October 20, 2025 @ 5:00 PM (ET)

Contact Person(s)*: To: KamilleGomez@semtribe.com

Cc: BidSubmissions@semtribe.com MarielaVelazquez@semtribe.com Contact instructions are detailed in Section III, Paragraph 3.

*ALL QUESTIONS/INQUIRIES/COMMUNICATION MUST BE DIRECTED EXCLUSIVELY TO THE DESIGNATED CONTACT LISTED IN THE SOLICITATION. FAILURE TO COMPLY MAY BE CAUSE FOR DISQUALIFICATION OF AN

AWARD UNDER THIS SOLICITATION.

mailto:KamilleGomez@semtribe.com mailto:BidSubmissions@semtribe.com mailto:MarielaVelazquez@semtribe.com

ITB 58-2025

SECTION I – SCOPE OF WORK

1. DETAILS

The Building and Grounds Department of the Seminole Tribe of Florida (hereinafter the “Tribe”) is requesting bids from qualified Seminole Tribal Member vendors to provide a complete rebuild, repair, and re-thatch (removal of existing roof, disposal of existing roof, and roof replacement) services to the following two (2) chickees located at Tucker Ridge Recreation Area at the Brighton Seminole Indian Reservation as defined below:

CHICKEES

Type/Classification Chickee No. Size Service Required

Cooking Chickee # 7519 40’ x 22’ Demo and complete rebuild Sitting Chickee # 7521 15’ x 10’ • Repair, replace, and rethatch two (2) A Frames and build new pocket on the east end of Chickee.

• Install twelve (12) new ribs of eight feet (8') along with new roof and ridge materials, as needed.

The following services are required for the defined chickees in the table above as part of this Scope of Work and must be performed by CONTRACTOR:

• Demo and Total Rebuild:

o Build new Chickee according to the TRIBE’s specifications and requirements o Structure corner posts (legs) must be ten to twelve inches (10” – 12”) in diameter

• Repair and Re-Thatching:

o Replace all damaged fronds and re-thatch with new fronds spaced two inches (2”) apart. The existing structures are to remain as-is for each chickee.

o Removal and disposal of existing roof and replacement of all damaged fronds by re-thatching with new fronds spaced one to two inches (1” – 2”) apart o Replace two (2) A Frames and build new pocket on the east end of Chickee.

o Install twelve (12) new ribs of eight feet (8') along with new roof and ridge materials as needed

2. IMAGES

Aerial view images of each chickee are shown on Page 3 below.

RESPONDENT is expected to view these images prior to submitting a quote.

Chickee #7519 Chickee #7521

3. CONTRACTOR RESPONSIBILITIES

• CONTRACTOR shall keep work area clean and in an orderly fashion to ensure safe working environment. All new palm fronds shall be kept in neat piles and installed immediately once tacked. No palm fronds are to be left piled onsite with nail tacks exposed.

• CONTRACTOR shall walk work area with magnet strip to ensure no stakes, tacks, or nails are left on grounds on a daily basis.

• CONTRACTOR shall responsibly dispose of all chickee repair related debris on a daily basis.

o CONTRACTOR may use hand tools, such as rakes, pitchforks, and shovels, as necessary to ensure all palm frond material is picked up to leave site in clean state.

• CONTRACTOR shall perform a final site clean-up and restoration of the site to its original condition. All areas must be left clean and in an acceptable manner and ready to be used by the end user.

• CONTRACTOR shall supply all equipment necessary for the total completion of the required Scope of Work. CONTRACTOR shall also supply any additional labor, materials, and equipment necessary for the safe delivery of the equipment and materials to the TRIBE’s facility as specified in this Scope of Work.

• CONTRACTOR shall be responsible for and use care in the protection of the TRIBE’s property and shall protect other areas not in this Scope of Work from dirt or damage. If such damage occurs, CONTRACTOR shall be solely responsible for the restoration of such damage as the result of CONTRACTOR’s or any employees of CONTRACTOR, except as noted under Paragraph 4 “The TRIBE’s Responsibilities.”

• CONTRACTOR shall perform all work in a skillful manner and shall be carried out in such a way as to minimize any inconvenience to the TRIBE.

• CONTRACTOR shall maintain a full workforce from the start to the completion of the project. CONTRACTOR shall ensure that all such staff shall be fully and properly clothed in identifiable uniforms while working on the premises or entering any part of the work area.

• CONTRACTOR shall rope off and erect warning signs in areas where work is being performed or any chance of damage or injury could occur.

• CONTRACTOR shall be responsible for job safety administration (including tools, equipment, and work methods), and must comply with applicable Occupational Safety and Health Administration (OSHA) safety regulations. All work performed under this Scope of Work shall be in strict compliance with the Florida Building Code, industry standards, Americans with Disabilities Act (ADA) standards, OSHA regulations, and local municipalities.

• CONTRACTOR shall produce all necessary county and local licenses where applicable.

CONTRACTOR shall also furnish copies of proper insurance, covering liability, property damage, Worker’s Compensation, and vehicle insurance and shall keep such insurance in force during the prescribed work.

• All work to be performed by CONTRACTOR’s employees shall be covered by Worker’s Compensation insurance. No worker shall be allowed on site unless they are covered.

Exemption forms will not be accepted.

• All work and delivery of materials may be done any day of the week (Monday through Sunday), 8:00 AM through 5:00 PM (ET), except on major holidays. Some exemption(s) for access may be arranged with sufficient notice to the TRIBE.

4. THE TRIBE’S RESPONSIBILITIES

• The TRIBE shall be responsible for removing and protecting loose objects in the work area that are not included in this Scope of Work. If such items are not removed, CONTRACTOR shall exercise due diligence to protect any such items but will not be responsible for any damages.

• The TRIBE shall be responsible for providing proper parking space for vehicles and equipment as necessary to complete the work.

5. PERIOD OF PERFORMANCE

All work must be completed within thirty (30) business days from Notice to Proceed (NTP).

6. EXCLUSIONS

The following are to be considered NOT part of the Scope of Work and are considered excluded from bid work:

• Electrical, Water, and Utility work.

o CONTRACTOR must contact Building and Grounds Project Manager to address any issues related to electrical, water, and utility, such as water shutoff, electrical removal and lock out, ground penetration notice, etc.

• Painting, Termite Treatment, Pest Control Treatments, or any other work not specifically mentioned in the Scope of Work.

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SECTION II – QUALIFICATIONS REQUIREMENTS

1. WALKTHROUGH (OPTIONAL)

BIDDER may schedule and attend a Walkthrough to occur on or before the Bid Due Date.

BIDDER must contact the following individual to schedule a Walkthrough:

Name: Jody Goodman Phone: (863) 763-4128 x15439 Email: To: JodyGoodman@semtribe.com

Cc: KamilleGomez@semtribe.com; MarielaVelazquez@semtribe.com mailto:JodyGoodman@semtribe.com mailto:Kamillegomez@semtribe.com

SECTION III – SUBMISSION REQUIREMENTS & INSTRUCTIONS

1. SUBMISSION REQUIREMENTS

BIDDER must include the items listed below as part of their submission to be considered for award:

• A filled-in and signed Exhibit A – Schedule of Values.

2. SUBMISSION INSTRUCTIONS

Questions, as well as any submission submitted by bidder in response to this solicitation, must be routed through:

BIDNET DIRECT

Email: To: http://www.bidnetdirect.com/florida/seminoletribeofflorida

3.1. QUESTIONS:

Questions in response to this solicitation must be submitted through BidNet Direct by the Deadline for Questions Due Date and time detailed in this solicitation.

3.2. SUBMISSIONS:

Electronic submissions in response to this solicitation must be submitted through BidNet Direct by the Bid Due Date and time detailed in this solicitation.

• Physical correspondence, flash drives, or any other physical media shall not be accepted.

Any bid received after the Bid Due Date will not be considered.

3. CONTACT

Responses to this solicitation, inquiries, and communication, must be routed through:

CONTACT PERSON(S)

Name: Kamille Gomez Email: To: KamilleGomez@semtribe.com

Cc: BidSubmissions@semtribe.com & MarielaVelazquez@semtribe.com Phone: O: (954) 966-6300 x11413

C: (954) 237-9612

Cone of Silence: Bidders shall not contact any other employee of the TRIBE for information with respect to this solicitation. Any violation of the restriction imposed above regarding correspondence may constitute grounds for rejection of a response at any time.

http://www.bidnetdirect.com/florida/seminoletribeofflorida mailto:KamilleGomez@semtribe.com mailto:BidSubmissions@semtribe.com

4. EXHIBITS

Exhibit Description Submission Instructions

Exhibit A Schedule of Values Fill-in required information and submit.

SECTION IV – SELECTION PROCESS

1. SELECTION OF CONTRACTOR(S)

The TRIBE will conduct a comprehensive, fair, and impartial evaluation of all documents received in response to this solicitation.

The TRIBE may award one (1) or multiple vendors, based on the following criteria:

• Previous performance at a satisfactory level o The TRIBE reserves the right to eliminate any submission should BIDDER have evidence of previous poor or unsatisfactory performance for similar or dissimilar services performed for the TRIBE or other companies.

• Projected completion date and lead time.

• The lowest-priced, qualified vendor on a per chickee basis will be awarded the chickees, so long as the required completion date can be met.

• The TRIBE reserves the right to award all chickees to one (1) vendor or multiple chickees to multiple vendors to meet the specified project schedule.

The TRIBE reserves the right to accept or reject all submissions.

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EXHIBIT A

SCHEDULE OF VALUES

Chickee # Description of Services Unit Price

(Lump sum price to include all services)

Estimated Completion Time (in working days)

7519 40’ x 22’ Complete Rebuild $ 7521 15’ x 10’ Repair $

Estimated completion time in working days:

Vendor Name: ________________________________

Phone: ________________________________

Adress: ________________________________

Email: ________________________________

Printed Name: ________________________________

Signature: ________________________________