ITB 27_FD01 Fire Station Bay Door Replacement.pdf

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Bid Number:

ITB 27-FD01

Project Name Fire Station Bay Door Replacement Project

Due Date and Time: November 4, 2026 by 2:00 p.m.

EST

*Link for virtual bid opening will be posted as a “Communication” under this solicitation listing on the City’s procurement portal, BidNet Direct.

Number of Pages: 96

ISSUING DEPARTMENT INFORMATION

Issue Date:

October 15, 2026

City of Milton Fire Department 2006 Heritage Walk Milton, GA 30004

Phone: 678-242-2500

Website: www.miltonga.gov

INSTRUCTIONS TO BIDDERS

Electronic Submittal: **Bids must be submitted electronically via Milton’s BidNet procurement portal/platform at www.miltonga.gov If you have not registered as a vendor via BidNet we encourage you to register. There is no cost to join, and you will be notified of any potential bid opportunities with the City of Milton as well as other agencies who are part of the Georgia Purchasing Group.

Mark Face of Envelope/Package:

Bid Number: ITB 27-FD01 Name of Company or Firm

Special Instructions:

Deadline for Written Questions October 28, 2026 by 5:00 p.m.

Submit questions online via the BidNet Direct procurement portal at www.miltonga.gov/finance/bids-rfps

BIDDERS MUST COMPLETE THE FOLLOWING

Bidder Name/Address:

Authorized Bidder Signatory:

(Please print name and sign in ink)

Bidder Phone Number: Bidder FAX Number:

Bidder Federal I.D. Number: Bidder E-mail Address:

BIDDERS MUST RETURN THIS COVER SHEET WITH BID RESPONSE

City OF MILTON INVITATION TO BID

(THIS IS NOT AN ORDER)

http://www.miltonga.gov/ http://www.miltonga.gov/

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Table of Contents

Topic Page

Invitation to Bid 3

Schedule of Events 4

Bidding Instructions (What must be submitted) 5

Insurance/Bond Requirements 6

Bid Form and Addenda Acknowledgement 10

Bid Bond 12

Qualifications Signature and Certification 15

Corporate Certificate 15

List of Subcontractors 16

Contractor Affidavit and Agreement (eVerify) 17

Disclosure Form 18

Project Specifications 19

Bid Submittal Form (3 pages) 29

Sample Contract Agreement 32

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Invitation to Bid ITB 27-FD01

The City of Milton is accepting sealed bids from qualified companies for the Fire Station Bay Door Replacement (FS41 & FS43). All bidders must comply with all general and special requirements of the bid information and instructions enclosed herein.

Sealed bids will be received no later than 2:00 PM Local Time on November 4, 2026.

Electronic bids shall be submitted online via BidNet Direct, the City’s procurement portal, at www.miltonga.gov/finance/bids-rfps .

At approximately 2:30 P.M. Local Time on the day bids are received the bids will be publicly opened and the bidder’s name and total bid amount will be read aloud at: City of Milton City Hall, 2006 Heritage Walk, Milton, GA 30004. *Link for the virtual bid opening will be posted as a “Communication” under this solicitation listing on the City’s procurement portal, BidNet Direct.

Bids received after the above time will not be accepted.

Questions must also be submitted online in the same manner listed above for bids. Deadline for questions is October 28, 2026, at 5:00 p.m. Official answers to questions and potential changes to the ITB (Addendums) will be posted at the same web locations as the ITB on or about October 29, 2026. Any other form of interpretation, correction, or change to this ITB will not be binding upon the City. It is the bidder’s responsibility to check the websites for potential updates. Please refer to Bid (ITB 27-FD01) and bid name (Fire Station Bay Door Replacement – FS41 & FS43) when requesting information.

The City of Milton reserves the right to reject any or all bids and to waive technicalities and informalities, and to make award in the best interest of the City of Milton.

The selected contractor must be able to start work within ten (10) calendar days after the “Notice to Proceed” is issued. The time of completion for the project is to be determined prior to the issuance of the “Notice to Proceed.” If weather affects the required completion schedule, The City and selected contractor will negotiate a new completion date.

http://www.miltonga.gov/finance/bids-rfps

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SCHEDULE OF EVENTS

FOR REFERENCE ONLY - DO NOT SUBMIT WITH BID RESPONSE

EVENT DATE

ITB Issue Date October 30, 2025

Pre-Bid Meeting/Jobsite Visit from 10:00 – 11:00 a.m. on October 27, 2026

Deadline for Receipt of Written Questions 5:00 PM on October 28, 2026

Posting of Written Answers by City to Websites on or about October 29, 2026

ITB DUE No Later than 2:00 P.M. on November 4, 2026

Tentative Contract Award (on/about) December 7, 2026

Notice to Proceed (on/about) To be coordinated with the Contractor

NOTE: PLEASE CHECK THE CITY WEBSITE (http://www.miltonga.gov) FOR ADDENDA

AND SCHEDULE UPDATES.

http://www./

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BIDDING INSTRUCTIONS

FAILURE TO RETURN THE FOLLOWING BID DOCUMENTS COULD RESULT IN THE BID

BEING DEEMED NON-RESPONSIVE AND BEING REJECTED:

Item Description Page(s) 1 Filled out and Signed Invitation to Bid (Cover Sheet) 1 2 Bid Form and Addenda Acknowledgement (2 pages) 10-11 3 Bid Bond (3 pages) 12 4 Qualifications Signature and Certification 15 5 List of Subcontractors 16 6 Contractor Affidavit and Agreement (eVerify) 17 7 Disclosure Form 18 8 Bid Submittal Form (3 pages) 29

INFORMATION AND INSTRUCTIONS

The purpose of this solicitation is to enter a lump sum price “purchasing contract” with one firm to be the primary supplier of the Fire Station Bay Door Replacement

(FS41 & FS43), ITB 27-FD01.

No specification expressed or implied shall be construed as any type of restrictive specification that would limit competition.

Unless clearly shown as “no substitute” or any words to that effect, any items in these contract documents which have been identified, described or referenced by a brand name or trade name are for reference only. Such identification is intended to be descriptive but not restrictive and is to indicate the general quality and characteristics of products that may be offered. Each bid item for which an equivalent item is proposed must be individually identified on the bid sheet with the following information: brand name, model or manufacturer’s number or identification regularly used in the trade. Photographs, specifications and cut sheets shall be provided of the proposed alternative. The City shall be the sole judge of the suitability of the proposed alternative and may consider function, design, materials, construction, workmanship, finishes, operating features, overall quality, local service facilities, warranty terms and service or other relevant features.

The City reserves the right to cancel the contract at any time with 30 days’ written notice.

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Title to any supplies, materials, equipment or other personal property shall remain the Contractors’ until fully paid for by the City.

All items to be bid FOB, Milton, Georgia. No sales taxes are to be charged.

Any damage to any vehicle or equipment incurred during the course of work shall be repaired at the Contractor’s expense to the complete satisfaction of the City of Milton with no additional expense to the City.

EVALUATION

The City intends to evaluate the ITB on the lowest, responsible and responsive bidder.

Bids may be found nonresponsive at any time during the evaluation or contract process, if any of the required information is not provided; the submitted price is found to be inadequate; or the proposal is not within the specifications described and required in the ITB. If a bid is found to be non-responsive or non-qualified, it will not be considered further.

INSURANCE REQUIREMENTS

Within ten (10) days of Notice of Award, and at all times that this Contract is in force, the Contractor shall obtain, maintain and furnish the City Certificates of Insurance from licensed companies doing business in the State of Georgia with an A.M. Best Rating A-6 or higher and acceptable to the City.

Within ten (10) days of Notice of Award, and at all times that this Contract is in force, the Contractor shall obtain, maintain and furnish the City Certificates of Insurance from licensed companies doing business in the State of Georgia with an A.M. Best Rating A-6 or higher and acceptable to the City. Insurance requirements are provided below and included in the CONTRACT AGREEMENT (Section 7.K).

(1) Requirements: The Contractor shall have and maintain in full force and effect for the duration of this Agreement, insurance insuring against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Work by the Contractor, its agents, representatives, employees or subcontractors. All policies shall be subject to approval by the City Attorney as to form and content. These requirements are subject to amendment or waiver if so approved in writing by the City.

(2) Minimum Limits of Insurance: Contractor shall maintain the following insurance policies with limits no less than:

(a) Comprehensive General Liability of $1,000,000 (one million dollars) limit per single occurrence, $2,000,000 (two million dollars) umbrella, ITB 27-FD01 7 | P a g e including coverage for bodily and personal injury, sickness, disease or death, injury to or destruction of property, including loss of use resulting therefrom, vandalism, property loss and theft.

(b) Comprehensive Automobile Liability (owned, non-owned, hired) of

$1,000,000 (one million dollars) combined single limit per occurrence for bodily and personal injury, sickness, disease or death, injury to or destruction of property, including loss of use resulting therefrom.

(c) Workers' Compensation limits as required by the State of Georgia and Employers Liability limits of $1,000,000 (one million dollars) per accident.

(3) Deductibles and Self-Insured Retentions: Any deductibles or self-insured retentions must be declared to and approved by the City in writing.

(4) Other Insurance Provisions: The policy is to contain, or be endorsed to contain, the following provisions:

(a) General Liability and Automobile Liability Coverage.

(i) The City and City Parties are to be covered as insureds. The coverage shall contain no special limitations on the scope of protection afforded to the City or City Parties.

(ii) The Contractor’s insurance coverage shall be primary noncontributing insurance as respects to any other insurance or self-insurance available to the City or City Parties. Any insurance or self-insurance maintained by the City or City Parties shall be in excess of the Contractor’s insurance and shall not contribute with it.

(iii) Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City or City Parties.

(iv) Coverage shall state that the Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

(v) Coverage shall be provided on a “pay on behalf” basis, with defense costs payable in addition to policy limits. There shall be no cross-liability exclusion.

(vi) The insurer agrees to waive all rights of subrogation against the City and City Parties for losses arising from Work performed by the Contractor for the City for General Liability coverage only.

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(b) Workers' Compensation Coverage: The insurer providing Workers’

Compensation Coverage will agree to waive all rights of subrogation against the City and City Parties for losses arising from Work performed by the Contractor for the City.

(c) All Coverages:

(i) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City.

(ii) Policies shall have concurrent starting and ending dates.

(5) Acceptability of Insurers: Insurance is to be placed with insurers authorized to do business in the State of Georgia and with an A.M. Bests' rating of no less than A:VI.

(6) Verification of Coverage: Contractor shall furnish the City with certificates of insurance and endorsements to the policies evidencing coverage required by this clause prior to the start of Work. The certificate of insurance and endorsements shall be on a form utilized by Contractor’s insurer in its normal course of business and shall be received and approved by the City within ten

(10) days of the Notice of Award. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. The Contractor shall provide proof that any expiring coverage has been renewed or replaced at least two (2) weeks prior to the expiration of the coverage.

(7) Subcontractors: Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated in this Agreement, including but not limited to naming the Parties as additional insureds.

(8) Claims-Made Policies: Contractor shall extend any claims-made insurance policy for at least six (6) years after termination or final payment under the Agreement, whichever is later.

(9) City as Additional Insured and Loss Payee: The City shall be named as an additional insured and loss payee on all policies required by this Agreement, except the City need not be named as an additional insured and loss payee on any Workers’ Compensation policy.

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BONDING REQUIREMENTS

Each bid must be accompanied with a BID BOND (bond only: certified checks or other forms are not acceptable) in an amount equal to five percent (5%) of the base bid, payable to the City of Milton. Said bid bond guarantees the bidder will enter into a contract to construct the project strictly within the terms and conditions stated in this bid and in the bidding and contract documents, should the construction contract be awarded.

The Successful Bidder shall be required to furnish PAYMENT AND PERFORMANCE BONDS for the faithful performance on the contract and a bond to secure payment of all claims for materials furnished and/or labor performed in performance of the project, both in amounts equal to one hundred percent (100%) of the base bid price.

The Successful Bidder shall also be required to furnish a MAINTENANCE BOND, in the amount of one-third (1/3) of the contract price, guaranteeing the repair or replacement caused by defective workmanship or materials for a period of two

(2) years from the completion of construction.

Bonds shall be issued by a corporate surety appearing on the Treasury Department’s most current list (Circular 570 as amended) and be authorized to do business in the State of Georgia. Bonds shall be on the forms provided by the City and subject to the review and approval of the City Attorney.

Date of Bond must not be prior to date of Contract. If Contractor is a Partnership, all partners shall execute Bond.

COST OF PREPARING A BID

The costs for developing and delivering responses to this ITB and any subsequent presentations of the proposal as requested by the City are entirely the responsibility of the bidder. The City is not liable for any expense incurred by the bidder in the preparation and presentation of their proposal. All materials submitted in response to this ITB become the property of the City of Milton.

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[BIDDERS MUST RETURN THIS FORM WITH BID RESPONSE]

BID FORM and ADDENDA ACKNOWLEDGEMENT

TO: PURCHASING OFFICE

CITY OF MILTON

MILTON, GEORGIA 30004

Ladies and Gentlemen:

In compliance with your Invitation to Bid, the undersigned, hereinafter termed the Bidder, proposes to enter into a Contract with the City of Milton, Georgia, to provide the necessary machinery, tools, apparatus, other means of construction, and all materials and labor specified in the Contract Documents or as necessary to complete the Work in the manner therein specified within the time specified, as therein set forth, for:

Bid Number ITB 27-FD01 Fire Station Bay Door Replacement Project (FS 41 & FS43)

The Bidder has carefully examined and fully understands the Contract, Specifications, and other documents hereto attached, has made a personal examination of the Sites of the proposed Work, has satisfied itself as to the actual conditions and requirements of the Work, and hereby proposes and agrees that if its bid is accepted, he will contract with the City of Milton in full conformance with the Contract Documents.

Unless otherwise directed by the City, all Work shall be performed in accordance with all applicable federal, State of Georgia, and local laws, codes, ordinances, regulations, standards, and manufacturer requirements applicable to the Project. The Contractor shall comply with the latest applicable editions of all referenced standards and codes in effect at the time of Bid, unless otherwise specified in this ITB.

Where conflicts exist between applicable codes, standards, manufacturer requirements, and the requirements of this ITB, the more stringent requirement shall apply unless otherwise approved in writing by the City.

It is the intent of this Bid to include all items of construction and all Work called for in the Specifications, or otherwise a part of the Contract Documents.

In accordance with the foregoing, the undersigned proposes to furnish and construct the items listed in the attached Bid schedule for the unit prices stated.

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The Bidder agrees that the cost of any work performed, materials furnished, services provided, or expenses incurred, which are not specifically delineated in the Contract Documents, but which are incidental to the scope, intent, and completion of the Contract, shall be deemed to have been included in the prices bid.

The Bidder further proposes and agrees hereby to promptly commence the Work with adequate forces within ten (10) calendar days from the Notice to Proceed, and to complete all Work as scheduled in Task Order(s) issued.

If weather affects the required completion schedule, the City and selected Bidder will negotiate a new completion date.

Attached hereto is an executed Bid Bond in the amount of __________________ Dollars ($ (Five Percent of Amount Bid).

If this bid shall be accepted by the City of Milton and the undersigned shall fail to execute a satisfactory contract in the form of said proposed Contract, and give satisfactory Performance and Payment Bonds, or furnish satisfactory proof of carriage of the insurance required within ten days from the date of Notice of Award of the Contract, then the City of Milton may, at its option, determine that the undersigned abandoned the Contract and there upon this bid shall be null and void, and the sum stipulated in the attached Bid Bond shall be forfeited to the City of Milton as liquidated damages.

Bidder acknowledges receipt of the following addenda:

Addendum No. Date viewed

Bidder further declares that the full name and resident address of Bidder’s Principal is as follows:

Signed, sealed, and dated this _______ day of _____________, 20_____

Bidder _______________________ (Seal) Company Name

Bidder Mailing Address:

Signature: ________________________________________

Print Name: ______________________________________

Title: _____________________________________________

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[BIDDERS MUST RETURN THESE SHEETS WITH BID RESPONSE]

BID BOND

BIDDER (Name and Address):

SURETY (Name and Address of Principal Place of Business):

OWNER (hereinafter referred to as the “City” (Name and Address):

City of Milton, Georgia ATTN: Purchasing Office 2006 Heritage Walk Milton, Georgia 30004

BID

BID DUE DATE:

PROJECT (Brief Description Including Location):

BOND

BOND NUMBER:

DATE (Not later that Bid due date):

PENAL SUM: _______________________________________________________________________

(Words) (Figures)

IN WITNESS WHEREOF, Surety and Bidder, intending to be legally bound hereby to the City, subject to the terms printed below or on the reverse side hereof, do each cause this Bid Bond to be duly executed on its behalf by its authorized officer, agent or representative.

BIDDER SURETY

(Seal) (Seal) Bidder’s Name and Corporate Seal Surety’s Name and Corporate Seal

By: By: ___________________________ Signature and Title: Signature and Title:

(Attach Power of Attorney)

Attest: Attest:_________________________ Signature and Title: Signature and Title:

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Note: (1) Above addresses are to be used for giving any notice required by the terms of this Bid Bond.

(2) Any singular reference to Bidder, Surety, the City or any other party shall be considered plural where applicable.

1. Bidder and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors and assigns to pay to the City upon Default of Bidder the penal sum set forth on the face of this Bond.

2. Default of Bidder shall occur upon the failure of Bidder to deliver within the time required by the Bidding Documents (or any extension of that time agreed to in writing by the City) the executed Agreement required by the Bidding Documents and any performance and payment Bonds required by the Bidding Documents.

3. This obligation shall be null and void if:

3.1 The City accepts Bidder’s Bid and Bidder delivers within the time required by the Bidding Documents (or any extension of that time agreed to in writing by the City) the executed Agreement required by the Bidding Documents and any performance and payment Bonds required by the Bidding Documents;

or

3.2 All Bids are rejected by the City; or

3.3 The City fails to issue a Notice of Award to Bidder within the time specified in the Bidding Documents (or any extension of that time agreed to in writing by Bidder and, if applicable, consented to by Surety when required by paragraph 5 hereof).

4. Payment under this Bond will be due and payable upon Default by Bidder within 30 calendar days after receipt by Bidder and Surety of a written Notice of Default from the City, which Notice will be given with reasonable promptness and will identify this Bond and the Project and include a statement of the amount due.

5. Surety waives notice of, as well as any and all defenses based on or arising out of, any time extension to issue a Notice of Award agreed to in writing by the City and Bidder, provided that the total time, including extensions, for issuing a Notice of Award shall not in the aggregate exceed 120 days from Bid due date without Surety’s written consent.

6. No suit or action shall be commenced under this Bond either prior to 30 calendar days after the Notice of Default required in paragraph 4 above is received by Bidder and Surety or later than one year after Bid due date.

7. Any suit or action under this Bond shall be commenced only in a court of competent jurisdiction located in the State of Georgia.

8. Notices required hereunder shall be in writing and sent to Bidder and Surety at their respective addresses shown on the face of this Bond. Such notices may be sent by personal delivery, commercial courier or by United States Registered or Certified Mail, return

ITB 27-FD01 14 | P a g e receipt requested, postage pre-paid, and shall be deemed to be effective upon receipt by the party concerned.

9. Surety shall cause to be attached to this Bond a current and effective Power of Attorney evidencing the authority of the officer, agent or representative who executed this Bond on behalf of Surety to execute, seal and deliver such Bond and bind the Surety thereby.

10. This Bond is intended to conform to all applicable statutory requirements. Any applicable requirement of any applicable statute that has been omitted from this Bond shall be deemed to be included herein as if set forth at length. If any provision of this Bond conflicts with any applicable statute, then the provision of said statute shall govern and the remainder of this Bond that is not in conflict therewith shall continue in full force and effect.

11. The term “Bid” as used herein includes a Bid, offer or proposal, as applicable under the particular circumstances.

12. The terms of this Bid Bond shall be governed by the laws of the State of Georgia.

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QUALIFICATIONS SIGNATURE AND CERTIFICATION

I certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a proposal for the same materials, supplies, equipment, or services and is in all respects fair and without collusion or fraud. I understand collusive bidding is a violation of State and Federal Law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of the proposal and certify that I am authorized to sign this proposal for the proposer. I further certify that the provisions of the Official Code of Georgia Annotated, including but not limited to Title 32, Chapter 4, Article 4, Part 2 and Sections 45-10-20 et seq. have not been violated and will not be violated in any respect.

Authorized Signature______________________________Date_______________________

Print/Type Name______________________________________________________________

Print/Type Company Name Here_______________________________________________

CORPORATE CERTIFICATE

I, ___________________________________, certify that I am the Secretary of the Corporation named as Contractor in the foregoing bid; that _______________________________________ who signed said bid in behalf of the Contractor, was then (title)_________________________ of said Corporation; that said bid was duly signed for and in behalf of said Corporation by authority of its Board of Directors, and is within the scope of its corporate powers; that said Corporation is organized under the laws of the State of _________________________________.

This ________________ day of ________________, 20______

______________________________________(Seal) (Signature)

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LIST OF SUBCONTRACTORS

I do _________, do not _______, propose to subcontract some of the work on this project. I propose to Subcontract work to the following subcontractors:

Company Name:___________________________________________________

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BIDDERS MUST RETURN THIS FORM WITH BID RESPONSE]

CONTRACTOR AFFIDAVIT AND AGREEMENT

STATE OF GEORGIA

CITY OF MILTON

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10- 91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services on behalf of the City of Milton has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b).

Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

I hereby declare under penalty of perjury that eVerify Number

Date of Authorization

Name of Contractor

Fire Station Bay Door Replacement (FS41 &

FS43)

Name of Project

City of Milton, Georgia Name of Public Employer the foregoing is true and correct.

Executed on _____________________, 20_____ in ______________________(city), ______(state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON

THIS THE ______ DAY OF ______________,20___.

NOTARY PUBLIC

[NOTARY SEAL]

My Commission Expires:

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DISCLOSURE FORM

This form is for disclosure of campaign contributions and family member relations with City of Milton officials/employees.

Please complete this form and return as part of your bid package when it is submitted.

Name of Bidder __________________________________________________

Name and the official position of the Milton Official to whom the campaign contribution was made (Please use a separate form for each official to whom a contribution has been made in the past two (2) years.)

List the dollar amount/value and description of each campaign contribution made over the past two (2) years by the Applicant/Opponent to the named Milton Official.

Amount/Value Description

Please list any family member that is currently (or has been employed within the last 9 months) by the City of Milton and your relation:

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PROJECT SPECIFICATIONS

The City of Milton is requesting sealed bids from qualified vendors with demonstrated professional competence, experience, and qualifications to furnish all labor, materials, equipment, supervision, services, and incidentals necessary to complete the removal and replacement of existing apparatus bay doors and operators at Fire Station 41 and Fire Station 43 in accordance with the requirements, specifications, and terms set forth in this Invitation to Bid (ITB). Milton Fire Station 41 is located at 12670 Arnold Mill Rd, Milton, GA 30004 and Milton Fire Station 43 is located at 750 Hickory Flat Rd, Milton, GA 30004.

The successful Bidder shall provide a complete and operational installation, including demolition/removal and disposal of existing doors, furnishing and installation of new high-speed roll-up apparatus bay door systems, operators, controls, safety equipment, structural and opening modifications, electrical coordination, testing, commissioning, training, maintenance, warranties, and all other work necessary to complete the Project.

BIDDER QUALIFICATIONS

The Bidder shall be a qualified and experienced contractor capable of furnishing and installing high-speed roll-up apparatus bay door systems for fire stations.

The Bidder shall demonstrate the experience, personnel, equipment, resources, and technical capability necessary to successfully complete the Work described in this ITB.

At a minimum, the Bidder shall meet the following requirements:

• The Bidder shall have experience furnishing and installing high-speed roll-up door systems.

• The Bidder shall have successfully completed a minimum of three (3) projects of similar size, scope, and complexity within the past five (5) years. *Bidders shall submit such similar projects and reference contact information with their bid submittal.

• All three (3) completed projects shall include the installation of high-speed roll-up doors at a fire station.

• The Bidder shall have personnel qualified and experienced in the installation, programming, adjustment, testing, and commissioning of the proposed door systems.

• The Bidder shall be authorized by the proposed door manufacturer to furnish, install, service, and maintain the proposed door systems, when manufacturer authorization is required.

• The Bidder shall have the equipment, tools, personnel, supervision, and other resources necessary to perform the Work in accordance with the requirements of this ITB.

• The Bidder shall be capable of coordinating its Work with the City, City of Milton Fire Rescue, the City's designated electrical contractor, and other parties as required to complete the Project.

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• The Bidder shall comply with all applicable federal, State of Georgia, and local licensing, permitting, safety, insurance, and regulatory requirements applicable to the Work.

EXPERIENCE AND REFERENCES

The Bidder shall provide with their bid submittal a list of at least three (3) completed fire station projects that demonstrate experience relevant to the Work required under this

ITB.

All three (3) reference projects shall include the installation of high-speed roll-up doors at a fire station and shall have been completed within the past five (5) years.

For each reference project, the Bidder shall provide, at a minimum:

• Project name;

• Owner/client name;

• Owner/client contact name;

• Telephone number and/or email address;

• Location of the project;

• Description of the Work performed;

• Number and type of doors installed;

• Date of completion; and

• Contract value.

The City reserves the right to contact references provided by the Bidder to verify the Bidder's experience, performance, workmanship, responsiveness, and ability to complete projects of similar size and complexity.

The City may reject a Bid from a Bidder that does not demonstrate the qualifications, experience, or resources necessary to successfully perform the Work.

SUBCONTRACTORS

The Bidder shall identify all proposed subcontractors that will perform a significant portion of the Work, including electrical work, structural modifications, or other specialized services.

Subcontractors shall possess the qualifications, licenses, experience, and resources necessary to perform their assigned Work.

The Contractor shall remain fully responsible for the performance of all subcontractors and for compliance with all requirements of this ITB.

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MANUFACTURER REQUIREMENTS

The Bidder shall identify the manufacturer and proposed model of the high-speed roll-up door system proposed for the Project.

The proposed manufacturer and door system shall meet all minimum requirements established in the Project Specifications.

The Contractor shall be responsible for obtaining all required manufacturer support, technical information, installation requirements, warranty documentation, and service support necessary to complete the Project.

Manufacturer authorization, certification, or training documentation shall be provided upon request by the City.

QUALIFICATION REVIEW

The City reserves the right to verify the qualifications, experience, references, manufacturer authorization, licensing, and other information submitted by the Bidder.

Failure to provide requested qualification information or failure to demonstrate the ability to successfully perform the Work may be grounds for rejection of the Bid.

Submission of a Bid constitutes the Bidder's certification that the Bidder has reviewed the Project requirements, inspected the Project locations as required, and possesses the experience, personnel, equipment, and resources necessary to complete the Work in accordance with the requirements of this ITB.

PROJECT QUANTITIES

Location Apparatus Bays Existing Doors New Doors Remote Transmitters Fire Station 43 3 6 6 6 Fire Station 41 2 4 4 4

TOTAL 5 10 10 10

All dimensions, measurements, existing conditions, and site conditions shall be field verified by each Bidder prior to submitting a Bid.

FIELD VERIFICATION, DEMOLITION, AND OPENING MODIFICATIONS

Each Bidder shall inspect both Project locations prior to submitting a Bid and shall verify all existing conditions that may affect the Work.

Field verification shall include, at a minimum:

• Door and clear opening dimensions;

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• Apparatus clearances;

• Overhead and side clearances;

• Structural and mounting conditions;

• Floor conditions;

• Existing operators and controls;

• Electrical conditions and available power; and

• Any other conditions affecting installation, operation, or maintenance.

The Contractor shall be responsible for final verification of all door sizes, configurations, clearances, mounting requirements, structural modifications, and installation requirements prior to fabrication and installation.

The Base Bid shall include the complete removal and disposal of all existing sectional overhead doors, hardware, mounting materials, and existing operators not designated by the City for retention.

The City may designate certain existing sectional overhead door operators for retention.

Operators designated for retention shall be carefully removed, protected, and placed at a City or City of Milton Fire Rescue-designated on-site location. Existing sectional overhead door operators designated for retention shall remain the property of the City and shall not be retained, sold, or otherwise disposed of by the Contractor.

The Base Bid shall include the complete removal and disposal of all existing sectional overhead doors, hardware, mounting materials, and existing sectional overhead door operators not designated by the City for retention.

No additional compensation shall be permitted for demolition, loading, hauling, transportation, or disposal activities included in the Base Bid.

The Contractor shall protect existing facilities, equipment, vehicles, apparatus, and other property during the performance of the Work.

The Contractor shall furnish and install all structural supports, framing, mounting members, closures, infill, and other modifications required to provide a complete installation.

The Contractor shall include all Work necessary to provide properly finished and operational door openings. No additional compensation shall be permitted for modifications reasonably required to accommodate the proposed door systems.

All structural and opening modifications shall comply with applicable codes, the manufacturer's written requirements, and accepted industry practices. Such modifications shall be subject to City approval. City of Milton Fire Rescue approval shall also be required for modifications affecting fire station operations, apparatus access, emergency response operations, or door operation.

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NEW HIGH-SPEED ROLL-UP DOOR SYSTEMS

The Contractor shall furnish and install ten (10) high-speed roll-up apparatus bay door systems sized and configured to fit the existing openings.

Each door system shall meet, at a minimum, the following requirements:

• High-speed roll-up construction;

• Minimum opening speed of sixty (60) inches per second;

• Faster opening speeds are acceptable;

• The door shall operate through a contact-free rolling mechanism, ensuring fast, smooth, and efficient operation;

• Designed with slats that can be easily replaced individually;

• Ability to continue operating with a missing slat;

• High-cycle, commercial-duty construction;

• Durable, low-wear operating technology;

• Provide for reduced friction and component wear;

• Reduced maintenance requirements;

• The door system shall prevent slat-to-slat contact during normal operation, minimizing wear and extending service life.

• Reliable operation suitable for active fire station and emergency service use;

• Wired operator and controls;

• Manufacturer standard safety equipment;

• Emergency and/or manual operation capability as required by applicable codes and the manufacturer; and

• All components, accessories, hardware, and equipment required for a complete and fully operational system.

The proposed roll-up door systems shall be designed for repeated high cycle use and shall provide reliable operation throughout the expected service life of the equipment.

The door systems shall maintain or improve the existing apparatus clearances and shall not interfere with the safe movement, entry, or exit of emergency apparatus.

SLAT OPTIONS

The proposed door system shall be available with one or more of the following slat configurations:

• Full-vision slats;

• Vision slats;

• Insulated slats; or

• Combinations of the above configurations.

The City of Milton Fire Rescue may select different slat configurations for individual stations.

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Vision and insulated slats shall be compatible with the proposed door system and shall not adversely affect required performance, safety, durability, or operation.

The Contractor shall identify all available slat configurations in its Bid or product submittal.

COLOR AND FINISH

The Contractor shall provide available manufacturer color and finish options for the proposed door slats, including standard and optional colors.

Final color and finish selections shall be subject to City of Milton Fire Rescue approval.

Any additional cost associated with non-standard colors or finishes shall be clearly identified separately in the Bid.

SAFETY EQUIPMENT

Each door system shall include, at a minimum:

• Six-foot (6') safety light curtain or equivalent presence-detection system;

• Bottom sensing edge or equivalent obstruction-detection system;

• Manufacturer-standard safety devices; and

• Any additional safety equipment required by applicable codes and the manufacturer's written requirements.

Side columns and guides shall have a clear aluminum or equivalent corrosion-resistant finish.

The Contractor shall furnish and install all mounting hardware, guides, supports, controls, safety devices, accessories, and other components required for a complete and operational installation.

CONTROLS AND REMOTE TRANSMITTERS

The Contractor shall furnish twelve (10) remote transmitters as follows:

• Fire Station 43: seven (6) transmitters;

• Fire Station 41: five (4) transmitters.

Two (2) transmitters shall be provided for each apparatus bay.

The Contractor shall program, test, and commission all remote transmitters and controls and shall demonstrate proper operation to designated City personnel and City of Milton Fire Rescue personnel.

All remote transmitters, programming, testing, and commissioning shall be included in the Base Bid.

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ELECTRICAL

The Contractor shall coordinate all electrical requirements with the City and the City's designated electrical contractor.

The Contractor shall provide all manufacturer required electrical load information, connection requirements, control requirements, disconnect requirements, equipment locations, wiring information, and other information necessary for the proper installation and operation of the door systems.

The City intends to have the electrical work performed by its designated electrical contractor. The Door Contractor shall coordinate all electrical requirements with the City's designated electrical contractor and shall provide all information, equipment, factory-wired operators, controls, and other components necessary for the electrical contractor to complete the electrical installation.

The Door Contractor shall remain responsible for coordinating the installation, connection, adjustment, testing, programming, and commissioning of the door systems, regardless of which contractor performs the electrical work.

If the City elects to have the Door Contractor perform the electrical work, the Bidder shall provide a separate price for electrical work on the Bid Form. The separate electrical price shall include all labor, materials, equipment, wiring, connections, disconnects, electrical components, permits, inspections, and other work necessary for a complete, code-compliant electrical installation of the door systems.

The separate electrical price shall not be included in the Base Bid unless specifically identified as such on the Bid Form.

If the City elects to award the electrical work to the Door Contractor, the Contractor shall furnish and install all electrical components necessary for a complete, code-compliant installation and shall connect the door systems to the City-provided three-phase power source.

If the City elects to have its designated electrical contractor perform the electrical work, the Door Contractor shall not be entitled to additional compensation for electrical work performed by the City's electrical contractor. The Door Contractor shall provide all necessary coordination, manufacturer requirements, connection information, and equipment necessary for the electrical installation.

The Door Contractor shall remain responsible for the proper operation of the completed door systems and shall coordinate with the City's electrical contractor to resolve any installation, connection, programming, adjustment, or operational issues related to the door systems.

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SUBMITTALS, INSTALLATION, AND OPERATIONS

The Contractor shall submit the following information to the City for review and approval prior to fabrication and installation:

• Manufacturer and proposed model;

• Product data and technical specifications;

• Door dimensions and clearances;

• Opening and closing speeds;

• Slat configurations;

• Available colors and finishes;

• Vision and insulated slat information, as applicable;

• Operating system information;

• Safety equipment;

• Operator and control information;

• Electrical requirements;

• Structural mounting requirements;

• Warranty information;

• Maintenance requirements;

• Installation requirements; and

The proposed door systems, materials, configurations, colors, structural modifications, safety equipment, controls, and associated components shall be subject to City approval. City of Milton Fire Rescue review and approval shall also be required for items affecting fire station operations, apparatus access, emergency response operations, door operation, or safety.

The Contractor shall identify any proposed deviation from the requirements of this ITB and shall obtain prior written City approval and, where applicable, City of Milton Fire Rescue approval before proceeding with the deviation.

The Contractor shall install the door systems so that fire apparatus can safely enter and exit the apparatus bays without obstruction or interference.

Door guides, tracks, operators, structural components, controls, and related equipment shall not interfere with apparatus movement or required clearances.

The Contractor shall coordinate work schedules to minimize disruption to emergency response operations. The Contractor shall not unnecessarily obstruct, disable, or restrict apparatus access without prior approval from City of Milton Fire Rescue.

The Contractor shall maintain a clean and safe work area throughout the Project and shall repair any damage to existing facilities or property caused by the Contractor's Work.

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TESTING, ACCEPTANCE, WARRANTY, AND MAINTENANCE

Prior to final acceptance, the Contractor shall test and demonstrate each door system to designated City personnel and designated City of Milton Fire Rescue personnel.

Testing shall verify, at a minimum:

• Opening and closing operation;

• Required opening speed;

• Safety light curtain or equivalent presence-detection system;

• Bottom sensing edge or equivalent safety device;

• Controls and remote transmitters;

• Emergency/manual operation;

• Electrical operation;

• Proper adjustment and alignment;

• Required apparatus clearances; and

• Approved slat configuration and finish.

The Contractor shall provide the following upon completion:

• Manufacturer's written warranty;

• Operation and maintenance information;

• Product documentation;

• Testing and commissioning records;

• Required permits and inspection documentation; and

• Training for designated City of Milton Fire Rescue personnel.

Training shall include, at a minimum, normal door operation, use of remote controls, emergency/manual operation, and basic safety features.

The Contractor shall provide one (1) complimentary planned maintenance service approximately six (6) months after installation. The maintenance service shall include inspection, adjustment, lubrication, and servicing in accordance with the manufacturer's recommendations.

All ten (10) door systems shall be fully operational, properly adjusted, and ready for emergency apparatus use at the time of final acceptance.

The Contractor shall correct all deficiencies identified by the City or City of Milton Fire Rescue prior to final acceptance.

GENERAL REQUIREMENTS

All Work shall comply with applicable federal, state, and local building, fire, electrical, and safety codes, as well as the manufacturer's written requirements.

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The Contractor shall provide all permits, inspections, approvals, labor, materials, equipment, accessories, supports, fasteners, controls, safety devices, structural modifications, and incidental Work necessary to provide a complete, safe, code-compliant, and operational installation.

The Contractor shall maintain safe access for emergency apparatus throughout the Project to the greatest extent practicable.

The Contractor shall coordinate all required inspections with the City and City of Milton Fire Rescue, as applicable.

No substitution, alternate product, material, equipment, or deviation from the requirements of this ITB shall be permitted without prior written approval from the City.

Upon completion, all ten (10) door systems shall be fully operational and ready for emergency use.

The completed Project shall include, at a minimum:

• Ten (10) new high-speed roll-up apparatus bay door systems;

• 10 (10) remote transmitters;

• Complete operators and controls;

• Required safety equipment;

• Required structural and opening modifications;

• Accepted electrical work;

• Testing and commissioning;

• Training;

• Required documentation and warranties;

• One (1) six-month planned maintenance service; and

• Removal and disposal of all construction debris generated by the Contractor's

Work.

The Project shall be considered complete upon satisfactory demonstration, testing, and acceptance of all door systems by the City of Milton, including operational acceptance by City of Milton Fire Rescue.

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ITB 27-FD01 BID SCHEDULE ~ Page 1 of 3

BASE BID – DOOR REPLACEMENT

The Base Bid shall include all labor, materials, equipment, supervision, demolition, disposal, structural preparation, opening modifications, closure/infill, door systems, operators, controls, safety equipment, remote transmitters, lifts, testing, commissioning, training, cleanup, and maintenance required to complete the Project, excluding electrical work separately identified and priced below.

Bid Item Description Price

Base Bid – Fire Station 43

Removal and replacement of six (6) existing sectional doors with six (6) new high-speed roll-up apparatus bay doors, including all required modifications, structural preparation, safety equipment, controls, remote transmitters, testing, commissioning, and associated Work.

Base Bid – Fire Station 41

Removal and replacement of four (4) existing sectional doors with four (4) new high-speed roll-up apparatus bay doors, including all required modifications,…