ITB 26-33NB(R) Addendum 1.pdf

ADDENDUM NO. 1

DATE: July 31, 2026 ITB: ITB 26-33/NB(R) Bulk Fluids DATE ISSUED: July 21, 2026 BID DUE: August 6, 2026 at 2:30 PM EST (CHANGED) SUBJECT: To Provide Answers to Questions Received, Provide a

Revised Pricing Sheet, and Extend Closing

Ladies/Gentlemen:

Addendum #1 is being issued to provide answers to questions received regarding the above bid, to provide a revised pricing sheet, and extend closing.

The closing date for ITB 26-23/NB(R) will now be Thursday August 6, 2026 @ 2:30

PM EST.

Questions:

1) Question: Within the original ITB 26-33/NB, there was a line item for 7,500 gallons of Diesel Exhaust Fluid. That product and its associated volume weighed much in favor for the pricing of the other much lower volume lubricants. Please confirm that under the re-bid now that the Diesel Exhaust Fluid has intentionally omitted and if so what is the disposition of that product supply?

Answer: Yes, the Diesel Exhaust Fluid (DEF) was intentionally omitted as the City is getting that fluid delivered through the Fuel contract.

2) Question: Price Escalation/De-Escalation – in light of the extreme volatility in the petroleum and chemical additive markets, as well as escalating insurance and transportation costs, is it the City’s intention to have a firm fixed price for the first annual period with only price changes limited to the lesser of (a) the percentage change in the current Consumer Price Index for all urban customers (CPI-U) or (b) three percent (3%) at the beginning of each subsequent annual renewal? In other words, there is no relief available to the contractor in the interim of the annual periods for price adjustments due to market conditions?

Answer: Yes, the intent is to secure fixed pricing for the initial contract term to provide budget stability/predictability. Any price adjustments, if applicable, can be reconsidered at the time of contract renewal. Under this terms there would be no Interim price adjustments.

3) Question: Tank monitors can add a significant cost to a contractor in light of the lower repetitive re-fill requirements for lubricants based upon the annual volumes listed compared to that originally of the Diesel Exhaust Fluid. With that in mind, are tank monitors still a requirement for all six of the lubricant products listed now on the re-bid, understanding that they only increase the cost of the fluid itself?

Answer: Yes, tank monitors are still a hard requirement for all applicable lubricant products identified in the solicitation. Tank monitoring is an indispensable an important component of inventory management and maintaining uninterrupted product availability

4) Question: Is the Final Charge “Red” Antifreeze desired a 50/50 pre-diluted, ready to use formulation or a full concentrate product?

Answer: This item needs to be a 50/50 pre-diluted, ready-to-use formulation of Final Charge Red Antifreeze. See page 3 for revised pricing sheet.

Bidders must take due notice and be governed accordingly. This addendum must be acknowledged as indicated in the Request for Proposal or your Bid may not be considered.

All other terms and conditions must remain the same.

For the City of Hampton, Nicole Bonelli Buyer 1 Franklin Street Hampton, VA 23669 Phone: 757-727-2203

Attachment F – Pricing Sheet – REVISED Addendum No 1

VENDOR: ____________________________________________________

Description Unit Unit Price

5W20 Motor Oil (Synthetic) Meets or exceeds API SP & ILSAC GF-6A specifications

Gallon $

5W30 Motor Oil (Synthetic) Meets or exceeds API SP & ILSAC GF-6A specifications

Gallon $

15W40 Motor Oil (Conventional) meets or exceeds API CK-4

Gallon $

Final Charge “Red” Antifreeze 50/50 pre-diluted, ready-to-use formulation

Gallon $

AW68 Hydraulic Fluid - ISO VG 68 Gallon $

• Bid pricing shall be FOB Destination and shall include all shipping, delivery, freight, handling, fuel surcharges, and any other incidental costs necessary for complete delivery.

• Failure to use this pricing sheet may result in the rejection of this bid.

• Materials and services listed are not all-inclusive.

• No minimum or maximum quantities are guaranteed under this bid.

• Award shall be made to the responsive and responsible bidder submitting the lowest total evaluated unit pricing that meets the specifications of this solicitation.