Bid No. ITB-26-16047-PC Bid Due Date: Tuesday, October 6, 2026, 2:00 PM, Local Time

Advertised Date: Sunday, September 6, 2026, and Thursday, September 10, 2026

Procurement Analyst: Paul Callaway Email: Paul.Callaway@Osceola.org

Respond to: 1 Courthouse Square, Suite 3401 Kissimmee, Florida 34741 Phone: (407)742-0932 Fax: (407)742-0901

Bid Title: Construction Services for Narcoossee Road Turn-Lane Improvements

Osceola County Board of County Commissioners

Bid Specifications and Standard Agreement for Construction Services for Narcoossee Road Turn-

Lane Improvements

Bid No: ITB-26-16047-PC Bid Issued by:

Osceola County Procurement Services Office 1 Courthouse Square, Suite 3401

Kissimmee, Florida 34741 Phone: 407-742-0932

Fax 407-742-0901

ITB-26-16047-PC 1

mailto:Paul.Callaway@Osceola.org

Advertised Date: Sunday, September 6, 2026, and Thursday, September 10, 2026

Procurement Analyst: Paul Callaway Email: Paul.Callaway@Osceola.org

Respond to: 1 Courthouse Square, Suite 3401 Kissimmee, Florida 34741 Phone: (407)742-0932 Fax: (407)742-0901

Bid Title: Construction Services for Narcoossee Road Turn-Lane Improvements

NOTICE TO BIDDERS

Bid No. ITB-26-16047-PC

Pursuant to the Osceola County Procurement Code and all applicable Florida Statutes Osceola County is accepting sealed formal bids for the project known as the “Construction Services for Narcoossee Road Turn-Lane Improvements”. Bids will be accepted by the Osceola County Procurement Services Office located at 1 Courthouse Square, Suite 3401 in Kissimmee, Florida 34741 until 2:00 PM Local Time on Tuesday, October 6, 2026, at which time and date all bids received by the appropriate date and time will be publicly opened and read aloud in the Procurement Services Office conference room. Any bids received after said date and time shall not be considered.

NOTE:

There will be a VIRTUAL Non-Mandatory Pre-Bid Conference, via the Microsoft TEAMS® application, on Thursday, September 17, 2026, at 10:00AM Local Time. To access the Non-Mandatory Pre-Bid Conference, please dial (407) 906-2344, and when prompted, enter conference code 339 163 942#. This meeting will be audio recorded.

Questions regarding this bid must be received through written email or in-person inquiries directed to the designated Procurement Services Representative. Questions of sufficient general interest will be formatted by the Procurement Services Office and issued to all interested parties in the form of an addendum. The deadline for questions is Wednesday, September 23, 2026, at 2:00 PM Local Time.

NOTE:

The “Construction Plans” and “Engineers Estimate” for this solicitation project have been uploaded to the County’s VendorLink Site, https://vendorlink.osceola.org/external/login, where they may be accessed for review and download.

IN ORDER TO BE CONSIDERED A PLANHOLDER FOR THIS PROJECT AND TO ENSURE RECEIPT OF ANY ADDENDA, FIRMS SHALL ACCESS THE COUNTY’S VENDOR BID NOTIFICATION SYSTEM AND REGISTER FOR THIS PROJECT. TO ACCESS THIS

SITE: HTTPS://VENDORLINK.OSCEOLA.ORG

Project Title:

“Construction Services for Narcoossee Road Turn-Lane Improvements”

1. Intent:

The intent of this solicitation is to select a successful Bidder (Contractor) to provide for the construction of the Narcoossee Elementary & Middle School Operational Improvements Project.

2. Scope of Service:

The purpose of this project is to improve vehicular access to Narcoossee Middle and Elementary Schools. Specific

ITB-26-16047-PC 2

mailto:Paul.Callaway@Osceola.org https://vendorlink.osceola.org/external/login https://vendorlink.osceola.org/

Advertised Date: Sunday, September 6, 2026, and Thursday, September 10, 2026

Procurement Analyst: Paul Callaway Email: Paul.Callaway@Osceola.org

Respond to: 1 Courthouse Square, Suite 3401 Kissimmee, Florida 34741 improvements include:

a. Extension of the Northbound left turn lane into new pavement widening beyond the existing lane terminus, approximately 320 ft.

b. Reconstruction and extension of the existing southbound (SB) right turn lane, approximately 360 ft, (auxiliary lane) on Narcoossee Road adjacent to the school's north entrance, including removal of the existing Type F curb and gutter, reconstruction of the lane edge with new Type F curb and gutter, new 4" concrete sidewalk, and Type B stabilization and extension of the SB right turn lane into new pavement widening beyond the existing lane terminus.

c. Reconstruction of concrete sidewalk adjacent to the SB turn lane extension (completed in Southbound Phase

1).

d. Milling and resurfacing of affected travel lanes within construction limits.

e. Drainage structure modifications including a partial curb inlet (Type J-2) and a partial manhole (J-8).

f. Installation of signing, pavement markings. Install an overhead internally illuminated sign at the Narcoossee Elementary School South Entrance intersection.

g. Stormwater pollution prevention, erosion control, and site restoration. All pedestrian facilities are to adhere to current ADA standards. This project will be constructed within Osceola County’s existing Right of Way. The project also includes:

i. Mobilization

ii. Maintenance of Traffic

iii. Clearing and Grubbing

iv. Erosion Control

NOTE: The Contractor shall coordinate directly with the Osceola County Schools representative throughout construction to align all construction activities and traffic control phases with school operating hours, drop-off times, and pick-up schedules.

3. This project is a locally funded project.

4. Pre-Qualification required for this project: There are no FDOT Pre-Qualification requirements for this project.

5. Contractor is responsible for obtaining Osceola County’s Utility/Right of Way Utilization Permit (Fee Waived).

6. A South Florida Water Management District Permit Exemption Memo was completed.

7. Governing Standards and Specifications:

All work shall conform to the following standards listed on the Key Sheet:

a. FDOT Standard Plans for Road and Bridge Construction, FY 2026-27 and all applicable Interim Revisions

ITB-26-16047-PC 3

Advertised Date: Sunday, September 6, 2026, and Thursday, September 10, 2026

Procurement Analyst: Paul Callaway Email: Paul.Callaway@Osceola.org

Respond to: 1 Courthouse Square, Suite 3401 Kissimmee, Florida 34741

b. FDOT Standard Specifications for Road and Bridge Construction, 2026-2027

c. Manual on Uniform Traffic Control Devices (MUTCD), current edition.

d. Osceola County Land Development Code, November 2025

e. Osceola County Board of County Commissioners Road Construction Specifications, August 2015

Bid Bond. Where applicable, each bid must be accompanied by a bid security equaling 5% of the total bid. The bid security may be submitted in the form of a standard form bid bond from a surety licensed to do business in Florida and with a Best’s or equivalent rating of A+ or more, or by a certified check, or a cashier’s check. Failure to submit the bid security will result in the disqualification of your bid. Failure to submit bid security in the form of a bid bond may be used by the County as an indicator of financial non-responsibility. The terms of the bid security shall be that either the bidder will enter into the contract if awarded to the bidder, or the surety (or alternate form of security forfeit) will be responsible for the costs resulting from the failure of the bidder to enter into the contract including the increased costs associated with taking the next lowest responsive, responsible bidder and costs associated with conducting the bid and letting the contract.

Correction or Withdrawal of Bids. Pursuant to Chapter 3, Section 3.4-2 (D) of the Osceola County Administrative Code, after bid opening, no changes in Bid prices or other Bid provisions shall be permitted. In the event of mathematical mistakes in extended pricing, the unit price shall prevail. Mistakes discovered before opening may be modified or withdrawn via written notice from the bidder if received in the Procurement Services Office prior to the time set for Bid opening, as deemed appropriate by the Procurement Services Director.

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ITB-26-16047-PC 4

Advertised Date: Sunday, September 6, 2026, and Thursday, September 10, 2026

Procurement Analyst: Paul Callaway Email: Paul.Callaway@Osceola.org

Respond to: 1 Courthouse Square, Suite 3401 Kissimmee, Florida 34741

Table of Contents

SECTION TITLE

Notice to Bidders

1 Instructions to Bidders 2 Award 3 Bid Form (Proposal) 4 Bid Bond 5 Affidavit & Certificates 6 Standard Construction Agreement 7 Performance & Payment Bond 8 Technical Specifications 9 Construction Plans

ATTACHMENT TITLE

A Statement of “No Bid” B Insurance Requirements C Public Entity Crimes Statement D Conflict of Interest E Drug-Free Workplace Certification F Experience of Bidder G Proposed Schedule of Subcontractor Participation H Vendor Demographics Survey I Articles of Incorporation/Corporate Documents J Substitute W-9 Vendor Update Form K Reserved L Solicitation Response Identification Label

ITB-26-16047-PC 5

Bid No. ITB-26-16047-PC Bid Due Date: Tuesday, October 6, 2026, at 2:00 PM, Local Time

Advertised Date: Sunday, September 6, 2026, and Thursday, September 10, 2026

Procurement Analyst: Paul Callaway Email: Paul.Callaway@Osceola.org

Respond to: 1 Courthouse Square, Suite 3401 Kissimmee, Florida 34741

Section 1

Instructions to Bidders

ITB-26-16047-PC 6

Advertised Date: Sunday, September 6, 2026, and Thursday, September 10, 2026

Procurement Analyst: Paul Callaway Email: Paul.Callaway@Osceola.org

Respond to: 1 Courthouse Square, Suite 3401 Kissimmee, Florida 34741

Article A. INSTRUCTIONS TO BIDDERS.

1. Each bidder shall furnish three (3) copies of the information required in the Invitation for Bid, including but not limited to: the bid cover page, the bid schedule, the bid form (proposal), any section on which annotations are required or exceptions taken, any page marked “This page must be submitted with bid” and any other supporting documentation. The submittal will also include a CD-ROM or memory stick containing the entire proposal formatted to be read with Microsoft® software products or Adobe® PDF software.

2. All bids must be submitted in a sealed, opaque envelope, plainly marked on the outside with the

Invitation for Bid number, the date and time of the bid opening, and the name of and address of the bidder.

3. Preparation, Receipt and Opening of Bids:

a. Preparation: The Bid shall be made out upon the blank form included in this Invitation for Bids.

All blank spaces in the Bid Form (Proposal) must be filled in legibly and correctly. Handwritten in ink or typed submittals are acceptable. If the Bid is made by an individual, he must sign his name thereon including the name of every other person involved in the Bid as principal. If the Bid is made by a firm or partnership, its name must be stated. Bidders must also disclose in their bids the name and phone number of each member of the firm or partnership which can be deemed a principal of the firm. If the Bid is made by a corporation, the Bid must be signed by a duly authorized officer or agent, subscribing the name of the corporation with his own name and affixing the corporate seal. Such office or agent must also state the name of the State under which the corporation is chartered, the names of the President, Secretary and Treasurer, as well as the registry with the Secretary of State of the State of Florida of such corporation for doing business in the State of Florida. A corporate affidavit as provided in this Invitation for Bids must also be executed and submitted with the bid.

b. Receipt: Bidders are solely responsible for the timely and proper delivery of their bids. Bids will be accepted by a member of the Procurement Services Office, and a receipt will be provided if requested. Bids will be recorded, time and date stamped and placed in a secure area of the Procurement Services Office.

c. Opening: The Osceola County Procurement Services Office shall publicly open and record all bids received in a timely and proper manner. Bids will be publicly opened immediately at the designated time and date or as close to the designated time as practical. Bids will be read aloud in the Procurement Services Office Conference Room, 1 Courthouse Square, Suite 2300, Kissimmee Florida. Bid Openings are a public event that may be witnessed by one or more members of the requesting department(s), a procurement staff member and any other interested public.

4. It is the bidder’s responsibility to assure that bids are received in the Osceola County Procurement

Office, 1 Courthouse Square, Suite 3401 Kissimmee, Florida 34741, not later than 2:00 pm, on the

ITB-26-16047-PC 7

Advertised Date: Sunday, September 6, 2026, and Thursday, September 10, 2026

Procurement Analyst: Paul Callaway Email: Paul.Callaway@Osceola.org

Respond to: 1 Courthouse Square, Suite 3401 Kissimmee, Florida 34741 date indicated. Any bids received after this date and time will not be accepted or considered and will be returned unopened to the bidder. No telegraphic or facsimile offers will be considered. No offers will be accepted or received in any other Osceola County office.

5. Reserved

6. Bidder’s attention is specifically called to the terms and conditions of this solicitation. As witnessed by your signature on the cover page and the proposal page(s), bidders, without exception, will be solely responsible for all aspects of the terms, conditions and special provisions of this solicitation.

7. Unit Price Accuracy: Please check your unit prices before submitting your bid, as no change in prices will be allowed after the bid opening. All unit prices and notations must be in ink or typewritten. In cases of the extended price irregularities, unit pricing will prevail. The Bidder shall specify the price per unit of measure and the extended total, or the lump sum bid price if such is required by the bid documents, for each scheduled item of Work, as well as the Total Bid Amount for the entire Work to be completed under Agreement(s).

8. Reasonable Unit Prices: A reasonable unit price must be submitted for each work element. In the event that any pay item unit price is determined to be unreasonably low or unreasonably high, the bid may be declared non-responsive and may not be considered

9. Bid Amount/Prices: Bid Amount and Prices shall be firm, net delivered and installed at construction or project site.

10. Best Prices: Award will be made without further negotiation based upon competitive bids;

therefore, your best price should be submitted in response to this Invitation for Bids.

11. Proper Signatures: Failure to sign and witness your signature may result in a disqualification of your bid. Please be sure your bid is signed, sealed and properly witnessed.

12. All items bid must be in total compliance with specifications. Alternate bids will not be considered unless they are specifically called for in this solicitation.

13. Notice of Intent: The Procurement Services Office shall post a Notice of Intent to Award at the

Procurement Services Office for a period of at least three (3) business days after the Notice is issued.

14. Protests and Appeals: Any prospective bidder or respondent, or any bidder or respondent who is not the intended awardee and who claims to be the rightful awardee, may file a Notice of Protest in accordance with the terms and conditions of Section 3.5 of the Osceola County Administrative Code.

ITB-26-16047-PC 8

Advertised Date: Sunday, September 6, 2026, and Thursday, September 10, 2026

Procurement Analyst: Paul Callaway Email: Paul.Callaway@Osceola.org

Respond to: 1 Courthouse Square, Suite 3401 Kissimmee, Florida 34741

15. Settlement of Contract Dispute: The Procurement Services Director, with the concurrence of the County Manager and review by the County Attorney, is authorized to Settle Protests and Contract Claims. In accordance with the Osceola County Administrative Code, the Procurement Services Director shall make a recommendation to the Board of County Commissioners addressing all valid protests filed in a timely manner by any aggrieved party. The Procurement Services Director’s decision may be appealed to the Board. Award protests shall be filed pursuant to the applicable sections of the Osceola County Administrative Code.

16. Claims: The Procurement Services Director, with the concurrence of the County Manager and review by the County Attorney, is authorized to settle any claims arising out of the performance of a County Contract, provided the settlement amount does not cause the total Contract amount, including the settlement amount, to exceed the authority of the County Manager. Any settlement exceeding the authority of the County Manager must be approved by the Board of County Commissioners.

17. Interpretations During the Bid Period/Addenda: Questions relative to interpretation of specifications, any aspect of the solicitation process, or any part of this Invitation for Bids shall be addressed, in writing, to the Osceola County Procurement Services Office Director or designated Procurement Analyst at 1 Courthouse Square, Suite 3401, Kissimmee, Florida 34741, by the cutoff date and time for questions specified herein or specified in Addenda to this solicitation. Any interpretations, clarifications or changes made will be in the form of written addenda issued by the Procurement Services Office Manager or his/her designee subsequent to the question period deadline. All such interpretations and any supplementary instructions will be communicated by written Addenda, released through VendorLink, the County’s bid notification system, to all prospective bidders no later than three (3) regular business days prior to the date established for the opening of bids. Bidders submitting questions will be responsible for their timeliness. The County will not be responsible for any other explanations or interpretations of the proposal documents not reduced to written form as set forth herein. Oral answers by any member of the Procurement Services Office, or any other County department will not be authoritative, and the County will not entertain any protests based on verbal instruction.

18. Addenda: Failure of any Bidder to acknowledge receipt of any Addendum properly issued during the bid process may result in disqualification of his bid. All addenda so issued shall become part of this Invitation for Bids. It is the responsibility of the bidder to contact the Procurement Services Office prior to submitting a bid to ascertain if any addenda have been issued, to obtain all such addenda, address the requirements therein and to ultimately return executed addenda with their bid. The County will not consider requests to re-open a bid as a result of the failure of the bidder to secure addenda.

19. Bidders are requested to refrain from contacting the requesting/evaluating departments or divisions after the bid opening. Questions after the bid opening will be addressed by the Procurement Services Office.

ITB-26-16047-PC 9

Advertised Date: Sunday, September 6, 2026, and Thursday, September 10, 2026

Procurement Analyst: Paul Callaway Email: Paul.Callaway@Osceola.org

Respond to: 1 Courthouse Square, Suite 3401 Kissimmee, Florida 34741

20. Bidders are hereby forewarned that failure to comply with any portion of the Invitation for Bids may result in disqualification of your bid.

21. Lobbying: Lobbying Black-Out Period; Questions Regarding Bids:

a. Lobbying is defined as any action taken by an individual, firm, association, joint venture, partnership, syndicate, corporation, and/or all other groups who seek to influence the governmental decision of a Board Member, the County Manager, any requesting or evaluating department/division personnel and/or any member of the evaluation committee concerning an active solicitation during the Black-Out period.

b. A lobbying black-out period commences upon the issuance of this solicitation document.

c. The Lobbying Black-Out Period for awards requiring Board approval concludes at the beginning of the meeting at which the Board will be presented the award(s) for approval or request to provide authorization to negotiate a Contract(s). If the Board refers the item back to the County Manager for further review or otherwise does not take action on the item, the Lobbying Black-Out Period will be reinstated until such time as the Board meets to consider the item for action.

d. The Lobbying Black-Out Period for awards requiring County Manager Approval concludes upon issuance of a Notice of Intent to Award.

e. Bidders, Respondents, potential Vendors, service providers, Lobbyists, Consultants, or Vendor representatives shall not contact any Board Member, the County Manager, and/or any requesting or evaluating Department/Office personnel during said black-out period concerning an active solicitation. All questions and procedural matters shall be directed to the Procurement Services Office. Except in response to communications initiated by authorized County representatives, contact by Bidders or Respondents to any Board Member, the County Manager, any requesting or evaluating County Personnel, or any member of the Evaluation Committee, initiated during the Black-Out Period, may result in disqualification from the Solicitation Process.

f. Any questions relating to the interpretation of specifications or any aspect of the solicitation process shall be addressed to the Procurement Services Office Representative, in writing, by the cutoff date and time stated herein.

g. Respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end periods established in items (c) and (d) of this section, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

Article B. GENERAL PROVISIONS.

1. Fund Availability: Any Agreement(s) resulting from this solicitation is deemed effective only to the extent of appropriations available. Pursuant to Florida Statutes all appropriations lapse at the end

ITB-26-16047-PC 10

Advertised Date: Sunday, September 6, 2026, and Thursday, September 10, 2026

Procurement Analyst: Paul Callaway Email: Paul.Callaway@Osceola.org

Respond to: 1 Courthouse Square, Suite 3401 Kissimmee, Florida 34741 of the Fiscal Year. Awards shall be adequately funded but the County reserves the right not to appropriate for an ongoing procurement if it is deemed in its best interest. In the event the lowest responsive and responsible bid exceeds funds available for the project, the County reserves the right to reject all bids.

2. Local Business Tax Receipt (formerly Occupational License): If awarded the bid, the Tax Collector of

Osceola County requires the Bidder to obtain an Osceola County Local Business Tax Receipt. Please contact the Tax Collector/Local Business Tax Receipt Office directly at 407-742-4000 for information concerning this requirement. In accordance with section 205.065, Florida Statutes, a current Department of Professional Regulation certificate may be provided in lieu of an Osceola County Local Business Tax Receipt, accompanied by a copy of the Local Business Tax Receipt of home state/county/city.

3. Independent Pricing: By submission of this bid, the bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, that in connection with this procurement:

The prices in this bid have been arrived at independently, without consultation, communication, collusion, or Agreement(s) for the purpose of restricting competition, as to any matter relating to such prices with any other offeror or with any competitor.

a. Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly to any offeror or to any competitor; and

b. No attempt has been made or will be made by the bidder to induce any other person or firm to submit or not to submit a bid for the purpose of restricting competition.

4. Conflict of Interest: All bidders must disclose the name of any Osceola County; Officer, Board

Member, Director, Manager, Employee, Industry or Community Representative who is serving on the Evaluation Committee, which has a material or financial interest in the project or who has a spouse or child employment relationship with one or more of the respondents. Failure to disclose in this manner will result in disqualification of your bid, or cancellation of work. The County will seek damages for recoupment of County losses in having to re-bid or re-award.

5. Bid as Public Domain: All documents and other materials made or received in conjunction with this project will be subject to public disclosure requirements of chapter 119, Florida Statutes. The bid will become part of the public domain upon opening. Vendors shall not submit pages marked "proprietary" or otherwise restricted.

6. Force Majeure: Neither party to these Agreement(s) shall be liable to the other for any cost or damages if the failure to perform the Agreement(s) arises out of causes beyond the control and without the fault or negligence of the parties. Such causes may include, but are not restricted to, acts of God, fires, quarantine restriction, strikes, and freight embargoes. In all cases, the failure to

ITB-26-16047-PC 11

Advertised Date: Sunday, September 6, 2026, and Thursday, September 10, 2026

Procurement Analyst: Paul Callaway Email: Paul.Callaway@Osceola.org

Respond to: 1 Courthouse Square, Suite 3401 Kissimmee, Florida 34741 perform must be totally beyond the control and without any fault or negligence of the party. The delivery schedule, if applicable, shall be extended by a period of time equal to the time lost due to such delay.

7. Insurance: The contractor shall, during the entire period of performance of any Agreement(s) resulting from this solicitation, procure and maintain at least the minimum kinds of insurance as stipulated in Article 13 of the Agreement(s). These include but are not limited to Workman’s Compensation Insurance and Public Liability Insurance. Proof of such insurance must be provided to the County prior to beginning Agreement(s) performance.

8. Public Entities Crimes: The County shall not accept any bid from or award any contract to or transact any business in excess of the sum set forth in Florida Statute Section 287.133 or with any person or affiliate on the convicted vendor list of the Department of Management Services.

9. Debarment: The County reserves the right pursuant to Section 3.7 of the Procurement Code, to debar any vendor or contractor who is found to have, after investigation and presentation by the Procurement Services Office Manager, met the grounds for debarment set forth in Section 3.7-2.

The period of debarment shall not exceed 36 months, and its length shall be in accordance with the severity of the cause of debarment,

10. Reserved

11. Liability: The contractor shall act as an independent party and not as an employee of Osceola

County.

12. The Agreement(s): This project shall be governed by this Invitation for Bid document and the executed Agreement(s) for this Bid. Award of the Agreement(s) for the work shall be made by the Board of County Commissioners. The individual, firm or corporation to which the Agreement(s) are awarded shall sign the necessary documents and enter into Agreement(s) for construction with the County. The successful bidder shall execute and return to the County within ten (10) days after receipt all contractual documents, performance and payment bonds, insurance verifications and any other documents required by this bid. No Agreement(s) shall be considered binding upon the County until it has been properly executed by all required parties. In conjunction with the construction Agreement(s), a purchase order will be issued by the County to the contractor prior to start of the project and prior to the Notice to Proceed confirming price and conditions.

13. Failure to Execute the Agreement(s): Failure on the part of the successful bidder to execute the Agreement(s) as required will be just cause for the rescindment of the award. In the event that the County fails to contract with the lowest most responsive and responsible bidder, the Bidder shall forfeit his bid guarantee to the County in the manner previously described herein. The award may

ITB-26-16047-PC 12

Advertised Date: Sunday, September 6, 2026, and Thursday, September 10, 2026

Procurement Analyst: Paul Callaway Email: Paul.Callaway@Osceola.org

Respond to: 1 Courthouse Square, Suite 3401 Kissimmee, Florida 34741 then be made to the next lowest most responsive and responsible bidder, or the County may opt to re-advertise the work if found to be in its overall best interest.

14. Equal Opportunity: Osceola County recognizes fair and open competition as a basic tenet of public procurement and encourages participation by minority and women owned business enterprises.

The County requests minority and women owned business enterprises to submit evidence of such certification with submittals.

15. The Owner shall pay for permits, governmental fees, and licenses necessary to the proper execution and completion of the Work and which may be legally required to complete this project, except as otherwise required by the General Provisions of the bid documents.

16. The Owner shall provide the necessary rights of way and/or easements, which are required for the construction of this project.

17. Plans and Other Contract Documents: The plans and other Contract Documents give the location and description of the Work to be completed under this Agreement(s), the estimated quantities of each item of Work for which Bids are invited, the time in which the Work must be complete, the amount of the Bid Guarantee, and the date, time and place of the receipt and opening of Bids.

18. Examination of Contract Documents and Site: The Bidder is required to examine carefully the site of the Work and the plans and other Contract Documents for the Work contemplated. It will be assumed that the Bidder has investigated and is fully informed as to the requirements of the plans and other Contract Documents, thus relieving the County of any costs incurred by the Bidder as a result of a misunderstanding or miscalculation of the Work.

19. Disqualification of Bidders: If a bidder or offeror who otherwise would have been awarded a contract is found non-responsible, a written determination of non-responsibility setting forth the basis of the finding shall be prepared by the Procurement Services Office Manager. The unreasonable failure of a bidder or offeror to promptly supply information in connection with an inquiry with respect to responsibility may be grounds for a determination of non-responsibility with respect to such bidder or offeror. The final determination shall be made part of the solicitation contract file.

20. Informalities or Irregularities: The County reserves the right to waive any informalities or irregu-larities of bids.

Article C. SPECIAL PROVISIONS.

1. Basic Contractor Qualifications: Bids will be considered from contractors who are properly licensed and experienced to perform the type of work required. Contractors must prove that they have adequate personnel and equipment and who are situated in a manner to allow prompt and proper

ITB-26-16047-PC 13

Advertised Date: Sunday, September 6, 2026, and Thursday, September 10, 2026

Procurement Analyst: Paul Callaway Email: Paul.Callaway@Osceola.org

Respond to: 1 Courthouse Square, Suite 3401 Kissimmee, Florida 34741 service performance. Bids will be considered only from firms which are regularly engaged in the construction business as described in this bid package. Firms shall have a record of service for a reasonable period of time, sufficient financial support, equipment, and organization to ensure satisfactory execution of the work if awarded an Agreement(s) under the terms and conditions stated in this solicitation. The terms “equipment” and “organization” shall be construed to mean a fully equipped and well-established company using the best business practices accepted by the industry and determined by the County.

2. New Equipment & Materials: Equipment and materials offered as part of the construction must be new and unused.

3. Bidder’s Specifications: Each bidder shall make accurate statements in his bid, particularly as to dimensions of the Work to be completed. The successful bidder will be responsible for the preparation of all shop drawings and field specifications.

4. Not Bidding: If not bidding on any or all items, please state so.

5. Period of Bid Validity: Prices quoted in the bid must remain open for a period of one hundred eighty

(180) days from the date of bid opening.

6. Payment and Performance Bonds: The successful bidder shall furnish a performance bond and payment bond, equaling one hundred percent (100%) of the total amount awarded under this project, as security for the good faith performance of this project and for the payment of all persons performing labor and supplying materials on the project and furnishing materials in connection with the project. The bonds shall be written by a surety licensed to do business in the State of Florida and shall be in a form satisfactory to the County. Receipt of said Performance and Payment Bond shall occur no later than ten (10) days after award of this project. No commencement of work shall be authorized by the County without receipt of the Performance and Payment Bond.

7. Existing Utilities: The Contractor shall be required to complete and submit an executed Existing

Utility Investigation Certification of Completion form for each project.

8. Notice to Proceed: The Notice to Proceed shall be issued to commence all work depicted in the Construction Plans. The Contractor is to use due care when excavating due to unknown utilities. The Contractor shall take photographs and video of the work area to document the existing conditions prior to any work and shall take photographs and video of all completed and restored work prior to final completion. Pre-construction photographs and video are to be submitted to the County prior to construction.

9. Quantities of Work: The Quantities of Work to be completed under the resulting Agreement(s) are not to be considered as fixed for each item. Such quantities are to be used for comparison of the bids received and for payment. Changes in such quantities shall only be caused by way of change order as stipulated in the Agreement(s). The Bidder shall not plead misunderstanding or deception because such listed quantities do not correspond with measured areas. Payment to the Contractor will be made only on the basis of the total quantity of Work actually performed in accordance with the plans and other Contract Documents. It is understood the quantities may be increased or decreased in accordance with the Specifications.

ITB-26-16047-PC 14

Advertised Date: Sunday, September 6, 2026, and Thursday, September 10, 2026

Procurement Analyst: Paul Callaway Email: Paul.Callaway@Osceola.org

Respond to: 1 Courthouse Square, Suite 3401 Kissimmee, Florida 34741

10. Reserved

11. Sovereign Immunity: The County expressly retains all rights, benefits and immunities of sovereign immunity in accordance with Section 768.28, Florida Statutes. Notwithstanding anything set forth in any section, article or paragraph of this Solicitation to the contrary, nothing in this Solicitation shall be deemed as a waiver of sovereign immunity or limits of liability which may have been adopted by the Florida Legislature or may be adopted by the Florida Legislature, and the cap on the amount and liability of County for damages, attorney fees and costs, regardless of the number or nature of claims in tort, equity or contract, shall not exceed the dollar amount set by the Florida Legislature for tort. Nothing in this Solicitation shall inure to the benefit of any third party for the purpose of allowing any claim against the County which would otherwise be barred under the Doctrine of Sovereign Immunity or operation of law.

12. Reserved

13. Public Records Compliance:

a. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF

CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO

PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT

THE CUSTODIAN OF PUBLIC RECORDS AT THE FOLLOWING:

Public Information Office 1 Courthouse Square, Suite 3100 Kissimmee, Florida 34741 407-742-0100 BCCPIO@osceola.org

b. The CONTRACTOR understands that by virtue of this Agreement all of its documents, records and materials of any kind, relating to the relationship created hereby, shall be open to the public for inspection in accordance with Florida law.

If CONTRACTOR will act on behalf of the COUNTY, as provided under section 119.011(2), Florida Statutes, the CONTRACTOR, subject to the terms of section 287.058(1)(c), Florida Statutes, and any other applicable legal and equitable remedies, shall:

1) Keep and maintain public records required by the COUNTY to perform the service.

2) Upon request from the COUNTY’S custodian of public records, provide the COUNTY with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided by Florida law.

3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the CONTRACTOR does not transfer the records to the COUNTY.

4) Upon completion of the contract, transfer, at no cost, to the COUNTY all public records in possession of the CONTRACTOR or keep and maintain public records required by the COUNTY to perform the service. If the CONTRACTOR transfers all public records to the

ITB-26-16047-PC 15

mailto:BCCPIO@osceola.org

Advertised Date: Sunday, September 6, 2026, and Thursday, September 10, 2026

Procurement Analyst: Paul Callaway Email: Paul.Callaway@Osceola.org

Respond to: 1 Courthouse Square, Suite 3401 Kissimmee, Florida 34741

COUNTY upon completion of the contract, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirement. If the CONTRACTOR keeps and maintains public records upon completion of the contract, the CONTRACTOR shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the COUNTY, upon request from the COUNTY’S custodian of public records, in a format that is compatible with the information technology systems of the county.

5) If the CONTRACTOR does not comply with a public records request, the COUNTY shall enforce the contract provisions in accordance with the contract

ITB-26-16047-PC 16

Advertised Date: Sunday, September 6, 2026, and Thursday, September 10, 2026

Procurement Analyst: Paul Callaway Email: Paul.Callaway@Osceola.org

Respond to: 1 Courthouse Square, Suite 3401 Kissimmee, Florida 34741

Section 2

Award

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Advertised Date: Sunday, September 6, 2026, and Thursday, September 10, 2026

Procurement Analyst: Paul Callaway Email: Paul.Callaway@Osceola.org

Respond to: 1 Courthouse Square, Suite 3401 Kissimmee, Florida 34741

Article A. AWARD OR REJECTION OF BID.

1. Award of Agreement(s)/Purchase Order: It is the intent of Osceola County to award an Agreement(s) or purchase order to the single bidder who is the lowest, most responsible and responsive bidder, and whose bid complies with the requirements of the Invitation for Bids. In no case will the award be made until all necessary investigations have been made to determine the qualifications of the low bidder. In determination of the low bid, the County may consider alternates and unit prices, if included. This Bid shall be governed by the Invitation for Bid and the executed Agreement(s). Bid Award of the Agreement(s) for the Work shall be made by the Board of County Commissioners.

2. Agreement(s) Execution/Conformance: The individual, firm or corporation to which the

Construction Agreement(s) is awarded, under this Bid, shall execute within five (5) days after award and receipt of executable documents required by the County. Within the five days, the successful Bidder shall execute and return to the County the Standard Construction Agreement(s), Performance and Payment Bond, Certificate of Insurance and any other documents required by this Invitation for Bids. No Agreement(s) shall be considered binding upon the County until it has been properly executed and witnessed by all required parties. In conjunction with the Standard Construction Agreement(s), a purchase order will be issued by the County to the contractor prior to start of the project and prior to the Notice to Proceed. This purchase order shall confirm total contract amount, contract terms and conditions

3. Contract Delivery Time: Delivery Time as set forth in the Invitation for Bids shall be a determining factor in the Bid Award. Failure of the Bidder to agree to perform within the required delivery deadline(s) as set forth in the specifications shall disqualify your bid.

4. County’s Right to Reject Bids: The County reserves the right to reject any or all bids received in accordance with Section 3.4-5 of the Procurement Code. Rejections shall be for good cause, in whole or in part, and with proper notifications and documentation.

5. Compensation for Bid Preparation: The County shall not pay for any costs associated with the preparation of your Bid. Cost of submittal of this bid is considered an operational cost of the bidder and shall not be passed on or borne by the County.

6. Solvency/Financial Capabilities: As one criterion in the evaluation and acceptance of bids pursuant to the County Procurement Code, a bid may be rejected if investigations show that the Bidder is not in a financial position to properly perform the Agreement(s).

7. Bid Results: Bid Results: The bid tabulation sheet will be available thirty (30) days after the bid opening date or upon posting of the notice of an intended decision, whichever is earlier, and will be posted via the Osceola County VendorLink site: https://vendorlink.osceola.org. Bidders may also call the Osceola County Procurement Services Office at (407) 742-0900 for results.

8. Local Small Business Enterprise Program: Osceola County Board of County Commissioners has established a Local Small Business Enterprise Program (LSBE) to enhance contracting and procurement opportunities for small business enterprises headquartered in Osceola County. The County strongly encourages participation of LSBE in contracting and subcontracting opportunities

ITB-26-16047-PC 18

https://vendorlink.osceola.org/

Advertised Date: Sunday, September 6, 2026, and Thursday, September 10, 2026

Procurement Analyst: Paul Callaway Email: Paul.Callaway@Osceola.org

Respond to: 1 Courthouse Square, Suite 3401 Kissimmee, Florida 34741 and has established a 25% participation goal. Should a certified Osceola County LSBE bid on a solicitation issued by the County and submit a bid that is within 5% of the lowest bid, whether or not that bidder is the second lowest bidder, the LSBE may be deemed the lowest bidder if the bidder agrees to reduce its bid to match the bid or quote of the lowest bidder.

If the bid is a lump sum bid, the LSBE will be requested to match the lowest lump sum bid. If the bid is a line item bid, the LSBE will be asked to reduce individual line items’ bid prices so that the total bid price matches the lowest total bid. The LSBE will not be able to increase some line item bid prices while reducing other line item bid prices on their revised bid.

The LSBE will have three (3) business days to respond in writing to the County’s request match. If the lowest LBSE does not elect to reduce its bid, then the next lowest LSBE will be given the opportunity to match the bid or quote using the process stated above, providing that bidder is also within five percent (5%) of the lowest bid or quote.

No contract awarded to an LSBE under this section shall be assigned or subcontracted in any manner that permits more than fifty percent (50%) of the dollar value of the contract to be performed by an entity or entities that are not Osceola County LSBE as defined in Chapter 3 of the Administrative Code. Bids submitted by certified LSBEs must include a list of subcontractors which identifies which firms are LSBEs and the proposed percentage of the dollar value of the contract to be performed by each firm.

For application of the LSBE preference, the vendor must be certified by Osceola County as an Osceola County LSBE prior to the bid or quote due date and a copy of the certification must be included in the bid or quote submittal.

For additional information relating to the qualifications, eligibility and exceptions to this program, please refer to the Osceola County Administrative Code, Chapter 3, Section 3.8 or call the Procurement Services Office at 407-742-0900.

Contractors using Subcontractors will be required to report on the percentage of the dollar value of the contract to be performed by LSBE Subcontractors.

9. SDVBE Participation Program: The Osceola County Board of County Commissioners has established a Service-Disabled Veteran’s Business Enterprise (SDVBE) Program to address the economic disadvantage of service-disabled veterans. Whenever the Count is considering two (2) or more bids, proposals, or responses to a solicitation for the procurement of goods, services and/or construction, which are equal with respect to price, quality and services where at least one (1) response is from a certified SDVBE, the County shall award the agreement to the SDVBE.

If Bidders are utilizing Subcontractors, the Bidder must include a list of Subcontractors by completing Attachment “G”, Proposed Schedule of Subcontractor Participation, which identifies which firm is an SDVBE and the proposed Scope of Work to be performed by the Subcontractors.

10. Drug-Free Workplace Preference: Whenever two or more bids which are equal with respect to price, quality, delivery and services are received for procurement subject to the Osceola County Administrative Code, a bid received from a business that certifies that it has implemented a drug-

ITB-26-16047-PC 19

Advertised Date: Sunday, September 6, 2026, and Thursday, September 10, 2026

Procurement Analyst: Paul Callaway Email: Paul.Callaway@Osceola.org

Respond to: 1 Courthouse Square, Suite 3401 Kissimmee, Florida 34741 free workplace program shall be given preference, in accordance with Florida State Statute 287.087.

Certification of an implemented drug-free workplace program must be included with the bid when the bid is submitted. Further information regarding the Florida Statute is available in the Osceola County Procurement Services Office, (407) 742-0900.

11. State Contract Pricing: DOES NOT APPLY.

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Advertised Date: Sunday, September 6, 2026, and Thursday, September 10, 2026

Procurement Analyst: Paul Callaway Email : Paul.Callaway@Osceola.org

Respond to: 1 Courthouse Square, Suite 3401 Kissimmee, Florida 34741

Section 3

Bid Form (Proposal)

ITB-26-16047-PC 21

Advertised Date: Sunday, September 6, 2026, and Thursday, September 10, 2026

Procurement Analyst: Paul Callaway Email : Paul.Callaway@Osceola.org

Respond to: 1 Courthouse Square, Suite 3401 Kissimmee, Florida 34741

THIS PAGE SHALL APPEAR AS BIDDERS COVER PAGE

In accordance with the Osceola County advertisement inviting Sealed Bids to be received at the Osceola County Procurement Services Office, 1 Courthouse Square, Suite 3401, Kissimmee, FL 34741. This Bid is submitted for the above captioned project.

NAME OF COMPANY BIDDER:

NAME OF AUTHORIZED REPRESENTATIVE:

BUSINESS ADDRESS:

PHONE NUMBER:

FAX NUMBER:

CONTRACTOR'S FLORIDA LICENSE NUMBER (S):

OSCEOLA COUNTY LOCAL BUSINESS TAX RECEIPT NUMBER:

E MAIL ADDRESS:

BIDDER DECLARATION/ACKNOWLEDGMENT

THIS BID IS SUBMITTED TO OSCEOLA COUNTY (A.K.A. - OWNER OR COUNTY):

The undersigned Bidder proposes and agrees, if this bid is accepted, to enter into an Agreement(s)/Construction Contract with Osceola County Board of County Commissioners, in the exact form provided herein, to perform and furnish all Work specified or indicated in the Construction Contract Documents for the Agreement(s) Price and within the Agreement(s) Time indicated in this Bid Form and the Agreement(s)/Construction Contract, and in accordance with the other terms and condition of the Contract Documents and Instructions to Bidders made a binding part of this bid.

Bidder accepts all the terms of the Bidding Documents including without limitation those addressing the disposition of the Bid Bond.

This bid will remain open for a period of one hundred and eighty (180) consecutive calendar days after the date of the bid opening.

In submitting this Bid, the Bidder further represents and warrants as follows:

1. Bidder has familiarized itself with the nature and extent of the Contract Documents, Work, site conditions, locality, all applicable laws, regulations, jurisdictions, etc., which may affect cost, progress of the Work, performance or furnishing of necessary materials for the Work.

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Advertised Date: Sunday, September 6, 2026, and Thursday, September 10, 2026

Procurement Analyst: Paul Callaway Email : Paul.Callaway@Osceola.org

Respond to: 1 Courthouse Square, Suite 3401 Kissimmee, Florida 34741

2. Bidder has carefully studied all reports of explorations and tests of subsurface conditions at or contiguous to the site and all drawings of physical conditions in or relating to existing surface of subsurface structures at or contiguous to the site (except Underground Facilities) which have been identified in Section 8, Technical Specifications, as provided for herein.