ITB_ 26_05_014 Bridge Repairs.pdf

ITB# 26-05-014

Invitation to Bid

BRIDGE REPAIRS

Oconee County Board of Commissioners

Notice for Invitation to Bid (ITB)

Bridge Repairs

ITB NUMBER 26-05-014

ISSUE DATE May 4, 2026

PRE-BID MEETING N/A

SUBMITTED QUESTIONS DEADLINE May 18, 2026 at 5:00 pm

Questions regarding technical specification clarification or interpretation must be submitted electronically via BidNet Direct www.bidnetdirect.com//oconeecounty.

RESPONSE DEADLINE May 22, 2026 at 5:00 pm

Responses to submitted questions will be issued via an addendum and posted on BidNet Direct.

BID SUBMISSION Electronic responses must be submitted online at www.bidnetdirect.com//oconeecounty by the date and time indicated.

Vendors must register with BidNet Direct to respond to this ITB.

Physical bids will not be accepted.

CLOSING DATE & TIME June 2, 2026 at 10:00 am

CONTACT Jessica Ellis, Procurement Officer ocbids@oconee.ga.us

Section I - General Information

A. VENDOR REGISTRATION & BID NOTIFICATION SYSTEM

Bidders are encouraged to sign up for the County’s public solicitaƟon plaƞorm powered by BidNet Direct. This system allows the Bidder to quickly register and update details such as products and services it provides, as well as contact informaƟon. This will enable the County to noƟfy the Bidder of opportuniƟes in the future. Proposals are not rejected for failure to register. To Register or check the status of registraƟon:

Please visit the County’s website at www.oconeecountyga.gov

Hover over ‘Doing Business’ and select ‘View Current SolicitaƟons’.

Select the link ‘Click here to access bids issued on or aŌer November 13, 2025 in BidNet’.

Complete registraƟon by following the instrucƟons provided.

B. CONTACT PERSON

Bidders may contact Ms. Jessica Ellis, Procurement Officer by email at ocbids@oconee.ga.us to clarify any part of the solicitaƟon requirements. Any unauthorized contact shall not be used as a basis for responding to this solicitaƟon and may result in the disqualificaƟon of the Bidder's submiƩal.

Bidders may not contact any elected official or other County employee to discuss the bid process or bid opportuniƟes except through the procurement officer named herein or as provided by exisƟng work agreement(s). This policy shall be strictly enforced, and the County reserves the right to reject the submiƩal of any vendor violaƟng this provision.

C. BID SUBMISSIONS

Bidders must register at BidNet Direct at www.bidnetdirect.com//oconeecounty in order to respond to this solicitaƟon.

Bid responses must be submiƩed online no later than 10:00 am on June 2, 2026. No physical bids will be accepted.

Each bid shall include a completed copy of all provided county forms and/or required documents. SubmiƩals or modificaƟons received aŌer the due date and Ɵme will not be considered.

More than one bid received for the same work from an individual, firm, partnership, corporaƟon, or associaƟon under the same of different names will not be considered. Reasonable grounds for believing that any bidder is involved in more than one bid for the same work will cause the County to reject all bids from the Bidder. If the County believes collusion exists among bidders, bids from parƟcipants in collusion will not be considered.

CondiƟons, limitaƟons, or provisions aƩached by the Bidder to the bid forms may cause its rejecƟon. Bids containing items not included in the form of bids will be considered irregular.

D. ADDENDA AND INTERPRETATIONS

Oconee County will issue responses to inquiries and any other correcƟons or amendments it deems necessary in a wriƩen addenda issued prior to the due date posted on the County’s website under the bid informaƟon. Bidder should not rely on any representaƟons, statements, or explanaƟons other than those made in this solicitaƟon or in any addendum to this solicitaƟon. Where there appears to be a conflict between the solicitaƟon and any addenda issued, the last addendum issued will prevail. Bidders are advised to check the website for addenda before submiƫng their bids.

Bidders shall acknowledge any issued addenda by including the Addenda Acknowledgement Form with the bid submiƩal. Bid submiƩals that fail to acknowledge the Bidder’s receipt of any addendum may result in the rejecƟon of the bid if the addendum contains informaƟon that substanƟally changes the owner’s requirements.

Addenda may be issued to modify the bid document package as deemed necessary by Oconee County.

E. ALTERATIONS OF SOLICITATION AND ASSOCIATED DOCUMENTS

AlteraƟons of County documents are strictly prohibited and will result in automaƟc disqualificaƟon of the Bidder’s solicitaƟon response. If there are “excepƟons” or comments to any of the solicitaƟon requirements or other language, the supplier may make notes to those areas, but may not materially alter any document language.

F. BID REQUIREMENTS

Bidder QualificaƟons

Oconee County may make any invesƟgaƟons deemed necessary to determine a Bidder’s ability to perform the work, and the Bidder shall furnish all informaƟon and data requested by the County. The County reserves the right to reject any bid from any bidder that the County considers not properly qualified to carry out agreement obligaƟons or able to saƟsfactorily complete the work on schedule.

ExaminaƟon of Bid Documents and Site

Before submiƫng a bid, each bidder shall: examine the bid document package thoroughly; become familiar with local condiƟons affecƟng cost and work progress or performance; become familiar with federal, state, and local laws, ordinances, rules, regulaƟons affecƟng cost and work progress or performance; study and carefully correlate bidder’s observaƟons with the bid document package; noƟfy the County concerning conflicts, errors, or discrepancies in the bid document package.

Bid submission will consƟtute incontroverƟble representaƟon that bidder understands and has complied with requirements contained in this arƟcle, and that bidder has read and understood the bid document package and hereby sƟpulates that the documents are sufficient in scope and detail to indicate and convey understanding for terms and condiƟons in order to perform work.

Copies of Bid Documents

The solicitaƟon package includes the AdverƟsement, SecƟons I-II, all aƩachments, exhibits, and addenda issued during the solicitaƟon period.

Complete sets of the solicitaƟon package shall be used in preparing bids. The County assumes no responsibility for errors or misinterpretaƟons resulƟng from using incomplete sets of the bid document package.

The County, in making the solicitaƟon document package available on the above terms, does so only to obtain bids on work and does not confer license or grant for any other use.

Any part of the solicitaƟon package may be modified by addenda.

G. MODIFICATION AND WITHDRAWAL OF BIDS

Bids may be modified or withdrawn by appropriate document duly executed and delivered to the place where bids are to be submiƩed at any Ɵme prior to the deadline for submiƫng bids. Bid withdrawals will not prejudice the Bidder’s rights to submit a new bid prior to the deadline for submiƫng bids.

AŌer the period for receiving bids has expired, no bid may be withdrawn, modified, or explained, except as provided for in the arƟcle below.

H. AWARD OF CONTRACT

To the extent permiƩed by applicable state and federal laws and regulaƟons, the County reserves the right to reject any and all bids, to waive any and all informaliƟes, and to disregard nonconforming, non-responsive, or condiƟonal bids. Bids may be considered irregular and subject to rejecƟon if they show serious omission, unauthorized form alteraƟons, use of unauthorized forms, unauthorized alternate bids, incomplete or unbalanced unit prices, or other irregulariƟes. In case of error in the extension of prices in the bid, the unit price will govern. No bid shall be altered, amended, or withdrawn, unless the acceptance date has expired, aŌer the opening date of bids. Negligence on the part of the Bidder in preparing the bid confers no right for the withdrawal of the bid aŌer it has been opened. Any mistake, which is obviously a clerical one, such as an error in price extension, or in placement of decimal points, reversal of prices, FOB desƟnaƟon, FOB point of origin, etc., may be corrected by Oconee County aŌer verificaƟon is made by the applicant. However, under no circumstances can unit prices be changed.

I. POST AWARD DOCUMENTATION

Upon issuance of a NoƟce of Award, the selected Bidder may be required to submit the following:

CerƟficate of Insurance (Refer to SecƟon J below for requirements & cerƟficate holder informaƟon)

S.A.V.E. Affidavit

Drug Free Workplace CerƟficate

W9 (March 2024 Version)

OccupaƟonal Tax License (issued from the County/City your business is located)

List of Subcontractors (if applicable)

Subcontractor Georgia Security & ImmigraƟon Compliance Act Affidavit (if applicable)

Payment & Performance Bonds (if applicable)

General Contractor’s License (if applicable)

Any documents required by the Bidder will be outlined in the NoƟce of Award. Once received, a NoƟce to Proceed can follow.

J. OCONEE COUNTY INSURANCE REQUIREMENTS

The following recommended minimum insurance limits apply to vendors doing business with the Oconee County Board of Commissioners. The Standard Insurance Limits are recommended for all procurements of goods and ancillary services. The specific requirements for vendors providing high risk services supersede the Standard Insurance Limits.

Coverage types and limits are recommended minimums and should be increased appropriately based on contract value and potenƟal risks to the County.

To achieve the appropriate coverage levels, a combinaƟon of a specific policy wriƩen with an umbrella policy covering liabiliƟes above stated limits is acceptable.

Important:

All policies shall contain a provision that coverage afforded under the policies shall not be canceled, changed, allowed to lapse, or allowed to expire unƟl thirty (30) calendar days aŌer wriƩen noƟce has been given to the cerƟficate holder on the cerƟficate of insurance. All such coverage shall remain in full force and effect during the iniƟal term of the agreement and any renewal or extension thereof.

All policies must be issued by an insurance company licensed to do business in the State of Georgia, with a minimum AM Best raƟng of A-, and signed by an authorized agent.

For example: If appropriate limits are $2 million per occurrence and $2 million aggregate, acceptable coverage would include a specific policy covering $1 million per occurrence and $1 million aggregate written with an umbrella policy for an additional $1 million.

Certificate Holder should read: Oconee County Board of Commissioners 7635 Macon Highway Watkinsville, Georgia 30677

Bidder shall incorporate a copy of the insurance requirements as herein provided in each and every subcontract with each and every Subcontractor in any tier and shall require each and every Subcontractor of any tier to comply with all such requirements. Bidder agrees that if for any reason Subcontractor fails to procure and maintain insurance as required, all such required Insurance shall be procured and maintained by the Bidder at the Bidder's expense.

No Bidder shall commence any work of any kind under this contract until all insurance requirements contained in this contract have been complied with and until evidence of such compliance satisfactory to Oconee County as to form and content has been filed with Oconee County.

Compliance with the foregoing requirements as to carrying insurance shall not relieve the Bidder and all Subcontractors of their liability provisions of the contract.

All Bidder’s and Subcontractors are to comply with the Occupational Safety and Health Act of 1970, Public Law 91-956, and any other laws that may apply to this contract.

The Bidder shall at a minimum apply risk management practices accepted by the Bidder’s industry.

A. STANDARD INSURANCE LIMITS FOR GOODS AND ANCILLARY SERVICES

Workers Compensation (WC): Statutory Limits – required in all contracts

Bodily injury by Accident – each employee $ 100,000

Bodily injury by Disease – each employee $ 100,000

Bodily Injury by Disease – policy limit $ 100,000

Commercial General Liability (CGL):

Each Occurrence Limit $ 1,000,000

Personal & Advertising Injury Limit $ 1,000,000

General Aggregate Limit $ 2,000,000

Products/Completed Ops. Aggregate Limit $ 2,000,000

Automobile Liability:

Combined Single Limit $ 1,000,000

B. HIGH RISK INSURANCE LIMITS

1. Building Remodeling and Construction: This includes all aspects of building work, including, but not limited to, ducts, electrical, HVAC, painting, plumbing, roofing, etc.

Workers Compensation (WC): Required for all Contracts

NO EXEMPTIONS

Commercial General Liability (CGL):

Each Occurrence Limit $ 1,000,000

Personal & Advertising Injury Limit $ 1,000,000

General Aggregate Limit $ 2,000,000 (per project)

Products/Completed Ops. Aggregate Limit $ 2,000,000

Automobile Liability:

Combined Single Limit $ 1,000,000 Property Coverage or Builders Risk Policy Equal to or greater than the existing building limit if performing renovations.

If hazardous substances are involved:

Contractor’s Pollution Liability (with 1 year extended reporting period)

Each Occurrence $ 1,000,000

Aggregate $ 2,000,000

Other specific coverage requirements / levels may exist depending on project size, scope, and type.

Additional Insured: The vendor shall add the “Oconee County Board of Commissioners, its officers, employees and agents” as an additional insured under the commercial general, automobile, and Contractor’s pollution liability policies.

END OF SECTION I

Section II – Scope of Work

Bridge Repairs Scope of Work

A. INTRODUCTION

Oconee County is soliciƟng bids for the repair of two (2) bridges located in Oconee County.

Contractor must be GDOT pre-cerƟfied.

B. GENERAL REQUIREMENTS

Contractor is responsible for all labor, materials, equipment and traffic control necessary to perform the repair work.

Removal and disposal of any material is the responsibility of the Contractor and shall be at no addiƟonal cost to the County.

C. SCOPE OF WORK

1. Simonton Bridge Road over Middle Oconee River

Serial No. 219-0017-0

LocaƟon ID 219-01433F-003.50N

Clean & paint steel beams & bearing assemblies

Repair scour at bent 4 column 1 fooƟng exposed

Repair spall with exposed rebar in cape at Bent 3

Repair spalling in the edge seams with exposed rebar in span 4

Replace expansion joint seams

2. BarneƩ Shoals Road over Oconee River

Serial No. 219-5027-0

LocaƟon ID 219-00262X-004.98E

Repair scour around fooƟngs at bents 2,3 & 4

Replace expansion joint seams

D. INSPECTION

All Work performed under this contract us subject to the inspection of the Oconee County Public Works Department.

It shall be the Contractor’s responsibility to coordinate with the Oconee County Public Works Department/GDOT for inspection services. All work and materials shall meet or exceed the Georgia Department of Transportation’s, Standard Specifications for the Construction or Roads and Bridges, latest edition and any amendments thereto. The Work under this contract shall be done in accordance with the laws of the State of Georgia and under the direct supervision and to the entire satisfaction of Oconee County. The decision of the County Engineer upon any question connected with the execution of the work under this contract and interpretation of the specifications or upon failure or delay of the work by the Contractor shall be final and conclusive.

E. TRAFFIC CONTROL

During the execution of repair operations, the Contractor shall maintain a safe and continuous vehicular access at all times, unless otherwise approved by Oconee County. The Contractor shall provide all necessary signage and traffic control devices.

The Contractor shall provide, erect, and maintain all necessary traffic control devices; shall provide qualified flagmen where necessary to direct traffic; shall take all necessary precautions for the protection of the work and the safety of the public.

Construction traffic control devices and their installation shall be in accordance with the current Georgia Manual of Uniform Traffic Control Devices for Streets and Highways and the GDOT Specifications, Special Provisions, Section 150- Traffic Control and its related references.

Placement and removal of construction traffic control devices shall be coordinated with Oconee County a minimum of 48 hours in advance. Placement of construction traffic control devices shall be scheduled ahead of associated construction activities. Construction time in road right-of-way shall be conducted to minimize the length of time traffic is disrupted. Construction traffic control devices used intermittently, such as ‘Flagman Ahead’, shall be removed and replaced when needed. When working within Oconee County Highway right-of-ways, provide trained and certified Flagman who have completed a training program approved by the Georgia Department of Transportation.

END OF SECTION II