DEPARTMENT OF PUBLIC WORKS

OFFICIAL BID DOCUMENTS

DUNWOODY TRAILWAY WAYFINDING

PROJECT

ITB 26-02

BID OPENING DATE:

2:00 PM, MAY 14, 2026

ITB 26-02

The City of Dunwoody is soliciting competitive sealed bids from qualified contractors for the DUNWOODY TRAILWAY WAYFINDING PROJECT for the Department of Public Works.

Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the ITB number and Company Name. Bids will be received until 2:00 P.M. local time on May 14, 2026 at the City of Dunwoody, 4800 Ashford Dunwoody Rd, Dunwoody, GA 30338. Any bid received after this date and time will not be accepted. Bids will be publicly opened and read at 2:05 P.M. Apparent bid results will be available the following business day on our website www.dunwoodyga.gov.

A Pre-Bid Conference will be held at 1:00 p.m. on Tuesday, April 28, 2026 at the City of Dunwoody City Hall, 4800 Ashford Dunwoody Rd, Dunwoody, GA 30338. The conference will include a review of the Bid Documents, and a question-and-answer period. Attendance at the Pre-Bid Conference is required. Bidders are expected to be familiar with the Bid Documents and to provide the city with any questions regarding the Bid Documents at the Pre-Bid conference or by the deadline for questions to be submitted.

Questions regarding bids should be directed to John Gates, Purchasing Manager, via email at Purchasing@dunwoodyga.gov no later than the close of business on Thursday, May 7, 2026. Bids are legal and binding upon the bidder when submitted. All bids should be submitted in duplicate.

The written bid documents supersede any verbal or written prior communications between the Parties.

If a contract is awarded, it will be made to the lowest responsible bidder whose base bid proposal shall have met all of the prescribed requirements. The City reserves the right to reject any or all bids, to waive technicalities and to make an award deemed in its best interest. The low bid will be determined based on the sum of the base bid and any alternates selected by the city.

All companies submitting a bid will be notified in writing of award. We look forward to your bid and appreciate your interest in the City of Dunwoody.

John Gates

Purchasing Manager

TABLE OF CONTENTS

SECTION TITLE

0010 Table of Contents

0100 Bid Instructions

0150 Bid Checklist

0250 Scope of Work

0300 General Notes

0350 Bid Schedule

0400 Bid Bond

0450 Affidavits

0500 Qualifications Signature and Certification

0550 Statement of Bidders Qualifications and References

0600 Corporate Certificate

0650 Subcontractor Listing

0750 Sample Contract

0800 General Conditions

0850 Special Conditions

1000 Payment Bond

1050 Performance Bond

BID INSTRUCTIONS

ITB 26-02: DUNWOODY TRAILWAY WAYFINDING PROJECT

SECTION 0100

CITY OF DUNWOODY

DEPARTMENT OF FINANCE AND ADMINISTRATION – PURCHASING DIVISION

GENERAL INSTRUCTIONS FOR BIDDERS

These Instructions will apply unless a particular item is specifically addressed in the solicitation document or not relevant to the particular type of good or service.

1. PREPARATION OF BIDS:

A. Each bidder shall examine the drawings, specifications, schedule and all instructions. Failure to do so will be at the bidder’s risk, as the bidder will be held accountable for their bid response.

B. Each bidder shall furnish all information required by the bid form or document. Each bidder shall sign the bid and print or type his or her name on the schedule. The person signing the bid must initial erasures or other changes. An authorized agent of the company must sign bids.

C. Individuals, firms and businesses seeking an award of a City of Dunwoody contract may not initiate or continue any verbal or written communications regarding a solicitation with any city officer, elected official, employee or other city representative without the permission of Purchasing between the date of the issuance of the solicitation and the date of the final contract award.

Violations will be reviewed by the Purchasing Manager. If determined that such communication has compromised the competitive process, the offer submitted by the individual, firm or business may be disqualified from consideration for award.

2. BID TIME TABLE. The anticipated schedule for the bid process is as follows:

Bid Documents Posted ............................................... Thursday, April 16, 2026

Pre-Bid Conference ..................................................... 1:00 PM, Tuesday, April 28, 2026

Deadline for submission of questions ..................... 5:00 PM, Thursday, May 7, 2026

Deadline for submission of Bid ............................... 2:00 PM, Thursday, May 14, 2026

Bids Valid Until………………………. ..................... Wednesday, August 12, 2026

3. EXPLANATION TO BIDDERS:

Any explanation desired by a bidder regarding the meaning or interpretation of the invitation for bids, drawings, specifications, etc. must be requested by the question cutoff deadline stated in the solicitation in order for a reply to reach all bidders before the close of bid. Any information given to a prospective bidder concerning an invitation for bid will be furnished to all prospective bidders as an addendum to the invitation if such information is necessary or if the lack of such information would be prejudicial to uninformed bidders. The written bid documents supersede any verbal or written communications between Parties. Receipt of addendum should be acknowledged in the bid. Although Purchasing will make every effort to send any addendum to known bidders, it is the bidder’s ultimate responsibility to ensure that they have all applicable addenda prior to bid submittal. This may be accomplished via contact with Purchasing prior to bid submittal.

4. SUBMISSION OF BIDS:

A. Bids shall be enclosed in sealed envelopes, addressed to the City of Dunwoody Purchasing Office with the name of the bidder, the date and hour of opening and the invitation to bid number on the face of the envelope. Telegraphic/faxed bids will not be considered. Any addenda should be enclosed in the sealed envelopes as well.

B. ADD/DEDUCT: Add or deduct amounts indicated on the outside of the envelope are allowed and will be applied to the lump sum amount. Amount shall be clearly stated and should be initialed by an authorized company representative.

SECTION 0100

C. Samples of items, when required, must be submitted within the time specified and, unless otherwise specified by the city, at no expense to the city. Unless otherwise specified, samples will be returned at the bidder’s request and expense if items are not destroyed by testing.

D. Items offered must meet required specifications and must be of a quality which will adequately serve the use and purpose for which intended.

E. Full identification of each item bid upon, including brand name, model, catalog number, etc. must be furnished to identify exactly what the bidder is offering. Manufacturer’s literature may be furnished.

F. The bidder must certify that the items to be furnished are new and that the quality has not deteriorated so as to impair its usefulness.

G. Unsigned bids will not be considered except in cases where a bid is enclosed with other documents, which have been signed. The city will determine this.

H. The City of Dunwoody is exempt from federal excise tax and Georgia sales tax with regard to goods and services purchased directly by the city. Suppliers and contractors are responsible for federal excise tax and sales tax, including taxes for materials incorporated into city construction projects.

Suppliers and contractors should contact the State of Georgia Sales Tax Division for additional information.

I. Information submitted by a bidder in the bidding process shall be subject to disclosure after the public opening in accordance with the Georgia Open Records Act. Each page of proprietary information must be identified. Entire bid may not be deemed proprietary.

5. WITHDRAWAL OF BID DUE TO ERRORS:

A. The Bidder shall give notice in writing of his claim of right to withdraw his bid without penalty due to an error within two (2) business days after the conclusion of the bid opening procedure. Bids may be withdrawn from consideration if the price was substantially lower than the other bids due solely to a mistake therein, provided the bid was submitted in good faith, and the mistake was a clerical mistake as opposed to a judgment mistake, and was actually due to an unintentional arithmetic error or an unintentional omission of a quantity of work, labor or material made directly in the compilation of the bid, which unintentional arithmetic error or unintentional omission can be clearly shown by objective evidence drawn from inspection of original work papers, documents and material used in the preparation of the bid sought to be withdrawn. The bidder’s original work papers shall be the sole acceptable evidence of error and mistake if he elects to withdraw his bid. If a bid is withdrawn under the authority of this provision, the lowest remaining responsive bid shall be deemed to be low bid.

B. No bidder who is permitted to withdraw a bid shall, for compensation, supply any material or labor or perform any subcontract or other work agreement for the person or firm to whom the contract is awarded or otherwise benefit, directly or indirectly, from the performance of the project for which the withdrawn bid was submitted.

C. The Bidder has up to forty-eight (48) hours to notify Purchasing of an obvious clerical error made in calculation of bid in order to withdraw a bid after bid opening. Withdrawal of bid for this reason must be done in writing within the forty-eight (48) hour period. Bidders who fail to request withdrawal of bid by the required forty-eight (48) hours shall automatically forfeit bid bond. Bid may not be withdrawn otherwise.

D. Bid withdrawal is not automatically granted and will be allowed solely at the City of Dunwoody’s discretion.

SECTION 0100

6. F.O.B. POINT:

Unless otherwise stated in the invitation to bid and any resulting contract, or unless qualified by the bidder, items shall be shipped F.O.B. Destination. The seller shall retain title for the risk of transportation, including the filing for loss or damages. The invoice covering the items is not payable until the items are delivered and the contract of carriage has been completed. Unless the F.O.B. clause states otherwise, the seller assumes transportation and related charges either by payment or allowance.

7. PATENT INDEMNITY:

The contractor guarantees to hold the city, its agents, officers or employees harmless from liability of any nature or kind for use of any copyrighted or uncopyrighted composition, secret process, patented or unpatented invention, articles or appliances furnished or used in the performance of the contract, for which the contractor is not the patentee, assignee or licensee.

8. BID BONDS AND PAYMENT AND PERFORMANCE BONDS (IF REQUIRED):

A five percent (5%) bid bond, a one hundred percent (100%) performance bond, and a one hundred percent (100%) payment bond shall be furnished to the City of Dunwoody for any bid as required in a bid package or document. Failure to submit appropriate bonding will result in automatic rejection of bid. Bonding company must be authorized to do business in Georgia by the Georgia Insurance Commission, listed in the Department of the Treasury’s publication of companies holding certificates of authority as acceptable surety on Federal bonds and as acceptable reinsuring companies, and have an A.M. Best rating as stated in the insurance requirement of the solicitation.

9. AWARD:

A. Award will be made to the lowest responsive and responsible bidder. The quality of the articles to be supplied, their conformity with the specifications, their suitability to the requirements of the city, and the delivery terms will be taken into consideration in making the award. The city may make such investigations as it deems necessary to determine the ability of the bidder to perform, and the bidder shall furnish to the city all such information and data for this purpose as the city may request. The city reserves the right to reject any bid if the evidence submitted by, or investigation of such bidder fails to satisfy the city that such bidder is properly qualified to carry out the obligations of the contract.

B. The city reserves the right to reject or accept any or all bids and to waive technicalities, informalities and minor irregularities in bids received.

C. The city reserves the right to make an award as deemed in its best interest, which may include awarding a bid to a single bidder or multiple bidders; or to award the whole bid, only part of the bid, or none of the bid to single or multiple bidders, based on its sole discretion of its best interest.

10. DELIVERY FAILURES:

Failure of a contractor to deliver within the time specified or within reasonable time as interpreted by the Purchasing Manager, or failure to make replacement of rejected articles/services when so requested, immediately or as directed by the Purchasing Manager, shall constitute authority for the Purchasing Manager to purchase in the open market articles/services of comparable grade to replace the articles/services rejected or not delivered. On all such purchases, the contractor shall reimburse the city within a reasonable time specified by the Purchasing Manager for any expense incurred in excess of contract prices, or the city shall have the right to deduct such amount from monies owed the defaulting contractor. Alternatively, the city may penalize the contractor one percent (1%) per day for a period of up to ten (10) days for each day that delivery or replacement is late. Should public necessity demand it, the city reserves the right to use or consume articles delivered which are substandard in quality, subject to an adjustment in price to be determined by the Purchasing Manager.

SECTION 0100

11. CITY FURNISHED PROPERTY:

No material, labor or facilities will be furnished by the city unless so provided in the invitation to bid.

12. REJECTION AND WITHDRAWAL OF BIDS:

Failure to observe any of the instructions or conditions in this invitation to bid may constitute grounds for rejection of bid.

13. CONTRACT:

A. Each bid is received with the understanding that the acceptance in writing by the city of the offer to furnish any or all of the commodities or services described therein shall constitute a contract between the bidder and the city which shall bind the bidder on his part to furnish and deliver the articles quoted at the prices stated in accordance with the conditions of said accepted bid. The city, on its part, may order from such contractor, except for cause beyond reasonable control, and to pay for, at the agreed prices, all articles specified and delivered.

B. It is understood that the bidder has reviewed the contract documents with the understanding that the City of Dunwoody requires that all agreements between the parties must be entered into via this document. If any exceptions are taken to any part, each must be stated in detail and submitted as part of the bid. If no exceptions are stated, it is assumed that the bidder fully agrees to the provisions contained in the “Sample Contract” in its entirety.

C. When the contractor has performed in accordance with the provisions of this agreement, the City of Dunwoody shall pay to the contractor, within thirty (30) days of receipt of any department approved payment request and based upon work completed or service provided pursuant to the contract, the sum so requested, less the retainage stated in this agreement, if any.

14. NON-COLLUSION:

Bidder declares that the bid is not made in connection with any other bidder submitting a bid for the same commodity or commodities, and that the bid is bona fide and is in all respects fair and without collusion or fraud. An affidavit of non-collusion shall be executed by each bidder. Collusion and fraud in bid preparation shall be reported to the State of Georgia Attorney General and the United States Justice Department.

15. DEFAULT:

The contract may be canceled or annulled by the Purchasing Manager in whole or in part by written notice of default to the contractor upon non-performance or violation of contract terms. An award may be made to the next low responsive and responsible bidder, or articles specified may be purchased on the open market similar to those so terminated. In either event, the defaulting contractor (or his surety) shall be liable to the city for costs to the city in excess of the defaulted contract prices; provided, however, that the contractor shall continue the performance of this contract to the extent not terminated under the provisions of this clause. Failure of the contractor to deliver materials or services within the time stipulated on his bid, unless extended in writing by the Purchasing Manager, shall constitute contract default.

16. DISPUTES:

Except as otherwise provided in the contract documents, any dispute concerning a question of fact arising under the contract which is not disposed of shall be decided after a hearing by the Purchasing Manager, who shall reduce his/her decision to writing and mail or otherwise furnish a copy thereof to the contractor. The decision of the Purchasing Manager shall be final and binding; however, the contractor shall have the right to appeal said decision to a court of competent jurisdiction.

SECTION 0100

17. SUBSTITUTIONS:

Bidders offering and quoting on substitutions or who are deviating from the attached specifications shall list such deviations on a separate sheet to be submitted with their bid. The absence of such a substitution list shall indicate that the bidder has taken no exception to the specifications contained herein.

18. INELIGIBLE BIDDERS:

The city may choose not to accept the bid of a bidder who is in default on the payment of taxes, licenses or other monies due to the city. Failure to respond to three (3) consecutive times for any given commodity/service may result in removal from the supplier list under that commodity/service.

19. BUSINESS LICENSE:

Each successful bidder shall provide evidence of a valid city of Dunwoody business license if the bidder maintains an office within the City of Dunwoody. Unincorporated, out of city, and out of State bidders are required to provide evidence of a certificate to do business in any town, County or municipality in the State of Georgia, or as otherwise required by city ordinance or resolution.

20. ALTERATIONS OF SOLICITATION AND ASSOCIATED DOCUMENTS:

Alterations of city documents are strictly prohibited and will result in automatic disqualification of the firm’s solicitation response. If there are “exceptions” or comments to any of the solicitation requirements or other language, then the firm may make notes to those areas, but may not materially alter any document language.

21. TAX LIABILITY:

Local and state governmental entities must notify contractors of their use tax liability on public works projects. Under Georgia law, private contractors are responsible for paying a use tax equal to the sales tax rate on material and equipment purchased under a governmental exemption that is incorporated into a government construction project: excluding material and equipment provided for the installation, repair, or expansion of a public water, gas or sewer system when the property is installed for general distribution purposes. To the extent the tangible personal property maintains its character (for example the installation of a kitchen stove), it remains tax-exempt. However, if the installation incorporates the tangible personal property into realty, e.g., the installation of sheetrock, it becomes taxable to the private contractor.

See O.C.G.A. 48-8-3(2) and O.C.G.A. 48-8-63

22. GENERAL CONTRACTORS LICENSE:

All General Contractors must have a current valid license from the State Licensing Board for Residential and General Contractors, unless specifically exempted from holding such license pursuant to Georgia law (O.C.G.A. Section 43-41-17).

23. ENVIRONMENTAL SUSTAINABILITY

The City of Dunwoody is committed to environmental sustainability. The city believes we have a unique opportunity to further expand our leadership in the area of environmentally preferable purchasing, and through our actions, elicit changes in the marketplace. By further incorporating environmental considerations into public purchasing, the City of Dunwoody will positively impact human health and the environment, remove unnecessary hazards from its operations, reduce costs and liabilities, and improve the environmental quality of the region. As such the city encourages the incorporation of environmental sustainability into proposals.

SECTION 0100

*DIRECTIONS TO DUNWOODY CITY HALL*

From I-285 take Exit 29 (Ashford-Dunwoody Rd.) and turn North. At the eighth traffic light, turn left on Ashford Gables Drive. The entrance to the parking lot for 4800 Ashford Dunwoody Rd is on the right. The City of Dunwoody offices are on the second floor.

END OF BID INSTRUCTIONS SECTION 0100

BID CHECKLIST

SECTION 0150

***ATTENTION***

IN ORDER FOR CONTRACTOR BID PACKAGE TO BE CONSIDERED

RESPONSIVE, THE FOLLOWING FORMS OR INFORMATION MUST BE

COMPLETED AND SUBMITTED WITH THE PROPOSAL. COMPLETE AND

RETURN THIS FORM WITH YOUR BID:

□ USE THE CITY BID SCHEDULE AND FORWARD WITH THE

SEALED PROPOSAL FORM.

□ ACKNOWLEDGE APPLICABLE ADDENDA.

□ PROVIDE 5% BID BOND – BOND REQUIREMENTS ARE CLEARLY

STATED IN THE INVITATION TO BID. IF YOU NEED

CLARIFICATION, CONTACT PURCHASING.

□ RETURN APPLICABLE COMPLIANCE AFFIDAVIT SHEETS/

SPECIFICATION SHEETS.

□ QUALIFICATIONS SIGNATURE AND CERTIFICATION

□ PROVIDE INFORMATION ON ALTERNATES OR EQUIVALENTS.

□ STATEMENT OF BIDDERS QUALIFICATIONS AND REFERENCES

□ CORPORATE CERTIFICATE

□ SUBCONTRACTOR LISTING

FAILURE TO RETURN THE ABOVE DOCUMENTS MAY RESULT IN BID BEING

DEEMED NON-RESPONSIVE AND AUTOMATIC REJECTION

BONDING AND INSURANCE REQUIREMENTS

SECTION 0200

1. All Bidders are required to submit a Bid Bond or a certified check made payable to the City of

Dunwoody in the amount of five percent (5%) of the total amount bid. The Bid Bond or certified check must be enclosed in the envelope with the sealed bid.

2. The awarded bidder will be required to furnish a Performance Bond equal to 100% of the contract amount and a Payment Bond equal to 100% of the total contract amount. Insurance coverage shall be provided as required by the contract documents. Bonding Company must be licensed to do business by the Georgia Secretary of State, authorized to do business in Georgia by the Georgia

Insurance Department, listed in the Department of the Treasury's Publication of Companies

Holding Certificates of Authority as Acceptable Surety on Federal Bonds and as Acceptable

Reinsuring Companies and have an A.M. Best rating of A-V or higher.

3. The awarded bidder will be required to submit Maintenance Bond valid for 12 months in the amount of the total bid. Maintenance Bond shall be provided at Final Acceptance.

4. The Contractor shall provide insurance for the project as outlined below:

City of Dunwoody

INSURANCE REQUIREMENTS

Within ten (10) days of execution of this Agreement, and at all times that this Contract is in force, the Contractor shall obtain, maintain and furnish the City Certificates of Insurance from licensed companies doing business in the

State of Georgia with an A.M. Best Rating A-6 or higher and acceptable to the City covering:

1. Statutory Workers' Compensation Insurance

(a) Employers Liability:

Bodily Injury by Accident - $1,000,000 each accident

Bodily Injury by Disease - $1,000,000 policy limit Bodily

Injury by Disease - $1,000,000 each employee

2. Commercial General Liability Insurance

(a) $1,000,000 limit of liability per occurrence for bodily injury and property damage Owner's and

Contractor's Protective with a $2,000,000 general aggregate limit.

(b) Blanket Contractual Liability

(c) Blanket "X", "C", and "U"

(d) Products/Completed Operations Insurance

(e) Broad Form Property Damage

(f) Personal Injury coverage

(g) Include Additional Insured Status for the City of Dunwoody

(h) Provide Waiver of Subrogation in favor of the City of Dunwoody

3. Auto Liability Insurance

(a) $1,000,000 limit of liability per occurrence for bodily injury and property damage

(b) Comprehensive form covering all owned, non-owned, leased, and hired vehicles

(c) If no owned autos, must provide proof of hired and non-owned auto liability

(d) Include Additional Insured Status for the City of Dunwoody

BONDING AND INSURANCE REQUIREMENTS

SECTION 0200

(e) Provide Waiver of Subrogation in favor of The City of Dunwoody

4. Umbrella Liability Insurance - $1,000,000 limit of liability

(a) Coverage at least as broad as primary coverage as outlined under Items 1, 2 and 3 above

(b) Confirm General, Automobile and Employers Liability are included as underlying policies

5. The City of Dunwoody, Georgia, and its subcontractors and affiliated companies, their officers, directors, employees shall be named on the Certificates of Insurance as additional insured and endorsed onto the policies for

Comprehensive General Liability, Automobile Liability and Umbrella Liability insurance maintained pursuant to this Contract in connection with liability of the City of Dunwoody and their affiliated companies and their officers, directors and employees arising out of Contractor's operations. Copies of the endorsements shall be furnished to the City upon execution of this Agreement.

Such insurance is primary insurance and shall contain a Severability of Interest clause as respects each insured.

Such policies shall be non-cancelable except on thirty (30) days written notice to the City. Any separate insurance maintained in force by the additional insured named above shall not contribute to the insurance extended by

Contractor's insurer(s) under this additional insured provision.

Certificate Holder should read: City of Dunwoody

4800 Ashford Dunwoody Road

Dunwoody, GA 30338

SCOPE OF WORK

SECTION 0250

The Dunwoody Gateway Signs project work consists of site preparation, monument sign installation, lighting and landscaping at 15 locations identified in the construction drawings. The

Bid also includes an add alternate for 9 of the 15 locations.

Specifications and Construction plans can be accessed and downloaded at the following link:

2026.03.25 Specifications & Drawings Dunwoody Trail Wayfinding_Final Combined.pdf

The contractor shall furnish all materials, equipment, and labor to complete the required construction as described in its entirety to the specifications as directed and the terms of this contract including all incidentals as directed by the City of Dunwoody Director of Public Works or his representative.

Unless otherwise specified, the project shall be completed in compliance with the Construction

Documents prepared by TSW dated and stamped March 25, 2026, and the bid documents including all appendices and addenda. It is the intent of this contract for each unit price bid to include all labor, materials, equipment, tools, transportation, and supplies as required to complete the work in accordance with the plans, specifications as directed, and the terms of this contract.

The contractor is responsible for inspecting the site and for being thoroughly familiar with all bid and contract documents.

Any item which must be removed during the work and which is not specifically called for shall be removed by the contractor. The cost shall be included in other unit price bid items. No claims will be considered for extra compensation.

Minimum Contractor Qualifications

The contractor must meet Georgia contractor licensing requirements. The contractor shall have been a licensed general contractor engaged in construction and successful completion of work of similar character and magnitude for at least five years and shall demonstrate the financial ability to perform the work.

Schedule

Notice to Proceed is expected to be given in the month of July, 2026 and the contractor shall mobilize within 10 days of receiving notice to proceed. Work shall be completed within 180 days of Notice to Proceed. Once construction begins in an area, the contractor shall work diligently and without delay to complete the work in order to minimize disruption to the property owners. Delay https://dunwoodygagov.sharepoint.com/:b:/s/CitizenUploadSite/IQC8-3JhlnV0T5-pk0XyYpHmAZnvhfz3cvclTehlCTXSrkM?e=5cEkry

SCOPE OF WORK

SECTION 0250

in completion of the project results in additional management and testing costs to the City and erosion of public confidence and goodwill. The failure or delay in completing work on time will result in daily deductions (liquidated damages) as outlined in Special Conditions, Section 850, Article 2.3.

GENERAL NOTES

SECTION 0300

General Notes:

1. The Contractor is responsible for calling for utility locations prior to the start of work. The

Contractor shall locate below ground and above ground utilities that may be affected by the work using whatever means may be appropriate. It shall be the Contractor’s responsibility to coordinate his work with any utility owner who may be in conflict with his work. No claims will be considered for extra compensation.

2. The Specifications, the Drawings, and other Contract Documents shall be complementary to each other, and any material, workmanship, and/or service which may be in one, but not called for in the others, shall be binding as if indicated, called for, or implied by all. If conflicts or discrepancies between the bid documents, drawings and referenced specifications arise during the course of the construction work, the conflicts or discrepancies shall be immediately brought to the attention of the city’s project representative, who will evaluate the conflict or discrepancies based on the design intent, ultimate use, and/or intended goal(s) of the of the project. If the conflict cannot be satisfactorily resolved in this way the most stringent requirements will apply.

3. Upon the completion of each work, any excess items which might be left over from the construction related work shall be removed and disposed of properly by the Contractor. The cost for such removal and disposal of such items will be included in the bid. No claims will be considered for extra compensation. Final cleaning instructions are included under 3.05 and 3.08 of Section 01 7000 contained in the Specifications.

4. The Contractor will be responsible for restoring lawns and landscaped areas to pre-construction conditions. This includes reconnecting or repairing any damaged irrigation systems, installing new turf, and replacing any bed materials that have been removed.

Unless otherwise noted on the plans, turf replacement shall be with materials of like kind

(i.e. Bermuda sod with Bermuda sod, fescue seed with fescue seed, etc.). The Contractor is responsible for verifying the presence of irrigation systems and for coordinating relocation with the property owner. Mailboxes are to be reset or replaced in kind.

5. Under this scope, “Department”, “Engineer”, and “Resident Engineer” shall mean the

“City of Dunwoody, Georgia, Public Works Director or City of Dunwoody, Georgia or

Public Works Designee”.

6. Contractor shall have all vehicles marked with their company name.

7. The Contractor will conduct, at Dunwoody City Hall, one (1) overall contract pre-construction meeting shortly after award of the contract, and monthly progress meetings as outlined under 3.02 of Section 01 3000 contained in the Special Conditions.

GENERAL NOTES

SECTION 0300

8. The City of Dunwoody will not provide restroom facilities on site.

9. The Contractor shall perform project housekeeping/clean-up on a daily basis. A 24-hour contact must be provided to the City of Dunwoody for all issues as needed in regards to the project for any safety, signage, or other emergency as needed.

10. All work shall be contained within the public right of way and easements areas indicated on the plans. The Contractor shall not park, work or store materials outside of the right of way and easement areas without providing written permission from the property owner. Failure to obtain permission from property owners may result in citations.

11. The Contractor shall provide supervision for the work and have a responsible foreman continuously on the job. There shall be at least one person in a position of responsibility on the site at all times who can communicate effectively in English.

12. All services provided by Contractor shall be performed in a workmanlike and professional manner to the satisfaction of the city. Contractor warrants that all material, equipment, and workmanship furnished hereunder shall be free from fault or defect and suitable in appearance without cracks or degradation and for the purposes for which they were installed.

13. The successful Bidder will be permitted to sublet a portion of the work. However, the successful Bidder acting as Prime Contractor shall perform, with his own organization, work amounting to not less than thirty-five percent (35%) of the total contract cost, including materials, equipment, and labor. Purchase of materials and rental of equipment by the Prime

Contractor for use by a Subcontractor will not be allowed when computing the 35% limitation.

BASE BID

*Items in the Base Bid will use Urban Design shown in 1/LS-401

SITE

NO.

DESCRIPTION UNIT COST

S1* PERIMETER CENTER W AT PERIMETER CENTER

PKWY NE/OLDE PERIMETER WAY

LUMP

SUM

S2* PERIMETER CENTER PKWY AT DUNWOODY

MARTA STATION

LUMP

SUM

S3 HAMMOND DR AT DUNWOODY MARTA STATION LUMP

SUM

S4* HAMMOND DR AT ASHFORD DUNWOODY RD LUMP

SUM

S5* ASHFORD DUNWOODY RD AT PERIMETER

CENTER E

LUMP

SUM

S6* ASHFORD DUNWOODY RD AT PERIMETER

CENTER W

LUMP

SUM

S7* ASHFORD DUNWOODY RD AT MEADOW LN LUMP

SUM

S8 TWO BRIDGES TRAIL AT TWO BRIDGES PARK LUMP

SUM

S9 TWO BRIDGES TRAIL AT OLD SPRING HOUSE LN LUMP

SUM

S10* CHAMBLEE DUNWOODY RD AT OLD SPRING

HOUSE LN

LUMP

SUM

S11* CHAMBLEE DUNWOODY RD AT KENT AVE LUMP

SUM

S12* N SHALLOWFORD RD AT DUNWOODY PARK LUMP

SUM

S13 DUNWOODY TRAILWAY AT BROOK RUN PARK LUMP

SUM

S14 DUNWOODY TRAILWAY AT BARCLAY DR LUMP

SUM

S15 BARCLAY DR AT N PEACHTREE RD LUMP

SUM

Base

Total

ADD ALTERNATE BID

DESCRIPTION UNIT ADD ALTERNATE COST

Sites 1, 2, 4, 5, 6, 7, 10, 11 and 12 add Granite Base Design for Urban Nudge sign as shown in 1/LS-402

LUMP

SUM

The Bid Items provided for in the Base Bid Schedule are intended to be the only pay items under which the Contractor will be compensated for work described above. The Contractor shall examine the requirements of the work and the pay items in the Bid Schedule and include all labor, equipment, materials, appurtenances, overhead, profit, vehicles, and all other things incidental for the completion of the work as specified.

The City of Dunwoody requires pricing to remain firm for the duration of the contract. Failure to hold firm pricing for the term of the contract will be sufficient cause for the City to declare bid non-responsive.

Certification of Non-Collusion in Bid Preparation

Signature Date

Acknowledgement is hereby made of the following Addendum(s) received since issuance of the Contract Documents

(identified by number)

Addendum No. Date Initial

In compliance with the attached specifications, the undersigned offers and agrees to furnish any or all of the items upon which prices are bid, at the price set opposite each item, within the time specified in the Bid Documents.

Legal Business Name

Federal Tax ID

Address

Does your company currently have a location within the City of Dunwoody? Yes No

Representative Signature

Printed Name

Telephone Number

Email Address

SECTION 0400

BID BOND

KNOW ALL MEN BY THESE PRESENTS, THAT

Name of Contractor: ___________________________________________________________

Address of Contractor: ___________________________________________________________

(Corporation, Partnership and or Individual) hereinafter called Principal, and ________________

(Name of Surety)

(Address of Surety)

A corporation of the State of _________________, and a surety authorized by law to do business in the State of

Georgia, hereinafter called Surety, are held and firmly bound unto:

(Name of Obligee) City of Dunwoody Georgia

(Address of Obligee) 4800 Ashford Dunwoody Rd

Dunwoody, Georgia 30338 herein after referred to as Obligee, in the penal sum of___________________________________ Dollars ($

_______________) in lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly by these presents.

WHEREAS, the Principal is about to submit, or has submitted, to the City of Dunwoody, Georgia, a proposal for furnishing materials, labor and equipment for: DUNWOODY TRAILWAY WAYFINDING PROJECT

WHEREAS, the Principal desires to file this Bond in accordance with law in lieu of a certified Bidder’s check otherwise required to accompany this Proposal.

NOW, THEREFORE, the conditions of this obligation are such that if the bid is accepted, the Principal shall within 10 days after receipt of notification of the acceptance execute a Contract in accordance with the Bid and upon the terms, conditions, and prices set forth in the form and manner required by the City of Dunwoody, Georgia, and execute a sufficient and satisfactory Performance Bond and Payment Bond payable to the City of

Dunwoody, Georgia, each in an amount of 100 percent of the total Contract Price, in form and with security satisfactory to said the City of Dunwoody, Georgia, and otherwise, to be and remain in full force and virtue in law; and The Surety shall, upon failure of the Principal to comply with any or all of the foregoing requirements within the time specified above, immediately pay to the City of Dunwoody, Georgia, upon demand, the amount hereof in good and lawful money of the United States of America, not as a penalty, but as liquidated damages.

PROVIDED FURTHER, that Principal and Surety agree and represent that this bond is executed pursuant, to and in accordance with the applicable provisions of the Official Code of Georgia Annotated, as Amended, including, but not limited to, O.C.G.A. SS 13-10-1, et. Seg. and SS 36-86-101, et. Seg., and is intended to be and shall be constructed as a bond in compliance with the requirements thereof.

SECTION 0400

Signed, sealed, and dated this ______ day of ________________________________, 20___

ATTEST:

(Principal Secretary) (Principal)

(Seal)

BY: ____________________________

(Witness to Principal) (Address)

(Address)

(Surety)

(Attorney-in-Fact) and Resident Agent

(Attorney-in-Fact)

(Witness as to Surety)

AFFIDAVITS

SECTION 0450

Solicitation No. ______________________

CONTRACTOR AFFIDAVIT AND AGREEMENT

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. 13-

10-91, stating affirmatively that the individual, firm, or corporation which is contracting with the City of

Dunwoody has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of

Homeland Security or any equivalent federal work authorization program operated by the United States

Department of Homeland Security to verify information of newly hired employees, pursuant to the

Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A 13-10-91.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract, contractor will secure from such subcontractor(s) similar verification of compliance with O.C.G.A 13-10-91 on the Subcontractor

Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the City of Dunwoody at the time the subcontractor(s) is retained to perform such service.

E-Verify * User Identification Number

Company Name

BY: Authorized Officer or Agent Date

(Contractor Signature)

Title of Authorized Officer or Agent of Contractor

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

_______ DAY OF ______________________, 20__

Notary Public

My Commission Expires:

* As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is “E-Verify” operated by the U.S. Citizenship and

Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

SECTION 0500

QUALIFICATIONS SIGNATURE AND CERTIFICATION

(Bidder to sign and return)

I certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a proposal for the same materials, supplies, equipment, or services and is in all respects fair and without collusion or fraud. I understand collusive bidding is a violation of State and Federal Law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of the proposal and certify that I am authorized to sign this proposal for the proposer. I further certify that the provisions of the Official Code of Georgia

Annotated, Sections 45-10-20 et. Seq. have not been violated and will not be violated in any respect.

Authorized

Signature___________________________________Date_______________________

Print/Type

Name_________________________________________________________________

Print/Type

Company Name ____________________________________________________

Section 550

Company Name:

STATEMENT OF BIDDER’S QUALIFICATIONS

All questions must be answered and the data given must be clear and comprehensive. This statement must be notarized. If necessary, questions may be answered on separate attached sheets. The Bidder may submit additional information. Attach all additional sheets to this Statement.

Legal Name of Bidder:

Permanent Main Office Address:

1. When organized?

2. If a Corporation, where incorporated?

3. Number of years engaged in the contracting business under your present firm or trade name?

4. Credit Available for this contract?

5. Projects/work now in progress and expected completion:

6. Contracts now in hand (Gross Amount):

7. General character of work performed by your company:

8. Total number of Employees on your Company Payroll at time of Bid:_______________________________

9. In the past 3 years, have you failed to complete a project within the original contract time?

10. If so, where and Why?

11. Have you ever defaulted on a Contract? If so, where, and why?

12. List projects completed by your company that were similar to this project and whom may be contacted as reference to your being a qualified and responsible bidder for this type of work:

PROJECT COST COMPLETED CONTACT PHONE

Section 550

13. Background and experience of the principal members of your organization, including officers:

14. Have you ever refused to sign a Contract at the original bid? If so, where and why?

15. Give bank reference:

16. The undersigned hereby authorizes and requests any person, firm, or corporation to furnish any information requested by the Local Public Agency in verification of the recitals comprising this Statement of Bidder's

Qualifications.

I, , certify that I am a principal or other representative of the Bidder, and that the answers to the foregoing questions and statements contained therein are true and correct.

BIDDER:

By:

(company name)

(name signed)

(name printed or typed)

Title:

Date:

Subscribed and sworn to me this day of , 20___.

NOTARY PUBLIC:

(name signed)

(name printed or typed)

Commission Expires:

(Date)

(SEAL)

SECTION 0600

CORPORATE CERTIFICATE

(Bidder to sign and return)

I, ___________________________________, certify that I am the Secretary of the Corporation named as Contractor in the foregoing bid; that _______________________________________ who signed said bid in behalf of the Contractor, was then (title)_________________________ of said Corporation; that said bid was duly signed for and in behalf of said Corporation by authority of its Board of Directors, and is within the scope of its corporate powers; that said Corporation is organized under the laws of the State of _________________________________.

This _______________day of ___________________________________, 20______

_______________________________________(Seal)

(Signature)

SECTION 0650

I do _________, do not _______, propose to subcontract some of the work on this project. I propose to

Subcontract work to the following subcontractors:

SUBCONTRACTOR LISTING

Pursuant to bidding requirements for the work titled: ITB 26-02 DUNWOODY TRAILWAY WAYFINDING

PROJECT. Names of subcontractors from whom quotes, proposals, bids, or other information used to build the Bid were obtained and are proposed by the bidder for subletting, should be listed and included with the bid.

Portion of the Work: Subcontractor Name & Address:

USE ADDITIONAL SHEETS Bidder:

IF REQUIRED

Title:

PROVIDE SIGNATURE IDENTICAL TO THAT SHOWN ON THE BID FORM

SECTION 0750

APPENDIX A

SAMPLE CONTRACT AND GENERAL CONDITIONS

DO NOT SIGN CONTRACT. DO NOT SUBMIT WITH BID.

CONTRACT

This CONTRACT made and entered into this day of , 20 by and between

Dunwoody, Georgia (Party of the First Part, hereinafter called the City), and , (Party of the Second

Part, hereinafter called the Contractor).

WITNESSETH: That the said Contractor has agreed, and by these presents does agree with the said City, for the consideration herein mentioned and under the provision of the Performance Bond and Payment Bond required by the Specifications to furnish all equipment, tools, materials, skill and labor of every description necessary to carry out and complete in a good, firm and substantial and workmanlike manner, the work specified, in strict conformity with the drawings and specifications, together with the foregoing proposal made by the

Contractor, the Advertisement, Addenda, Bid Documents the Instructions to Bidders, General Conditions, and this Contract, shall all form essential parts to this Contract, and together are known as the Contract Documents.

The work covered by this Contract includes all work shown on plans and specifications and listed in the conditions and specifications to wit:

(Description)

The Contractor awarded work under this contract shall commence work within ten (10) days after the issuance of the Notice to Proceed and shall fully complete all work hereunder within consecutive calendar days from and after said date.

If said work is not completed within the time stated, the Contractor shall be liable and hereby agrees to pay the

City as liquidated damages and not as a penalty, the amount as outlined in Section 108.08 of GDOT’s Standard

Specifications as liquidation of the extra expense incurred by the City and liquidated damages to the City.

The City shall pay and the Contractor shall receive the prices stipulated in the proposal hereto attached as full compensation for everything furnished and done by the Contractor under this contract, which shall in no event exceed ($ ) based on the proposal which sum shall be paid in the manner and terms specified in the Contract Documents, but before issuance of certificate of payment, if the Contractor shall not have submitted evidence satisfactory to the City that all payrolls, materials bills, and other indebtedness connected with the work have been paid, the City may withhold, in addition to the retained percentages, such amount or amounts as may be necessary to pay just claims for labor and services rendered and materials in and about the work, and such amount or amounts withheld or retained may be applied by the City to the payment of such just claims.

When the Contractor has performed in accordance with the provisions of this Contract, City shall pay to the

Contractor, within thirty (30) days of receipt of any payment request based upon work completed or service provided pursuant to the Contract, the sum so requested, less the retainage stated in this Contract, if any. In the event that the City fails to pay the Contractor within sixty (60) days of receipt of a pay request based upon work completed or service provided pursuant to the Contract, the City shall pay the Contractor interest at the rate of l/2% per month or pro rata fraction thereof, beginning the sixty-first (61st) day following receipt of the pay request. The Contractor's acceptance of progress payments or final payment shall release all claims for interest on said payments.

It is further mutually agreed between the Parties hereto that if, at any time after the execution of the Contract and the Performance Bond for its faithful performance and the Payment Bond, the first party shall deem the surety or sureties upon such bond to be inadequate to cover the performance of the work, the second party shall, at its expense, within five (5) days after the receipt of notice from the first party to do so, furnish an additional bond or bonds in such form and amount, and with such surety or sureties as shall be satisfactory to the first party. In such event, no further payment to the second party shall be deemed to be due under this Contract until such new or additional security for the faithful performance of the work shall be furnished in a manner and form satisfactory to the first party.

The parties agree that each of the provisions included in this Contract is separate, distinct and severable from the other and remaining provisions of this Contract, and that the invalidity of any Contract provision shall not affect the validity of any other provision or provisions of this Contract.

(Signatures Next Page)

ITB 21-03: WINTERS CHAPEL ROAD MULTI-USE TRAIL, PHASE I

IN WITNESS WHEREOF, the parties hereto, acting through their duly authorized agents, have caused this CONTRACT to be signed, sealed and delivered.

CITY OF DUNWOODY, GEORGIA

Lynn P. Deutsch, Mayor

City of Dunwoody, Georgia

Signature

Print Name

City Clerk/ City of Dunwoody

APPROVED AS TO FORM:

City of Dunwoody Staff Attorney

SERVICE PROVIDER:

BY:

Title

Corporate Secretary

GENERAL CONDITIONS

SECTION 0800

These General…