ITB 26_009 Bridge Maintenance Repairs Project.pdf

INVITATION TO BID 26-009

Bridge Maintenance Repairs Project

BID DUE DATE October 27, 2025, 2:00 PM EST

VIA MICROSOFT TEAMS

Meeting ID: 237 120 227 466 3 Passcode: 3Bv6mL68

Dial in by phone: + 1 872-242-8893 Phone conference ID: 675 986 495#

NON-MANDATORY PRE-BID CONFERENCE ATTENDANCE:

September 23, 2025, 11:00 AM EST

VIA MICROSOFT TEAMS WEBINAR

Non-mandatory Pre-Bid Conference Registration Link:

https://events.gcc.teams.microsoft.com/event/173c52a7-6be4-43d6-97e4-

5317cd747761@c6279049-e794-4541-8247-8e8261a33321

QUESTIONS DUE

October 8, 2025, 5:00 P.M. EST

Bids shall only be accepted online through the Bonfire Portal at:

https://sandysprings.bonfirehub.com/projectDrafts/202153/details Any proposal submitted in any other format (email, paper, fax, mail, etc.) will not be accepted for any reason.

GENERAL INFORMATION:

1. All communications regarding this solicitation must be with the assigned Procurement Agent, Ericka Kelly, ekelly@sandyspringsga.gov.

2. All questions or requests for clarification must be sent via Bonfire under Message Vendor Discussions: https://sandysprings.bonfirehub.com/projectDrafts/202153/details Questions are due no later than October 8, 2025, 5:00 P.M. EST Questions received after this date and time may not be answered. There is a pre-bid meeting associated with this solicitation.

3. Questions and clarifications will be answered in the form of an addendum. Any addenda, schedule changes and other important information regarding the solicitation related to this solicitation will be posted on Bonfire website at https://sandysprings.bonfirehub.com/projectDrafts/202153/details. It is the Offeror’s responsibility to check the Bonfire portal for any addendum or other communications related to this solicitation.

4. The form of contract (“Contract”) the City intends to execute with the successful Offeror is included in this ITB. Offerors are urged to read this Contract, including exhibits carefully prior to submitting a bid. In general, the City is unable to negotiate or revise contract provisions. If an Offeror believes certain contract provisions are out of date, not applicable or place an undue burden or cost on https://events.gcc.teams.microsoft.com/event/173c52a7-6be4-43d6-97e4-5317cd747761@c6279049-e794-4541-8247-8e8261a33321 https://events.gcc.teams.microsoft.com/event/173c52a7-6be4-43d6-97e4-5317cd747761@c6279049-e794-4541-8247-8e8261a33321 https://sandysprings.bonfirehub.com/projectDrafts/202153/details mailto:ekelly@sandyspringsga.gov the Offeror or the City, the Offeror must address these concerns in writing during the question and answer period. The Procurement Manager will review and determine the appropriate response. If the City determines a change is warranted, an addendum will be posted to this ITB. If a firm is unwilling to execute the Contract, whether modified by addendum or not, a bid should not be submitted.

5. The City of Sandy Springs reserves the right to reject all bids and to waive technicalities and informalities, and to make award in the best interest of the City of Sandy Springs.

6. The City of Sandy Springs is not responsible for any technical difficulties. It is highly recommended that all potential contractors submit their quotes prior to the due date of this solicitation.

TERMS & CONDITIONS

1. All applicable Federal and State of Georgia laws and City of Sandy Springs ordinances, licenses and regulations of all agencies having jurisdiction shall apply to Offerors throughout and are incorporated herein.

2. Professionals requiring special licenses shall be licensed in the State of Georgia, and shall be responsible for those portions of the work as may be required by law.

3. No bid shall be accepted from, and no contract will be awarded to, any person, firm, or corporation that (i) is in arrears to the City with respect to any debt, (ii) is in default with respect to any obligation to the City, or (iii) is deemed irresponsible or unreliable by the City.

4. The City shall be able to request of an Offeror satisfactory evidence that it has the necessary financial resources to accomplish the requirements of the contract.

5. From the date this ITB is issued until a firm is selected, Offerors are not allowed to communicate with any staff or elected officials of the City regarding this solicitation, except at the direction of Ericka Kelly, Procurement Agent in charge of this solicitation. Any unauthorized contact may disqualify the Offeror from further consideration. Contact information for the single point of contact is as follows:

Ericka Kelly, Procurement Agent City of Sandy Springs 1 Galambos Way Sandy Springs, Georgia 30328 Email: ekelly@sandyspringsga.gov

6. While the City has every intention to make an award as a result of this solicitation, issuance of the ITB in no way constitutes a commitment by the City to award and execute a contract. Upon a determination such actions would be in its best interest, the City, in its sole discretion, reserves the right to:

a. Cancel or terminate this ITB at any time. A notice of cancellation will be issued. If the

ITB is cancelled, the City will not reimburse any Offeror for preparation of its Proposal.

Proposals may be returned upon request if unopened;

b. Reject any or all Bids received, make a contract award based directly on the Proposals received in the best interest of the City, in its sole discretion, or enter into further discussions with one (1) or more Offerors;

mailto:ekelly@sandyspringsga.gov

c. Waive and/or amend any undesirable, inconsequential, or inconsistent provisions/specifications of this ITB which would not have significant impact on any

Proposal;

d. Make partial award or no award if it is in the best interest of the City to do so; and

e. Terminate any contract if the City determines adequate funds are not available.

DEFINITIONS

SSPWD: Sandy Springs Public Works Department

GDOT: Georgia Department of Transportation

ADA: Americans with Disabilities Act. The federal act that gives civil rights protections to the disabled similar to those provided to individuals based on race, color, sex, national origin, age and religion. It guarantees equal opportunity for individuals with disabilities in public accommodations, employment, transportation, state and local government services and telecommunications.

CONTRACT DOCUMENTS: Contract Agreement. General Conditions, Appendices, Special Provisions, Technical Specifications, Drawings and Plans, Bidding Documents, Exhibits

EA: Each

GAL: Gallon

LF: Lineal Feet LS: Lump Sum

SY: Square Yard

TN: Ton

CY: Cubic Yard

SY: Square Yard

SF: Square Foot

RCP: reinforced concrete pipe

OWNER: City of Sandy Springs

Contractor: The Prime Contractor for the Construction Project. DOL: U.S. Department of Labor Best Management Practices: a practice or combination of practices that is an effective, practicable means of preventing or reducing the amount of pollution generated by nonpoint sources.

SCOPE OF WORK

Scope of Work:

1. General Requirements:

The Contractor shall provide the necessary machinery, tools, apparatus, other means of construction, and all materials and labor specified in the Contract Documents or as necessary to complete the City of Sandy Springs Project T-9100 Bridge Maintenance and Repair Projects, as outlined in the provided plans and documents. This project includes the maintenance and repair of 13 Vehicular Bridges and 2 Pedestrian Bridges. Tasks will be contracted and performed as soon as possible with a 120-calendar day performance period. The contractor must perform at least 51% of work and must be Pre-qualified Prime Contractor listed by the Georgia

Department of Transportation.

2. Site Visit Recommendation:

It is highly recommended that all prospective bidders visit each site location listed below, on the

Bid Schedule, and on the 26-009 2025 Bridge Maintenance Plans and Technical Specifications for this solicitation prior to submitting a bid. Site visits will allow bidders to become familiar with existing conditions, scope of work, and potential factors that may affect project execution.

Location Location Number

Dunwoody Club Drive over Ball Mill Creek 121-0293-0 (9) Northside Drive over Long Island Creek 121-0443-0 (4) Riverside Drive over Chattahoochee River Trib. 121-0453-0 (5) Long Island Drive over Long Island Creek 121-0456-0 (10) Johnson Ferry Road over Chattahoochee River 121-0457-0 (7) Windsor Parkway over Nancy Creek 121-0458-0 (6) Peachtree-Dunwoody Road over Nancy Creek Trib. 121-0592-0 (4) Brandon Mill Road over Marsh Creek 121-5034-0 (4) Glenridge Drive over Marsh Creek 121-5035-0 (7) Lake Forest Drive over Long Island Creek 121-5036-0 (7) Kingsport Drive over Long Island Creek 121-5187-0 (5) Glenlake Parkway over Marsh Creek 121-5289-0 (8) Riverside Drive over Marsh Creek 121-5330-0 (6)

Failure to visit the sites shall not relieve the successful Contractor from the responsibility of fully understanding the contract requirements or properly estimating the labor, equipment, and materials necessary to perform the work.

3. Applicable Standards:

All work under this Contract shall include furnishing all materials, labor, and equipment required for site improvements within the City of Sandy Springs. The Georgia Department of

Transportation (GDOT)Standard Specifications for Construction of Transportation Systems

(current edition), together with all applicable special provisions and supplemental specifications, are incorporated herein by reference and shall apply to this contract.

4. Commencement and Completion:

The selected contractor shall be able to start work within ten (10) calendar days. The time of completion for the project is 120 calendar days from the date of the “Notice to Proceed.”

5. Specifications and Materials:

Unless otherwise directed, all work performed shall be in accordance with the Georgia

Department of Transportation (GDOT) Standard Specifications, Construction of Transportation

Systems (current edition) – SEE ALSO EXHIBIT H, “SPECIAL PROVISIONS”, PROVIDED WITH

“REQUESTED FOR BID” DOCUMENTS. All materials used in the process of completion of the work included in the Contract will be furnished from Georgia Department of Transportation

(GDOT) certified suppliers only or as directed by the Engineer.

6. City-Furnished Equipment and Site Restoration:

There is no City furnished equipment to be installed by the contractor. Disturbed areas shall be replaced in kind with straw and seeding or sod of existing type and condition; no disturbance outside of the construction limits is permitted.

7. Contract Quantities:

Any contract quantities in excess of the plan quantities shall be placed only as directed by the

Engineer. The Contractor shall provide a written quotation for review and approval by the

Engineer prior to the execution of such additional work.

8. Bonds:

Bonds, as required by law and contract documents, shall be furnished for this project.

9. Traffic Control:

The Contractor shall adhere to all current State and Federal requirements of the Manual on Uniform Traffic Control Devices (MUTCD) and all applicable GDOT technical standards.

SCHEDULE OF EVENTS

Event Date Time (if applicable)

Advertisement Date September 11, 2025

Pre-Bid Conference September 23, 2025 11:00 AM – 12:00 Noon

Deadline for Supplier Questions

October 8, 2025 By 5pm

Final Addendum Issued October 14, 2025 By 5pm

Bid Close Date October 27, 2025

Responsiveness Review October 27–October 29, (Tentative Window)

Evaluations TBD

BIDDING INSTRUCTIONS

Failure to submit the following bid documents may result in the bid being deemed non-responsive and the bid shall be rejected:

City Bid Form City Qualification Signature and Certification Form Bid Schedule Bid Price Certification

E-verify Affidavit under O.C.G.A. 13-10-91(b)(1) Addenda Acknowledgment Subcontractor List Bid Bond Certification of Sponsor Drug Free Workplace Georgia Security Immigration Compliance Act Affidavit Corporate Certificate Notice to Contractors Compliance with Electrical Safety Provisions Affidavit verifying Status for City Public Benefit Application

Pre-qualified Prime Contractor verified by the Georgia Department of Transportation Georgia Contractor’s License

Upon award of contract the following items shall also be submitted:

Certificate of Insurance Performance Bond Payment Bond Signed Contract

BID FORM

(Bidder to sign and return)

TO: PURCHASING DIRECTOR

CITY OF SANDY SPRINGS

SANDY SPRINGS, GEORGIA 30350

Ladies and Gentlemen:

In compliance with your Invitation To Bid, the undersigned, hereinafter termed the Bidder, proposes to enter into a Contract with the City of Sandy Springs, Georgia, to provide the necessary machinery, tools, apparatus, other means of construction, and all materials and labor specified in the Contract Documents or as necessary to complete the Work in the manner therein specified within the time specified, as therein set forth, for:

26-009 Bridge Maintenance Repairs Project

The Bidder has carefully examined and fully understands the Contract, Specifications, and other documents hereto attached, has made a personal examination of the Site of the proposed Work, has satisfied himself as to the actual conditions and requirements of the Work, and hereby proposes and agrees that if his bid is accepted, he will contract with the City of Sandy Springs in full conformance with the Contract Documents.

Unless otherwise directed, all work performed shall be in accordance with the Georgia Department of Transportation Standard Specifications, Construction of Transportation Systems (current edition). All materials used in the process of completion of the work included in the Contract will be furnished from Georgia Department of Transportation certified suppliers only.

It is the intent of this Bid to include all items of construction and all Work called for in the Specifications, or otherwise a part of the Contract Documents.

In accordance with the foregoing, the undersigned proposes to furnish and construct the items listed in the attached Bid schedule for the unit prices stated.

The Bidder agrees that the cost of any work performed, materials furnished, services provided or expenses incurred, which are not specifically delineated in the Contract Documents but which are incidental to the scope, intent, and completion of the Contract, shall be deemed to have been included in the prices bid for the various items scheduled.

The Bidder further proposes and agrees hereby to promptly commence the Work with adequate forces and equipment within ten (10) calendar days from receipt of Notice to Proceed and to complete all Work within One hundred and twenty (120) calendar days from the initial Notice to Proceed.

The Bidder shall be responsible for installing and maintaining the “Best Management Practices” (BMP’s) throughout the term of the project.

If this bid shall be accepted by the City of Sandy Springs and the undersigned shall fail to execute a satisfactory contract in the form of said proposed Contract, and give satisfactory Performance and Payment Bonds, or furnish satisfactory proof of carriage of the insurance required within ten days from the date of Notice of Award of the Contract, then the City of Sandy Springs may, at its option, determine that the undersigned abandoned the Contract and there upon this bid shall be null and void, and the sum stipulated in the attached Bid Bond or certified check shall be forfeited to the City of Sandy Springs as liquidated damages.

Bidder acknowledges receipt of the following addenda:

Addendum No. Date Received

Bidder further declares that the full name and resident address of Bidder’s Principal is as follows:

Signed, sealed, and dated this day of

Bidder

Company Name

Seal

Bidder Mailing Address:

By:

Title: _

By:

Title:

QUALIFICATIONS SIGNATURE AND CERTIFICATION

(Bidder to sign and return)

I certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a proposal for the same materials, supplies, equipment, or services and is in all respects fair and without collusion or fraud. I understand collusive bidding is a violation of State and Federal Law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of the proposal and certify that I am authorized to sign this proposal for the proposer. I further certify that the provisions of the Official Code of Georgia Annotated, Sections 45- 10-20 et. seq., have not been violated and will not be violated in any respect.

Authorized Signature Date_

Print/Type Name_______________________________________________________

Email Address

Print/Type Company Name Here_

REQUEST FOR REFERENCES

INVITATION TO BID # 26-009

Bridge Maintenance Repairs Project Maintenance Project

All references must be from customers for whom your company has provided projects completed in the last five years of similar scope and services as the specifications of

Invitation to Bid #26-009 Bridge Maintenance Repairs Project

References for: _______________________________________

(Company Name)

1. Company ______________________________________________________________

Street Address ____________________________________________________________

City, State & Zip ___________________________________________________________

Contact Person Name_______________________________ Phone___________________

Email address______________________________________________________________

Describe specific job performed and date: _______________________________________

2. Company_______________________________________________________________

Street Address _____________________________________________________________

City, State & Zip ___________________________________________________________

Contact Person Name________________________________ Phone___________________

Email address______________________________________________________________

Describe specific job performed and date: ________________________________________

3. Company _______________________________________________________________

Street Address ______________________________________________________________

City, State & Zip ____________________________________________________________

Contact Person Name ______________________________ Phone ____________________

Email address______________________________________________________________

Describe specific job performed and date: ________________________________________

BID SCHEDULE

Item Number Item UOM Quantity Required

Unit Price

Pay Item # BR 1 Dunwoody Club Drive over Ball Mill Creek 121-0293-0 (9)

#1-1 150-1000 Traffic Control LS 1

#1-2 151-1000 Mobilization LS 1

#1-3 210-0100 Grading Complete LS 1

#1-4 407-0010 Asphalt-Rubber Joint and Crack Seal, TP M LF 250

#1-5 441-0104 Concrete Sidewalk 4in SY 14

#1-6 521-3000 Patching Concrete Bridge SF 8

#1-7 543-1500 Repair Bridge - Complete LS 1

#1-8 603-2024 Stn Dumped Rip Rap TP 1 24in SY 56

#1-9 603-7000 Plastic Filter Fabric SY 14

Pay Item # BR 2 Northside Drive over Long Island Creek 121-0443-0 (4)

#2-1 150-1000 Traffic Control LS 1

#2-2 151-1000 Mobilization LS 1

#2-3 210-0100 Grading Complete LS 1

#2-4 543-1500 Repair Bridge - Complete LS 1

Pay item # BR 3 Riverside Drive over Chattahoochee River Trib. 121-0453-0 (5)

#3-1 150-1000 Traffic Control LS 1

#3-2 151-1000 Mobilization LS 1

#3-3 210-0100 Grading Complete LS 1

#3-4 407-0010 Asphalt-Rubber Joint and Crack Seal, TP M LF 80

#3-5 543-1500 Repair Bridge - Complete LS 1

Pay Item # BR 4 Long Island Drive over Long Island Creek 121-0456-0 (10)

#4-1 150-1000 Traffic Control LS 1

#4-2 151-1000 Mobilization LS 1

#4-3 210-0100 Grading Complete LS 1

#4-4 407-0010 Asphalt-Rubber Joint and Crack Seal, TP M LF 60

#4-5 521-3000 Patching Conc Bridge SF 160

#4-6 543-1500 Repair Bridge - Complete LS 1

#4-7 603-6008 Sand-Cement Bag Rip Rap, 8 IN SY 11

#4-8 603-7000 Plastic Filter Fabric SY 11

#4-9 636-1036 Type I Matl Refl Sheeting TP 11 LF 1

#4-10 636-2070 Square Tube Post, Type 7 SF 1

Pay Item # BR 5 Johnson Ferry Road over Chattahoochee River 121-0457-0 (7)

#5-1 150-1000 Traffic Control LS 1

#5-2 151-1000 Mobilization LS 1

#5-3 210-0100 Grading Complete LS 1

#5-4 441-0104 Concrete Sidewalk 4in SY 11

#5-5 449-3800 Pref, Prec, Silc CTD, S-Exp Seal System, EBL LF 298

#5-6 521-3000 Patching Concrete Bridge SF 10

#5-7 543-1500 Repair Bridge - Complete LS 1

Pay Item # BR 6 Windsor Parkway over Nancy Creek 121-0458-0 (6)

#6-1 150-1000 Traffic Control LS 1

#6-2 151-1000 Mobilization LS 1

#6-3 210-0100 Grading Complete LS 1

#6-4 543-1500 Repair Bridge - Complete LS 1

#6-5 603-6008 Sand-Cement Bag Rip Rap, 8 IN SY 49

#6-6 603-7000 Plastic Filter Fabric SY 49

Pay Item # BR 7 Peachtree-Dunwoody Road over Nancy Creek Trib. 121-0592-0 (4)

#7-1 150-1000 Traffic Control LS 1

#7-2 151-1000 Mobilization LS 1

#7-3 543-1500 Repair Bridge - Complete LS 1

#7-4 528-0501 Epoxy Pressure Injection of Conc Cracks LF 150

Pay Item # BR 8 Brandon Mill Road over Marsh Creek 121-5034-0 (4)

#8-1 150-1000 Traffic Control LS 1

#8-2 151-1000 Mobilization LS 1

#8-3 210-0100 Grading Complete LS 1

#8-4 543-1500 Repair Bridge - Complete LS 1

Pay Item # BR 9 Glenridge Drive over Marsh Creek 121-5035-0 (7)

#9-1 150-1000 Traffic Control LS 1

#9-2 151-1000 Mobilization 1 LS LS 1

#9-3 210-0100 Grading Complete LS 1

#9-4 407-0010 Asph Rubber Joint Crack Seal

TP M LF 80

#9-5 543-1500 Repair Bridge - Complete LS 1

#9-6 603-2024 Stn Dumped Rip Rap TP 1 24in SY 28

#9-7 603-7000 Plastic Filter Fabric SY 28

Pay Item # BR 10 Lake Forest Drive over Long Island Creek 121-5036-0 (7)

#10-1 150-1000 Traffic Control LS 1

#10-2 151-1000 Mobilization LS 1

#10-3 210-0100 Grading Complete LS 1

#10-4 407-0010 Asph Rubber Joint Crack Seal

TP M LF 100

#10-5 543-1500 Repair Bridge - Complete LS 1

#10-6 636-1036 Type I Matl Refl Sheeting TP 11 LF 1

#10-7 636-2070 Square Tube Post, Type 7 SF 1

Pay Item# BR 11 Kingsport Drive over Long Island Creek 121-5187-0 (5)

INSTRUCTIONS TO BIDDERS:

Carefully review each location and the required seasonal services listed.

• Each line item must be bid as the requested total unit of measure for the full scope of services at that location.

• Ensure all prices include:

• Labor, equipment, materials, supervision, debris removal, mobilization

• Adherence to applicable standards (e.g., ANSI A300, MUTCD, GDOT, and local codes)

• Do not enter "$0.00" unless the service is truly provided at no charge.

• Bidders must provide pricing for all listed locations. Partial bids will not be accepted and may be considered non-responsive.

• Ensure the Total of All Line Items is calculated at the bottom of the schedule.

Submit the completed bid schedule as part of your full bid response package.

#11-1 150-1000 Traffic Control LS 1

#11-2 151-1000 Mobilization LS 1

#11-3 210-0100 Grading Complete LS 1

#11-4 407-0010 Asph Rubber Joint Crack Seal

TP M LF 150

#11-5 543-1500 Repair Bridge - Complete LS 1

Pay Item # BR 12 Glenlake Parkway over Marsh Creek 121-5289-0 (8)

#12-1 150-1000 Traffic Control LS 1

#12-2 151-1000 Mobilization LS 1

#12-3 210-0100 Grading Complete LS 1

#12-4 543-1500 Repair Bridge - Complete LS 1

#12-5 600-0001 Flowable Fill CY 4

#12-6 603-2024 Stn Dumped Rip Rap TP 1 24in SY 14

#12-7 603-6008 Sand-Cement Bag Rip Rap, 8 IN SY 14

#12-8 603-7000 Plastic Filter Fabric SY 14

Pay Item # BR 13 Riverside Drive over Marsh Creek 121-5330-0 (6)

#13-1 150-1000 Traffic Control LS 1

#13-2 151-1000 Mobilization LS 1

#13-3 210-0100 Grading Complete LS 1

#13-4 519-0515 Surface Preparation SY 134

#13-5 519-0530 Polymer Overlay SY 134

#13-6 543-1500 Repair Bridge - Complete LS 1

Total

BID PRICE CERTIFICATION

In compliance with the attached Specification, the undersigned offers and agrees that if this Bid is accepted, by the City Council within one hundred and twenty (120) days of the date of Bid opening, that he will furnish any or all of the Items upon which Prices are quoted, at the Price set opposite each Item, delivered to the designated point(s) within the time specified in the Bid Schedule.

TOTAL BID PRICE: ______________________________________________________________

TOTAL BID PRICE IN WORDS: _____________________________________________________

COMPANY: ___________________________________________________________________

ADDRESS: ____________________________________________________________________

AUTHORIZED SIGNATURE: _______________________________________________________

EMAIL ADDRESS: _______________________________________________________________

PRINT / TYPE NAME: ____________________________________________________________

BID BOND

(BID BOND TO BE RETURNED WITH BID)

KNOW ALL MEN BY THESE PRESENTS, THAT _________________ __________________

(Name of Contractor)_________________ (Address of Contractor) at __________________________________

(Corporation, Partnership and or Individual) hereinafter called Principal, and ________________ (Name of Surety) (Address of Surety

A corporation of the State of _________________, and a surety authorized by law to do business in the State of Georgia, hereinafter called Surety, are held and firmly bound unto

The City of Sandy Springs Georgia 1 Galambos Way, Sandy Springs, Georgia 30328 herein after referred to as Obligee, in the penal sum of____________________________________ Dollars ($ _______________) in lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly by these presents.

WHEREAS, the Principal is about to submit, or has submitted, to the City of Sandy Springs, Georgia, a proposal for furnishing materials, labor and equipment for:

WHEREAS, the Principal desires to file this Bond in accordance with law in lieu of a certified Bidder’s check otherwise required to accompany this Proposal.

NOW, THEREFORE, the conditions of this obligation are such that if the bid is accepted, the Principal shall within ten days after receipt of notification of the acceptance execute a Contract in accordance with the Bid and upon the terms, conditions, and prices set forth in the form and manner required by the City of Sandy Springs, Georgia, and execute a sufficient and satisfactory Performance Bond and Payment Bond payable to the City of Sandy Springs, Georgia, each in an amount of 100% of the total Contract Price, in form and with security satisfactory to said the City of Sandy Springs, Georgia, and otherwise, to be and remain in full force and virtue in law; and the Surety shall, upon failure of the Principal to comply with any or all of the foregoing requirements within the time specified above, immediately pay to the City of Sandy Springs, Georgia, upon demand, the amount hereof in good and lawful money of the United States of America, not as a penalty, but as liquidated damages.

PROVIDED, FURTHER, that Principal and Surety agree and represent that this bond is executed pursuant, to and in accordance with the applicable provisions of the Official Code of Georgia Annotated, as Amended, including, but not limited to, O.C.G.A. § 36-91-1, et. seq., and is intended to be and shall be constructed as a bond in compliance with the requirements thereof.

Signed, sealed, and dated this __________ day of ________________________________A.D., 2025

ATTEST:

(Principal Secretary) (Principal)

(SEAL) BY: ___________________________

(Witness to Principal) (Address)

(Address)

(Surety)

ATTEST

BY: _______________________________

(Attorney-in-Fact) and Resident Agent

(Attorney-in-Fact)

(Seal)

(Address)

(Witness as to Surety)

(Address)

AGREEMENT FOR SERVICES

City of Sandy Springs ____________________

This Service Agreement (hereinafter “Contract”) is made of the execution date of the by the City (the “Effective Date”), and between_______________________ a legal entity authorized to do business in the State of Georgia (hereinafter “Contractor”) and having a Georgia registered agent’s address at____________________and principal address of _________________________Attn:

(Registered Agent, City, State)_______________________ and the City of Sandy Springs, Georgia, a Georgia Municipal Corporation located at 1 Galambos Way, Sandy Springs, Georgia 30328 (“Sandy Springs” or “the City”).

WITNESSETH:

WHEREAS, Contractor is engaged in the business of providing_________________

WHEREAS, the City has a need to acquire the services described in the Scope of Services attached hereto as Exhibit A (hereafter “Services”) (note that “Services” includes Services performed, workmanship, and material furnished or utilized in the performance of services pursuant to this Contract); and

WHEREAS, Contractor is willing and able to render the Services and wishes to perform the Services for the City; and

WHEREAS, the City wishes to acquire the Services from Contractor.

NOW, THEREFORE, in consideration of the mutual terms, conditions and covenants set forth herein, the parties hereto agree as follows:

A. Services.

Contractor hereby agrees to render the Services to the City as set forth in the Scope of Services attached hereto as Exhibit A and incorporated herein by this reference. Contractor agrees to perform the Services at the direction of the Sandy Springs Facilities Director, or designee, in the manner and to the extent required by the parties herein, as may be amended hereafter in writing by mutual agreement of the parties.

B. Compensation.

1. Fee. As consideration for the Services, the City shall pay to Contractor the fee described in

Exhibit B attached hereto and incorporated herein by this reference.

2. Manner of Payment. Contractor shall, on a monthly basis, prepare and submit to the Sandy

Springs Finance Department an invoice, indicating work performed and approved and additional equipment expenses incurred during the applicable time period, together with such supporting documentation as may be required by the City. Each compliant invoice shall be paid within thirty (30) days after submission of an invoice.

3. Notice of the City’s Use of outside Contractors to Review Submitted Invoices. The City may utilize support contractors to assist the City in the review and evaluation of Contractor’s invoices and similar requests for payment or evidence of delivery. Support contractors will be provided access to these and other records to support City officials in reviewing and reconciling invoices, payment records, and the

City’s financial and budgetary records, and in facilitating the timely payment of submitted invoices. Such documents and records may contain the proprietary information of Contractor including, but not limited to, awarded contracts.

Each of the support contractor employees may, at the direction of Contractor to the City Manager, be required to execute a non-disclosure agreement which acknowledges that the support contractor employees:

a. Shall use proprietary information only in performance of the above tasks and for no other reason;

b. Shall not share proprietary information with his or her employer;

c. Shall not use such information for personal or other benefit; and

d. Shall promptly notify his or her employer of any breach of his or her responsibilities.

Unless Contractor specifically objects in writing, Contractor agrees, by the submission of a proposal, to allow the City’s support contractors to have access to Contractor’s proprietary information for the purposes described above. Contractor is required to promptly notify the City Manager of any breach of the non-disclosure obligations of this section.

C. Inspection of Services.

1. Contractor shall provide and maintain a system, acceptable to the City, for inspecting all

Services it provides under this Contract. Complete records of all inspection work performed by Contractor shall be maintained and made available to the City during Contract performance and for a period of three

(3) years following Contract termination.

2. The City has the right to inspect and test all Services called for by the Contract, to the extent practicable, at all times and places during the term of the Contract. The City shall perform inspections and tests in a manner that will not unduly delay the work.

3. If the City performs inspections or tests on the premises of Contractor or a subcontractor, Contractor shall furnish, and shall require subcontractors to furnish, at no increase in the Contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

4. (a) If any of the Services do not conform to Contract requirements or industry standards, the City may require Contractor to perform the Services again in conformity with Contract requirements, at no increase in Contract amount. When the defects in Services cannot be corrected by re-performance, the City may:

i. Require Contractor to take necessary action to ensure that future performance conforms to Contract requirements; and

ii. Reduce the Contract price to reflect the reduced value of the Services performed.

(b) If Contractor subsequently fails again to take the necessary action to ensure future performance in conformity with Contract requirements, the City may:

i. By contract or otherwise, perform the Services and charge to Contractor any cost incurred by the City that is directly related to the performance of such Services;

or

ii. Terminate the Contract for default by procedures set forth in this Contract.

D. City Property.

1. Definitions. As used in this section:

“Acquisition Cost” means the cost to acquire a tangible capital asset including the purchase price of the asset and costs necessary to prepare the asset for use. Costs necessary to prepare the asset for use include the cost of placing the asset in location and bringing the asset to a condition necessary for normal or expected use.

“Cannibalize” means to remove parts from City Property for use or for installation on other City Property.

“City-Furnished Property” means Property in the possession of, or directly acquired by, the City and subsequently furnished to Contractor for performance of the Contract. City-Furnished Property includes, but is not limited to, spares and Property furnished for repair, maintenance, overhaul, or modification.

City-Furnished Property also includes Contractor-Acquired Property if Contractor-Acquired Property is a deliverable under a cost contract when accepted by the City for continued use under the Contract.

“City Property” means all Property owned or leased directly by the City. City Property includes both City-furnished and Contractor-Acquired Property. City Property includes Material, Equipment, vehicles, special tooling, special test Equipment, and real Property. City Property does not include intellectual property and software. City Property includes logos, trademarks and service marks owned or controlled by the City.

“Contractor-Acquired Property” means Property acquired, fabricated, or otherwise provided by Contractor for performing a contract, and to which the City acquires title.

“Discrepancies Incident to Shipment” means any differences (e.g., count or condition) between the items documented to have been shipped and items actually received.

“Equipment” means a tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use.

Equipment does not include Material, real Property, special test Equipment or special tooling.

“Inventory” means:

a. Any Property acquired by and in the possession of a Contractor or subcontractor under a contract for which title is subsequently vested in the City and which exceeds the amounts needed to complete full performance under the entire Contract;

b. Any Property that the City is obligated or has the option to take over under any type of contract, e.g., as a result either of any changes in the specifications or plans thereunder or of the full or partial termination of the Contract (or subcontract thereunder), before completion of the work, for the convenience or at the option of the City; and

c. City-Furnished Property that exceeds the amounts needed to complete full performance under the entire Contract.

“Material” means Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end item. Material does not include Equipment, special tooling, special test Equipment or real Property.

“Property” means all tangible property, both real and personal.

“Property Records” means the records created and maintained by Contractor in support of its stewardship responsibilities for the management of City Property.

“Provide” means to furnish, as in City-Furnished Property, or to acquire, as in Contractor-Acquired Property.

2. Property Management.

a. Contractor shall have a system to manage (control, use, preserve, protect, repair and maintain) City Property in its possession. The system shall be adequate to satisfy the requirements of this section. In doing so, Contractor shall initiate and maintain the processes, systems, procedures, records, and methodologies necessary for effective control of City Property, consistent with voluntary consensus standards and/or industry-leading practices and standards for City Property management except where inconsistent with law or regulation. During the period of performance, Contractor shall disclose any significant changes to its Property management system to the City Manager prior to implementation.

For purposes of this provision, “system to manage” means defined procedures and methodology.

b. Contractor’s responsibility extends from the initial acquisition and receipt of Property and Material, through stewardship, custody, and use until formally relieved of responsibility by authorized means, including delivery, consumption, expending, sale (as surplus

Property), or other disposition, or via a completed investigation, evaluation, and final determination for lost, stolen, damaged, or destroyed Property and Material. This requirement applies to all City Property under Contractor’s accountability, stewardship, possession or control, including its vendors or subcontractors.

c. Contractor shall include the requirements of this section in all subcontracts under which City Property is acquired or furnished for subcontract performance.

3. Use of City Property.

a. Contractor shall use City Property, either furnished or acquired under this Contract, only for performing this Contract and such Property shall not be used for non-City

Contractor business or for personal uses unless otherwise provided for in this Contract or approved by the City Manager.

b. Modifications or alterations of City Property are prohibited, unless they are:

i. Reasonable and necessary due to the scope of work under this Contract or its terms and conditions;

ii. Required for normal maintenance; or

iii. Otherwise authorized by the City Manager.

c. Contractor shall not Cannibalize City Property unless otherwise provided for in this

Contract or approved by the City Manager.

4. City-Furnished Property.

a. The City shall deliver to Contractor the City-Furnished Property described in this

Contract. The City shall furnish related data and information in its possession needed for the intended use of the Property.

b. The delivery and/or performance dates specified in this Contract are based upon the expectation that the City-Furnished Property will be suitable for Contract performance and will be delivered to Contractor by the dates stated in the Contract.

i. If the Property is not delivered to Contractor by the dates stated in the Contract, the City Manager shall, upon Contractor’s timely written request, consider an equitable adjustment to the Contract.

ii. In the event Property is received by Contractor, or for City-Furnished Property after receipt and installation, in a condition not suitable for its intended use, the City

Manager shall, upon Contractor’s timely written request, advise Contractor on a course of action to remedy the problem. Such action may include repairing, replacing, modifying, returning, or otherwise disposing of the Property at the City’s expense.

Upon completion of the required action(s), the City Manager shall consider an equitable adjustment to the Contract).

c. The City Manager may by written notice, at any time:

i. Increase or decrease the amount of City-Furnished Property under this

Contract;

ii. Substitute other City-Furnished Property for the Property previously furnished, to be furnished, or to be acquired by Contractor for the City under this Contract; or

iii. Withdraw authority to use Property.

Upon completion of any action(s) under paragraph (4)(c) of this section, and Contractor’s timely written request, the City Manager shall consider an equitable adjustment to the Contract.

5. Title to City Property.

a. Title under City-Furnished Property. The City shall retain title to all City-Furnished

Property. Title to City Property shall not be affected by its incorporation into or attachment to any Property not owned by the City, nor shall City Property become a fixture or lose its identity as personal Property by being attached to any real Property.

b. Title under Cost-Reimbursable Property.

i. Title to all Property purchased by Contractor for which Contractor is entitled to be reimbursed as a direct item of cost under this Contract shall pass to and vest in the

City upon the vendor’s delivery of such Property.

ii. Title to all other Property, the cost of which is reimbursable to Contractor, shall pass to and vest in the City upon:

(A) Issuance of the Property for use in Contract performance;

(B) Commencement of processing of the Property for use in Contract performance; or

(C) Reimbursement of the cost of the Property by the City, whichever occurs first.

iii. All City-Furnished Property and all Contractor-Acquired Property, title to which vests in the City under this paragraph are subject to the provisions of this section.

6. Contractor Plans and Systems.

a. Contractor shall establish and implement Property management plans, systems, and procedures at the Contract, program, site or entity level to enable the following outcomes:

i. Acquisition of Property. Contractor shall document that all Property was acquired consistent with its engineering, production planning, and Property control operations.

ii. Receipt of City Property. Contractor shall receive City Property, document the receipt as requested by the City, record the information necessary to meet the record requirements of paragraph (f)(1)(iii)(A)(1) through (5) of this section, identify as City owned in a manner appropriate to the type of Property (e.g., stamp, tag, mark, or other identification), and manage any Discrepancies Incident to Shipment.

(A) City-Furnished Property. Contractor shall furnish a written statement to the City Manager containing all relevant facts, such as cause or condition and a recommended course(s) of action, if overages, shortages, or damages and/or other discrepancies are discovered upon receipt of City-Furnished Property.

(B) Contractor-Acquired Property. Contractor shall take all actions necessary to adjust for overages, shortages, damage and/or other discrepancies discovered upon receipt, in shipment of Contractor-Acquired Property from a vendor or supplier, so as to ensure the proper allocability and allowability of associated costs.

iii. Records of City Property. Contractor shall create and maintain records of all City

Property accountable to the Contract, including City-furnished and Contractor-

Acquired Property.

(A) Property Records shall enable a complete, current, auditable record of all transactions and shall, unless otherwise approved by the City Manager, contain the following:

(1) The name, part number and description, manufacturer, model number, and National Stock Number (if needed for additional item identification tracking and/or disposition).

(2) Quantity received (or fabricated), issued, and balance-on-hand.

(3) Unit Acquisition Cost.

(4) Unique-item identifier or equivalent (if available and necessary for individual item tracking).

(5) Unit of measure.

(6) Accountable Contract number or equivalent code designation.

(7) Location.

(8) Disposition.

(9) Posting reference and date of transaction.

(10) Date placed in service.

(B) Use of a Receipt and Issue System for City Material. When approved by the City Manager, Contractor may maintain, in lieu of formal Property Records, a file of appropriately cross-referenced documents evidencing receipt, issue, and use of Material that is issued for immediate consumption.

iv. Physical Inventory. Contractor shall periodically perform, record, and disclose physical Inventory results. A final physical Inventory shall be performed upon

Contract completion or termination. The City Manager may waive this final Inventory requirement, depending on the circumstances (e.g., overall reliability of Contractor’s system or the Property is to be transferred to a follow-on contract).

v. Subcontractor Control.

(A) Contractor shall award subcontracts that clearly identify assets to be provided and shall ensure appropriate flow down of Contract terms and conditions (e.g., extent of liability for loss, theft, damage or destruction of City

Property).

(B) Contractor shall assure its subcontracts are properly administered and reviews are periodically performed to determine that the subcontractor’s

Property management system meets the standards of Contractor’s Contract requirements with the City.

vi. Reports. Contractor shall have a process to create and provide reports of discrepancies; loss, theft, damage or destruction; physical Inventory results; audits and self-assessments; corrective actions; and other Property related reports as directed by the City Manager.

(A) Loss, theft, damage or destruction. Unless otherwise directed by the City Manager, Contractor shall investigate and promptly furnish a written narrative of all incidents of loss, theft, damage or destruction to the City Manager as soon as the facts become known or when requested by the City.

(B) Such reports shall, at a minimum, contain the following information:

(1) Date of incident (if known).

(2) The name, commercial description, manufacturer, model number, and National Stock Number (if applicable).

(3) Quantity.

(4) Unique-item identifier (if available).

(5) Accountable Contract number.

(6) A statement indicating current or future need.

(7) Acquisition Cost, or if applicable, estimated scrap proceeds, estimated repair or replacement costs.

(8) All known interests in commingled Property of which the City

Property is a part.

(9) Cause and corrective action taken or to be taken to prevent recurrence.

(10) A statement that the City will receive any reimbursement covering the loss, theft, damage or destruction in the event Contractor was or will be reimbursed or compensated.

(11) Copies of all supporting documentation.

(12) Last known location.

(13) A statement that the Property did or did not contain sensitive or hazardous material, and if so, that the appropriate agencies were notified.

vii. Relief of Stewardship Responsibility. Unless the Contract provides otherwise, Contractor shall be relieved of stewardship responsibility for City Property when:

(A) Such Property is consumed, expended or disposed, reasonably and properly, or otherwise accounted for, in the performance of the Contract, including reasonable Inventory adjustments of Material as determined by the

City Manager; or

(B) The City Manager granted relief from responsibility for loss, theft, damage or destruction of City Property.

viii. Utilizing City Property.

(A) Contractor shall utilize, consume, move, and store City Property only as authorized under this Contract. Contractor shall promptly disclose and report City Property in its possession that is excess to Contract performance.

(B) Unless otherwise authorized in this Contract or by the City Manager, Contractor shall not commingle City Material with Material not owned by the City.

ix. Maintenance. Contractor shall properly maintain City Property. Contractor’s maintenance program shall enable the identification, disclosure, and performance of normal and routine preventative maintenance and repair. Contractor shall disclose and report to the City Manager the need for replacement and/or capital rehabilitation.

x. Property Closeout. Contractor shall promptly perform and report to the City

Manager Contract Property closeout, to include: reporting, investigating and securing closure of all loss, theft, damage or destruction cases; physically inventorying all

Property upon termination or completion of this Contract; and disposing of items at the time they are determined to be excess to Contract needs.

b. Contractor shall establish and maintain City accounting source data, as may be required by this Contract, particularly in the areas of recognition of acquisitions and dispositions of Material and Equipment.

c. Contractor shall establish and maintain published procedures necessary to assess its

Property management system effectiveness, and shall perform periodic internal reviews and audits. Significant findings and/or results of such reviews and audits pertaining to City

Property shall be made available to the City Manager.

7. Systems Analysis.

a. The City shall have reasonable access to Contractor’s premises and all City Property, at reasonable times, for the purposes of reviewing, inspecting and evaluating Contractor’s

Property management plan(s), systems, procedures, records, and supporting documentation that pertains to City Property. This access includes all site locations associated with the performance of Services under this Contract including, with

Contractor’s consent, all subcontractor premises associated with the performance of

Services under this Contract.

b. Records of City Property shall be readily available to authorized City personnel and shall be appropriately safeguarded.

c. Should it be determined by the City that Contractor’s (or subcontractor’s) Property management practices are inadequate or not acceptable for the effective management and control of City Property under this Contract, or present an undue risk to the City, Contractor shall…