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Quote Information:

Quote No.: ITB 26-0080 Project Name: Tapteal Substation Bank 2 Oil Leak Repair Site Location: 1363 Glenwood Ct., Richland, WA Date Issued: October 1, 2026 Quote Due Date: October 22, 2026, at 3:00 p.m.

Pre-bid meeting: No

Project Information:

Project Cost Estimate: $100,000.00

Time of Completion: 10 Working days Project Manager: Oleen Mallillin Department: Energy Services Phone: 509-942-7710 Email: purchasing@richlandwa.gov

Grant Money Involved: No.

Questions: Direct all questions to Purchasing at

509.942.7710 or purchasing@richlandwa.gov Question Deadline: October 15, 2026, at 3:00 p.m.

Quote Submittal Delivery Method Options:

This is a small works informal bid opening; no formal public bid opening will be conducted.

All bids will be received electronically via Public Purchase website

Contractor accepts responsibility for delivery method.

Late quotes will not be accepted.

Electronic Proposal Submittal:

Proposals shall be submitted electronically through the Public Purchase website. Proposals delivered by hand, fax, telephone or email or any postal carrier will not be accepted.

Refer to Instructions to Bidders and General Information, Section 12, Electronic Proposal Submittal.

***** Restrictive Bid ***** You are receiving this Invitation to Quote as you are currently registered on the MRSC Statewide Small

Works Roster.

SMALL WORKS ROSTER: The City uses the Statewide Small Works Roster maintained by MRSC. Registration and information is available at http://www.mrscrosters.org. Only quotes from contractors listed on the MRSC Small Works Roster and registered with the City of Richland under the category or categories of Power and Energy Infrastructure > Power Distribution as of the date and time quotes are issued will be considered for award of the contract. Quotes received from bidders not approved and listed on the roster as of the quote issue date and time shall be considered non‐responsive.

NOTE TO BIDDERS: Effective July 1, 2019: In accordance with the revised responsible bidder criteria in RCW 39.04.350, all businesses are required to have training before contract award on public works projects. Note: this applies to all public works projects that start on or after July 1, 2019. If you have questions or need assistance, please contact the Department of Labor & Industries.

City of Richland, Washington Small Public Works Invitation to Quote

Small Works Process Used - $350,000 or less, including sales tax

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INSTRUCTIONS TO BIDDERS AND GENERAL INFORMATION

1. QUOTE FORM: All Quotes shall be submitted on the Quote Proposal Form enclosed herein. Bidder provided quote forms shall not be accepted This means do not include your normal quote sheet as it may have terms and conditions that conflict with this quote rendering your quote non-responsive.

2. REJECTION OF QUOTES: The City of Richland (City) reserves the right to reject any and all quotes and to waive irregularities and informalities in the bidding process. No quote may be withdrawn until sixty (60) days after the date and time set for the opening thereof.

3. NOTICE TO PROCEED: Contractor shall not begin work until the City provides a Notice to Proceed.

4. PRE‐BID OPTIONAL SITE‐MEETING: The project site is open and available for bidders to view.

5. TIME OF COMPLETION: Work under this contract shall begin with Notice to Proceed from the City. Work shall be completed within

10 working days.

6. INSURANCE: Insurance will be required as shown in Attachment B.

7. BONDS & RETAINAGE: No Bid Bond is required. Payment and Performance Bond is required. Retainage is required.

8. PERMITTING: No permits are required on this project.

9. PREVAILING WAGES & BENEFIT CODE KEY: Per the requirements of Chapter 39.12 RCW, this project is subject to prevailing wages. The State of Washington prevailing wage rates applicable for this public works project, which is located in Benton County, may be found at the following website address of the Department of Labor and Industries: https://lni.wa.gov/licensing-permits/public-works-projects/prevailing-wage-rates/.

A copy of the applicable prevailing wage rates are available for viewing at the City of Richland’s Purchasing Division office, located at 2700 Duportail Street, Richland, WA 99352. Upon request, the City will mail a hard copy of the applicable prevailing wages for this project.

The prevailing wage rates in effect on the bid opening date are the prevailing wage rates that apply to this project; no matter how long it lasts, unless the contract is awarded more than six months after the bids were due. For those contracts where award was delayed more than six months, the prevailing wage rate in effect on the date of the award shall apply for the duration of the contract.

10. BUSINESS LICENSE REQUIRED: The Contractor awarded this contract is required to obtain a City of Richland business license.

Every business operating in the City of Richland must be registered with the city and state. This includes businesses located in the City limits of Richland and those coming into Richland to do business. The fee for a Richland business license is $40, which includes the fee cost for two full-time equivalent workers (whether owners or employees), plus $12 for each additional full-time equivalent employee. For information on obtaining a city business license, visit the city’s webpage at: Richland, WA - Official Website - Business Licenses.

11. WORKING HOURS: Working hours shall be limited to comply with Richland City Code: Chap. 9.16 ‐ Public Nuisance Noise –

Prohibited, construction and related activities shall be limited to between the hours of 9:00 pm and 7:00 am. Other time restrictions may apply to in‐street activities during peak hours. Variations will be considered on a case by case basis and must be approved in advance by the Project Manager.

12. ELECTRONIC PROPOSAL/QUOTE SUBMITTAL: Proposals/Quotes shall be submitted electronically through the Public Purchase website. Quotes delivered by hand, fax, telephone or email or any postal carrier will not be accepted.

A. Contractor must be registered with PublicPurchase.com. Visit the City of Richland website at: Richland, WA - Public Purchase

Website for instructions to register.

B. Register as early as possible and do not wait until the due date as the registration process may take up to 24 hours to complete.

C. If you have any questions on how to respond to electronic submittals, contact vendor support at www.publicpurchase.com through Live Chat in the upper left corner of the webpage or email support@publicpurchase.com. Public Purchase staff is available Monday – Friday, 8 am to 5 pm Central Time.

D. Electronic submittals shall be limited to the documents specified in this document.

E. The City of Richland cannot guarantee internet access. It is strongly recommended that you respond 24 hours prior to the bid closing and time for submittal.

F. The City is unable to verify if a proposal has been successfully uploaded in Public Purchase. The Public Purchase system places all proposal submissions into a virtual lock box where they cannot be viewed by the City until after the due date and time.

G. Contractors can check their submission by returning to the home page of Public Purchase. The Proposal will be shown in the

“Bids Responding To” section. DO NOT EMAIL A COPY OF YOUR BID TO THE CITY.

H. The Public Purchase website will not allow proposals to be uploaded after the due date and time established. Contractors accept all risks for uploading their submittal by the established due date and time.

I. If a Contractor uploads a file to Public Purchase, it is the Contractor’s responsibility to ensure the file is not corrupt or damaged.

If the City is unable to open an attachment because it is damaged, corrupt, infected, etc., the City may disqualify the Contractor’s submission.

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13. STANDARD SPECIFICATIONS AND PLANS: Also incorporated into the contract documents by reference and work shall be in accordance with (hereafter referred to as “Standard Specifications”).

The Washington State Department of Transportation (WSDOT) 2026 Standard Specifications for Road, Bridge and Municipal Construction, as modified or supplemented by the Standard Special Provisions and General Provisions, governs all Work. Deletion, amendment, alteration, or addition to any subsection or portion of the Standard Specifications shall pertain only to that particular portion of the section, and the balance of the section shall continue to be in force. Contractor shall obtain copies of these publications, at Contractor’s own expense. WSDOT specifications can be found at: www.wsdot.wa.gov/publications/manuals.

City of Richland Standard Details, City of Richland Standard Special Provisions and the City of Richland Materials List can be found at: https://www.richlandwa.gov/departments/public-works/engineering-and-private-development/public-works-standards.

14. SCREENING & SECURITY: If noted in the scope of work, certain areas within the City of Richland facilities such as the Data Centers, Police Operations, Utility reservoirs and Pump Stations all have some level of security required. Because of these security needs, Contractors may be required to pass a background check and be issued a City identification badge before they can start work.

Background checks may include fingerprinting. Failure to submit to, and/or have enough staff qualified to do the work pass this background check, may result in the Contractor being considered "Non Responsive".

15. NEW OR USED: All equipment utilized shall be of new manufacture, unless otherwise specifically stated or called for in the Quote

Documents.

16. INCURRED COSTS: The City of Richland is not liable in any way for any costs incurred by bidders in replying to this quote request.

17. MOBILIZATION: Mobilization, Traffic Control, Property Restoration, disposal, and all other incidental charges shall be included in the

Invitation to Quote Form.

18. WAC RULE 458‐20‐171 (when applicable): Building, repairing or improving streets, roads, etc., which are owned by the City of

Richland and which are used primarily for foot or vehicular traffic. According to WAC 458‐ 20‐171 (Rule 171) the City of Richland assumes that construction, repair and maintenance of roads, walkways, and bike paths located in a city‐owned park are considered public road construction and therefore, not subject to retail sales tax. This includes all related maintenance services, lighting, signage, fencing, irrigation, handrails and landscaping.

19. OFFICIAL SIGNATURES: Quotes shall be signed by one of the legally authorized officers of said corporation. If awarded the contract, the Contract shall also be so executed. If a Quote or Contract is signed by an agent, the agent shall provide satisfactory evidence of authority to sign as legal representative of Bidder, upon request of Richland. An authorized partner of a co‐partnership may sign the contract, subject to the approval of the attorney, who may at his discretion, require each and every member of the co‐partnership to sign the contract.

20. MANDATORY BIDDER RESPONSIBILITY CRITERIA: As required by RCW 39.04.350, as amended, before award of a public works contract, a bidder must meet the following responsibility criteria to be considered a responsible bidder and qualified to be awarded a public works project. The bidder must:

A. At the time of bid submittal, have a certificate of registration in compliance with chapter 18.27 RCW;

B. Have a current state of Washington unified business identifier number (UBI);

C. If applicable, have

1. industrial insurance coverage for bidder’s employees working in Washington State as required in Title 51 RCW;

2. an employment security department number as required in Title 50 RCW;

3. and a state excise tax registration number as required in Title 82 RCW or be suspended or debarred from working on a federally funded project according to the federal website www.sam.gov .

D. Not be disqualified from bidding on any public works contract under RCW 39.06.010 or 39.12.065(3), E. Not be in violation relating to Wage Payments as defined in RCW 49.48.082 or any provision of Chapters 49.46 or 49.52.

F. Effective July 1, 2019: In accordance with the revised responsible bidder criteria in RCW 39.04.350, all businesses are required to have training before contract award on public works projects. Note: this applies to all public works projects that start on or after July 1, 2019.

To verify a bidder’s training status or exempt status, check the LNI Verify a Contractor website, using a business name or UBI number. For more information on the new training requirement, see ESSHB 1673.

21. SUBCONTRACTOR RESPONSIBILITY: At the time of the execution of any subcontract, the Contractor shall verify that each of its first tier subcontractors meets the following bidder responsibility criteria by requiring each subcontractor to:

A. Provide a current certificate of registration in compliance with chapter 18.27 RCW, as amended, which must be in effect at the time of bid submittal;

B. Provide a current Washington Unified Business Identifier (UBI) number;

C. Provide proof of Industrial Insurance (worker’s compensation) coverage for the bidder’s employees working in Washington, as required in Title 51 RCW or provide a signed certification that such insurance is not required;

D. Provide a current Washington Employment Security Department number, as required in Title 50 RCW or provide a signed certification that such number is not required;

E. Provide a Washington Department of Revenue state excise tax registration number, as required in Title 82 RCW or provide a signed certification that such number is not required;

F. Provide an electrical contractor license, if required by Chapter 19.28 RCW;

Page 4 of 20 (revised Feb 2026)

G. Provide an elevator contractor license, if required by Chapter 70.87 RCW; and H. Provide a signed certification that the subcontractor is not disqualified from bidding on any public works contract under RCW

39.06.010 or 39.12.065(3).

1. The Contractor shall include the language of this section in each of its first tier subcontracts, and shall require each of its subcontractors to include the same language of this section in each of their subcontracts, adjusting only as necessary the terms used for the contracting parties. The requirements of this section apply to all subcontractors regardless of tier.

2. All bidders shall complete the Bidder’s Qualification Certificate in the Bid Documents. The Owner’s Representative will verify references and qualifications prior to recommending award. The same information will be required of sub-contracts prior to approval.

22. BID AWARD: Award shall be to the lowest responsive responsible bidder. Awarded Contractor shall have 10 business days to submit all required contract documents to the City. Failure to return these documents within this time period may deem Contractor's quote as Non‐Responsive.

23. INTENTS AND AFFIDAVITS: This project is considered a public works that requires each and every Contractor, Sub-Contractor and lower Tier Contractors (“Contractors”) working on the project file the Statement of Intent to Pay Prevailing Wages (Intent), and Affidavit of Wages Paid (Affidavit) forms. Contractors are responsible for filing all forms with L&I and responsible for paying all filing fees. These forms are required regardless of the dollar amount.

The Intent form is filed immediately after the contract is awarded and before work begins, if that is possible. The City shall not make any payments until Contractors have submitted and Intent form that has been approved by L&I.

The Affidavit form is not filed until after all work has been completed and accepted by the City. The City shall not release final payment until all Contractors have submitted an Intent form that has been approved by L&I.

24. PROSECUTION AND PROGRESS: Once the City has provided the Notice to Proceed, the Contractor shall submit a schedule indicating the dates and duration’s when this work will take place. The Contractor shall notify the Project Manager in advance of starting work and before each work day thereafter.

25. PAYMENT: The Contractor shall be paid within 30 days following the City’s receipt, and approval, of a detailed invoice for services rendered. The invoice must state the Company Name, Contract Number, Project Name, Services Rendered, Dates Rendered, and Location of work billed.

26. LEGAL FEES: In any lawsuit between the parties with respect to the matters covered by the agreement, the prevailing party will be entitled to receive its reasonable attorney's fees and cost incurred in the lawsuit, in addition to any other relief it may be awarded.

Remainder of page intentionally left blank

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BIDDER'S CHECKLIST

QUOTE DOCUMENTS – Submitted with quote The forms listed below, provided herein, shall be executed by ALL BIDDERS and submitted by the quote due date and time.

Not submitting these forms by the due date and time may deem your quote as non‐responsive.

☐ INVITATION TO QUOTE FORM (2 pages) To be completed, signed and submitted with quote. When applicable, the unit prices must be shown in the spaces provided. Bidders must bid on all items contained in the Invitation to Quote Form. The omission or deletion of any bid item will be considered non‐responsive and shall be cause for rejection of the bid.

☐ BIDDER'S QUALIFICATION CERTIFICATE (2 pages)

To be completed and submitted with quote. The City reserves the right to check all statements and to judge the adequacy of the bidder's qualifications.

☐ BIDDER’S AFFIDAVIT OF TITLE VI COMPLIANCE (2 pages)

To be completed, signed and submitted with quote.

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INVITATION TO QUOTE FORM Page 1 of 2

ALL BIDDERS MUST COMPLETE AND SUBMIT THIS FORM

QUOTE PRICE: The Quote shall include everything necessary for the prosecution and completion of the Contract including, but not limited to, overhead, furnishing all material, labor, equipment and Subcontractors, and other facilities and all management, superintendent’s labor and service, except as may be provided otherwise in the Contract documents.

Prices set forth in the Quote will be reviewed by the City for mathematical accuracy. The City reserves the right to correct mathematical errors or complete mathematical calculations that are obvious on the face of the Quote. In the event of a discrepancy between a unit price and the extended amount for a quote item, the unit price will control. The City of Richland tax rate shall prevail over any calculated tax provided on the Invitation to Quote Form. If tax is calculated improperly, the City shall utilize the City of Richland tax rate and calculate accordingly. The prices, corrected for mathematical errors, shall be used as the amount of the quote items for evaluation and award purposes.

PROJECT NAME: Tapteal Substation Bank 2 Oil Leak Repair

We acknowledge that all Addenda ______ through _____ have been examined as part of the Contract documents.

Item # Estimated

Qty. Description Unit Price Extended

Price

Tapteal Substation Bank 2 Oil Leak Repair as per scope of work $ $

WSST 8.8% $

TOTAL $

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INVITATION TO QUOTE FORM Page 2 of 2

ALL BIDDERS MUST COMPLETE AND SUBMIT THIS FORM

BIDDER’S TERMS AND CONDITIONS: Quotes must be submitted on the City’s quote form. Bidder acknowledges that attaching their quote form with their terms and conditions or modifying the quote terms and conditions may result in the Bidder’s quote being rejected.

EXAMINATION OF SITE AND CONTRACT DOCUMENTS: By submittal of this Invitation to Quote Form, and all other documents relating thereto, the undersigned hereby certifies that Contractor has examined the location(s) for the construction in Richland, Washington, and that Contractor has read and thoroughly understands the terms of the contract and the cost to complete work at the place where the work is to be done, and that Contractor proposes and agrees to perform the contract, within the time stipulated, including all of its component parts, and to provide and furnish any and all labor, materials, tools, expendable equipment, intents and affidavits of prevailing wages paid, utility and transportation services necessary to perform the complete contract, in a workmanlike manner, and as required by and in strict conformance with the Standard Specifications, Addenda and Plans.

NON‐COLLUSION: Submittal and signature of a Quote swears that the Quote is genuine and not a sham or collusive, and not made in the interest of any person not named, and that the Contractor has not induced or solicited others to submit a sham offer, or to refrain from proposing.

NON‐SEGREGATED FACILITIES: Contractor agrees that the company does not maintain or provide for employees any segregated facilities, and that the Contractor does not allow employees to perform services at any such facility. Contractors agree that a breach of this shall constitute a Contract violation.

WASHINGTON STATE MINIMUM WAGE COMPLIANCE: The undersigned Bidder hereby certifies that, within the three-year period immediately preceding the bid solicitation date for this Project, the bidder is not a “willful” violator, as defined in RCW 49.48.082, of any provision of chapters 49.46, 49.48, or 49.52 RCW, as determined by a final and binding citation and notice of assessment issued by the Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction.

SIGNATURES: The submittal is signed by an authorized representative of the Bidder accepting all terms and conditions contained in the bid and any addenda.

I certify under penalty of perjury under the laws of the State of Washington that the foregoing is true and correct.

Company Name ______________________________________________________________

Address____________________________________________________________________

City_________________________________ State_________ Zip Code_________________

Signature

Print Name

Date

Print Title

The following Information is optional: Is your firm a Minority Business Enterprise (MBE), Women Business Enterprise (WBE) or a Disadvantaged Business Enterprise (DBE)?

MBE ☐ Yes ☐ No WBE ☐ Yes ☐ No DBE ☐ Yes ☐ No

Do you have a certification number? ☐ Yes ☐ No

If yes, provide certification

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BIDDER'S QUALIFICATION CERTIFICATE Page 1 of 2

By completing and submitting with bid, the contractor hereby certifies and submits the following qualifications:

Bidder’s Business Name:

(Legal Name)

Doing Business As:

Type of Business: ☐ Individual ☐ Partnership ☐ Corporation ☐ Joint Venture

Physical Business

Address (Must not be a

PO Box)

Street: ______________________________________________________________

City: _____________________________ State: ____________ Zip: ___________

Mailing Address if different from Physical

Address

Street/PO Box: _______________________________________________________

City: _____________________________ State: ____________ Zip: ___________

If the above physical address is not in Washington State, check ONE of the boxes below:

☐ Physical Office in Washington State:

Street: ________________________________________________________________________________

City: ________________________________________________ State: ____________ Zip: ___________

OR

☐ State of incorporation (if a corporation) or State where business entity was formed (if not a corporation)

Business Phone No. Business Fax No.

Business Email Address

Federal ID No.

Provide State of Washington numbers for the following:

Contractor Registration No. (if required)

Unified Business

Identifier No. (UBI)

Industrial

Insurance No.

(Workers Comp)

Employment Security

No. (Unemployment)

State Excise Tax

Registration No.

City of Richland Business License No.

(Must have prior to contract execution)

Contact Person for this

Project

Contact Phone No. Alternate Phone

No.

Contact Email Address

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BIDDER'S QUALIFICATION CERTIFICATE Page 2 of 2

1. Number of years Contractor has been engaged in the construction business under the present firm name, as indicated above

2. List all former company names under the company and any previous construction business under different name(s)

Business Name ___________________________________________________ Years________________

Business Name ___________________________________________________ Years________________

3. Describe the general character of work performed by your company: ________________________________________________

4. In reviewing the requirements for this project, Contractor has provided comparable construction services experience for the following years:

Prime contractor _________________ Sub-contractor _________________

5. Reviewing the specifications and skills for this project, provide a list of projects of similar nature which Contractor has completed within the last five years: Include contract amount and contract information for references. May attached a separate sheet for this information.

Project Name Owner/Firm Name Project Contact Phone Number of Contact

Contract Amount

6. Do you have any outstanding payments due to the WA State Department of Revenue? ☐ Yes ☐ No If yes, provide explanation.

7. Do you have any outstanding payments due to the WA State Department of Labor and Industries? ☐ Yes ☐ No

If yes, provide explanation.

8. Do you have any outstanding payment due to the WA State Department of Employment Security? ☐ Yes ☐ No

If yes, provide explanation

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AFFIDAVIT OF TITLE VI COMPLIANCE

TITLE VI ‐ NON‐DISCRIMINATION IN FEDERALLY ASSISTED PROGRAMS:

• SEC. 601. No person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance.

• SEC. 602. Each Federal department and agency which is empowered to extend Federal financial assistance to any program or activity, by way of grant, loan, or contract other than a contract of insurance or guaranty, is authorized and directed to effectuate the provisions of section 601 with respect to such program or activity by issuing rules, regulations, or orders of general applicability which shall be consistent with achievement of the objectives of the statute authorizing the financial assistance in connection with which the action is taken. No such rule, regulation, or order shall become effective unless and until approved by the President. Compliance with any requirement adopted pursuant to this section may be effected (1) by the termination of or refusal to grant or to continue assistance under such program or activity to any recipient as to whom there has been an express finding on the record, after opportunity for hearing, of a failure to comply with such requirement, but such termination or refusal shall be limited to the particular political entity, or part thereof, or other recipient as to whom such a finding has been made and, shall be limited in its effect to the particular program, or part thereof, in which such non‐compliance has been so found, or (2) by any other means authorized by law: Provided, however, That no such action shall be taken until the department or agency concerned has advised the appropriate person or persons of the failure to comply with the requirement and has determined that compliance cannot be secured by voluntary means. In the case of any action terminating, or refusing to grant or continue, assistance because of failure to comply with a requirement imposed pursuant to this section, the head of the federal department or agency shall file with the committees of the House and Senate having legislative jurisdiction over the program or activity involved a full written report of the circumstances and the grounds for such action. No such action shall become effective until thirty days have elapsed after the filing of such report.

• SEC. 603. Any department or agency action taken pursuant to section 602 shall be subject to such judicial review as may otherwise be provided by law for similar action taken by such department or agency on other grounds. In the case of action, not otherwise subject to judicial review, terminating or refusing to grant or to continue financial assistance upon a finding of failure to comply with any requirement imposed pursuant to section 602, any person aggrieved (including any State or political subdivision thereof and any agency of either) may obtain judicial review of such action in accordance with section 10 of the Administrative Procedure Act, and such action shall not be deemed committed to unreviewable agency discretion within the meaning of that section.

• SEC. 604. Nothing contained in this title shall be construed to authorize action under this title by any department or agency with respect to any employment practice of any employer, employment agency, or labor organization except where a primary objective of the Federal financial assistance is to provide employment.

• SEC. 605. Nothing in this title shall add to or detract from any existing authority with respect to any program or activity under which Federal financial assistance is extended by way of a contract of insurance or guaranty.

PART 1 – TITLE VI PROCEDURAL INFORMATION

1. APPLICATIONS: The following materials pertain to the regulations relative to nondiscrimination if Federally assisted programs of the Department of Transportation, Title 49, Code of Federal Regulations, part 21. All contractors, subcontractors, consultants, suppliers and manufacturers who contract with the City must comply with these requirements.

2. AFFIDAVIT: Before being considered for a contract, all contractors, etc. will be required to submit the Affidavit of Title VI Compliance as part of their proposal or upon request of the Purchasing Manager.

3. COMPLIANCE: The City of Richland reserves the right to randomly select contractors, subcontractors, consultants, vendors or suppliers to be audited for compliance of the requirements listed. During this audit. The contractors, etc.

will be asked for a specific demonstration of compliance with the requirements.

4. NON‐COMPLIANCE: A finding of non‐compliance may be considered a breach of contract and suspension or termination of a contract may follow.

5. CITY CONTACT: Specific questions pertaining to this section may be directed to the Purchasing Division at (509) 942-7710.

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PART 2 – ASSURANCES FOR CONSULTANTS, CONTRACTORS, SUBCONTRACTORS, SUPPLIERS AND

MANUFACTURERS

1. COMPLIANCE WITH REGULATIONS: The contractor shall comply with the Regulations relative to nondiscrimination in Federally assisted programs of the Department of Transportation (hereinafter DOT), Title 49, Code of Federal Regulations, part 21, as they may be amended from time to time, (hereinafter referred to as Regulations), which are herein incorporated by reference and made part of this contract.

2. NONDISCRIMINATION: The contractor, with regard to the work performed during the contract, shall not discriminate on the grounds of race, color, sex, or national origin in the selection and retention of subcontractors, including procurement of materials and leases of equipment. The contractor shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the contract covers a program, set forth in Appendix B of the Regulations.

3. SOLICITATION FOR SUBCONTRACTORS, INCLUDING PROCUREMENT OF MATERIALS AND EQUIPMENT:

In all solicitations either by competitive bidding or negotiations made by the contractor for the work to be performed under a subcontract, including procurement of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the contractor’s obligations under this contract and the Regulations relative to the nondiscrimination on the ground of race, color, sex, or national origin.

4. SOLICITATION FOR SUBCONTRACTORS, INCLUDING PROCUREMENT OF MATERIALS AND EQUIPMENT:

In all solicitations either by competitive bidding or negotiations made by the contractor for the work to be performed under a subcontract, including procurement of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the contractor’s obligations under this contract and the Regulations relative to the nondiscrimination on the ground of race, color, sex, or national origin.

5. INFORMATION AND REPORTS: The contractor shall provide all information and reports required by the Regulations or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the City of Richland or the Washington State Department of Transportation to be pertinent to ascertain compliance with such Regulations, orders and instructions.

Where any information required of a contractor is an exclusive possession of another who fails or refuses to furnish this information, the contractor shall so certify to the City of Richland or the Washington State Department of

Transportation as appropriate, and shall set forth what efforts it has made to obtain the information.

6. SANCTIONS FOR NONCOMPLIANCES: In the event of the contractor’s noncompliance with the nondiscrimination provisions of this contract, the City of Richland and the Washington State Department of Transportation shall impose such contract sanctions as it, or the Federal Highway Administration may determine to be appropriate, including, but not limited to:

a. Withholding of payments to the contractor under the contract until contractor complies, and/or;

b. Cancellation, termination, or suspension of the contract, in whole or in part.

7. INCORPORATION OF PROVISIONS: The contractor shall include in provisions of paragraphs (1) through (6) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto. The contractor shall take such action with respect to any subcontractor or procurement as the City of Richland or the U.S. Department of Transportation, Federal Highway Administration, may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, however, that in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or supplier as a result of such direction, the contractor may request the City of Richland enter into such litigation to protect the interests of the City and, in addition, the contractor may request the United States to enter into such litigation to protect the interests of the United States.

The Contractor hereby certifies that during the performance of this contract it agrees to comply with these assurances

By: Title:

Date:

END, AFFIDAVIT OF TITLE VI COMPLIANCE

Page 12 of 20 (revised Feb 2026)

ATTACHMENT "A"

SCOPE OF WORK

Current Issue:

The oil level in the LTC (Siemens-Allis Type TLH-21 load tap changer. Serial No. 013133 02743) compartment is rising abnormally, requiring periodic draining. Initial diagnostics indicate that the high head pressure from the main transformer tank is forcing oil through a compromised seal area at the internal barrier interface. The leak is suspected to be at either the primary barrier board or around the Cord Grip Bodies sealing the tap conductors as they pass from the main tank into the LTC compartment (See Exhibit A Fig. 1-1.3).

MATERIALS SUPPLIED BY CONTRACTOR:

1. SIEMENS TLH-21 Barrier Board Assembly OEM Style. (See Drawing number 3000-482)

2. SIEMENS TLH-21 Gasket kits.

3. Storage Oil Containers.

LTC and TRANSFORMER Details:

LTC: Siemens-Allis Type TLH-21 load tap changer Serial No. 013133 02743 #27 Mfg Date: 8-80 (See Exhibit A Fig. 2) TRANSFORMER: Kuhlman 15/20/25 MVA Y-Δ-Y Load Tap Changing Transformer Serial No. 202514-1 Mfg Date: 8-80 (See Exhibit A Fig. 3 and Nameplate)

LOCATION: (See Exhibit A Fig. 4-4.1) Tapteal Substation 1363 Glenwood CT Richland, WA 99352

Detailed Scope of Work Phase 1: Mobilization, Isolation, and Oil Management

1. Oil Processing and Testing: Circulate oil through processor. Oil testing will be performed after processing, test will include:

• Oil dielectric strength (D877 or D1816-1mm)

• Dissolved Gas Analysis (DGA), Karl Fischer, Inhibitor, and liquid screen tests.

2. Safety Isolation (LOTO):

• Verify the transformer is completely de-energized, isolated from the grid, and safely grounded in accordance with standard utility switching and tagging procedures.

• City crews will de-energize the transformer, hang grounds, and LOTO.

• Contractors must ensure that only qualified workers access the substation, and that all individuals wear Category 2 or higher flame-resistant personal protective equipment (PPE)

3. Oil Drawdown (LTC & Main Tank):

• Draw down the oil level in the main transformer tank to a point safely below the top terminal/barrier board level to remove hydraulic head pressure.

• Completely drain the oil from the LTC compartment into clean, dedicated

Page 13 of 20 (revised Feb 2026) storage containers provided by the contractor.

Note: Main tank oil and LTC oil must be kept strictly separated to avoid cross-contamination

Phase 2: Disassembly and Inspection

1. LTC Compartment Access: Open the LTC compartment access door/cover using appropriate rigging and handling practices.

2. Internal Visual Inspection: Clean the internal compartment surfaces and perform a comprehensive visual inspection of the barrier board assembly, tap conductor paths, and connections.

3. Leak Point Verification: Inspect for direct signs of oil tracking, degradation, or compression loss along the Terminal Barrier Board.

Phase 3: Terminal Barrier Board Replacement

1. Disconnection: Unbolt the perimeter fasteners securing the terminal barrier board frame/plate to the tank barrier wall.

2. Assembly Removal: Unbolt and completely remove the failed LTC terminal barrier board assembly from the tank wall interface.

3. New Assembly Installation: Install a brand new, factory-sealed terminal barrier board assembly provided by the contractor. Torque all barrier board mounting hardware and tap conductor connections to exact manufacturer torque specifications to ensure a uniform, liquid-tight seal.

Phase 4: Pressure Testing and Quality Assurance

1. Differential Pressure/Vacuum Test: Before refilling the transformer with oil, perform a differential pressure or vacuum hold test on the LTC compartment to verify that the barrier board seals successfully isolate the two chambers.

2. Leak Check: Verify there is zero pressure drop or visible oil migration across the repaired barrier interface over a minimum specified hold time (4 hours).

Phase 5: Oil Processing, Refilling, and Closeout

1. Oil Refilling & Processing:

• Vacuum-fill the processed oil back into the main tank and LTC compartment to their proper, temperature-compensated operational levels.

• Fill with nitrogen and pressurize to 2-3 psi

• Perform oil Dielectric strength testing (D877 or D1816-1mm) and Dissolved Gas Analysis (DGA), Karl Fischer, Inhibitor, and liquid screen tests on the final oil samples.

2. Button-Up & Re-energization Ready: Install a new main LTC enclosure Buna-N rubber door gasket provided by the contractor, seal the compartment, clean the work area, and ready for testing and re-energization.

Deliverables & Reporting

Upon completion of the field work, the contractor shall submit a final service report within 2 weeks. The report must include:

• Submit a final report including processing logs and oil sample report within two (2) weeks of project completion.

• As-found and as-left photos of the LTC compartment internal seals.

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• Documentation of torque values applied to the barrier board.

• Pressure/vacuum test logs proving seal integrity.

• Breakdown of all parts and materials utilized.

1. Contractor’s Telephone Numbers

The Contractor will be required to maintain a 24-hour a day, seven-day week, emergency contact person for the project. An emergency contact person(s) shall be available from the day work begins on the project until the project is substantially complete. The emergency contact person shall have the authority and responsibility to mobilize equipment and manpower as required addressing emergency situations that may arise during the project.

The emergency contact person shall have the authority and responsibility to initiate dust control measures and direct the maintenance of traffic control devices during nonworking hours.

2. Working Hours

During the construction meeting, the Project Lead will direct the Contractor the hours to be allowed to work for this project. Weekend, scheduled holidays and afterhours work will be allowed upon written request, unless otherwise specified herein for special conditions, with the approval of the Project Lead.

3. Site Conditions

It is the responsibility of the Contractor to visit the site and become familiar with the conditions that may impact or affect the progress and performance of the work schedule.

4. Safety Regulations

The Contractor shall comply with all safety and health standards including Safety Standards for Construction Work (Chapter 296-155 WAC), General Safety and Health Standards (Chapter 296-24 WAC), General Occupational Health Standard (Chapter 296-62 WAC) and any other applicable State or Federal safety and health codes.

Washington Administrative Code (WAC), Section 296-155-650, establishes requirements for trench safety. The Contractor shall be responsible for providing the “competent person” and “registered professional engineer” as required by the WAC. The City will not perform these rolls for the Contractor.

Excavations shall be made in accordance with the requirements of the Washington State Department of Labor and Industries, Part N Excavation, Trenching and Shoring Standards (Chapter 296-155 WAC).

The Contractor at his expense shall provide structures to prevent pollution of the State's waters. Costs for all labor, materials, tools and equipment necessary to prevent pollution of the State's waters shall be considered incidental to the work.

The Contractor shall provide trench safety means and measures consistent with local and

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State requirements of the Washington Industrial Safety and Health Act, Chapter 49.17 RCW.

5. Construction

1. Mobilization Mobilization shall include any and all effort necessary to complete the project improvements identified on the plans in accordance with the specifications, including any administrative or other incidental work required for the project.

Measurement and Payment:

a. The unit contract price for “Mobilization”, per lump sum, shall be full compensation for providing all labor, tools and equipment necessary to mobilize onto the site, including, but not limited to, administrative or other incidental work required in order to complete the project.

b. Dust control measure shall be employed to prevent air pollution from becoming a nuisance to the public, to neighbors, and to other workers on or near the site.

6. Compost Procurement

In accordance with RCW 43.19A.120 and consistent with RMC 3.04.075, the City must require the use of compost products to the maximum extent economically feasible to meet the requirements as established, if applicable to the project, except as follows. The City is not required to use compost products if:

a. Compost products are not available within a reasonable period of time;

b. Compost products that are available do not comply with existing purchasing standards;

c. Compost products that are available do not comply with federal or state heath, quality, and safety standards;

d. Compost purchase prices are not reasonable or competitive;

e. The total cost of using compost is financially prohibitive;

f. Application of compost will have detrimental impacts on the physical characteristics and nutrient condition of the soil as it is used for a specific crop;

g. The project consists of growing trees in a greenhouse setting, including seed orchard greenhouses; or

h. The compost products that are available have not been certified as being free of crop-specific pests and pathogens, including pests and pathogens that could result in the denial of phytosanitary permits for shipping seedlings.

7. Liquidated Damages

Reason for Liquidated Damages: Timely performance and completion of the Work is essential to Owner and time limits stated in the Contract Documents are of the essence.

Owner will incur serious and substantial damages if Substantial Completion of the Work does not occur within the Contract Time. However, it would be difficult if not impossible to determine the exact amount of such damages. Consequently, provisions for liquidated

Page 16 of 20 (revised Feb 2026) damages are included in the Contract Documents.

Calculation of Liquidated Damages Amount: The liquidated damage amounts shall be calculated using the formula shown below:

LD=0.15C/T

Where:

LD = liquidated damages per contract day (rounded to the nearest dollar) C = original contract amount T = original time for delivery (number of days)

Contractor responsible even if Liquidated Damages assessed: Assessment of liquidated damages shall not release Contractor from any further obligations or liabilities pursuant to the Contract Documents.

8. Actual Damages

Calculation of Actual Damages: Actual damages will be assessed for failure to achieve Final Completion within the time provided. Actual damages will be calculated on the basis of direct architectural, engineering, administrative, and other related costs attributable to the Project from the date when Final Completion should have been achieved, based on the date Substantial Completion is actually achieved, to the date Final Completion is actually achieved. Owner may offset these costs against any payment due Contractor.

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ATTACHMENT "B"

INSURANCE REQUIREMENTS

The Contractor shall procure and maintain insurance, as required in this Section, without interruption from commencement of the Contractor’s work through the term of the contract and for thirty (30) days after the Physical Completion date, unless otherwise indicated herein. The cost of such insurance shall be paid by the Contractor. Insurance shall meet or exceed the following unless otherwise approved by the City.

A. No Limitation:

Contractor’s maintenance of insurance, its scope of coverage and limits as required herein shall not be construed to limit the liability of the Contractor to coverage provided by such insurance, or otherwise limit the City’s recourse to any remedy available at law or in equity.

B. Minimum Insurance Scope and Amounts:

Contractors required insurance shall be of the types and coverage as stated below:

1. Commercial General Liability

- Insurance shall be written with limits no less than $2,000,000 each occurrence, $2,000,000 general aggregate and

$2,000,000 products-completed operations aggregate limit.

- Insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products-completed operations, stop gap liability, personal injury and advertising injury, and liability assumed under an insured contract.

- Insurance shall be endorsed to provide a per project general aggregate limit using ISO form CG 25 03 05 09 or an equivalent endorsement. There shall be no exclusion for liability arising from explosion, collapse or underground property damage.

- The City shall be name as an additional insured under the Contractor’s Commercial General Liability insurance policy with respect to the work performed for the City using ISO Additional Insured endorsement CG 20 10 10 01 and Additional Insured-Completed Operations endorsement CG 20 37 10 01 or substitute endorsements providing at least as broad coverage.

2. Automobile Liability.

- Insurance with a minimum combined single limit for both bodily injury and property damage of $1,000,000 per accident.

- Insurance covering all owned, non-owned, hired and leased vehicles.

- Coverage shall be at least as broad as Insurance Services Office (ISO) form CA 01 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage.

- The Contractor’s Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance as respect the City.

3. Stop Gap/Employer's Liability coverage with limits not less than $1,000,000 per accident/disease.

4. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington.

C. Additional Insurance:

N/A

D. Self-Insured Retentions:

Self-insured retentions must be declared to and approved by the City.

E. Other Provisions:

1. Commercial General Liability and Automobile Liability policies must contain, or be endorsed to contain:

a. Include the City, its officials, employees and volunteers as additional insureds,

b. Any insurance, or self-insured pool coverage maintained by the City shall be excess of the Contractor’s insurance and shall not contribute with it.

c. If the Contractor maintains higher insurance limits than minimums shown, the City shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by thee Contractor, irrespective of whether such limits maintained by the Contractor are greater than those required by this contract or whether any certificate of insurance furnished to the City evidences limits of liability lower than those maintained by the Contractor.

2. Contractor or its Insurance Agent/Broker shall notify the City of any cancellation, or reduction in coverage or limits, of any insurance within seven (7) days of receipt of insurers' notification to that effect.