ITB 26-0002 South George Washington Way Pavement Preservation_Final w Plans.pdf

CONTRACT DOCUMENTS

SOUTH GEORGE WASHINGTON WAY PAVEMENT

PRESERVATION

CITY OF RICHLAND, WASHINGTON

AUGUST 2026

FEDERAL PROJECT #: NHPP-3475(008)

CITY OF RICHLAND

625 SWIFT BLVD. MS #26

RICHLAND, WA 99352

ITB # 26-0002

SOUTH GEORGE WASHINGTON WAY PAVEMENT

PRESERVATION

AUGUST 2026

FEDERAL PROJECT #: NHPP-3475(008)

625 SWIFT BLVD. MS #26

RICHLAND, WA 99352

ITB # 26-0002

ITB # 26-0002 PAGE i TABLE OF CONTENTS

TABLE OF CONTENTS

Call for bids ----------------------------------------------------------------------------------------------------- I-1

Vicinity map ---------------------------------------------------------------------------------------------------- I-2

PROPOSAL

Bidder’s Check List ------------------------------------------------------------------------------------------ P-1

Proposal ------------------------------------------------------------------------------------------------------- P-2

Certificate of Federal-Aid Contracts -------------------------------------------------------------------- P-11

Bid Bond Form ---------------------------------------------------------------------------------------------- P-12

Non-Collusion Declaration -------------------------------------------------------------------------------- P-13

Certification of Compliance with Wage Payment Statutes -------------------------------------- P-14

Subcontractor List ------------------------------------------------------------------------------------------ P-15

CONTRACT

Contract ------------------------------------------------------------------------------------------------------- C-1

Performance and Payment Bond ----------------------------------------------------------------------- C-3

Anti-Discrimination Certificate ---------------------------------------------------------------------------- C-5

Affirmative Action Program -------------------------------------------------------------------------------- C-6

Contractor’s License and Registration ----------------------------------------------------------------- C-7

Certification of Contractor --------------------------------------------------------------------------------- C-8

Minimum Wage Declaration ----------------------------------------------------------------------------- W-1

Wage Rates ------------------------------------------------------------------------------------------------- W-2

SPECIAL PROVISIONS

DIVISION 1

GENERAL REQUIREMENTS

Introductions ---------------------------------------------------------------------------------------------- SP-1

Definitions --------------------------------------------------------------------------------------------------- SP-2

Definitions (Richland) ------------------------------------------------------------------------------------- SP-3

BID PROCEDURES AND CONDITIONS ------------------------------------------------------------ SP-4

Prequalification of Bidders ------------------------------------------------------------------------------- SP-4

Plans and Specifications --------------------------------------------------------------------------------- SP-4

Examination of Plans, Specifications and Site Work -------------------------------------------- SP-5

Proposal Forms -------------------------------------------------------------------------------------------- SP-5

Preparation of Proposal ---------------------------------------------------------------------------------- SP-5

Bidder Questionnaire ------------------------------------------------------------------------------------ SP-5

ITB # 26-0002 PAGE ii TABLE OF CONTENTS

Subcontractor’s List ------------------------------------------------------------------------------------- SP-6

Recycle Materials Proposal --------------------------------------------------------------------------- SP-7

Bid Deposit -------------------------------------------------------------------------------------------------- SP-7

Delivery of Proposal --------------------------------------------------------------------------------------- SP-7

Withdrawing, Revising, or Supplementing Proposal --------------------------------------------- SP-8

Irregular Proposals ---------------------------------------------------------------------------------------- SP-9

Disqualification of Bidders ------------------------------------------------------------------------------ SP-10

Award And Execution Of Contract -------------------------------------------------------------------- SP-12

Consideration of Bids ------------------------------------------------------------------------------------ SP-12

Execution of Contract ------------------------------------------------------------------------------------ SP-13

Contract Bond --------------------------------------------------------------------------------------------- SP-13

Judicial Review ------------------------------------------------------------------------------------------ SP-14

SCOPE OF WORK --------------------------------------------------------------------------------------- SP-14

Coordination of Contract Documents, Plans, Special Provisions, Specifications ---------- SP-14

CONTROL OF WORK ----------------------------------------------------------------------------------- SP-14

Conformity With and Deviations from Plans and Stakes ---------------------------------------- SP-14

Removal of Defective and Unauthorized Work ---------------------------------------------------- SP-18

Final Inspection ------------------------------------------------------------------------------------------- SP-19

Final Acceptance ------------------------------------------------------------------------------------------ SP-19

Superintendents, Labor and Equipment of Contractor ------------------------------------------- SP-20

Water and Power ----------------------------------------------------------------------------------------- SP-20

Record Drawings ---------------------------------------------------------------------------------------- SP-21

CONTROL OF MATERIAL ----------------------------------------------------------------------------- SP-23

Approval of Materials Prior to Use -------------------------------------------------------------------- SP-27

Recycled Materials ------------------------------------------------------------------------------------- SP-27

LEGAL RELATIONS AND RESPONSIBILITIES TO THE PUBLIC ---------------------------- SP-27

Laws to be Observed ------------------------------------------------------------------------------------ SP-27

State Taxes ------------------------------------------------------------------------------------------------- SP-28

Permits And Licenses ------------------------------------------------------------------------------------ SP-29

Load Limts ------------------------------------------------------------------------------------------------ SP-30

High-Visibility Apparel ----------------------------------------------------------------------------------- SP-30

Traffic Control Personnel ------------------------------------------------------------------------------ SP-30

Wages ----------------------------------------------------------------------------------------------------- SP-30

Requirements for Non Discrimination --------------------------------------------------------------- SP-31

Federal Small Business Enterprise Participation (FBSE) -------------------------------------- SP-37

FBSE Goal ------------------------------------------------------------------------------------------------ SP-39

Federal Agency Inspection ---------------------------------------------------------------------------- SP-46

ITB # 26-0002 PAGE iii TABLE OF CONTENTS

Protection and Restoration of Property -------------------------------------------------------------- SP-47

Utilities And Similar Facilities--------------------------------------------------------------------------- SP-47

Public Liability and Property Damage Insurance -------------------------------------------------- SP-47

Insurance --------------------------------------------------------------------------------------------------- SP-47

PROSECUTION AND PROGRESS ------------------------------------------------------------------ SP-51

Preliminary Matters --------------------------------------------------------------------------------------- SP-51

Subcontracting -------------------------------------------------------------------------------------------- SP-52

Progress Schedule --------------------------------------------------------------------------------------- SP-54

Time For Completion ------------------------------------------------------------------------------------- SP-55

Liquidated Damages ------------------------------------------------------------------------------------ SP-56

MEASUREMENT AND PAYMENT -------------------------------------------------------------------- SP-56

Weighing Equipment ------------------------------------------------------------------------------------ SP-56

Payments --------------------------------------------------------------------------------------------------- SP-56

Retainage ------------------------------------------------------------------------------------------------- SP-58

Claims Resolution --------------------------------------------------------------------------------------- SP-58

DIVISION 2

TEMPORARY FEATURES

MOBILIZATION-------------------------------------------------------------------------------------------- SP-59

Description ------------------------------------------------------------------------------------------------- SP-59

Construction Requirements ---------------------------------------------------------------------------- SP-59

Payment ---------------------------------------------------------------------------------------------------- SP-59

PUBLIC CONVENIENCE AND SAFETY ------------------------------------------------------------ SP-59

TEMPORARY TRAFFIC CONTROL ----------------------------------------------------------------- SP-60

Construction Requirements ---------------------------------------------------------------------------- SP-60

Measurement ---------------------------------------------------------------------------------------------- SP-61

Payment ---------------------------------------------------------------------------------------------------- SP-61

DIVISION 3

EARTHWORK

CLEARING, GRUBBING, AND ROADSIDE CLEANUP ----------------------------------------- SP-62

Disposal of Usable Materials and Debris ------------------------------------------------------------ SP-62

REMOVAL OF STRUCTURES AND OBSTRUCTIONS ----------------------------------------- SP-62

Construction Requirements ---------------------------------------------------------------------------- SP-62

ROADWAY EXCAVATION AND EMBANKMENT ------------------------------------------------- SP-63

Construction Requirements ---------------------------------------------------------------------------- SP-64

ITB # 26-0002 PAGE iv TABLE OF CONTENTS

DIVISION 5

SURFACE TREATMENTS AND PAVEMENTS

HOT MIX ASPHALT -------------------------------------------------------------------------------------- SP-66

Description ------------------------------------------------------------------------------------------------ SP-66

Materials ---------------------------------------------------------------------------------------------------- SP-66

Construction Requirements ---------------------------------------------------------------------------- SP-68

Measurement ---------------------------------------------------------------------------------------------- SP-89

Payment ---------------------------------------------------------------------------------------------------- SP-89

DIVISION 7

DRAINAGE STRUCTURES, STORM SEWERS, SANITARY SEWERS,

WATER MAINS, AND CONDUITS

MANHOLES, INLETS, CATCH BASINS AND DRYWELLS ------------------------------------ SP-91

Measurement --------------------------------------------------------------------------------------------- SP-91

Payment --------------------------------------------------------------------------------------------------- SP-92

DIVISION 8

MISCELLANEOUS CONSTRUCTION

EROSION CONTROL AND WATER POLLUTION CONTROL -------------------------------- SP-92

Construction Requirements ---------------------------------------------------------------------------- SP-92

ROADSIDE RESTORATION --------------------------------------------------------------------------- SP-93

Site Restoration ------------------------------------------------------------------------------------------- SP-93

Payment ---------------------------------------------------------------------------------------------------- SP-94

CURB, GUTTER, AND SPILLWAYS ----------------------------------------------------------------- SP-94

Construction Requirements ---------------------------------------------------------------------------- SP-94

Payment ---------------------------------------------------------------------------------------------------- SP-94

MONUMENT CASES ----------------------------------------------------------------------------------- SP-94

Construction Requirements ---------------------------------------------------------------------------- SP-94

Measurement ---------------------------------------------------------------------------------------------- SP-95

Payment ---------------------------------------------------------------------------------------------------- SP-95

CEMENT CONCRETE SIDEWALKS ---------------------------------------------------------------- SP-95

Description ------------------------------------------------------------------------------------------------- SP-95

Payment ---------------------------------------------------------------------------------------------------- SP-95

ILLUMINATION, TRAFFIC SIGNAL SYSTEMS, INTELLIGENT TRANSPORTATION

SYSTEMS, AND ELECTRICAL ----------------------------------------------------------------------- SP-96

Description ------------------------------------------------------------------------------------------------- SP-96

PAVEMENT MARKINGS ------------------------------------------------------------------------------- SP-96

ITB # 26-0002 PAGE v TABLE OF CONTENTS

TEMPORARY PAVEMENT MARKINGS ------------------------------------------------------------ SP-96

BOLLARDS ------------------------------------------------------------------------------------------------ SP-97

Construction Requirements ---------------------------------------------------------------------------- SP-97

Measurement --------------------------------------------------------------------------------------------- SP-97

Payment ---------------------------------------------------------------------------------------------------- SP-97

DIVISION 9

MATERIALS

Pavement Marking Material -------------------------------------------------------------------------- SP-98

APPENDIX “A” CITY MATERIAL LIST

APPENDIX “B” STATE WAGE RATES, L&I POLICY STATEMENT, BENEFIT CODE KEY

APPENDIX “C” FEDERAL WAGE RATES

APPENDIX “D” FHWA-1273 FORM (FEDERAL AID PROVISIONS)

APPENDIX “E” WSDOT BIDDERS QUESTIONAIRE

ITB # 26-0002 PAGE I-1 INFORMATIONAL DOCUMENTS

CALL FOR BIDS

ITB # 26-0002, SOUTH GEORGE WASHINGTON WAY PAVEMENT PRESERVATION

BIDS DUE: SEPTEMBER 15, 2026, 2:00 PM, EXACTLY, PACIFIC LOCAL TIME

Public notice is hereby given that bids will be received for the City of Richland’s SOUTH GEORGE WASHINGTON WAY PAVEMENT PRESERVATION Project by the City of Richland Purchasing Division until the date and time specified above, at which time bids will be opened and read publicly. This project includes a hot mix asphalt mill and overlay, pavement repair, pavement markings, curb and gutter, on George Washington Way from the south side of the Columbia Point/Adams Drive intersection to the north side of the Bradley Boulevard intersection.

Full notice and complete details of the solicitation are available from www.PublicPurchase.com. There is no charge to register, receive notifications or view and download the documents. Bids can be submitted in person or electronically using the Public Purchase site by following the bid submittal procedure. Visit the City of Richland website at www.richlandwa.gov under Departments/ Purchasing/Public Purchase for information on how to register. Contact Public Purchase directly if unable to access documents online at support@publicpurchase.com. Online Chat is available from 7:00 a.m. to 4:00 p.m. MT at www.publicpurchase.com top left corner. If unable to reach Public Purchase, contact the City Purchasing Division at 509-942-7710.

The City of Richland, in accordance with Title VI of the Civil Rights Act of 1964, (78 Stat.

252, 42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

ITB # 26-0002 PAGE I-2 INFORMATIONAL DOCUMENTS

ITB # 26-0002 PAGE P-1 BID DOCUMENTS

BIDDER'S CHECK LIST

The bidder's attention is especially called to the following forms which must be executed in full:

PROPOSAL Unit prices or lump sum bid must be shown in the places provided.

PROPOSAL SIGNATURE SHEET To be filled in and signed by the bidder.

NON-COLLUSION DECLARATION To be signed by the bidder.

CERTIFICATION OF COMPLIANCE WITH WAGE PAYMENT STATUTES To be executed by the bidder.

BOND ACCOMPANYING BID This form is to be executed by the bidder and the surety company unless bid is accompanied by a cashier’s check or postal money order. The amount of this bond shall be not less than 5 percent of the total amount bid and may be shown in dollars or on a percentage basis. Whoever signs for the surety company must provide proof of power of attorney.

SUBCONTRACTORS LIST To be filled in by bidder for contracts expected to cost (as determined by the Engineer’s estimate) one million dollars or more

WSDOT BIDDERS QUESTIONAIRE

The following forms are to be executed after the contract is awarded:

AGREEMENT This contract is to be executed by the successful bidder.

PERFORMANCE BOND To be executed by the successful bidder and his surety company. Whoever signs for the surety company must provide proof of power of attorney.

ANTI-DISCRIMINATION CERTIFICATE To be executed by the successful bidder.

AFFIRMATIVE ACTION PROGRAM To be executed by the successful bidder.

CONTRACTOR'S LICENSE AND REGISTRATION To be executed by the successful bidder.

MINIMUM WAGE DECLARATION To be executed by the successful bidder.

AMERICANS WITH DISABILITIES ACT To be executed by successful bidder.

The following describes the City’s rights regarding its contract award decision on the basis of the bids received:

The City of Richland utilizes the most current Washington State Department of Transportation Standard Specifications for Road, Bridge and Municipal Construction, Section 1-03.1 for award purposes. As stated in Section 1-03.1 the City reserves the right to waive informalities in the bidding, accept a proposal of the lowest responsible bidder, reject any or all bids, republish the call for bids, revise or cancel the work, or require the work to be done in another way if the best interest of the City is served.

ITB # 26-0002 PAGE P-2 BID DOCUMENTS

PROPOSAL

PLACE: _____________________________

DATE: ______________________________

PROJECT:

SOUTH GEORGE WASHINGTON WAY PAVEMENT PRESERVATION, ITB

# 26-0002

PROPOSAL of _________________________________________ (hereinafter called 'Bidder"), organized and existing under the laws of the State of Washington, doing business as __________________________*, to the City of Richland (hereinafter called "City").

The Bidder, in compliance with your invitation for bids for the construction of SOUTH GEORGE WASHINGTON WAY PAVEMENT PRESERVATION, ITB # 26-0002 having examined the plans and specifications with related documents and the site of the proposed work, and being familiar with all of the conditions surrounding the construction of the proposed project including the availability of materials and labor, hereby proposes to furnish all labor, materials and supplies, and to construct the project in accordance with the contract documents within the time set forth therein, and at the following schedule of prices. These prices are to cover all expenses incurred in performing the work required under the contract documents, of which this proposal is a part.

Bidder hereby agrees that if awarded the contract, he will commence work within the time stated in the contract, and that he will complete all work within 75 working days thereafter as stipulated in the specifications. Bidder further agrees to pay as liquidated damages as calculated in WSDOTSS section 1- 08.9.

*Insert "a corporation", "a partnership”, or "an individual" as applicable.

ITB # 26-0002 PAGE P-3 BID DOCUMENTS

METHOD OF BIDDING

UNIT PRICE

If the Proposal for the work is to be submitted on a unit price basis, unit price proposals will be accepted on all items of work set forth in the Proposal, EXCEPT those designated to be paid for as a lump sum. The estimate of quantities of work to be done is tabulated in the Proposal and, although stated solely for the basis of calculation upon which the award of contract shall be made. Payment to the Contractor will be made on the measurement of the work actually performed by the Contractor as specified in the Contract Documents. The City reserves the right to increase or diminish the amount of any class of work as may be deemed necessary, unless specified in the Special Conditions.

The City of Richland utilizes the most current Washington State Department of Transportation Standard Specifications for Road, Bridge and Municipal Construction, Section 1-03.1 (as modified in Special Provisions) for award purposes. The City will check all bid proposals for correctness of extensions of the prices per unit and the total price, and that the total of extensions, corrected where necessary, will be used for award purposes and to fix the amount of the contract bond.

LUMP SUM

If the Proposal for the work is to be submitted on a lump sum basis, a single lump sum price shall be submitted in the appropriate place. The total amount to be paid the Contractor shall be the amount of the lump sum proposal as adjusted for additions or deletions resulting from changes in construction.

ITB # 26-0002 PAGE P-4 BID DOCUMENTS

UPDATED BID SUBMITTAL AND BID OPENING PROCEDURES

The City of Richland (“City”) has made changes to the bid submittal and bid opening process for all bids.

Bid Submittal Procedure

The City will accept the following for bid submittals:

On Federally funded projects, the option of hand delivering bids is allowed. In person hand delivery submittals shall meet the following requirements:

a) Hand-delivered bid submittals including the original bid bond shall be delivered to:

City of Richland, City Shops, 2700 Duportail St., Building 200, Richland, WA

99352.

Instructions to deliver in person: Enter through the gate entrance located at the

City Shops, Building 200 on the Queensgate Drive side. Upon arrival at the gate, select the Warehouse button for access. Once the gate opens, you will drive straight through and then veer to the left. The Purchasing office is located in front of the Warehouse building (building is located on the back-left corner of the complex). Hours for delivery are 7:00 a.m. to 3:30 p.m. Monday through Friday.

Delivery to a different address or after the bid submittal time listed will not be accepted or considered.

2. Submittals delivered by US mail, mail courier (e.g., Federal Express, UPS), fax, telephone or email will not be accepted.

3. Electronic Submittal

a) Submittals including a copy of the completed bid bond shall be submitted electronically through the Public Purchase website.

b) Responders must be registered with PublicPurchase.com. Visit the City of Richland website at: Richland, WA - Public Purchase Website for instructions to register.

Register as early as possible and do not wait until the due date as the registration process may take up to 24 hours to complete.

If you have any questions on how to respond to electronic submittals, contact vendor support at www.publicpurchase.com through Live Chat in the upper left corner of the webpage or email support@publicpurchase.com. Public Purchase staff is available Monday – Friday, 8 am to 5 pm Central Time.

Electronic submittals shall be limited to the documents specified in the ITB document and shall not include additional brochures, booklets or other sales material that are not specifically requested in the ITB.

The City of Richland cannot guarantee internet access. It is strongly recommended that you respond 24 hours prior to the bid closing date and time for submittal.

The City is unable to verify if a submittal has been successfully uploaded in Public Purchase. The Public Purchase system places all submissions into a virtual lock box where they cannot be viewed by the City until after the due date and time.

Responders can check their submission by returning to the home page of Public Purchase. The submittal will be shown in the “Bids Responding To” section. DO

NOT EMAIL A COPY OF YOUR BID TO THE CITY.

The Public Purchase website will not allow submittals to be uploaded after the due date and time established. Responders accept all risks for uploading their submission by the established due date and time.

ITB # 26-0002 PAGE P-5 BID DOCUMENTS

If a Responder uploads a file to Public Purchase, it is the Responder’s responsibility to ensure the file is not corrupt or damaged. If the City is unable to open an attachment because it is damaged, corrupt, infected, etc., the City may disqualify the Responder’s submission.

c) Bids, modifications of bids, and withdrawal of bids received after the exact time and date specified for receipt will not be accepted or considered.

4. Bid Bond Process

a) A copy of the completed bid bond shall be uploaded electronically along with the bid documents prior to the established bid opening time and date. Failure to upload the copy of the completed bid bond will result in a non-responsive bid.

b) Following the bid opening and on the date the City publishes the bid tab results on Public Purchase, the lowest responsive bidder shall send the original bid bond to the address listed below. The original completed bid bond matching what was submitted electronically, must be received within two (2) business days from the bid tab posting date to the address listed below. If the bid bond is not received within two (2) business days, the bid shall be considered non-responsive. The City recommends hand delivery or using a next-day mail courier services (e.g., Federal Express, UPS) to deliver the original bid bond.

Original Bid Bond shall be delivered to (hours of operation: 7:00 am to 3:30 pm Pacific Time):

• City of Richland Attn: Purchasing Division 2700 Duportail Street, Building 200 Richland, WA 99352

c) Delivery to a different address or after the 3:30 pm Pacific Time listed, may result in delayed delivery. The City does not accept responsibility for lost or delayed mail.

Public Bid Opening Procedure

Public Bid Opening will be held using Zoom meeting. Bidders are encouraged to attend remotely, but may attend in-person at 2700 Duportail Street, Building 200 (Purchasing office), Richland, WA. The Public Bid Opening will begin after 2:01 p.m.; however, the public will need to attend by either calling in to hear the opening, by accessing Zoom Meeting to view the opening (see instructions below) or in-person.

The Zoom Meeting will begin at 2:00 p.m. The public bid opening will occur shortly after bid submittal deadline passes at 2:01 pm.

INSTRUCTIONS FOR ZOOM MEETING

1. To access use the Join Zoom Meeting link; or

2. Copy the following meeting URL: https://cityofrichlandwa.zoom.us/j/85431940827 and enter the Meeting ID: 854 3194 0827; or

3. Join by Telephone:

a. Dial (US): US: +1 206 337 9723 or +1 253 215 8782

i. Enter Meeting ID: 854 3194 0827

If you have questions, please contact us at purchasing@richlandwa.gov or call Purchasing at (509) 942-7710.

ITB # 26-0002 PAGE P-6 BID DOCUMENTS

ITB # 26-0002 PAGE P-7 BID DOCUMENTS

ITB # 26-0002 PAGE P-8 BID DOCUMENTS

1. The bidder certifies the truthfulness and accuracy of the following information:

a. Firm name and address b. Telephone Email

c. Type of Firm (check one)

Individual � Partnership � Corporation � L.L.C. �

d. Contractor’s State of Washington License No.

e. Name and Title of Officers:

2. The following statements of experience, personnel, equipment and general qualifications of the bidder are submitted as a part of the proposal and the bidder represents and guarantees the truthfulness and accuracy thereof: (If additional space is required, attach information to proposal.)

a. Our organization has been in business continuously from .

b. Our organization has had experience in construction comparable to that required under the proposed contract as a prime Contractor for ____ years, or as a sub-Contractor for ____ years.

c. Following is a list of the projects our organization has completed in the last five years which are similar in character and in magnitude to that required in the proposed contract:

Year Owner Location Contract Amount

ITB # 26-0002 PAGE P-9 BID DOCUMENTS

Following is a list of the projects currently in progress which are similar in character and in magnitude to that required in the proposed contract:

% Complete Owner Location Contract Amount

d. The following subcontractors are proposed to be employed to furnish portions of the construction (subcontractors supplying less than ten percent (10%) of the total contract bid amount need not be listed).

Name Address

Type of Construction and Contract Item No.

Percentage of Total

Construction Cost

e. The following is a listing of all projects we have undertaken in the last five years which have resulted in partial or final settlements of the contract by arbitration or litigation (use additional sheets if necessary):

Name of Project Client Contact Amount Amount of Claim

ITB # 26-0002 PAGE P-10 BID DOCUMENTS

The schedule of unit prices shall include all labor, materials, bailing, shoring, removal, overhead, profit, insurance, etc., to cover the finished work of the several kinds called for.

Bidder understands that the CITY reserves the right to reject any or all bids.

The bidder agrees that this bid shall be good and may not be withdrawn for a period of forty five (45) calendar days after the scheduled closing time for receiving bids.

Upon receipt of written notice of the acceptance of this bid, bidder will execute the formal contract within ten

(10) days and deliver a Surety Bond or Bonds, as required.

The bid security attached in the sum of $_________________ is to become the property of the CITY in the event the contract and bond are not executed within the time above set forth, as liquidated damages for the delay and additional expense to the CITY caused thereby.

Receipt is hereby acknowledged of Addendum (s) No. _____, ______, _______ and ______.

Respectfully submitted:

By_____________________________________ Signature

Title

Business Address

ITB # 26-0002 PAGE P-11 BID DOCUMENTS

Local Agency Certification for Federal-Aid Contracts

The prospective participant certifies by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that:

(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan or cooperative agreement.

(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.

This certification is material representation of the fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each failure.

The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such subrecipients shall certify and disclose accordingly.

SR DOT Form 272-040A EF 07/2011

ITB # 26-0002 PAGE P-12 BID DOCUMENTS

BID BOND FORM

Herein find deposit in the form of a cashier's check, postal money order, or Bid Bond, in the amount of

$____________, which amount is not less than five percent (5%) of the total bid.

By:________________________________________

KNOW ALL MEN BY THESE PRESENTS:

That we, ____________________________________________________, as Principal, and, ______________________________________, as Surety are held and firmly bound unto the CITY OF

RICHLAND, as Obligee, in the penal sum of _________________________dollars, for the payment of which the Principal and the Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, by these presents.

The condition of this obligation is such that if the Obligee shall make any award to the Principal for

______________________ according to the terms of the proposal or bid made by the Principal thereof, and the Principal shall duly make and enter into a contract with the Obligee in accordance with the terms of said proposal or bid and award and shall give bond for the faithful performance thereof, with Surety or Sureties approved by the Obligee; or if the Principal shall, in case of failure to do so, pay and forfeit to the Obligee the penal amount of the deposit specified in the call for bids, then this obligation shall be null and void;

otherwise it shall be and remain in full force and effect and the Surety shall forthwith pay and forfeit to the

Obligee, as penalty and liquidated damages, the amount of this bond.

Signed, sealed, and dated this _______ day of ___________________, 20_____.

_______________________________________ Received return of deposit

Principal in the sum of $__________

Surety Date

ITB # 26-0002 PAGE P-13 BID DOCUMENTS

Failure to return this Declaration as part of the bid proposal package will make the bid nonresponsive and ineligible for award.

NON-COLLUSION DECLARATION

I, by signing this declaration, hereby declare, under penalty of perjury under the laws of the United

States that the following statements are true and correct:

1. That the undersigned person(s), firm, association or corporation has (have) not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with the project for which this proposal is submitted.

2. That by signing this non-collusion declaration, I am deemed to have agreed to the provisions of this declaration.

NOTICE TO ALL BIDDERS

To report rigging activities call:

1-800-424-9071

The U.S. Department of Transportation (USDOT) operates the above toll-free “hotline” Monday through

Friday, 8:00 a.m. to 5:00 p.m., eastern time. Anyone with knowledge of possible bid rigging, bidder collusion, or other fraudulent activities should use the “hotline” to report such activities.

The “hotline” is part of USDOT’s continuing effort to identify and investigate highway construction contract fraud and abuse and is operated under the direction of the USDOT Inspector General. All information will be treated confidentially and caller anonymity will be respected.

Contractor’s Signature

Title

ITB # 26-0002 PAGE P-14 BID DOCUMENTS

Failure to return this Certification as part of the bid proposal package will make the bid nonresponsive and ineligible for award.

Certification of Compliance with Wage Payment Statutes

The bidder hereby certifies that, within the three-year period immediately preceding the bid solicitation date, that the bidder is not a “willful” violator, as defined in RCW 49.48.082, of any provision of chapters 49.46, 49.48, or 49.52 RCW, as determined by a final and binding citation and notice of assessment issued by the Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction.

At the time of bid submittal, the bidder shall also certify not to be subject to a revocation of a minor work permit under RCW 49.12.390(4).

I certify under penalty of perjury under the laws of the State of Washington that the foregoing is true and correct.

Bidder

Signature of Authorized Official*

Printed Name

Date City State

Check One:

Individual ☐ Partnership ☐ Joint Venture ☐ Corporation ☐

State of Incorporation, or if not a corporation, State where business entity was formed:

If a co-partnership, give firm name under which business is transacted:

*If a corporation, proposal must be executed in the corporate name by the president or vice- president

(or any other corporate officer accompanied by evidence of authority to sign). If a co- partnership, proposal must be executed by a partner.

ITB # 26-0002 PAGE P-15 BID DOCUMENTS

City of Richland

625 Swift Blvd. Subcontractor List Richland WA 99352 Prepare in compliance with RCW 39.30.060 as amended.

(WSDOT Form 271-015LP Revised 06/2020)

To Be Submitted with the Bid Proposal

Project Name: SOUTH GEORGE WASHINGTON WAY PAVEMENT PRESERVATION, ITB # 26-0002

Failure to List subcontractors with whom the bidder, if awarded the contract, will directly subcontract for performance of the work of structural steel installation, rebar installation, heating, ventilation and air conditioning, plumbing, as described in Chapter 18.106 RCW, and electrical as described in Chapter 19.28 RCW or naming more than one subcontractor to perform the same work will result in your bid being non-responsive and therefore void.

Subcontractor(s) with whom the bidder will directly subcontract that are proposed to perform the work of structural steel installation, rebar installation, heating, ventilation and air conditioning, plumbing, as described in Chapter 18.106 RCW, and electrical as described in Chapter 19.28 RCW must be listed below.

The work to be performed is to be listed below the subcontractor(s) name.

To the extent the Project includes one or more categories of work referenced in RCW 39.30.060, and no subcontractor is listed below to perform such work, the bidder certifies that the work will either

(i) be performed by the bidder itself, or (ii) be performed by a lower tier subcontractor who will not contract directly with the bidder.

Subcontractor Name Work to be Performed

*Bidder’s are notified that it is the opinion of the enforcement agency that PVC or metal conduit, junction boxes, etc, are considered electrical equipment and therefore considered part of electrical work, even if the installation is for future se and no wiring or electrical current us connected during the project.

ITB # 26-0002 PAGE C-1 CONTRACTS

CONTRACT

THIS AGREEMENT, made and entered into on this ___ day of , __________, (the Effective Date), by and between the CITY OF RICHLAND, hereinafter called the City, and

, hereinafter called the Contractor.

WITNESSETH, that in consideration of the terms and conditions contained herein and attached and made a part of this Agreement, the parties hereto covenant and agree as follows:

I. The Contractor shall do all work and furnish all tools, materials, supplies, labor, equipment and other services necessary for the construction of SOUTH GEORGE WASHINGTON WAY

PAVEMENT PRESERVATION, ITB # 26-0002 in the bid amount of $____________, including taxes in accordance with the terms, conditions and covenants of the contract as set forth in the following contract documents which are hereby made a part of this agreement by actual attachment or by this reference thereto as follows:

1. Addenda,

2. Proposal Form,

3. Project Special Provisions,

4. City of Richland Standard Special Provisions,

5. Contract Plans,

6. Standard Specifications (WSDOT),

7. Contracting Agency’s Standard Plans or Details (if any), and

8. WSDOT Standard Plans for Road, Bridge, and Municipal Construction.

9. Any change orders, additions or deletions, if any, issued by the City

Any inconsistency in the parts of the contract shall be resolved by following this order of precedence (e.g., 1 presiding over 2, 2 over 3, 3 over 4, and so forth).

All work shall start in accordance with specifications 1-08.4 and 1-08.5 of the Contract

Documents and be completed within 75 working days after commencement of work by the

Contractor in accordance with the General Conditions. If said work is not completed within the time specified, liquidated damages will be deducted from the amount due the Contractor as specified in the Bid Documents and/or Paragraph 1-08.9 of the WSDOT Standard Specifications.

The Contractor shall provide and bear the expense of all equipment; work and labor of any sort whatsoever that may be required for the transfer of materials and for constructing and completing the work provided for in this contract and every part thereof, EXCEPT such as are mentioned in the specifications to be furnished by the City.

ITB # 26-0002 PAGE C-2 CONTRACTS

II. The City hereby promises and agrees with the Contractor to employ and does employ the

Contractor to provide the materials and to do and cause to be done the above-described work and to complete and finish the same according to the attached plans and specifications and the terms and conditions herein contained and hereby contracts to pay for the same according to the attached specifications and the schedule of unit or itemized prices hereto attached, at the time and in the manner and upon the conditions provided for in this contract.

III. The Contractor for himself, and for his heirs, executors, administrators, successors, and assigns, does hereby agree to the full performance of all the covenants herein contained upon the part of the Contractor.

IV. It is further provided that no liability shall attach to the City by reason of entering into this contract, EXCEPT as expressly provided herein.

Execution of this Contract and any amendment or other document related thereto may be by electronic signature and in any number of counterpart originals, each of which shall be deemed to constitute an original agreement, and all of which shall constitute one whole agreement.

IN WITNESS WHEREOF the parties hereto have caused this agreement to be executed as of the Effective Date above written.

Company Name

BY: BY:

JON AMUNDSON, ICMA-CM ITS:

City Manager

Date Date

ATTEST:

JENNIFER ROGERS, City Clerk

Date

FORM APPROVED:

HEATHER KINTZLEY, City Attorney

ITB # 26-0002 PAGE C-3 CONTRACTS

PERFORMANCE AND PAYMENT BOND TO CITY OF RICHLAND

KNOW ALL BY THESE PRESENT:

That the City of Richland, Washington has awarded to

(Principal) a contract for the construction of the project designated as SOUTH GEORGE

WASHINGTON WAY PAVEMENT PRESERVATION, Bid No. ITB # 26-0002, in Richland, Washington, and said Principal is required under the terms of that Contract to furnish a payment bond in accord with Title 9.08 Revised Code of Washington (RCW) and (where applicable) 60.28

RCW.

The Principal, and (Surety), a corporation organized and existing under the laws of the State of and licensed to do business in the State of Washington as surety and named in the current list of “Surety Companies

Acceptable in Federal Bonds” as published in the Federal Register by the Audit Staff Bureau of

Accounts, U.S. Treasury Dept., are jointly and severally held and firmly bound to the City of

Richland, in the sum of US Dollars ($

) Total Contract Amount, subject to the provisions herein.

This statutory payment bond shall become null and void, if and when the Principal, its heirs, executors, administrators, successors, or assigns shall pay all persons in accordance with RCW

39.08, 39.12, and 60.28 including all workers, laborers, mechanics, subcontractors, and materialmen, and all person who shall supply such contractor or subcontractor with provisions and supplies for the carrying on of such work, and all taxes incurred on said Contract under Titles

50 and 51 RCW and all taxes imposed on the Principal under Title 82 RCW, and if such payment obligations have not been fulfilled, this bond shall remain in full force and effect.

The Surety for value received agrees that no change, extension of time, alteration or addition to the terms of the Contract, the specifications accompanying the Contract, or to the work to be performed under the Contract shall in any way affect its obligation on this bond, and waives notice of any changes, extension of time, alteration or addition to the terms of the Contract or the work performed. The Surety agrees that modifications and changes to the terms and conditions of the

Contract that increase the total amount to be paid the Principal shall automatically increase the obligation or the Surety on this bond and notice to Surety is not required for such increased obligation.

This bond may be executed in two (2) original counterparts, and shall be signed by the parties’ duly authorized officers. This bond will only be accepted if it is accompanied by a fully executed and original power of attorney for the office executing on behalf of the surety.

ITB # 26-0002 PAGE C-4 CONTRACTS

NOW THEREFORE, if the Principal herein shall faithfully and truly observe and comply with the terms, conditions, and provisions of said contract in all respects and shall well and truly and fully do and perform all matters and things by them undertaken to be performed under said contract, upon the terms proposed therein, and within the time prescribed therein, and until the same is accepted, and for one (1) year warranty period, and shall in all respects, faithfully perform said contract according to law, then and in that event this obligation shall be void; but otherwise it shall be and remain in full force and effect.

(Contractor’s Signature)

(Bonding Company)

(Bonding Agents Signature)

(Bonding Agents Address)

ITB # 26-0002 PAGE C-5 CONTRACTS

ANTI-DISCRIMINATION CERTIFICATE

The City of Richland requires that an anti-discrimination certificate be signed by any person or firm furnishing services or material in an amount of $500.00 or more. Before a bill may be paid therefore, it is necessary that the certificate below be completed.

CERTIFICATE

I hereby certify that does not discriminate (Organization) in any manner against any person based solely on race, color, sex or creed.

ITB # 26-0002 PAGE C-6 CONTRACTS

AFFIRMATIVE ACTION PROGRAM

The Contractor, in accordance with Title VI of the Civil Rights Act of 1964, (78 Stat.252, 42 U.S.

Code 2000d to 2000d-4), and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

CERTIFICATE

I hereby certify that is in compliance with (Organization)

Executive Order #11246.

ITB # 26-0002 PAGE C-7 CONTRACTS

CONTRACTOR'S LICENSE AND REGISTRATION

RCW 18.27.020 requires every Contractor to be registered with the Department of Labor and

Industries. The successful bidder shall provide the following information:

State Contractor's Registration No.

Industrial Insurance No. _____

Employment Security Department No.

The Richland City Council has passed ordinances requiring that a Contractor have a City

Business License. In accordance with these ordinances, a City of Richland Business License is required prior to conducting business within City limits. If you are not currently licensed in

Richland, please contact the Business License office at 509-942-7313 or visit Richland City Hall at 625 Swift Boulevard to obtain an application packet. If you are already licensed in Richland, please provide your Washington State U.B.I. (state tax ID number) below:

Unified Business Identifier No. (UBI)

Federal Tax I.D. No.

ITB # 26-0002 PAGE C-8 CONTRACTS

CERTIFICATION OF CONTRACTOR

Compliance Requirement

Americans with Disabilities Act

The City of Richland adheres to and promotes the requirements of the Federally-legislated

Americans with Disabilities Act of 1990, Based upon the Act, the City requires that all contracts entered into with individuals, companies or corporations contain a certification that the contracting entity also adheres to and promotes the Americans with Disabilities Act.

I, ___________________________________________, by the authority I hold as (Name)

, of , hereby (Title) (Organization) declare and certify that agrees to comply with the (Organization) requirements of the Americans with Disabilities Act of 1990. In addition, I assure that a similar statement to this certification will become a part of agreements with any subcontractor with whom

I contract.

Dated this day of , 20 .

Name:

Title:

ITB # 26-0002 PAGE W-1 WAGE RATES

MINIMUM WAGE DECLARATION

I, the undersigned, certify that in connection with the performance of the work under this contract, that I shall pay the minimum hourly state or federal prevailing wage rates (whichever is higher) which are current at the time of the bid opening for each classification of laborers, workmen, or mechanics.

The current wage…