ITB 25B-009.pdf

NWFWMD Bid No. 25B-009: Central Region Recreation Site Cleanup and Maintenance Services Page 1 of 29

NORTHWEST FLORIDA WATER MANAGEMENT DISTRICT

Invitation to Bid (“ITB”) No. 25B-009

CENTRAL REGION RECREATION SITE CLEANUP AND

MAINTENANCE SERVICES

The Northwest Florida Water Management District (District), 81 Water Management Drive, Havana, Florida 32333, is soliciting bids for CENTRAL REGION RECREATION SITE CLEANUP AND MAINTENANCE SERVICES for Recreation Site Cleanup and Maintenance Services at 24 Recreation Sites within the Econfina Creek and Choctawhatchee River Water Management Areas in Bay and Washington counties. These services include, but are not limited to, emptying trash cans, collection of trash and limbs throughout the recreation sites and public-use areas, cleaning of grills and fire circles, and blowing off pavilions and other use areas. This ITB does not include the servicing or cleaning of District portable toilets and restroom facilities at the specified Recreation Sites.

The deadline for submission of bids and the opening of the sealed bids is 2:00 P.M. Eastern Time (ET) August 28, 2025. The bid opening is open to the public. Provisions will be made to accommodate those with a disability provided the District is given at least 72 hours advance notice.

All bids must conform to the instructions in the Invitation to Bid (ITB) and comply with applicable Florida Statutes. Interested parties may obtain a copy of the complete ITB package from the District’s website at: (http://www.nwfwater.com), from the DemandStar website at:

(https://www.demandstar.com/app/login), or from the State of Florida’s Vendor Information Portal website at: (https://vendor.myfloridamarketplace.com/).

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Table of Contents

PART 1. GENERAL INFORMATION

1.1 DEFINITIONS

1.2 PURPOSE

1.3 ISSUING OFFICE, DATE AND LOCATION OF OPENING

1.4 INVITATION TO BID

1.5 AWARDING OF BID

1.6 DEVELOPMENT COSTS

1.7 CONFLICT OF INTEREST

1.8 DISTRICT FORMS AND RULES

1.9 MANDATORY PRE-BID CONFERENCE AND/OR ORAL PRESENTATIONS 5

1.10 INQUIRIES AND ADDENDA

1.11 TIMETABLE

1.12 DELAYS

1.13 SUBMISSION AND WITHDRAWAL

1.14 EQUAL OPPORTUNITY

1.15 AMERICANS WITH DISABILITIES ACT

1.16 SOCIAL, POLITICAL, AND IDEOLOGICAL INTERESTS

1.17 PUBLIC CRIMES/DISCRIMINATORY/ANTITRUST VIOLATOR VENDORS 8

1.18 SCRUTINIZED COMPANIES, BOYCOTTING

1.19 INSPECTOR GENERAL COOPERATION

1.20 COMPLIANCE WITH HEALTH AND SAFETY REGULATIONS

1.21 INSURANCE

1.22 PROHIBITED CONTACT

1.23 SPECIFICATION AND AWARD PROTEST

1.24 PUBLICITY

1.25 WAIVER OF MINOR IRREGULARITIES

1.26 COOPERATIVE PURCHASING

1.27 PERFORMANCE BOND

PART 2. SCOPE OF WORK

PART 3. BID REQUIREMENTS

3.1 RULES FOR THE BIDS

3.2 BID BOND

3.3 VENDOR REGISTRATION AND W-9 FORMS

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3.4 VENDOR CHECKLIST

PART 4. EVALUATION OF BIDS

4.1 EVALUATION METHOD AND CRITERIA

PART 5. FORMS

5.1 BID FORMS (ITB 25B-009)

5.2 BIDDER INFORMATION FORM

PART 6. DRAFT AGREEMENT FOR PROJECT

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PART 1. GENERAL INFORMATION

1.1 DEFINITIONS

For the purpose of this bid, “respondent” or “bidder” means contractor, vendors, consultants, organizations, firms, or other persons submitting a response to this Invitation to Bid.

1.2 PURPOSE

The Northwest Florida Water Management District, 81 Water Management Drive, Havana, Florida 32333, (hereinafter referred to as the “District”) is issuing this Invitation to Bid (ITB) for the project titled “CENTRAL REGION RECREATION SITE CLEANUP AND

MAINTENANCE SERVICES.”

1.3 ISSUING OFFICE, DATE AND LOCATION OF OPENING

Northwest Florida Water Management District Attn: Agency Clerk 81 Water Management Drive Havana, Florida 32333-4712

THE DISTRICT MUST RECEIVE ALL BIDS BY 2:00 P.M. EASTERN TIME (ET),

AUGUST 28, 2025, THE DAY OF THE PUBLIC OPENING.

1.4 INVITATION TO BID

The District solicits offers for the services of responsible bidders to perform Central Region Recreation Site Cleanup and Maintenance Services for Recreation Site Cleanup and Maintenance Services at 24 Recreation Sites within the Econfina Creek and Choctawhatchee River Water Management Areas in Bay and Washington counties. These services include, but are not limited to, emptying trash cans, collection of trash and limbs throughout the recreation sites and public use areas, cleaning of grills and fire circles, and blowing off pavilions and other use areas.

This ITB does not include the servicing or cleaning of District portable toilets and restroom facilities at the specified Recreation Sites.

1.5 AWARDING OF BID

The District anticipates entering into a contract with the bidder who submits a qualified responsive bid judged by the District to be the lowest cost for the specified services. The District reserves the right to award the bid to the next lowest responsive bidder in the event the successful respondent fails to enter into the Agreement, or the Agreement with said respondent is terminated within 90 days of the effective date.

The respondent understands this bid does not constitute an agreement or a contract with the District. An official contract or agreement is not binding until the bids are reviewed and accepted by appointed staff, approved by the appropriate level of authority within the District, and the contract or agreement is executed by both parties.

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The District reserves the right to reject any and all bids, to negotiate with the qualified Contractor(s) submitting the lowest bid(s), to waive any irregularities of a minor nature, and to solicit and re-advertise for other bids. Mistakes clearly evident on the face of the bid documents, such as computation errors, may be corrected by the District. Per s. 255.0991, F.S., the District has no regulation that provides Contractor preference as described in that statute.

All bids may be subject to the approval of the Northwest Florida Water Management District Governing Board at a duly noticed Board meeting.

Notice of a bid award shall be posted to the District’s website, DemandStar website, and the State of Florida’s Vendor Information Portal website.

1.6 DEVELOPMENT COSTS

The District shall not be responsible or liable for any expenses incurred in connection with the preparation of a response to this bid. Respondents should prepare the bid simply and economically, to provide a straightforward and concise description of the respondent's ability to meet the requirements of the bid.

1.7 CONFLICT OF INTEREST

The award hereunder is subject to Ch. 112, F.S. All bidders shall disclose with their bids the name of any officer, director, board member or agent who is also an employee of the State of Florida, or any of its agencies. Further, all bidders shall disclose the name of any state employee or any board member or employee of the District who owns directly or indirectly an interest of five percent (5%) or more in the bidder’s firm, subsidiaries, or branches. If none, state none.

1.8 DISTRICT FORMS AND RULES

When included, all forms supplied by the Northwest Florida Water Management District shall be submitted with the bids. All bids must comply with applicable Florida Statutes, laws, and rules.

1.9 MANDATORY PRE-BID CONFERENCE AND/OR ORAL PRESENTATIONS

There will be a mandatory pre-bid conference and tour beginning at Williford Spring Recreation Area on Wednesday, August 6, 2025, at 9:00 A.M CT. Williford Spring is located at 5647 Porter Pond Road, Youngstown, Florida 32466; approximately seven miles west of U.S.

Highway 231. To access Williford Spring Recreation Area, turn north off State Road 20 onto Porter Pond Road (also referred to as Strickland Road). The entrance is approximately one mile north of Highway 20. Prospective respondents to the ITB must attend the mandatory pre-bid conference to be considered. The purpose of the conference is to answer any technical or administrative questions regarding this Invitation to Bid and the work to be performed.

There will not be oral presentations for this solicitation.

1.10 INQUIRIES AND ADDENDA

All questions regarding this ITB shall be provided in writing and emailed to the Procurement

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Officer, Lyn Shiver at Lyn.Shiver@nwfwater.com no later than 12:00 P.M. (Noon) Eastern Time (ET) on Wednesday August 13, 2025. Inquiries shall reference the date of the ITB opening and ITB title and number.

If addenda become necessary, the District will provide written addenda and post addenda on the District’s website, DemandStar website, and on the State of Florida’s Vendor Information Portal website at least ten (10) calendar days before the bid opening date. Prospective bidders are responsible for determining whether addenda have been issued and are advised to check the websites or with the District’s Procurement Officer prior to submitting their bid.

Submission of a bid constitutes acknowledgment of receipt of all addenda. Bids will be construed as though all addenda have been received. Failure of the respondent to obtain any addenda does not relieve respondent from any and all obligations under the bid, as submitted. All addenda become part of the Contract Documents.

1.11 TIMETABLE

The District and respondents shall adhere to the following schedule in all actions concerning this bid.

On July 30, 2025, the District issues the Invitation to Bid.

On Wednesday, August 6, 2025, beginning 9:00 A.M CT, a mandatory pre-bid conference and tour will be held at Williford Spring Recreation Area; 5647 Porter Pond Road, Youngstown, Florida 32466.

From the time of issuance on July 30, 2025, until 12:00 P.M. (Noon) Eastern Time (ET) on Wednesday August 13, 2025, the District will receive written inquiries by email on the

ITB.

If substantive written inquiries are received, the District will issue an Addendum to respond to such inquiries at least ten (10) calendar days prior to bid opening.

Bid Opening Deadline: The sealed bids will be opened at 2:00 P.M. Eastern Time (ET), August 28, 2025*. Bids received after the bid opening deadline will not be considered.

From opening time, the District will review and evaluate the bids on a timely basis.

The District may enter into a contract with the qualified Contractor submitting the lowest responsive bid after conducting negotiations and obtaining appropriate approvals.

*Denotes a public meeting.

1.12 DELAYS

The District may delay scheduled due dates if it is to the advantage of the District to do so. The District will notify respondents of all changes in scheduled due dates by posting the information to the District’s website, DemandStar website, and the State of Florida’s Vendor Information Portal website.

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1.13 SUBMISSION AND WITHDRAWAL

Respondents must submit bids electronically through DemandStar. Submissions will be accepted through DemandStar only.

1) Submittals are accepted through the District’s online bid system, DemandStar.

Respondents must be registered with DemandStar in order to submit their responses on the DemandStar website. To register, please visit the DemandStar website at: www.demandstar.com/app/registration.

2) For instructions on how to complete a free registration with DemandStar, please consult the District’s DemandStar overview.

3) Instructions for submitting an online bid are available on the District’s website at:

https://nwfwater.com/business-finance/district-procurement/.

Bids not submitted through DemandStar do not constitute “delivery” and are not considered “received by” the District as required by this ITB. Submittal of bids other than through DemandStar shall not be accepted.

It is the respondent's responsibility to ensure his/her bid submission is delivered at the proper time.

Bids that are, for any reason, received after the established deadline will not be considered.

A respondent may withdraw a bid by notifying the District electronically at any time prior to the bid opening. Bids, once opened, become the property of the District and will not be returned to the respondents.

All bids must be made on the required Forms (see Part 5). All blank spaces for bid prices must be filled in, in ink or typewritten, and the form must be fully completed and executed when submitted.

Respondents must satisfy themselves of the accuracy of their responses on the Forms by examination of the criteria and specifications including addenda. After bids have been submitted, respondents shall not assert that there was a misunderstanding concerning the number or type of parameters nor the accuracy required of each parameter.

Bids received by the District in response to this ITB will become a public record (unless an exemption to Florida’s Public Records Law applies) when the District provides notice of its intended decision or 30 days after opening the bids, whichever is earlier. If the District rejects all bids and concurrently provides notice of its intent to reissue the ITB, the rejected bids remain exempt from Florida’s Public Records Law until such time as the District provides notice of an intended decision concerning the reissued ITB or until it withdraws the reissued ITB. A bid is not exempt for longer than 12 months after the initial notice rejecting all bids.

Bids will be made available for inspection at the time the District posts notice of its decision or intended decision concerning contract awards or 30 days after the bid opening, whichever is earlier.

1.14 EQUAL OPPORTUNITY

The District recognizes fair and open competition as a basic tenet of public procurement.

Respondents doing business with the District are prohibited from discriminating on the basis of

NWFWMD Bid No. 25B-009: Central Region Recreation Site Cleanup and Maintenance Services Page 8 of 29 race, color, creed, national origin, handicap, age, sex, or disability. It is the policy of the District to ensure that qualified respondents wishing to participate in the procurement process have the maximum opportunity to compete and perform on District contracts and purchases.

The District encourages participation by minority-, veteran-, and women-owned Certified Business Enterprises and requests that firms submit evidence of such designation with their bids. For further information on designation as a certified business enterprise, visit https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd/get_certified.

1.15 AMERICANS WITH DISABILITIES ACT

The District does not discriminate upon the basis of any individual’s disability status. This nondiscrimination policy involves every aspect of the District’s functions including one’s access to, participation, employment, or treatment in its programs or activities. Anyone requiring reasonable accommodation as provided for in the Americans with Disabilities Act should contact Jack Furney, Division of Administrative Services, at (850) 539-5999.

1.16 SOCIAL, POLITICAL, AND IDEOLOGICAL INTERESTS

In accordance with s. 287.05701, F.S., the District shall not request documentation of or consider a respondent’s social, political, or ideological interests in determining if the respondent is a responsible vendor. The District shall not give preference to a respondent based on the respondent’s social, political, or ideological interests.

1.17 PUBLIC CRIMES/DISCRIMINATORY/ANTITRUST VIOLATOR VENDORS

In accordance with ss. 287.133, 287.134, and 287.137, F.S., a person or affiliate who has been placed on the convicted, discriminatory, or antitrust violator vendor lists may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017, F.S., for CATEGORY TWO, unless specified otherwise in these statutes. Questions regarding the lists may be directed to the Florida Department of Management Services, State Purchasing Division, at (850) 488-8440 or send email to purchasingcustomerservice@dms.fl.gov.

1.18 SCRUTINIZED COMPANIES, BOYCOTTING

Pursuant to s. 287.135, F.S., a company or other entity is ineligible to, and may not, bid on, submit a proposal for, or enter into or renew a contract with the District for goods or services of:

1. One hundred thousand dollars or more if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract, the company or other entity is on the Scrutinized Companies that Boycott Israel List, created pursuant to s. 215.4725, F.S., or is engaged in a boycott of Israel; or

2. One million dollars or more if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract, the company or other entity:

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a. Is on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in Iran Terrorism Sectors List, created pursuant to s.

215.473, F.S.; or

b. Is engaged in business operations in Cuba or Syria.

By submitting a response, the respondent certifies that it is not currently on the aforementioned lists and is not participating in a boycott of Israel or engaged in such business operations and agrees to notify the District if placement on one of these lists occurs or the respondent engages in such business operations. If the respondent submits a false certification, the District may terminate the Agreement and shall bring a civil action against the respondent, as required in s.

287.135(5), F.S.

1.19 INSPECTOR GENERAL COOPERATION

Respondent understands and shall comply with s. 20.055(5), F.S., which states: “It is the duty of every state officer, employee, agency, special district, board, commission, contractor, and subcontractor to cooperate with the inspector general in any investigation, audit, inspection, review, or hearing pursuant to this section.”

1.20 COMPLIANCE WITH HEALTH AND SAFETY REGULATIONS

Respondent shall comply with all applicable federal, state, and local rules and regulations in providing services to the District. This requirement includes compliance with all applicable federal, state, and local health and safety rules and regulations.

1.21 INSURANCE

The respondent, if awarded a contract, shall maintain insurance coverage. In the event a contract is awarded to a governmental entity or a self-insured organization, different insurance requirements may apply. Misrepresentation of any material fact, whether intentional or not, regarding the bidder’s insurance coverage, policies, or capabilities may be grounds for rejection of the bid and rescission of any ensuing contract. The respondent shall obtain all coverage as required by Florida law, including Workers Compensation and applicable professional liability insurance. Additionally, the respondent shall be insured as follows: General Liability, with limits not less than $1,000,000 per occurrence; $1,000,000 per occurrence for personal injury; and $1,000,000 for property damage; Automobile Liability, with combined single limit of not less than $1,000,000; Workers Compensation and Employers Liability, with limits not less than: Bodily Injury by Accident $1,000,000 each accident; Bodily Injury by Disease $1,000,000 policy limit;

and Bodily Injury by Disease $1,000,000 each employee.

Evidence of all such insurance satisfactory to the District shall be furnished with the executed Agreement prior to beginning work, and all such insurance policies shall provide for a ten (10) business day notice to the District of cancellation or any material change in the terms of the insurance policies.

1.22 PROHIBITED CONTACT

Respondents to this solicitation or persons acting on their behalf shall not contact, between the

NWFWMD Bid No. 25B-009: Central Region Recreation Site Cleanup and Maintenance Services Page 10 of 29 release of the solicitation and the end of the 72-hour period following the District posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the Procurement Officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

1.23 SPECIFICATION AND AWARD PROTEST

Any person who is adversely affected by the District’s award shall file with the District a notice of protest in writing within 72 hours after the posting of the award. With respect to a protest of the terms, conditions, and specifications contained in this ITB, including any provisions governing the methods for ranking bids, awarding contracts, reserving rights of further negotiation, or modifying or amending any contract, the notice of protest shall be filed in writing within 72 hours after the posting of the ITB or the addenda to the ITB that contains the new term, condition or specification that is protested. The formal written protest shall be filed within 10 days after the date the notice of protest is filed with a bond pursuant to s. 287.042(2)(c), F.S. Failure to file a notice of protest or failure to file a formal written protest shall constitute a waiver of proceedings under Ch. 120, F.S. The formal written protest shall state with particularity the facts and law upon which the protest is based. Saturdays, Sundays, and state holidays shall be excluded in the computation of the 72-hour time periods. The failure to file a protest within the time prescribed in s. 120.57(3), F.S., or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Ch. 120, F.S.

1.24 PUBLICITY

The respondent shall obtain prior approval of the District for all news releases or other publicity pertaining to this bid or the service or any project to which it relates.

1.25 WAIVER OF MINOR IRREGULARITIES

The District may waive minor irregularities in bids received where such is merely a matter of form and not substance. Minor irregularities are defined as any deviation from a mandatory requirement of the ITB that, if waived, will not have an adverse effect on the District's interest and will not give a respondent an advantage or benefit not enjoyed by the other respondents. The District is not required to waive a minor irregularity and has the sole discretion to determine whether a minor irregularity should be waived.

1.26 COOPERATIVE PURCHASING

Pursuant to their own governing laws, and subject to the agreement of the Vendor, other entities may be permitted to make purchases at the terms and conditions contained herein. Non-District purchases are independent of the agreement between District and Vendor, and the District shall not be a party to any transaction between the Vendor and any other purchaser.

1.27 PERFORMANCE BOND

A performance bond in the amount of $5,000, with a corporate surety approved by the District, will be required for the faithful performance of the contract. A certified Cashier’s Check made payable

NWFWMD Bid No. 25B-009: Central Region Recreation Site Cleanup and Maintenance Services Page 11 of 29 to: “NWFWMD” may be provided to the District, in lieu of a surety performance bond.

Attorneys-in-fact who sign bid bonds and performance bonds must file with each bond a certified and effective dated copy of their power of attorney.

The successful bidder will be required to execute the contract and provide the performance bond within ten (10) calendar days once the successful bidder is notified by the District Project Manager.

In case of failure of the bidder to execute the Agreement, the District may at its option consider the bidder in default, in which case the bid bond accompanying the bid proposal shall become the property of the District.

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PART 2. SCOPE OF WORK

The Work is Recreation Site Cleanup and Maintenance Services at 24 Recreation Sites within the Econfina Creek and Choctawhatchee River Water Management Areas in Bay and Washington counties.

These services include, but are not limited to, emptying trash cans, collection of trash and limbs throughout the recreation sites and public use areas, cleaning of grills and fire circles, and blowing off pavilions and other use areas according to the Scope of Work and Technical Specifications described below. This scope of work does not include the servicing or cleaning of District portable toilets and restroom facilities at the specified Recreation Sites.

The following is a list of Recreation Sites and associated GPS Locations which are included in the Scope of Work below.

Econfina Creek Water Management Area Service Locations County Recreation Site Name GPS Location

Decimal Degrees Example (30.00N, -085.00W)

Number of Campsites in addition to Recreation Area (N/A=0)

Bay Pitt & Sylvan Springs 30.432718, -085.546503 N/A Bay Wolf Pond North 30.4228695. -085.606619 4 Bay Wolf Pond South 30.4032680, -085.585389 5

Washington Sparkleberry Campsite 30.460325, -085.518807 1 Washington Blue Spring 30.453238, -085.529542 3 Washington Econfina Canoe Launch 30.432348, -085.543048 N/A Washington Williford Spring 30.439702, -085.547447 N/A Washington Rattlesnake Lake North 30.4613, -085.564013 1 Washington Rattlesnake Lake South 30.454713, -085.564646 1 Washington Hammock Pond 30.473597, -085.585245 N/A Washington Pine Ridge 30.470906, -085.576673 8 Washington Whitewater Lake 30.48288, -085.551256 1 Washington White Oak Landing 30.498597, -085.551331 3 Washington Tom Johns Landing 30.508054, -085.541514 4 Washington Walsingham Campsite 30.482009, -085.52949 1 Washington Walsingham Park 30.482378, -085.523148 1 Washington Seashell Campsite 30.489999, -085.521902 1 Washington Longleaf Campsite 30.489186, -085.521505 1 Washington Devils Hole 30.493152, -085.519295 1

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Choctawhatchee River/Holmes Creek Water Management Area Service Locations County Site Name GPS Location

Decimal Degrees Example (30.00N, -085.00W)

Number of Campsites in addition to Recreation Area (N/A=0)

Washington Cotton Landing 30.65593, -085.680817 3 Washington Cypress Spring 30.658593, -085.684352 N/A Washington Burnt Sock Landing 30.67903, -085.66397 N/A Washington Brunson Landing 30.609073, -085.756656 N/A Washington Boynton Landing 30.523979, -085.871179 1

I. Scope of Work (All Recreation Sites) The Contractor will complete the following services at each Recreation Site:

Visit each site per below schedule, remove all trash and limbs within and along access roads, road shoulders, parking areas, picnic areas, public use areas, along boardwalks, trails, pavilions, restrooms, campsites, etc.

The Contractor will open the following Recreation Sites by 8 a.m. during scheduled service days: Blue Spring, Pitt & Sylvan Springs, Williford Spring.

Remove/change all trash bags in trash receptacles.

Empty trash and ash contained within grills and fire circles a minimum of one time weekly.

Sweep/blow off underneath pavilions, along all walkways and boardwalks/steps, and restroom areas.

Provide a weekly report of any maintenance issues to the Regional Lands

Supervisor and report any safety issues immediately.

Spring and Summer Season Schedule (April 1 through September 30)

Service Days – Friday, Saturday, Sunday, and Monday (4 Days Per Week)

Friday Service Sites (19 Sites) - All Econfina Creek WMA Recreation Sites: Blue Spring, Sparkleberry Campsite, Econfina Canoe Launch, Pitt & Sylvan Springs, Williford Spring, Wolf Pond North, Wolf Pond South, Rattlesnake North, Rattlesnake South, Hammock Pond, Pine Ridge, Whitewater Lake, Tom Johns Landing, White Oak Landing, Walsingham Campsite, Walsingham Park, Seashell Campsite, Longleaf Campsite, Devils Hole.

Saturday Service Sites (8 Sites) - Econfina Creek WMA Recreation Sites: Pitt & Sylvan Springs, Econfina Canoe Launch, Blue Spring, Williford Spring, Tom Johns Landing, White Oak Landing. Choctawhatchee River WMA Recreation Sites: Cotton Landing, Cypress Spring.

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Sunday Service Sites (8 Sites) - Econfina Creek WMA Recreation Sites: Pitt & Sylvan Springs, Econfina Canoe Launch, Blue Spring, Williford Spring, Tom Johns Landing, White Oak Landing.

Choctawhatchee River WMA Recreation Sites: Cotton Landing, Cypress Spring.

Monday Service Sites (11 Sites) - Econfina Creek WMA Recreation Sites: Pitt & Sylvan Springs, Econfina Canoe Launch, Blue Spring, Williford Spring, White Oak Landing, Tom Johns Landing. Choctawhatchee River WMA Recreation Sites: Cotton Landing, Burnt Sock Landing, Cypress Spring, Brunson Landing, Boynton Landing.

Fall and Winter Season Schedule (October 1 through March 31)

Service Days - Friday and Monday (2 Days Per Week)

Friday Service Sites (15 Sites) - Econfina Creek WMA Recreation Sites: Blue Spring, Sparkleberry Campsite, Econfina Canoe Launch, Pitt & Sylvan Springs, Williford Spring, Wolf Pond North, Wolf Pond South, Hammock Pond, Tom Johns Landing, White Oak Landing, Walsingham Campsite, Walsingham Park, Seashell Campsite, Longleaf Campsite, Devils Hole Campsite.

Monday Service Sites (12 Sites) - Econfina Creek WMA Recreation Sites: Blue Spring, Sparkleberry Campsite, Pitt & Sylvan Springs, Econfina Canoe Launch, Williford Spring, White Oak Landing, Tom Johns Landing. Choctawhatchee River WMA Recreation Sites: Cotton Landing, Burnt Sock Landing, Cypress Spring, Brunson Landing, Boynton Landing.

Additional Service Days The District may elect to request additional service days to be completed by the Contractor on an “as needed” basis, according to the Contractor’s Established Seasonal Daily Rate(s).

Invoicing The Contractor will submit a monthly invoice for the dates in which Services were completed, along with the initialed Weekly Recreation Site Cleanup logs corresponding to the service days in the month.

II. Technical Specifications

Minimum Cleanup and Maintenance Service Specifications:

1. Cleanup of trash, limbs, and debris - trash, limbs and debris will be cleaned up from each site as follows:

Trash - All trash, including, but not limited to, metal cans, glass bottles/jars, cigarette butts, plastic containers/wrappers, paper products, etc. will be picked up and disposed of properly from each site. Trash will be defined as individual items of debris weighing less than 50 pounds. Trash collected from District recreation areas must be removed from District property and disposed of properly and legally.

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Limbs - All downed or fallen limbs, one inch in diameter or larger at large end, will be picked up and disposed of properly from each site. Limbs do not have to be removed from District property. They may be carried, dragged, or hauled into adjacent woods where they do not interfere with recreational activities.

Debris - Excluding trash/limbs, any other debris found on a site will be picked up and disposed of properly. Smaller vegetative debris such as sticks, twigs, leaves, and grass clippings may be disposed of in the same manner as limbs.

2. Garbage Cans - Garbage cans will be emptied at all sites as scheduled. In addition, the

Contractor will notify the District if any garbage cans or lids need replacing at each site.

3. Pedestal Grills/Fire Circles - Every pedestal grill and/or fire circle located on each recreation site will be cleaned as follows:

Pedestal Grills - All ash, trash and debris will be removed from each grill. In addition, water drainage holes located at the bottom corners of each grill must be cleaned and functional. Each pedestal grill will be inspected. Stolen, unsecured and/or damaged pedestal grills must be reported to the District for their replacement or repair. Ash or charcoal debris dumped around grills must be removed and disposed of properly.

Fire Circles - All ash, trash and debris will be removed from each fire circle. Fire circles will be inspected. Stolen, unsecured and/or damaged fire circles must be reported to the District for their replacement or repair.

4. Other Cleanup - Other cleanup and maintenance services will include:

Access Roads - Trash/garbage removal along District roads leading into each specified recreation area as specified above. Road cleanup generally starts from the entrance sign identifying the recreation site and continues to the road end, unless otherwise noted. All litter/trash/garbage within visual sight from the road and within 20 feet of the road edge is to be picked up and removed.

Other - Sweeping or blowing off all pavilion floors, picnic tables, boardwalks/steps, boat ramps, and portable toilet decks. All sweeping and/or blowing of leaves, debris, etc. will be directed away from water bodies.

III. Other Information

1. All vehicles, equipment, tools, and materials used by the Contractor to conduct public recreation site cleanup and maintenance services at the sites listed above will be provided by the Contractor.

2. Trash bags will be provided by the Contractor and must meet the following minimum specifications: 60 Gallon Poly Can Liners - 38”X58”, Minimum 2.0 Mil Gauge.

NWFWMD Bid No. 25B-009: Central Region Recreation Site Cleanup and Maintenance Services Page 16 of 29

3. Dumpsters for trash disposal will be provided by the District at the following locations:

Econfina Field Office Maintenance Area 6418 E. Highway 20 Youngstown, Florida 32446 1-8 Yard Dumpster Provided Year-Round Emptied 2 x week from April 1 through September 5 (Fridays and Tuesdays) Emptied 1 x week from September 6 through March 31 (Fridays)

Cotton Landing Recreation Area 3008 Highway 277 Vernon, Florida 32462 1-8 Yard Dumpster from March 1 through September 30 only Emptied 1 x per week

NWFWMD Bid No. 25B-009: Central Region Recreation Site Cleanup and Maintenance Services Page 17 of 29

Exhibit 1 - General Location Maps

NWFWMD Bid No. 25B-009: Central Region Recreation Site Cleanup and Maintenance Services Page 18 of 29

Exhibit 1 - General Location Maps

NWFWMD Bid No. 25B-009: Central Region Recreation Site Cleanup and Maintenance Services Page 19 of 29

Exhibit 2 - Weekly Recreation Site Cleanup Logs & Checklist

Month/Year:___________Week of: Friday ___________ to Monday

Econfina Creek Water Management Area Site Name Friday______ Saturday______ Sunday_____ Monday_____

Pitt & Sylvan Springs Wolf Pond North Wolf Pond South

Sparkleberry Campsite Blue Spring

Econfina Canoe Launch

Williford Spring Rattlesnake Lake North Rattlesnake Lake South

Hammock Pond Pine Ridge

Whitewater Lake White Oak Landing Tom Johns Landing

Walsingham Campsite Walsingham Park Seashell Campsite Longleaf Campsite

Devils Hole

Choctawhatchee River/Holmes Creek Water Management Area Site Name Friday_____ Saturday______ Sunday_____ Monday_____

Cotton Landing Cypress Spring

Burnt Sock Landing Brunson Landing Boynton Landing

COMMENTS/ISSUES OF CONCERN:

NWFWMD Bid No. 25B-009: Central Region Recreation Site Cleanup and Maintenance Services Page 20 of 29

Month/Year:___________Week of: Friday ___________ to Monday

Econfina Creek Water Management Area Site Name Friday______ Monday_____

Pitt & Sylvan Springs Wolf Pond North Wolf Pond South

Sparkleberry Campsite Blue Spring

Econfina Canoe Launch Williford Spring

Rattlesnake Lake North Rattlesnake Lake South

Hammock Pond Pine Ridge

Whitewater Lake White Oak Landing Tom Johns Landing

Walsingham Campsite Walsingham Park Seashell Campsite Longleaf Campsite

Devils Hole

Choctawhatchee River/Holmes Creek Water Management Area Site Name Friday_____ Monday______

Cotton Landing Cypress Spring

Burnt Sock Landing Brunson Landing Boynton Landing

COMMENTS/ISSUES OF CONCERN:

NWFWMD Bid No. 25B-009: Central Region Recreation Site Cleanup and Maintenance Services Page 21 of 29

Daily Checklist

The Contractor will complete the following services at each Recreation Site:

Visit each site per below schedule, remove all trash and limbs within and along access roads, road shoulders, parking areas, picnic areas, public use areas, along boardwalks, trails, pavilions, restrooms, campsites, etc.

The Contractor will open the following Recreation Sites by 8 a.m. during scheduled service days: Blue Spring, Pitt & Sylvan Springs, Williford Spring.

Remove/change all trash bags in trash receptacles.

Empty trash and ash contained within grills and fire circles a minimum of one time weekly.

Sweep/blow off underneath pavilions, along all walkways and boardwalks/steps, and restroom areas.

Provide a weekly report of any maintenance issues to the Regional Lands

Supervisor and report any safety issues immediately.

NWFWMD Bid No. 25B-009: Central Region Recreation Site Cleanup and Maintenance Services Page 22 of 29

PART 3. BID REQUIREMENTS

3.1 RULES FOR THE BIDS

1. All bids must comply with applicable Florida Statutes, laws, and rules.

2. One electronic bid must be submitted through DemandStar. See Part 1, Section 1.13 Submission and Withdrawal for further details.

3. All bids shall be completed and submitted on the attached Forms (Part 5).

4. The District is not subject to Florida sales tax or to any federal excise taxes on all sales made directly to the District, and neither shall be included in the bid price.

5. Any transportation or other charges incurred in the delivery of products or services as specified must be included in the bid price, as noted on the bid sheet.

6. All costs whether direct or indirect which will ultimately be paid by the District must be included in the price on the Bid Form (Part 5). Any indirect, overhead, profit margin or other such costs, however named, must also be included in the bid price.

7. The award hereunder is subject to Ch. 112, F.S. All bidders shall disclose with their bids the name of any officer, director, board member, or agent who is also an employee of the State of Florida, or any of its agencies. Further, all bidders shall disclose the name of any state employee or any board member or employee of the District who owns directly or indirectly an interest of five percent (5%) or more in the bidder’s firm, subsidiaries, or branches.

8. The successful bidder will be required to execute the contract and provide the performance bond within ten (10) calendar days once the awarded successful bidder is notified by the District Project Manager. In case of failure of the successful bidder to execute the agreement within the timeline above, the District may at its opinion consider the bidder in default, in which case the District may award the bid to another bidder at its sole discretion.

9. The District reserves the right to reject any and all bids, to negotiate with the qualified respondent submitting the lowest responsive bid, to waive any irregularities of a minor nature, and to solicit and re-advertise for other bids. Mistakes clearly evident on the face of the bid documents, such as computation errors, may be corrected by the District. Per

s. 255.0991, F.S., the District has no regulation that provides contractor preference as described in the statute.

NWFWMD Bid No. 25B-009: Central Region Recreation Site Cleanup and Maintenance Services Page 23 of 29

3.2 BID BOND

A Bid Bond will not be required for ITB 25B-009.

3.3 VENDOR REGISTRATION AND W-9 FORMS

The successful bidder will be required to complete a Vendor Registration Form and W-9 Form once notified of award by the District Project Manager.

3.4 RESPONDENT CHECKLIST

Please review the checklist to ensure that you have properly followed the instructions. Many bids and proposals are rejected because the respondent simply failed to comply with required preparation and submission requirements.

Have you performed a final review of your bid to ensure you included all required documentation? The omission of required items will result in rejection of the bid.

Have you completed, signed, and included the Forms (pages 25 through 28)? Have you verified all amounts to ensure that they are complete and accurate?

If a conflict of interest exists as described in Section 1.7 Conflict of Interest, have you included a statement of disclosure? If none, state none.

Have you verified the submittal of your complete Bid Package through DemandStar before the deadline? Bids received after the date and time specified will not be considered.

NWFWMD Bid No. 25B-009: Central Region Recreation Site Cleanup and Maintenance Services Page 24 of 29

PART 4. EVALUATION OF BIDS

4.1 EVALUATION METHOD AND CRITERIA

Evaluation of the Bid Package will be carried out by staff of the Northwest Florida Water Management District using the criteria listed below:

1. The bid will be awarded to the respondent who submits the lowest total lump sum amount for the completion of all Work for the “Central Region Recreation Site Cleanup and Maintenance Services.”

2. If two or more bids are tied, the bid will be awarded to the respondent earning the most points from the following, each being assigned one point for a total of up to three points:

a) One point to a respondent that certifies compliance with s. 288.703(1), F.S., as a certified minority business enterprise;

b) One point to a respondent that certifies compliance with s. 295.187(3)(a), F.S., as a certified veteran’s business enterprise; and

c) One point to a respondent that certifies compliance with s. 287.087, F.S., having implemented a Drug-Free Workplace program.

3. If there is still a tie, the tie will be broken by lot (for example, coin toss).

NWFWMD Bid No. 25B-009: Central Region Recreation Site Cleanup and Maintenance Services Page 25 of 29

PART 5. FORMS

5.1 BID SHEETS AND BIDDER INFORMATION FORMS (ITB 25B-009)

a) Business Name and Address:

Business Name

Street Address

City, State, Zip Code

b) Years in Business:

c) Years of Experience in site maintenance, mowing, garbage removal:

d) List of similar contracts managed within the past 36 months:

Date (Month/Year)

Project For Whom

e) List of pertinent references*, including names, addresses and telephone numbers:

Name Address Phone Number

*All references must be verified. It is the responsibility of the bidder to ensure that all submitted references are verified. If the reference does not return the District’s phone call within seventy-two (72) hours (exclusive of weekends and state holidays) of the time of the District’s phone call, the reference will be deemed unverified. References must be current or former clients of the bidding firm; the District will not accept sub-contractor/proposed personnel or personal references of a member of the bidding firm as a substitute for bidder references. Past performance with the District will constitute a reference whether listed or not and will be used by the District to determine the bidder's ability to perform services similar to those described in this Invitation to Bid in a satisfactory manner.

NWFWMD Bid No. 25B-009: Central Region Recreation Site Cleanup and Maintenance Services Page 26 of 29

NORTHWEST FLORIDA WATER MANAGEMENT DISTRICT

ITB 25B-009

CENTRAL REGION RECREATION SITE CLEANUP AND MAINTENANCE

THE RESPONDENT MUST SUBMIT A BID BASED ON A DAILY RATE FOR THE

SPECIFIED SERVICES LISTED IN THE SCOPE OF WORK.

INSTRUCTIONS: FILL OUT ALL SHADED CELLS BELOW. INSERT YOUR DAILY RATE FOR

THE SPECIFIED SERVICE PERIOD, THEN MULTIPLY THE DAILY RATE BY THE “TOTAL #

OF SERVICE DAYS IN THE THREE-YEAR TERM” CELL. THIS WILL GIVE YOU A TOTAL

BID FOR EACH SEASON FOR THE THREE-YEAR TERM. THE TOTAL LUMP SUM BID WILL

BE CALCULATED BY ADDING THE TWO TOTAL BID CELLS TOGETHER.

BID PRICE

PER DAY

(DAILY

RATE)

# OF

SERVICE

DAYS IN

YEAR 1

(OCT 2025

TO SEP

2026)

# OF

SERVICE

DAYS IN

YEAR 2

(OCT 2026

TO SEP

2027)

# OF

SERVICE

DAYS

YEAR 3

(OCT 2027

TO SEP

2028)

TOTAL # OF

SERVICE

DAYS IN 3

YEAR TERM

TOTAL BID

(MULTIPLY

DAILY BID

PRICE TIMES

TOTAL # OF

SERVICE DAYS)

DAILY RATE

SPRING AND

SUMMER SEASON

(APRIL 1-

SEPTEMBER 30)

$__________ 104 104 104 X 312 = $___________

DAILY RATE

FALL AND

WINTER SEASON

(OCTOBER 1-

MARCH 31)

$__________ 52 51 53 X 156 = $___________

GRAND TOTAL LUMP SUM BID FOR INITIAL 3-YEAR TERM

(ADD ROW 1 + ROW 2 “TOTAL BID” LINES TOGETHER)

RENEWAL RATE: After the initial three-year term, the contract may be renewed for up to one additional three-year term with a Revised Daily Rate (If Applicable) that will be applied to the three-year term beginning October 1, 2028. Enter your Revised Daily Rate (If Applicable) for each Season that would be applied at the time of contract renewal. If no rate changes, enter the same Daily Rate amounts from above.

Revised Daily Renewal Rate - Spring and Summer Season Rate: $_______________

Revised Daily Renewal Rate - Fall and Winter Season Rate: $_______________

NWFWMD Bid No. 25B-009: Central Region Recreation Site Cleanup and Maintenance Services Page 27 of 29

I certify that this bid is made without subsequent understanding, agreement or connection with any corporation, firm, or person submitting a bid for the timber, and is in all respects fair and without collusion or fraud. I agree to abide by all conditions of this bid and certify that I am authorized to sign this bid for the Bidder and that the Bidder is in compliance with all requirements of the Invitation to Bid.

I, the undersigned, having read Parts I through VI of this Invitation to Bid, BID NUMBER 25B- 009, and the attached draft “2025 Central Region Recreation Site Cleanup and Maintenance Services Agreement,” and having a comprehensive understanding of all provisions, rules, requirements, restrictions, etc. contained herein, agree to same and respectfully submit the bid contained herein.

It is the duty of every state officer, employee, agency, special district, board, commission, contractor, and subcontractor to cooperate with the inspector general in any investigation, audit, inspection, review or hearing pursuant to Section 1-18 above.

Authorized Bidder Signature Bidder Title

Bidder Name (Print or Type) Company Name

Date Address

Area Code Telephone Number City State Zip

E-mail Address Federal Employer Identification (FEID#) (Use SS # if no FEID #)

(The area below this line is to be completed by NWFWMD Agency Clerk only.)

Unsigned bids may be rejected by the Agency Clerk of the Northwest Florida Water Management District.

Agency Clerk Northwest Florida Water Management District

NWFWMD Bid No. 25B-009: Central Region Recreation Site Cleanup and Maintenance Services Page 28 of 29

5.2 BIDDER INFORMATION FORM

1. Bidder Information

Bidder Firm Name:

Is this firm a certified minority business enterprise as defined in section 288.703(1), F.S.? If yes, please provide documentation.

Circle One: Yes No

Is this firm a certified veteran’s business enterprise as defined in section 295.187(3)(a), F.S.? If yes, please provide documentation.

Circle One: Yes No

Has this firm implemented a Drug-Free Workplace program in compliance with section 287.087, F.S.? If yes, please provide documentation.

Circle One: Yes No

2. Bidder Statement of Qualification

I understand that the above information is required to submit a bid in response to ITB No. 25B-009. By signing this form, I acknowledge that all information is accurate and correct to the best of my knowledge.

Person Completing Form (print name) Signature

NWFWMD Bid No. 25B-009: Central Region Recreation Site Cleanup and Maintenance Services Page 29 of 29

PART 6 DRAFT AGREEMENT FOR PROJECT

Please see the attached Draft Agreement for the project. This agreement is subject to change subsequent to legal counsel review.

Agreement for

Between Northwest Florida Water Management District

And NWFWMD Contract Number ________

This agreement (the “Agreement”) is by and between the Northwest Florida Water Management District (hereinafter, the District) and ___________________________________ (hereinafter, the Contractor). The District and the Contractor hereby agree as follows:

SECTION 1 – SCOPE OF SERVICES

The Contractor shall perform and render all services and deliverables hereunder (the “Work”) as an independent contractor of the District and not as an agent, representative, or employee of the District. Work shall be provided in accordance with the Contractor’s proposal submitted in response to ___________ entitled “__________________________________________________________” incorporated herein by reference, and the Scope of Work incorporated herein by reference, as Attachment A.

SECTION 2 – RESPONSIBILITIES OF CONTRACTOR

A. The Contractor is responsible for the timely completion, professional quality, and technical accuracy of all Work provided to the District under the terms of this Agreement. The Contractor shall, without additional compensation, correct or revise any errors, omissions or other deficiencies caused by the Contractor and identified by the District in reports, drawings, and in conjunction with all other Work provided for under this Agreement.

B. The District’s approval of field activities, reports, drawings, other services, and incidental Work or materials furnished hereunder shall not in any way relieve the Contractor of responsibility for the technical adequacy of its Work. For the purposes of this Agreement, technical adequacy shall refer to the performance of all Work in accordance with the Quality Assurance requirements set forth in the Contractor’s proposal (where applicable) and with said Work performed in accordance with the generally accepted standards and professional practices.