_ITB 2527H066 ANC Airport Ramp Snow and Ice Control.pdf

STATE OF ALASKA

INVITATION TO BID (ITB)

ANC AIRPORT RAMP SNOW AND ICE CONTROL

ITB 2527H066

ISSUED AUGUST 07, 2026

THE DEPARTMENT OF TRANSPORTATION AND PUBLIC FACILITIES, DIVISION OF PROGRAM MANAGEMENT AND

ADMINISTRATION, IS SOLICITING BIDS FOR AN AIRPORT RAMP SNOW AND ICE CONTROL SERVICE CONTRACT FOR FOR THE TED

STEVENS ANCHORAGE INTERNATIONAL AIRPORT.

IMPORTANT NOTICE: If you received this solicitation from the State of Alaska’s “Online Public Notice” web site, you must register with the procurement officer listed below if you desire to receive notification of subsequent amendments to the solicitation.

BIDDER'S NOTICE: By signature on this form, the bidder certifies that they comply with the following:

(1) the bidder has a valid Alaska business license or will obtain one prior to award of any contract resulting from this ITB. If the bidder possesses a valid

Alaska business license, the license number must be written below or one the following forms of evidence must be submitted with the bid:

a canceled check for the business license fee;

a copy of the business license application with a receipt date stamp from the State's business license office;

a receipt from the State’s business license office for the license fee;

a copy of the bidder’s valid business license;

a sworn notarized affidavit that the bidder has applied and paid for a business license;

(2) the price(s) submitted was arrived at independently and without collusion, under penalty of perjury, and that the bidder is complying with:

the laws of the State of Alaska;

the applicable portion of the Federal Civil Rights Act of 1964;

the Equal Employment Opportunity Act and the regulations issued thereunder by the state and federal government;

the Americans with Disabilities Act of 1990 and the regulations issued thereunder by the state and federal government;

the bid will remain open and valid for at least 90 days;

all terms and conditions set out in this Invitation to Bid (ITB).

If a bidder does not hold an Alaska Business License (1) at the time designated in the ITB for opening the state will disallow the Alaska Bidder Preference.

Bids must also be submitted under the name as appearing on the bidder’s current Alaska business license in order to receive the Alaska Bidder Preference.

If a bidder fails to comply with (2) of this paragraph, the state may reject the bid, terminate the contract, or consider the contractor in default.

DEPARTMENT OF TRANSPORTATION & PUBLIC FACILITIES

DIVISION OF PROGRAM MANAGEMENT AND ADMINISTRATION COMPANY SUBMITTING BID

AUTHORIZED SIGNATURE

PROCUREMENT OFFICER:

Ben Wright PRINTED NAME

Phone: (907) 269-0811

Email: ben.wright@alaska.gov DATE

STATE OF ALASKA – INVITATION TO BID ITB 2527H066

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TABLE OF CONTENTS

SECTION 1. INTRODUCTION & INSTRUCTIONS

SEC. 1.01 PURPOSE OF THE ITB

SEC. 1.02 BUDGET

SEC. 1.03 DEADLINE FOR RECEIPT OF BIDS

SEC. 1.04 PRIOR EXPERIENCE

SEC. 1.05 REQUIRED REVIEW

SEC. 1.06 QUESTIONS PRIOR TO DEADLINE FOR RECEIPT OF BIDS

SEC. 1.07 SITE INSPECTION

SEC. 1.08 RETURN INSTRUCTIONS

SEC. 1.09 ASSISTANCE TO BIDDERS WITH A DISABILITY

SEC. 1.10 AMENDMENTS TO BIDS

SEC. 1.11 AMENDMENTS TO THE ITB

SEC. 1.12 ITB SCHEDULE

SEC. 1.13 PRE-BID CONFERENCE/TELECONFERENCE ................................................................................................................ ERROR! BOOKMARK NOT DEFINED.

SEC. 1.14 ALTERNATE BIDS

SEC. 1.15 SUPPORTING INFORMATION

SEC. 1.16 FIRM, UNQUALIFIED, AND UNCONDITIONAL OFFER

SECTION 2. SCOPE OF WORK AND CONTRACT INFORMATION

SEC. 2.01 SCOPE OF WORK

SEC. 2.02 CONTRACT TERM

SEC. 2.03 CONTRACT TYPE

SEC. 2.04 PAYMENT FOR STATE PURCHASES

SEC. 2.05 ELECTRONIC PAYMENTS

SEC. 2.06 PROMPT PAYMENT FOR STATE PURCHASES ................................................................................................................. ERROR! BOOKMARK NOT DEFINED.

SEC. 2.07 CONTRACT ADMINISTRATION

SEC. 2.08 CONTRACT PRICE ADJUSTMENTS

SEC. 2.09 CONTRACT PERFORMANCE LOCATION

SEC. 2.10 THIRD-PARTY FINANCING AGREEMENTS NOT ALLOWED

SEC. 2.11 SUBCONTRACTORS

SEC. 2.12 JOINT VENTURES

SEC. 2.13 RIGHT TO INSPECT PLACE OF BUSINESS

SEC. 2.14 F.O.B. POINT ....................................................................................................................................................... ERROR! BOOKMARK NOT DEFINED.

SEC. 2.15 INSPECTION & MODIFICATION - REIMBURSEMENT FOR UNACCEPTABLE DELIVERABLES

SEC. 2.16 EQUIPMENT INSPECTION

SEC. 2.17 NEW EQUIPMENT ................................................................................................................................................. ERROR! BOOKMARK NOT DEFINED.

SEC. 2.18 REMANUFACTURED/RECONDITIONED EQUIPMENT ....................................................................................................... ERROR! BOOKMARK NOT DEFINED.

SEC. 2.19 LEMON CLAUSE .................................................................................................................................................... ERROR! BOOKMARK NOT DEFINED.

SEC. 2.20 DISCONTINUED ITEMS ............................................................................................................................................ ERROR! BOOKMARK NOT DEFINED.

SEC. 2.21 LIQUIDATED DAMAGES

SEC. 2.22 SHIPPING DAMAGE ................................................................................................................................................ ERROR! BOOKMARK NOT DEFINED.

SEC. 2.23 CONTRACT CHANGES – UNANTICIPATED AMENDMENTS

SEC. 2.24 CONTINUING OBLIGATION OF CONTRACTOR

SEC. 2.25 BILLING INSTRUCTIONS

SEC. 2.26 ESTIMATED QUANTITIES

SEC. 2.27 WARRANTY.......................................................................................................................................................... ERROR! BOOKMARK NOT DEFINED.

SEC. 2.28 NONDISCLOSURE AND CONFIDENTIALITY

SEC. 2.29 INDEMNIFICATION

SEC. 2.30 INSURANCE

SECTION 3. BID FORMAT AND CONTENT

SEC. 3.01 BID FORMS

SEC. 3.02 BID BOND – PERFORMANCE BOND – SURETY DEPOSIT

SEC. 3.03 PRICES

SECTION 4. EVALUATION AND CONTRACTOR SELECTION

SEC. 4.01 EVALUATION OF BIDS

SEC. 4.02 APPLICATION OF PREFERENCES

SEC. 4.03 ALASKA BIDDER PREFERENCE

SEC. 4.04 ALASKA VETERAN PREFERENCE

SEC. 4.05 ALASKA MILITARY SKILLS PROGRAM PREFERENCE

SEC. 4.06 USE OF LOCAL FOREST PRODUCTS ............................................................................................................................. ERROR! BOOKMARK NOT DEFINED.

SEC. 4.07 LOCAL AGRICULTURAL AND FISHERIES PRODUCT PREFERENCE ......................................................................................... ERROR! BOOKMARK NOT DEFINED.

SEC. 4.08 ALASKA PRODUCT PREFERENCE ................................................................................................................................ ERROR! BOOKMARK NOT DEFINED.

SEC. 4.09 EMPLOYMENT PROGRAM PREFERENCE

SEC. 4.10 ALASKANS WITH DISABILITIES PREFERENCE

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SEC. 4.11 PREFERENCE QUALIFICATION LETTER

SEC. 4.12 EXTENSION OF PRICES

SEC. 4.13 METHOD OF AWARD

SEC. 4.14 CONTRACTOR SELECTION PROCESS ........................................................................................................................... ERROR! BOOKMARK NOT DEFINED.

SEC. 4.15 NOTICE OF INTENT TO AWARD

SECTION 5. GENERAL PROCESS AND LEGAL INFORMATION

SEC. 5.01 INFORMAL DEBRIEFING

SEC. 5.02 ALASKA BUSINESS LICENSE AND OTHER REQUIRED LICENSES

SEC. 5.03 AUTHORITY

SEC. 5.04 COMPLIANCE

SEC. 5.05 SUITABLE MATERIALS, ETC

SEC. 5.06 SPECIFICATIONS

SEC. 5.07 BRAND SPECIFIC ................................................................................................................................................... ERROR! BOOKMARK NOT DEFINED.

SEC. 5.08 ITEM UPGRADES ................................................................................................................................................... ERROR! BOOKMARK NOT DEFINED.

SEC. 5.09 WORKMANSHIP AND MATERIALS

SEC. 5.10 CONTRACTOR SITE INSPECTION

SEC. 5.11 ORDER DOCUMENTS

SEC. 5.12 HUMAN TRAFFICKING

SEC. 5.13 RIGHT OF REJECTION

SEC. 5.14 STATE NOT RESPONSIBLE FOR PREPARATION COSTS

SEC. 5.15 DISCLOSURE OF BID CONTENTS

SEC. 5.16 ASSIGNMENTS

SEC. 5.17 FORCE MAJEURE (IMPOSSIBILITY TO PERFORM)

SEC. 5.18 DEFAULT

SEC. 5.19 DISPUTES

SEC. 5.20 SEVERABILITY

SEC. 5.21 CONTRACT CANCELLATION

SEC. 5.22 GOVERNING LAW; FORUM SELECTION

SEC. 5.23 QUALIFIED BIDDERS

SEC. 5.24 FEDERALLY IMPOSED TARIFFS

SEC. 5.25 PROTEST

SECTION 6. ATTACHMENTS

SEC. 6.01 ATTACHMENTS

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SECTION 1. INTRODUCTION & INSTRUCTIONS

SEC. 1.01 PURPOSE OF THE ITB

This ITB is intended to result in a contract for snow and ice control services for Airside Ramp and Taxi lane locations for the Ted Stevens Anchorage International Airport (ANC).

SEC. 1.02 BUDGET

Payment for the contract is subject to funds already appropriated and identified.

SEC. 1.03 DEADLINE FOR RECEIPT OF BIDS

Bids must be received no later than 2:00 PM Alaska Time on August 21, 2026, at which time they will be publicly opened. Late bids or amendments will be considered non-responsive and will not be opened or accepted for evaluation.

SEC. 1.04 PRIOR EXPERIENCE

See Scope of Work for Experience requirements.

A bidder's failure to meet these minimum prior experience requirements will cause their bid to be considered non-responsive and rejected.

SEC. 1.05 REQUIRED REVIEW

Bidders shall carefully review this ITB for defects and questionable or objectionable material. Comments concerning defects and questionable or objectionable material in the ITB should be made in writing and received by the procurement officer before the deadline for receipt of bids. This will allow time for an amendment to be issued if one is required. It will also help prevent the opening of a defective bid, upon which award cannot be made, and the resultant exposure of bidders' prices.

SEC. 1.06 QUESTIONS PRIOR TO DEADLINE FOR RECEIPT OF BIDS

All questions must be in writing and directed to the procurement officer. The interested party must confirm telephone conversations in writing. Two types of questions generally arise. One may be answered by directing the questioner to a specific section of the ITB. These questions may be answered over the telephone. Other questions may be more complex and may require a written amendment to the ITB. The procurement officer will make that decision.

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SEC. 1.07 SITE INSPECTION

Potential bidders are strongly encouraged to attend the scheduled site inspection with the project manager.

Because space is limited you must confirm attendance with the procurement officer.

Site Inspection time and location:

August 17, 2026, at 10:00AM at 5740 DeHavilland Ave., Anchorage, 99502

Please RSVP with the procurement officer with how many will attend so we can make accommodations for you.

SITE INSPECTION: Bidders are strongly encouraged to visit the work site so that they can see the conditions under which the work described in this ITB and Scope of Work will be performed. The bidder's failure to visit the work site will in no way relieve the bidder of the responsibility of performing the work in strict compliance with the true intent and meaning of the terms, conditions, and scope of work outlined in this ITB.

The project manager is only empowered to allow potential bidders to view the work site. The project manager cannot and will not answer potential bidder questions regarding the work to be performed under this ITB or the terms, conditions and scope of work of this ITB. Any questions potential bidders have must be directed to the procurement officer as required in Section 1.05.

SEC. 1.08 RETURN INSTRUCTIONS

If submitting a hard copy, bidders must submit one hard copy of their entire bid, in writing, to the procurement officer in a sealed package. The sealed bid package must be addressed as follows:

Department of Transportation and Public Facilities Division of Program Management and Administration

Attention: Ben Wright Invitation to Bid (ITB) Number: 2527H066

ITB Title: ANC AIRPORT RAMP SNOW AND ICE CONTROL 2200 East 42nd Ave. Room 110

Anchorage, Alaska 99508

If submitting your bid via email, the entire bid may be emailed to dotcrprocurement@alaska.gov and must contain the ITB number in the subject line of the email. The maximum size of a single email (including all text and attachments) that can be received by the state is 10mb (megabytes). If the email containing the bid exceeds this size, the bid must be sent in multiple emails that are each less than 10 megabytes, and each email must comply with the requirements described above.

Please note that email transmission is not instantaneous. Like sending a hard copy bid, if you are emailing your bid, the state recommends sending it enough ahead of time to ensure the email is delivered by the deadline for receipt of bids.

It is the bidder’s responsibility to contact the issuing agency at 907-269-0796 to confirm that the entire bid has been received. The state is not responsible for unreadable, corrupt, or missing attachments.

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SEC. 1.09 ASSISTANCE TO BIDDERS WITH A DISABILITY

The State of Alaska complies with Title II of the Americans with Disabilities Act of 1990. Individuals with disabilities who may need auxiliary aids, services, and/or special modifications to submit a bid should contact the Procurement Officer no later than ten days prior to the closing of the bid to make any necessary arrangements.

SEC. 1.10 AMENDMENTS TO BIDS

Amendments to or withdrawals of bids will only be allowed if acceptable requests are received prior to the deadline that is set for receipt of bids, in accordance with 2 AAC 12.140. No amendments or withdrawals will be accepted after the deadline unless the delay is due to an error of the contracting agency, in accordance with 2

AAC 12.160.

SEC. 1.11 AMENDMENTS TO THE ITB

If an amendment is issued before the deadline for receipt of bids, the amendment will be posted on the State of Alaska Online Public Notice (OPN) website. The link to the posting of the amendment will be provided to all who were notified of the ITB and to those who have registered with the procurement officer after receiving the ITB from the OPN.

SEC. 1.12 ITB SCHEDULE

The ITB schedule below represents the State of Alaska’s best estimate of the schedule that will be followed. If a component of this schedule, such as the deadline for receipt of bids, is delayed, the rest of the schedule may be shifted accordingly. All times are Alaska Time.

ACTIVITY TIME DATE

Issue Date / ITB Released 08/07/26 Site Inspection 10:00 AM 08/17/26 Deadline for Receipt of Bids / Bid Due Date 2:00 PM 08/21/26 Bid Evaluations Complete 08/26/26 Notice of Intent to Award 08/26/26 Contract Issued 09/08/26

This ITB does not, by itself, obligate the state. The state's obligation will commence when the contract is approved by the Commissioner of the Department of Transportation and Public Facilities, or the Commissioner's designee.

Upon written notice to the contractor, the state may set a different starting date for the contract. The state will not be responsible for any work done by the contractor, even work done in good faith, if it occurs prior to the contract start date set by the state.

SEC. 1.13 ALTERNATE BIDS

Bidders may only submit one bid for evaluation. In accordance with 2 AAC 12.830 alternate bids (bids that offer something different than what is asked for) will be rejected.

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SEC. 1.14 SUPPORTING INFORMATION

Provided a bid meets the requirements for a definite, firm, unqualified, and unconditional offer, the state reserves the right to request supplemental information from the bidder, after the bids have been opened, to ensure that the products or services offered completely meet the ITB requirements. The requirement for such supplemental information will be at the reasonable discretion of the state and may include the requirement that a bidder will provide a sample product(s) so that the state can make a first-hand examination and determination.

A bidder's failure to provide this supplemental information or the product sample(s), within the time set by the state, may cause the state to consider the offer non-responsive and reject the bid.

SEC. 1.15 FIRM, UNQUALIFIED, AND UNCONDITIONAL OFFER

To be responsive a bid must constitute a definite, firm, unqualified and unconditional offer to meet all the material terms of the ITB. Material terms are those that could affect the price, quantity, quality, or delivery. Also included as material terms are those which are clearly identified in the ITB, and which must be complied with at risk of bid rejection for non-responsiveness.

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SECTION 2. SCOPE OF WORK AND CONTRACT INFORMATION

SEC. 2.01 SCOPE OF WORK

1. Scope of Work (SOW) and Specifications This ITB is intended to result in a contract for snow and ice control services for Airside Ramp and Taxi lane locations for the Ted Stevens Anchorage International Airport (ANC). The scope of work and approximate areas in need of service are described below and identified on the attached area maps. Service dates are from November 1st through April 30th.

1.1 Contractor Responsibilities.

The contractor shall supply the equipment, personnel, and supervision necessary to provide winter contaminant (snow, sleet, slush, ice, etc.) plowing services as described below. The contractor shall conduct all work in such a manner as to protect State resources.

A. COMPLIANCE. The contractor shall comply with all applicable Federal, State, and Local laws, regulations, codes, ordinances, and written directives. The Contractor must comply with all applicable State and Federal labor wage and hourly rates, safety, and associated laws, which have a bearing on the services provided.

Additionally, all vendors are subject to the requirements listed within the latest version of the ANC Airport Operations Manual.

https://dot.alaska.gov/anc/documents/resources/ TSAIA-Airport-Operations-Manual.pdf

B. SERVICES/STANDARDS. The contractor shall provide supervision, labor, and specified equipment/supplies to perform effective snow and ice control to allow safe access to/from ANC ramps and associated facilities. The specific performance standards within this SOW as well as industry best practices shall be utilized to ensure safety, quality, and efficiency.

C. SAFE PRACTICES. Acceptable safe practices must be followed in the performance of work under a contract resulting from this ITB. The contractor must comply with all standards prescribed by the FAA, ANC, the

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State of Alaska, Department of Labor, and Division of Labor Standards and Safety. The safety of the public, and employees are to be considered at all times.

Smoking is prohibited within the AOA (Airport Operations Area).

D. EQUIPMENT AND RESOURCES. The contractor’s equipment must be suitable for the performance of this contract and must meet all pertinent State, Federal, and Airport regulations. Equipment must have current maintenance/inspection records in each vehicle cab, listing dates of inspection, deficiencies, and any corrective actions.

D.1. MANDATORY MINIMUM EQUIPMENT LIST FOR CONTRACT SERVICES.

The Contractor must possess the following equipment to meet the requirements of this contract (See Table E1.). This equipment must be stored on airport premises at all times from November 1st through April 30th. See notes on Table E.1. for details.

* Copies of Title, Registration, purchase or lease agreements, or other documentation which clearly demonstrates the bidder has/will have the required equipment (or an ANC-approved equivalent or substitute) in their possession prior to 11/01/26 must be submitted with the bid. In addition, the Bidder must complete and submit the Equipment Specification Worksheet and provide a logistics plan demonstrating that all required equipment will be delivered to the project site, staged as necessary, and fully operational no later than 11/01/26. The logistics plan may consist of shipping and handling quotations, transportation schedules, supplier confirmations, or other documentation that clearly demonstrates anticipated lead times and the scheduled delivery dates for all required equipment.

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Item

Minimum

Qty. Table E1.

5 each

Wheel loader with competent operator.

2015 or newer 390 HP minimum 60,000 lb minimum operating weight (Example: Caterpillar 980)

5 each

Snowplow attachment compatible with above wheel loader:

Minimum 24 ft. wide containment plow with wings/side plates Minimum 4 ft. high With rubber or poly cutting edge

2 each

Bucket attachment compatible with above wheel loader:

6-8 cu. yd. capacity

1 each

Crew Cab 4x4 Pickup:

2015 or newer

1 each

High Speed Runway Sweeper 2006 or newer 20 ft width Steel bristles

D.2. TELEMATICS. At the time of bid, the bidder shall provide documentation demonstrating that all contractor-supplied equipment is (or will be prior to contract start date) equipped with active GPS telematics devices capable of tracking the equipment’s current and historical location including the telematic software/hardware provider, subscription dates, etc. The bidder shall also submit a description of how telematic real-time and historical location data will be made continuously accessible to the ANC Project Manager on a 24/7 basis, including the method of access, reporting capabilities, and designated points of contact for technical support.

D.3. STORAGE. ANC will allow storage of the above-listed equipment on airport property. ANC will not be held liable for 3rd party damage to

{ITB-3/v1/10.16.24} Page 11 of 44 contractor’s equipment when stored on ANC property.

D.4. COMMUNICATION EQUIPT. The contractor must allow for a direct line of communication between contractor drivers/equipment operators and ANC personnel. ANC will provide 2-way radios to contract personnel for this purpose. The contractor will be held responsible to replace/repair damaged, lost, or stolen radio equipment supplied by ANC.

D.5. FAULTY/DOWNED-EQUIPMENT. If equipment becomes inoperable or is replaced during the period of performance, the contractor must notify the Project Manager with the change and provide new titles, registrations, or lease agreements. The contractor must be able to show they meet the mandatory minimum equipment list at any time during the period of performance for a fully executed contract resulting from this ITB. The Contractor will be responsible for providing an alternate equipment plan for scheduled services in the event the Contractor's equipment becomes faulty. This plan will be provided to ANC procurement upon request. At no time will faulty equipment be an excuse for not performing a particular service described in the contract documents. Alternate equipment must be available and be delivered to the facility within two hours of determination of need due to breakdown of dedicated equipment. This requirement is to assure all services are provided as scheduled in these contract documents.

E. PETROLEUM SPILL AND LEAKAGE. The contractor is responsible for all initial response and cleanup actions necessary to control spills or equipment leakage during the performance of this contract in accordance with ANC and Alaska Department of Environmental Conservation (ADEC) regulations-at no added cost to ANC. If equipment is stored on-

{ITB-3/v1/10.16.24} Page 12 of 44 site, appropriate measures shall be taken to prevent leaks or spills and have at each equipment storage location appropriate spill response equipment/materials. Failure to take reasonable, immediate corrective action may result in the State taking action as outlined in Defective Work section.

F. SPILL CONTROL. The contractor shall immediately notify the Project Manager and prepare and submit a spill report whenever there is a suspected or confirmed leak, spill or release of oil, hazardous and/or regulated substance, during the performance of this contract. The report shall be delivered to the Project Manager (via email and hard copy).

G. ACCIDENT REPORTING. Vehicular and personal injury accidents must be reported immediately to ANC Police at: 907-266-2555 for emergencies and 907- 266-2411 for non- emergencies. The AFM Field Foreman shall also be immediately notified for all accidents/injuries @ 907-748-2306. The contractor will notify the Project Manager as soon as practical, but not later than, four (4) hours after ALL accidents/incidents. Notification will include contractor name; contract title; type of contract;

name of activity, installation or location where accident occurred; date and time of accident; photos of damage; names of personnel injured; extent of property damage, if any; extent of injury, if known, and brief description of accident (to include type of construction equipment used, PPE used, etc.).

H. DEFECTIVE WORK & DAMAGES: The contractor shall, at their own expense, remedy and correct any defect in service work performed identified by the Project Manager. The contractor shall, without additional cost to the State or property owner, make good and be fully responsible for all injury and/or damage to persons or property, including aircraft, vehicles, equipment, snow- covered objects, airfield light fixtures, signs, NAVAIDS, curbs, sidewalks, vegetation, turf, and paved surfaces resulting from the contractor’s or contractor’s employees’ fault or negligence. This includes workmanship which is

{ITB-3/v1/10.16.24} Page 13 of 44 inferior, defective, or not in accordance with the terms and conditions of this Invitation to Bid. See “Obstructions” and “Restoration” sections for more information. Where or when a defect in the contractor's work could result in injury to a private citizen or State employee, the State reserves the right to immediately correct the deficiency using the most expedient method available (State employee or private contractor), and deduct the cost incurred from monies owed the contractor.

1.2 Contractor Experience and Personnel Requirements.

The contractor must have at least 3 years’ experience in airport AIRSIDE construction and/or snow removal operations.

Experience documentation required at time of bid submission (dates, airport/airfield location, and point of contact for verification).

The Contractor Coordinator assigned to this contract shall possess a minimum of three (3) years of progressively responsible experience supervising airport airside construction, airfield maintenance, or snow removal operations of similar size, complexity, and operational environment. The Contractor Coordinator shall demonstrate experience coordinating personnel, equipment, and work activities in an active airfield environment while maintaining compliance with applicable safety and operational requirements. Documentation of the Contractor Coordinator’s qualifications and relevant experience shall be submitted with the bid and is subject to approval by the State.

Additionally, the contractor shall employ competent Contractor Site Supervisors capable of training and guiding employees on methods of accomplishing the work performance and quality standards of this contract. Supervisory personnel shall have in-depth knowledge of contract requirements, procedures, supplies and equipment. All Contractor Coordinators and Site Supervisors and are required to be fluent in written and spoken English.

A. A. CONTRACTOR COORDINATOR. The Contractor shall designate, a Contractor Coordinator and at least one alternate who shall serve as the primary points

{ITB-3/v1/10.16.24} Page 14 of 44 of contact for all matters related to contract performance, quality control, scheduling, and operational coordination with the State Project Manager. Unless otherwise directed by the State Project Manager, the Contractor Coordinator or designated alternate shall have full authority to make operational decisions on behalf of the contractor in accordance with the Scope of Work, commit personnel and equipment, authorize corrective actions, and otherwise bind the Contractor in matters relating to the daily performance of this contract.

The Contractor shall ensure that either the Contractor Coordinator or an approved alternate is available at all times throughout the term of the contract. The designated representative shall be reachable 24 hours per day, seven days per week by telephone and shall acknowledge notifications from the State Project Manager without delay.

Upon request by the State Project Manager, the Contractor Coordinator or alternate may be required to report to the project site upon notification of any customer complaint, safety concern, operational issue, or contract service deficiencies. Failure to maintain the required availability or response times may be considered a failure to perform under the terms of this contract.

The Contractor shall notify the State Project Manager in writing of any change in the designated Contractor Coordinator or alternate as soon as practicable, and no later than the effective date of the change.

B. PERSONNEL GUIDELINES. The Contractor

Coordinator is responsible for enforcing the following guidelines:

A competent Contractor Site Supervisor who can speak, read, and write English fluently must be physically present at ANC at all times during scheduled services.

Contractor employees appearing to be under the influence of alcohol or drugs shall not be permitted on the

{ITB-3/v1/10.16.24} Page 15 of 44 premises.

Contractor employees shall not use or tamper with any federal or state property while performing services under a contract resulting from this ITB.

No business solicitations from Contractor or contractor employees, to solicit additional private business from building occupants, shall be allowed during performance of services under contract. This also prohibits notes or advertisements posted to bulletin boards.

Failure to enforce the above guidelines will be grounds for contract cancellation.

C. SECURITY/BADGING. The contractor shall ensure operators and necessary personnel have appropriate SIDA (Secure Identification Display Area) badging and associated security clearances to enable unescorted access in and out of AOA/airside ramp spaces. Such badging will require initial training as indicted in the ANC Airport Operations Manual, see Section 3-“Ramp Driving Authorization/Authorized Access”. The contractor shall coordinate/obtain badging from the ANC badging department prior to the start of the winter season (ANC Badging office phone number: (907) 266-2409). The State/ANC will require at least one contractor representative to become an “authorized signatory” in order to sponsor additional company employees. It is the responsibility of the Contractor to ensure this requirement is met with minimum delay. The contractor will pay all fees associated with obtaining appropriate badging.

D. APPEARANCE/CLOTHING/VEHICLE DECALS.

Contractor personnel shall present a neat appearance. Contractor vehicles and personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through vehicle decals and the wear of distinctive clothing, vests, overcoats, or hats, bearing the company name or logo. The coloring or design of the items selected should be

{ITB-3/v1/10.16.24} Page 16 of 44 such that identifies personnel easily and quickly for reasons of safety and personal protection.

ANSI/ISEA 107, Class 2 (or greater) reflective vests/coats shall be worn when personnel are outside of vehicles. The State is authorized to restrict the employment under the contract of any contractor employee or prospective contractor employee, who is identified as a potential threat to health, safety, security, general well- being, or operational mission of the airport.

E. EXPERIENCED/QUALIFIED EMPLOYEES. The contractor and all employees shall be capable and experienced in the contract work to be performed. The State may require removal of any worker from the work area whose continued employment on the premises is deemed contrary to the public or State's best interest.

F. NO MINORS: No minors under the age of eighteen (18) years, including family members of the contractor or their employees, are to be on the property/facility during contract work hours and are prohibited from performing any work under a contract resulting from this ITB.

1.3 Contract Start-up Meeting. Prior to beginning any work on the contract, the Contractor Coordinator or approved designee will meet with the State Project Manager at a mutually agreed upon time and location. The purpose of the meeting will be to discuss the Contractor and State Project Manager’s expectations, review the scope of work and specifications, and exchange contact information. The following information will be provided at the meeting:

A. CONTRACTOR TO PROVIDE:

Contractor Coordinator, and alternate, contact information.

A list of Contractor Site Supervisors and contact information A copy of contractor’s quality control procedures.

Names of employees, operators, and any back-up personnel and copies of their state driver’s license or state ID for ANC access approval.

A list of all equipment proposed to be used by the Contractor in performing services under the contract (this is in addition to the

{ITB-3/v1/10.16.24} Page 17 of 44 mandatory minimum equipment documentation submitted with a bid).

B. STATE PROJECT MANAGER TO PROVIDE:

Briefing on project and project management including service area priorities Briefing on ANC spill response procedures.

Briefing on safety protocols and expectations for each service location under this ITB.

Briefing on how payment is to be issued.

Briefing on how to document crew response/arrival times and departure times.

1.4 Definitions and Technical Description of Services. The

contractor shall provide all supervision, specified equipment, and labor to provide snow and ice control services to allow safe access to and use of all the identified facilities and areas, on the attached maps.

A. CALL-OUT (CO). This involves a call to the contractor requesting plowing service at a specific location or all locations indicated on the attached maps.

B. CALL-OUT AND HOURLY COMPENSATION. A

weather event resulting in any accumulation of snow, sleet, slush, or other frozen contamination may result in a call-out (CO). No minimum or maximum number of call-outs, equipment hours, or equipment utilization is guaranteed under this contract.

At the time of each call-out, the Project Manager or their designee will specify the initial number of loader assets requested. The number of loader assets mobilized for any call-out shall be at the sole discretion of the State Project Manager or their designee and will be based on operational requirements, weather conditions, and anticipated workload.

During a call-out, the Project Manager or their designee may increase or decrease the number of loader assets in service at any time as conditions warrant. The Contractor shall

{ITB-3/v1/10.16.24} Page 18 of 44 promptly mobilize additional equipment or demobilize equipment as directed. No minimum number of equipment assets or minimum number of operating hours is guaranteed for any individual call-out.

Call-outs may be issued at any time, 24 hours per day, 7 days per week, including holidays.

The Contractor should anticipate that call-outs will typically occur when snow accumulation approaches 2 inches; however, call-outs may be issued for lesser accumulations or other winter weather conditions when operationally necessary. For prolonged or continuous weather events, additional or extended call-outs may be issued. Although snow accumulation may exceed 2 inches prior to a call-out, the Project Manager and Contractor will work cooperatively to initiate operations before accumulation becomes excessive.

Compensation shall be based solely on the hourly rates established in the Bid Schedule for the actual number of loader or other assets authorized by the Project Manager or their designee and the actual hours worked by those authorized assets. Payment will not be based on the type, depth, or condition of the snow or other frozen contamination.

C. OPERATIONAL COORDINATION. Due to the dynamic nature of airport operations, the Contractor shall maintain ongoing communication with Airport Operations, as directed by the State Project Manager, to facilitate the efficient performance of work. This communication will primarily occur through the Contractor Site Supervisor or designated alternate and may include information regarding aircraft movements, gate occupancy, aircraft parking locations, operational priorities, temporary closures, safety considerations, and other real-time operational conditions that may affect the Contractor's work. The Contractor shall promptly adjust work activities, {ITB-3/v1/10.16.24} Page 19 of 44 sequencing, and equipment deployment as necessary to accommodate changing operational conditions while continuing to meet the performance requirements of this contract.

Nothing in this section shall relieve the Contractor of its responsibility to perform the work in accordance with all contract requirements, nor shall communication with Airport Operations be construed as authorization to deviate from the contract without direction from the State Project Manager.

D. OBSTRUCTIONS. Prior to the first snowfall of each contract year, the contractor will note any unmarked obstructions or potential obstructions in service areas and communicate the location of such obstructions to all contracted employees. Employees responsible for performing services must be made aware of the locations of obstructions prior to performing services. Identifying obstructions or potential obstructions by means such as photos and/or video is encouraged. Obstructions include, but are in no way limited to, manhole covers, 400Hz vault access covers, in-pavement light fixtures, elevated light fixtures, signs, light poles, utility access covers, rip rap, and curbs.

E. SNOW PLOWING/SNOW REMOVAL. Snow plowing and snow removal means all plowing and stacking/piling of snow that has fallen or deposited in the identified service areas on the attached maps and removal of built-up, packed snow or ice from plowed areas. The contractor must plow and remove snow from areas identified on the attached maps according to the direction of the Project Manager.

SERVICE AREA PRIORITIES. The order in which ramp areas are cleared will be determined by the Project Manager based on operational requirements and prevailing conditions. The service area will be divided into designated zones. Prior to and during snow removal

{ITB-3/v1/10.16.24} Page 20 of 44 operations, the Contractor's supervisor will receive directions from the Project Manager regarding the priority sequence for each zone.

Priorities may be adjusted at any time to accommodate aircraft occupancy, airfield operations, safety considerations, weather conditions, or other operational needs.

The service areas identified in the Contract Documents represent the anticipated primary work locations. The State reserves the right to add, remove, substitute, or temporarily redirect the Contractor to perform services in other Airport-owned or controlled areas when operational, safety, maintenance, construction, or emergency conditions warrant. Unless otherwise directed by the State, such work shall be performed in accordance with all applicable requirements, response times, and contract unit prices established under this contract.

F. SNOW STORAGE. The contractor will not be expected to haul snow off-site but will be required to stack snow in areas designated on attached maps (if applicable). Snow shall be piled in the exact locations shown on the attached diagrams.

Snow piles shall be stacked to minimize the overall footprint of the pile, and to minimize traffic impedance to the greatest extent possible.

1.5 Service Requirements. All services shall be performed

according to the specifications and directions prescribed in this Invitation to Bid. All contract work shall be completed without interfering with the proper performance of State business or work being done by other contractors. ANC Airfield Maintenance reserves the right to conduct additional, supplementary snow and ice control/snow plowing/snow removal within any service area at any time.

A. SERVICE AREAS BOUNDARIES. as identified in the attached area maps, must be serviced according to the direction of the Project Manager.

B. AIRCRAFT CLEARANCES. Contractor’s equipment/vehicles shall maintain safe distances from aircraft. When aircraft are parked in the

{ITB-3/v1/10.16.24} Page 21 of 44 areas in need of service, all equipment, vehicles, and plow attachments shall not penetrate the zone directly surrounding parked aircraft as indicated on the attached diagrams. At no time shall vehicles, equipment, or plowing attachments pass underneath any portion of an aircraft.

C. RESPONSE TIMES. When a call-out is initiated, unless otherwise specified by the Project Manager, plow equipment is expected to arrive at the ramp area(s) in need of service within 1 hour. If all ramp areas are in need of service, the contractor may service the sites simultaneously or successively in accordance with the above-mentioned priorities unless otherwise specified by the project manager. A cell phone Text notification to airport personnel (as determined by the project manager) will be required to indicate the time/date response (plowing) commences for each call out.

D. 24/7/365 SERVICE. The contractor will be required to provide snow and ice control services seven days a week, including weekends and holidays, at any time of day or night.

E. SNOW PILES. Contractor shall ensure all snow is pushed and stacked within the designated snow collection areas/snow piles (See attached maps). To the greatest extent possible, snow shall not be allowed to accumulate in a manner that would restrict aircraft movement or create wingtip obstructions. Snow shall not be plowed against any fence (minimum 10’ clear space required), buildings, equipment, telephone poles, fire hydrants, or storage containers without written authorization by the State Project Manager. If established snow piles become too large/unmanageable, the contractor will check with the project manager or designee before using alternative areas to stack/store snow.

F. GATES, DOORS, AND DUMPSTERS are to be free and clear of snow and ice. A minimum of 24” on each side of the gate’s length in the open and closed position. Gates will have unobstructed operation. Dumpsters are to be free and clear of snow and ice a minimum of 24” in front to allow for unobstructed access by foot or vehicle. At no

{ITB-3/v1/10.16.24} Page 22 of 44 time shall snow be piled up or plowed in front of gates, doors or dumpsters.

G. BERMS. Creating snow and/or ice berms that could restrict aircraft or vehicle movement is strictly prohibited.

1.6 Quality Control, Inspections and Deficiencies. All services shall be performed according to the specifications and directions prescribed in this Invitation to Bid. All contract work shall be completed without interfering with the proper performance of State business or work carried out by other contractors.

A. WORK INSPECTIONS. The Contractor or Contractor’s Designee shall, upon notification by the State, be present at the contract site to conduct an inspection with the agency’s representative. Inspections with the State’s representative may take place anytime and at the sole discretion of the Contracting Agency (ANC- Airfield Maintenance). If the Contractor fails to appear for an inspection or a deficiency is not corrected within the stated period of time, the Contracting Agency may hire another firm to correct the deficiency and invoice the contractor for the cost. The contractor’s failure to pay the State may interfere with the full payment for services rendered during the next invoicing cycle.

Any carryover of non-corrected deficiencies will be considered a Breach of Contract. The Project Manager reserves the right to perform inspection of work at any time, with or without the contractor or contractor’s designee present.

B. CORRECTION OF DEFICIENCIES. All deficiencies must be brought into compliance with contract specifications; work to begin within four (4) hours of the notice and be actively engaged in continuous on-site effort until all deficiencies comply with contract specifications. Any carryover of non-corrected deficiencies may be grounds for the State to declare the contractor in default.

{ITB-3/v1/10.16.24} Page 23 of 44

1.7 Restoration. Upon conclusion of the snow season, the

contractor shall perform restoration of areas and/or objects affected by snow removal activities.

A. RESTORED TO PREVIOUS CONDITION. All areas in need of service (see attached maps) and their surrounding areas disturbed by the contractor’s snow removal activities shall be restored to conditions which existed prior to the disturbance.

This item and all restoration subcategories below will be considered incidental to the bid and no added compensation shall be allowed.

1.8 Additional Services: The following additional service

requests and hourly rates will not be included as part of the bid evaluation but may be requested by the project manager. ANC may or may not utilize these services and may seek other remedies depending on availability and pricing.

Additional Services/Equipment Requirements

Hourly Rate

Snow Hauling with 30-35 yard load (side dump load).

*If requested, snow will be hauled to an airside snow dump within airfield perimeter

{ITB-3/v1/10.16.24} Page 24 of 44

MAPS OF SERVICE AREAS:

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END SCOPE OF WORK

{ITB-3/v1/10.16.24} Page 26 of 44

SEC. 2.02 CONTRACT TERM

The length of the contract will be from the date of award, approximately 9/10/2026, through 4/30/2027, with the option to renew for FOUR (4) additional ONE YEAR terms under the same terms and conditions as the original contract. Renewals will be exercised at the sole discretion of the state.

Unless otherwise provided in this ITB, the State and the successful bidder/contractor agree: (1) that any extension of the contract excluding any exercised renewal options, will be considered as a month-to-month extension, and all other terms and conditions shall remain in full force and effect and (2) the procurement officer will provide notice to the contractor of the intent to cancel such month-to-month extension at least 30 days before the desired date of cancellation. A month-to-month extension may only be executed by the procurement officer via a written contract amendment.

SEC. 2.03 CONTRACT TYPE

This contract is a FIRM FIXED PRICE contract.

SEC. 2.04 PAYMENT FOR STATE PURCHASES

No payment will be made until the contract is approved by the Commissioner of the Department of Transportation and Public Facilities or the Commissioner's designee. Under no conditions will the state be liable for the payment of any interest charges associated with the cost of the contract. The state is not responsible for and will not pay local, state, or federal taxes. All costs associated with the contract must be stated in U.S. currency.

Payment for agreements under $500,000 for the undisputed purchase of goods or services provided to a state agency, will be made within 30 days of the receipt of a proper billing or the delivery of the goods or services to the location(s) specified in the agreement, whichever is later. A late payment is subject to 1.5% interest per month on the unpaid balance. Interest will not be paid if there is a dispute or if there is an agreement that establishes a lower interest rate or precludes the charging of interest.

SEC. 2.05 ELECTRONIC PAYMENTS

The State of Alaska prefers vendors receive payment via Electronic Funds Transfer (EFT). Bidders may review information concerning the EFT process and access the Electronic Payment Agreement Form for Vendors at the following link: https://doa.alaska.gov/dof/vendor.html. Method of payment is not a factor in the State’s determination for award.

Any single contract payments of $1 million or higher must be accepted by the contractor via Electronic Funds Transfer (EFT).

SEC. 2.06 CONTRACT ADMINISTRATION

The administration of this contract is the responsibility of the procurement officer or person appointed by the Department of Transportation and Public Facilities, Division of Program Management and Administration.

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SEC. 2.07 CONTRACT PRICE ADJUSTMENTS

A contract resulting from this ITB will include the following price adjustment clause:

The Contractor or State may request a THREE (3) percent price adjustments, no sooner than 12 months from the Contract execution date, and no more than once per contract year. Contractors must submit a request to the State at least thirty (30) days prior to the end of the current term. All Requests must be in writing and must be received 30 days prior to the Contract renewal date.

a. If the Contractor or State fail to request a price adjustment 30 days prior to the Contract renewal date, the adjustment will be effective 30 days after the State or Contractor receives their written request.

b. Approval for all price increases is dependent upon full compliance with the terms of the Contract including reporting requirements.

SEC. 2.08 CONTRACT PERFORMANCE LOCATION

By signature on their bid, the bidder certifies that all services provided under this contract by the contractor and all subcontractors shall be performed in the United States.

If the bidder cannot certify that all work will be performed in the United States, the bidder must contact the procurement officer in writing to request a waiver at least 10 days prior to the deadline for receipt of bids.

The request must include a detailed description of the portion of work that will be performed outside the United States, where, by whom, and the reason the waiver is necessary.

Failure to comply with these requirements may cause the state to reject the bid as non-responsive or cancel the contract.

SEC. 2.09 THIRD-PARTY FINANCING AGREEMENTS NOT ALLOWED

Because of the additional administrative and…