ITB-25-02 (Rebid) Cultural Plaza - Addendum 2.pdf

Pla n d C ol la b orat iv e , 5 15 Broa dw ay , L u bb o ck , T X 79 401

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ADDENDUM #2 TRANSMITTAL

To: Ana Nieto From: Jeff Stuart

Chaves County

Date: 02/07/2025

Re: GBOM: Market Place Walk identified as

Cultural Plaza

CC: Alex

Palomino

Urgent For Review Please Comment Please Reply As Requested

Various sheets included, as requested, to give bidders additional information. These items are to be added to the

Bidding and Construction Documents as indicated. Bidders are required to acknowledge receipt of this addendum.

Failure to acknowledge all addenda may cause the bid to be considered not responsive to the invitation, which would require rejection of the Bid. The Contract Documents for solicitation of Bids for the construction of the project are hereby changed as follows:

Questions:

1. Currently the utility relocation and BNSF coordination items are to be bid as per EA items, in effort to minimize cost to the owner and protect contractor from un-foreseen conditions can these bid items be switched to an allowance?

- Yes, we can make these line items allowance items. See revised bid form provided.

2. Are the cutsheets that were sent in addenda 1 the final product that will be installed?

- The restroom building drawings that were sent are the final sealed drawings for the actual product.

3. The wage decision expiration is 4/29/2025, is a new wage decision going to be obtained prior to bid date?

- Per the bid schedule, Chaves County anticipates awarding and negotiating a contract by 04/29/25. If secured and awarded by 04/29/25, the wages will be secured at the current approved wage decision.

4. Has Xcel been notified of the project and has a lead time for transformers, and other electrical been assessed?

- In speaking with Xcel, there should be no problem getting a transformer in a timely manner.

5. Is there an area that excess dirt stripped from the site can be disposed of?

- It is the contractor's responsibility to remove and dispose of dirt.

6. Does the county have a preferred staging area for equipment/materials?

- The County can accommodate a 60 ft. x 60 ft. +/- area at the southeast corner of the existing parking lot directly west of the project site. Contractor will be responsible for fence, security and clearance of the storage/staging area.

7. Can construction water be provided from the city hydrant? If so, what is the cost/unit?

- Contractor to contact City of Roswell Water Department for fire hydrant location. City to designate location and cost.

8. On sheet C203, keynotes 1 & 2 refer to detail sheet C302, this is not included in the plan set. Can this be provided?

- There is not a sheet C302, keyed notes on Sheet C203 were revised to refer to the correct sheet and detail number, we have included the revised sheet in this addendum.

9. Does the 2” BFP indicated on sheet C203 require a heated enclosure? If so, can a line item be included for this?

- Yes, Sheet C203 and the associated keyed note has been revised to include a heated enclosure. We added a line item on the bid form to capture the domestic water utility work found on sheet C203.

10. Are the PEMB structures included in sheet LS510 the only option? Will the owner consider approved alternates?

- Alternates will be accepted if the product can match the specifications on the cut sheets provided as a basis of design.

11. Can a line item be included for traffic control or is this to be included in general requirements?

- Traffic control is included in general requirements

12. Are drawings available for additive alternates 1, 2 & 3? They are not included in the current set of drawings.

- Add. Alternate 1: Refer to B1/LS201 for playground area drawing showing keyed notes C-34, C-35, C-36.

- Add. Alternate 2: Refer to A1/LS101 in the area of the drawing just east of the restroom, keyed note C-32 (qty 3 sets of 2). See updated LS101 sheet provided.

- Add. Alternate 3: Refer to A1/LS101, note C-22 and sheet E-101. (3) of the (6) 18x32 monoslope structures and associated security lights are alternates. The cutsheets for the 18x32 shelter are located on sheet LS510, which also pertain to add alternate 2

13. Will business registration for Chaves County need to be completed prior to being awarded or after being awarded but before construction begins?

- A City of Roswell business license will be accepted after a Notice of Intent to Award is issued, but required prior to start of construction.

14. Restroom structure is provided by CXT Inc and purchased by owner. Is the material already on site or is there a scheduled date it will be on site?

- the exact production date has not been determined. The successful bidder will have to coordinate delivery of the restroom to the site and installation upon arrival.

15. On page LS502, detail B1, all the notes call for 8”x8”x18” CMU, we assume this should be 8”x8”x16” as this is standard size and what is called out in detail A3. Please advise?

- This is a typo – the CMU should be 8”x8”x16”

16. On page LS502, detail B1, note 1 calls for split faced Shara and note 4 calls for rustic finish Sahara. However, both of these use the same line weight in the detail, so they are indistinguishable from one another. For example are the

“Type B” walls rustic finish or split-faced? Please indicate which walls/pieces are supposed to be rustic and which are supposed to be split-faced.

- Refer to detail D1 on LS502 to see the extents of the rustic finish sections of the wall

17. On page LS101 and LS201 the corners of the paver areas are shown to have a circle pattern with pieces pointed toward the center of a cross. However, the Paver Installation Pattern detail A1/LS501, show a herringbone pattern in a square with a cross. Does A1/LS501 override this?

- Detail A1/LS501 overrides the plan

18. On page LS101, the pavers on the edges of the walkways are shown as going east to west while detail A1/LS501 show them as being installed in the same direction as the rest of the pavers in a stacked bond. Does A1/LS501 override this?

- Detail A1/LS501 overrides the plan

19. York Building products have been identified or "Approved Equal", as the manufacture of the CMU Block. Can we get an approved equal noted - Utility Block Company out of AbQ. NM? Contact Tim Warner, Vice President at (505)

321-6170 for Product data, samples or any other information required to list UBC as an approved equal. Please advise?

- York Building Products block was specified as a basis for design, we will accept equal products that meet the specifications.

20. The Exposed CMU stem wall below grade on 1 side does not indicate a color or finish that is required. Please note if this block is to be colored and if it is required to receive an Architectural Finish?

- We eliminated the hatching in the detail for below grade blocks to visually show that the wall is retaining grade assume same color above grade extends below grade.

21. Although the Architectural Finish and colors are listed, does the site wall require Architectural finish on 1 face or both exposed faces of CMU site wall?

- The architectural finish shall be on one side of the block only and will always face towards the interior of the site.

The architectural finish of the wall at the back of the stage shall face the south with the smooth face to the interior of the stage (north).

Included Files:

• Updated Bid Form

• Revised Sheet LS101 (some revisions on this sheet are associated with keyed note errors which were not identified by bidders during the question period.)

• Revised Sheet C203

Thank you, Jeff Stuart

Pland Collaborative

Bid Proposal BP-1 01-12-25

Unit Price Bid Proposal

Project Name: Roswell Market Place Walk identified as Cultural Plaza

To Chaves County (hereinafter called "Owner"):

1. The undersigned (hereinafter called "Bidder") in compliance with your invitation for bids for the construction of the above-referenced Project, having carefully examined the Contract Documents and the sites of the proposed Work, and being familiar with all of the conditions surrounding the construction of the proposed Project including the availability of materials and labor, hereby proposes to furnish all labor, materials and supplies, and to construct the Project in accordance with the Contract Documents, within the time set forth herein, and at the unit prices stated below plus New Mexico Gross Receipts Tax (NMGRT). These unit prices plus NMGRT are to cover all expenses incurred in performing the Work required under the Contract Documents of which this Bid Proposal is a part. Quantities shown in this Unit Price Bid Proposal and in Alternates, if any, are estimated and actual payment will be made on the basis of confirmed quantities as constructed.

All TOTAL amounts of the Base Bid (and Alternates, if any) shall be shown in both words and figures. In case of discrepancies, the amount shown in words will govern.

2. Base Bid - Unit Prices – Begin on next page

Bid Proposal BP-2 01-12-25

Bid Item #

BASE BID - Item Description Estimated Quantity

Unit Unit Price

Amount

Mobilization/Demobilization, SWPPP, P&P Bonds, Permits & General Requirements

1 LS $ $

2 Site preparation 51,000 SF $ $

Remove and dispose of existing light pole and overhead wire

1 LS $ $

Remove and dispose of existing trees and grind stump to a depth of 18”

2 EA $ $

5 Layout and staking, complete 1 LS $ $

6 Earthwork and grading, complete. 1 LS $ $

Provide and install all electrical improvements per plans & details, complete, in place.

1 LS $ $

Provide and install irrigation system per plans & details, complete, in place

1 LS $ $

Provide and install concrete pavers on sand (ref

B3/LS501)

7,940 SF $ $

Construct 4” thick gray concrete pavement with control joints and expansion, complete, in place (ref

A5/LS501)

25,358 SF $ $

Fine grade, provide, and install stabilized crusher fines, 4” depth (ref A3/LS501)

2,560 SF $ $

Construct 8”x18” concrete header curb (ref

B4/LS501)

320 LF $ $

Construct 8”x18” concrete maintenance curb at fence in landscape bed (ref B4/LS501)

32 LF $ $

14 Construct 24” concrete curb and gutter (ref civil) 194 LF $ $

15 Construct concrete curb ramp (ref civil) 1 EA $ $

Construct concrete ramp at playground (ref

B4/LS506)

1 EA $ $

Construct CMU block wall (type1 & 2) (ref A3/LS502 cond A)

395 LF $ $

Construct CMU block stage wall (type 3) (ref A3/LS502 cond B)

48 LF $ $

19 Construct 8’ tall ornamental fence (ref A3/LS503) 396 LF $ $

Construct 8’ wide ornamental gate (type1) (ref

B3/LS503)

1 EA $ $

Construct 10’ wide double ornamental gate (type 2) (ref B2/LS503)

1 EA $ $

Construct 8’x25’ ornamental swing gate (type 3) (ref

A2/LS504)

1 EA $ $

Construct 8’x20’ ornamental sliding gate (type 4) (ref

A1/LS505)

1 EA $ $

Construct 4’ wide ornamental panic gate (type 5) (ref

A1/LS503)

2 EA $ $

25 Construct steel gate holder (ref A1/LS504) 1 EA $ $

26 Construct water tower, complete in place (ref LS509) 1 LS $ $

Install all incidental rough-in plumbing and electrical connections for owner provided restroom building

1 LS $ $

Construct and test building pad for owner provided restroom per plans and specifications by building supplier

1 LS $ $

29 Coordinate installation of owner provided restroom 1 LS $ $

Bid Proposal BP-3 01-12-25

Provide and construct 18’x32’ monoslope shade structure (ref LS510)

3 EA $ $

Provide and construct 30’x70’ vented gable structure (ref LS510)

1 EA $ $

Provide and construct shade structure at stage (ref LS508)

1 LS $ $

Provide and construct stage and associated concrete footings (ref LS508)

1 LS $ $

Construct 12” wide concrete planter wall (ref

B3/LS507)

97 LF $ $

Construct concrete ramp with handrails and turndown edge (ref A2/LS507)

1 LS $ $

Construct concrete seating at stage (ref

C4/LS508)

1 LS $ $

Construct concrete steps with handrails (ref

A1/LS507)

1 LS $ $

38 Install owner provided bench 13 EA $ $

39 Install owner provided picnic tables 14 EA $ $

40 Install owner provided trash receptacle 6 EA $ $

Provide and install engineered wood fiber mulch (ref A4/LS506)

1,604 SF $ $

42 Provide and construct trench drain (ref civil) 84 LF $ $

43 Provide and install 2” caliper tree 11 EA $ $

44 Provide and install 2.5” caliper tree 20 EA $ $

45 Provide and install 5 gallon shrub 49 EA $ $

Fine grade, provide and install 1”-1.5” gravel mulch over filter fabric (ref B3/LP501)

3,569 SF $ $

47 Fine grade, provide and install turfgrass sod 7,475 SF $ $

Construct, provide and install all domestic water utility improvements per plans and details (ref civil).

1 LS $ $

Bid

Item # ALTERNATES - Item Description

Estimated Quantity

Unit Unit Price Amount

ALT 1

Provide and construct playground equipment, complete in place

1 LS $ $

ATL 2 Provide and install game area furnishings 1 LS $ $

ALT 3

Provide and construct 18’x32’ monoslope shade structure with associated security lighting

3 EA $ $

2.1 Base Bid – Subtotal of Bid Items No. 1 through 48 $____________

Bid Proposal BP-4 01-12-25

a) Allowances:

Testing $ 20,000.00 Coordination/permitting within Railroad ROW $ 15,000.00 Coordination/permitting associated with utility relocation $ 10,000.00

Total Allowances: $ 45,000.00

b) Subtotal – Line a) Base Bid subtotal plus Line b) Allowances: $ ____________

c) New Mexico Gross Receipts Tax (NMGRT) on amount on Line c) Subtotal at 7.8958%: $____________

d) BASE BID TOTAL – Line b) Subtotal plus Line c) NMGRT: $____________

________________________________________________________________ Dollars (Base Bid Total amount written in words)

2.2 Alternates. In addition to submitting a Base Bid, the bidder shall bid on all alternates, and all such amounts shall be considered as additional amounts to the Base Bid.

Alternate No. 1: Provide and install playground equipment, complete, in place.

Add an amount determined as follows:

a) Alternate No. 1 Subtotal $____________

b) NMGRT at 7.8958% $____________

c) Alternate No. 1 Total $____________

Alternate No. 1 Subtotal Line a) plus NMGRT Line b)

(Alternate No. 1 Total amount written in words)

Bid Proposal BP-5 01-12-25

Alternate No. 2: Provide and install game area furnishings.

a) Alternate No. 2 Subtotal $____________

c) Alternate No. 2 Total $____________

Alternate No. 2 Subtotal Line a) plus NMGRT Line b)

(Alternate No. 2 Total amount written in words)

Alternate No. 3: Provide and construct three (3) 18’x32’ monoslope shade structures and install associated security lighting.

a) Alternate No. 3 Subtotal $____________

c) Alternate No. 3 Total $____________

Alternate No. 3 Subtotal Line a) plus NMGRT Line b)

(Alternate No. 3 Total amount written in words)

3. Addenda: The Bidder acknowledges receipt of the following Addenda:

Addendum No._____ Date_________ Addendum No._____ Date_________ Addendum No._____ Date_________ Addendum No._____ Date_________

4. The Bidder agrees that this Bid Proposal may not be withdrawn for a period of sixty (60) calendar days after the scheduled closing time for receipt of bids.

5. If the Contract is to be awarded, the Owner will give the apparent successful

Bidder a Notice of Award within thirty (30) days after the scheduled closing time for receipt of bids.

Bid Proposal BP-6 01-12-25

6. Within ten (10) days of Bidder’s receipt of Notice of Award, Bidder will execute and deliver the formal Contract Documents together with Performance Bond, Labor and Material Payment Bond, and Certificates of Insurance as required herein.

7. The attached Bid Security is to become the property of the Owner, in the event the

Agreement and bonds are not executed within the time specified in this Bid Proposal, as liquidated damages for the delay and additional expenses caused the Owner.

8. Bidder hereby agrees to commence Work under this Contract in accordance with the Notice to Proceed from the Owner and to achieve Substantial Completion of the Project as provided in the Contract Documents within 255 consecutive calendar days after the date Contract Time begins as provided in the Contract Documents.

In addition, Bidder agrees to complete or correct all punch list items attached to the Certificate of Substantial Completion within 30 consecutive calendar days following the date of Substantial Completion.

As provided in the Special Provisions, Bidder further agrees to pay as liquidated damages the amount of $250.00 for each consecutive calendar day beyond the agreed time that Substantial Completion is not achieved and $250.00 for each consecutive calendar day beyond the agreed time that all punch list items are not completed or corrected.

9. The undersigned, as Bidder, hereby declares that the only persons or firms interested in the Bid Proposal as principal or principals is or are named herein and that no other persons or firms than herein mentioned have any interest in this Bid Proposal or in the Contract to be entered into; that this Bid Proposal is made without collusion with any person, company, or parties making a bid or proposal;

and that it is in all respects fair and in good faith without collusion or fraud.

10. Affirmative Action/Equal Employment Opportunity and Nondiscrimination:

The Bidder hereby agrees if awarded the Contract, to comply with the Affirmative Action/Equal Employment Opportunity and Nondiscrimination requirements of the Special Provisions and to submit all information and reports required therein.

11. If requested, by the Owner, the Bidder agrees to furnish to the Owner all information and data necessary for the Owner to determine the ability of the Bidder to perform the Work.

Bid Proposal BP-7 01-12-25

This Bid Proposal is hereby respectfully submitted by:

Company Name of Bidder NM Contractor's License No.

Signature License Classification(s) Printed Name NM Resident Contractor Number Title NM Dept. of Workforce Solutions Registration No.

Address: ___________________________________ Date Telephone Number FAX Number E-Mail Address

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25' ALLEY

B.N. & S.F. RAILROAD

EXISTING BUILDING

F.F. = 3563±

F.F.= 3561.70

PAD = 3561.36

20.0' 25.0'

WM 2"

CO

HB

BFP

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178.0'

148.0'

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ROSWELL

CULTURAL PLAZA

JUNE 14, 2024

23103

TMR SEH

TMR

324603

C203

SITE UTILITIES PLAN

GENERAL NOTE:

1. CONTRACTOR TO FIELD VERIFY EXACT LOCATION AND DEPTH

OF EXISTING UTILITY LINES. (INCIDENTAL TO PROJECT)

2. CONTRACTOR TO COORDINATE WITH THE CITY WATER DEPT.

AND ALL APPROPRIATE UTILITY OWNERS AS REQUIRED, PRIOR

TO CONSTRUCTION.

3. FOR ANY WORK PERFORMED INSIDE RAILROAD R.O.W.,

CONTRACTOR MUST OBTAIN ANY REQUIRED PERMITTING

FROM BN&SF RAILROAD.

4. CONTRACTOR TO PROTECT ALL EXISTING UTILITY LINES

DURING CONSTRUCTION TO MAINTAIN SERVICES TO EXISTING

PROPERTIES.

5. CONTRACTOR TO VERIFY ALL PROPOSED SERVICE LATERAL

SIZES WITH MECHANICAL / PLUMBING SHEETS.

6. ALL NOTIFICATIONS REQUIRED FOR STREET CLOSURES TO BE

SUBMITTED FOR PUBLICATION BY CONTRACTOR.

LEGEND

NEW UNDERGROUND ELECTRIC LINE

NEW OVERHEAD ELECTRIC LINE

NEW 1" DOMESTIC WATER LINE

NEW 2" DOMESTIC WATER SERVICE LINE

NEW 4" SANITARY SEWER LINE

NEW 2" WATER METER

NEW FROST FREE HYDRANT

NEW 2" BACK-FLOW PREVENTER (WITH HOT BOX)

NEW SANITARY SEWER CLEAN-OUT

NEW UTILITY POLE

KEYED NOTES:

1. CITY TO PROVIDE CONNECTION OF NEW 2" DOMESTIC WATER SERVICE TO

EXISTING WATER MAIN AND INSTALLATION OF NEW 2" WATER METER ONCE

ALL FEES ARE PAID. CONTRACTOR TO COORDINATE WITH CITY WATER

DEPARTMENT.

2. CONTRACTOR TO CONNECT (1) 2" WATER LINE TO CITY PROVIDED METER.

CONTRACTOR TO COORDINATE CONNECTION AND METER LOCATION WITH

CITY OF ROSWELL. CONTRACTOR TO INSTALL 185± LF OF NEW 2" WATER

LINE FROM NEW METER TO WITHIN 5'-0" OF BUILDING ONCE ALL FEES ARE

PAID. REFERENCE DETAILS 1,2 & 6, SHEET C301. CONTRACTOR TO FIELD

VERIFY ACTUAL LOCATION AND SIZE OF EXISTING WATER LINE.

3. TIE TO NEW 2” WATER SERVICE LINE, INSTALL 148 LF OF 1” WATER LINE.

4. TIE TO NEW 2” WATER SERVICE LINE, INSTALL 178 LF OF 1” WATER LINE.

5. INSTALL 1" WATER LINE AND FROST FREE HYDRANT. REFERENCE

LANDSCAPE SHEETS FOR DETAILS.

6. TIE TO NEW 2” WATER SERVICE LINE. INSTALL STUB-OUT FOR NEW

IRRIGATION SYSTEM. REFERENCE LANDSCAPE / IRRIGATION DESIGN

SHEETS FOR CONTINUATION.

7. INSTALL 8± LF OF 4" PVC SANITARY SEWER SERVICE LATERAL AT 1% SLOPE

FROM EXISTING SEWER MAIN. REFERENCE DETAILS 1 & 5, SHEET C301.

REFERENCE MEP PLANS TO VERIFY LINE SIZE AND DEPTH AT BUILDING.

8. INSTALL 4" SANITARY SEWER DOUBLE CLEANOUTS, REFERENCE DETAIL 4,

SHEET C301.

9. REFERENCE MEP SHEETS FOR CONTINUATION OF UTILITY LINES INTO

BUILDING.

10. PROPOSED ELECTRICAL TRANSFORMER LOCATION SHOWN FOR

REFERENCE ONLY. REFERENCE SITE ELECTRICAL PLAN FOR FINAL

LOCATION AND APPLICABLE NOTES. CONTRACTOR TO COORDINATE

UTILITY CONNECTIONS WITH SERVICE PROVIDER.

11. UNDERGROUND ELECTRIC LINE SHOWN FOR REFERENCE ONLY.

REFERENCE SITE ELECTRICAL PLAN FOR FINAL TRENCH LOCATION AND

APPLICABLE NOTES. CONTRACTOR TO COORDINATE WITH UTILITY SERVICE

PROVIDERS. CONTRACTOR TO PROVIDE TRENCHING.

12. EXISTING UTILITY LINES AND APPURTENANCES TO BE PROTECTED DURING

CONSTRUCTION.

13. CONTRACTOR TO COORDINATE WITH XCEL ENERGY RELOCATION OF

EXISTING OVERHEAD SERVICE LINE AND EXISTING UTILITY POLE.

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1 2/6/25 ADDENDUM #2

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