ITB 25_018 SR 400 and I_285 Wildflower Projec.pdf

INVITATION TO BID

25-018 SR 400 and I-285 Wildflower Project

BID DUE DATE & OPENING December 9, 2024, 2:00 PM EST Join Zoom Meeting https://zoom.us/j/2432328683?pwd=Uk1rLzJNOEoyeWR5UW9xSWxVQm5mZz09&omn=91403507997 Meeting ID: 243 232 8683

Passcode: 761712 +1 312 626 6799 US (Chicago)

+1 646 558 8656 US (New York) +1 301 715 8592 US (Washington DC)

NON-MANDATORY PRE-BID CONFERENCE ATTENDANCE

Time: November 19, 2024, 11:00 AM Eastern Time (US and Canada) Join Zoom Meeting https://zoom.us/j/2432328683?pwd=Uk1rLzJNOEoyeWR5UW9xSWxVQm5mZz09&omn=95202524657 Meeting ID: 243 232 8683

Passcode: 761712 +1 312 626 6799 US (Chicago)

+1 646 558 8656 US (New York) +1 301 715 8592 US (Washington DC)

QUESTIONS DUE

November 26, 2024, 5:00 P.M.

Bids shall only be accepted online through the Bonfire Portal at:

https://sandysprings.bonfirehub.com/projects/159490/details

Any proposal submitted in any other format (email, paper, fax, mail, etc.) will not be accepted for any reason.

GENERAL INFORMATION:

1. All communications regarding this solicitation must be with the assigned Procurement Agent, Reginald Starling, purchasing@sandyspringsga.gov.

2. All questions or requests for clarification must be sent via Bonfire under Message Vendor

Discussions: https://sandysprings.bonfirehub.com/projects/159490/details Questions are due no later than November 26, 2024, 5:00 p.m. Questions received after this date and time may not be answered. There is a pre-bid meeting associated with this solicitation.

3. Questions and clarifications will be answered in the form of an addendum. Any addenda, schedule changes and other important information regarding the solicitation related to this solicitation will be posted on Bonfire website at https://sandysprings.bonfirehub.com/projects/159490/details. It is the Offeror’s responsibility to check the Bonfire portal for any addendum or other communications related to this solicitation.

https://zoom.us/j/2432328683?pwd=Uk1rLzJNOEoyeWR5UW9xSWxVQm5mZz09&omn=91403507997 https://zoom.us/j/2432328683?pwd=Uk1rLzJNOEoyeWR5UW9xSWxVQm5mZz09&omn=95202524657 https://sandysprings.bonfirehub.com/projects/159490/details mailto:purchasing@sandyspringsga.gov

4. The form of contract (“Contract”) the City intends to execute with the successful Offeror is included in this ITB. Offerors are urged to read this Contract, including exhibits carefully prior to submitting a bid. In general, the City is unable to negotiate or revise contract provisions. If an Offeror believes certain contract provisions are out of date, not applicable or place an undue burden or cost on the Offeror or the City, the Offeror must address these concerns in writing during the question-and-answer period. The Procurement Manager will review and determine the appropriate response. If the City determines a change is warranted, an addendum will be posted to this ITB. If a firm is unwilling to execute the Contract, whether modified by addendum or not, a bid should not be submitted.

5. The City of Sandy Springs reserves the right to reject all bids and to waive technicalities and informalities, and to make award in the best interest of the City of Sandy Springs.

6. The City of Sandy Springs is not responsible for any technical difficulties. It is highly recommended that all potential contractors submit their quotes prior to the due date of this solicitation.

TERMS & CONDITIONS

1. All applicable Federal and State of Georgia laws and City of Sandy Springs ordinances, licenses and regulations of all agencies having jurisdiction shall apply to Offerors throughout and are incorporated herein.

2. Professionals requiring special licenses shall be licensed in the State of Georgia, and shall be responsible for those portions of the work as may be required by law.

3. No bid shall be accepted from, and no contract will be awarded to, any person, firm, or corporation that (i) is in arrears to the City with respect to any debt, (ii) is in default with respect to any obligation to the City, or (iii) is deemed irresponsible or unreliable by the City.

4. The City shall be able to request of an Offeror satisfactory evidence that it has the necessary financial resources to accomplish the requirements of the contract.

5. From the date this ITB is issued until a firm is selected, Offerors are not allowed to communicate with any staff or elected officials of the City regarding this solicitation, except at the direction of

Reginald Starling, Procurement Agent in charge of this solicitation. Any unauthorized contact may disqualify the Offeror from further consideration. Contact information for the single point of contact is as follows:

Reginald Starling Procurement Agent

City of Sandy Springs

1 Galambos Way

Sandy Springs, Georgia 30328

Email: purchasing@sandyspringsga.gov

6. While the City has every intention to make an award as a result of this solicitation, issuance of the

ITB in no way constitutes a commitment by the City to award and execute a contract. Upon a determination such actions would be in its best interest, the City, in its sole discretion, reserves the right to:

mailto:purchasing@sandyspringsga.gov

a. Cancel or terminate this ITB at any time. A notice of cancellation will be issued. If the

ITB is cancelled, the City will not reimburse any Offeror for preparation of its Proposal.

Proposals may be returned upon request if unopened;

b. Reject any or all Bids received, make a contract award based directly on the Proposals received in the best interest of the City, in its sole discretion, or enter into further discussions with one (1) or more Offerors;

c. Waive and/or amend any undesirable, inconsequential, or inconsistent provisions/specifications of this ITB which would not have significant impact on any

Proposal;

d. Make partial award or no award if it is in the best interest of the City to do so; and

e. Terminate any contract if the City determines adequate funds are not available.

DEFINITIONS

SSPWD: Sandy Springs Public Works Department

GDOT: Georgia Department of Transportation

ADA: Americans with Disabilities Act. The federal act that gives civil rights protections to the disabled similar to those provided to individuals based on race, color, sex, national origin, age and religion. It guarantees equal opportunity for individuals with disabilities in public accommodations, employment, transportation, state and local government services and telecommunications.

CONTRACT DOCUMENTS: Contract Agreement. General Conditions, Appendices, Special Provisions, Technical Specifications, Drawings and Plans, Bidding Documents, Exhibits

EA: Each

GAL: Gallon

LF: Lineal Feet

LS: Lump Sum

SY: Square Yard

TN: Ton

OWNER: City of Sandy Springs

Contractor: The Prime Contractor for the Construction

Project. DOL: U.S. Department of Labor

Exhibit A

City of Sandy Springs Wildflower Seed Planting Services

1. PROJECT SCOPE & REQUIREMENTS:

1.1 PROJECT SCOPE OF SERVICES:

1.1.1. GENERAL DESCRIPTION: The awarded contractor shall provide WILDFLOWER PLANTING SERVICES on right of way located within the City of Sandy Springs. The work will comply with all conditions and requirements found in these Specifications.

The Wildflower Seed Planting Services contractor shall provide the necessary equipment to include, but not limited to: personnel, supervision, and materials to perform Wildflower Seed Planting Services weed and grass control, mowing, raking, tilling, lime applications, fertilizer applications, seeding, stake maintenance, and litter and debris removal for approximately five (5) acres of wildflowers. Seeding will occur in the fall and spring.

The wildflower areas will be located on roadsides easily accessible for the equipment usage. Sites may be added or deleted as needed by the Engineer as long as the acreage bid on does not increase. There will be no additional compensation for sites which the Engineer relocates. Each wildflower area will be a minimum of one (1) acre.

The Contractor shall be able to begin planting procedures within fifteen (15) calendar days of the effective date on the Notice to Proceed.

1.1.2. DEFINITIONS: The following are definitions of terms referred to in this solicitation.

A. No-till Wildflower Seeder: A seeder specifically designed to plant wildflower seeds with minimal to no soil disturbance.

B. OSHA: The Occupational Safety and Health Administration.

C. GDOT: The Georgia Department of Transportation, also referred to as the

Department.

D. Engineer: The Roadside Enhancement Manager is responsible for inspecting the Contractor’s work and progress for quality and acceptance.

E. Right-of-Way (R/W): The entire portion of a highway within the boundaries of access-control fences or access-control lines where no fence exists.

F. Standard Specifications (Specifications): State of Georgia Standard

Specifications for Construction of Transportation Systems, 2013 Edition or latest edition, the Project Special Provisions, the Georgia Department of Transportation, Supplemental Specifications, Standard Drawings and Construction Details. http://www.dot.ga.gov/PS/Business/Source.

In some cases, sentences are written in the imperative mode where the implied subject of the sentence is the Contractor.

http://www.dot.ga.gov/PS/Business/Source

1.1.3. RELATED REFERENCES:

A. The Georgia Department of Transportation Standard Specifications, latest edition.

B. Manual on Uniform Traffic Control Devices (MUTCD) http://mutcd.fhwa.dot.gov/

Note: When there is an occurrence of conflicting requirements between Specification Section 150 and the MUTCD, the more stringent requirement shall control.

2. DOCUMENTATION:

In addition to the Bidder’s monetary offer and requirements listed in the Mandatory Requirements of section 4.3. of Exhibit A, the following must be provided with bid response. Failure to submit requested information may be cause to reject the bid.

A. Business License. Submit with the bid evidence of being in business for a minimum of three (3) years. Copies of current and previous two (2) year’s business licenses will satisfy this requirement.

B. Reference Form that shows at least three (3) companies that can verify three (3) years of experience and ability to perform the type of service outlined must be completed and submitted with bid response. Each reference must verify roadway work involving traffic control experience as contemplated by this Contract.

C. Subcontractor Plan. Supplier shall include with bid response the completed Exhibit K ___ indicating any service or repair work specifically mentioned in these specifications that will be or could be subcontracted

D. Proof of WTCS certification (worksite traffic control supervisor) E. PERSONNEL: Submit a copy of the Category 27 certified pesticide applicator’s name, their license number, and a copy of the Supervisor’s name. Submit the on-site Supervisor’s cellular phone number. The Supervisor shall have a working cellular telephone with messaging or call waiting capability during the term of this Contract.

F. EQUIPMENT: Complete list of equipment to be used during the term of this agreement.

Equipment must be able to meet requirements described below in section 4.2. The City reserves the right to inspect the Offeror’s equipment prior to contract award.

3. MATERIALS:

All materials are subject to independent laboratory testing by the City prior to being used on the job. The Engineer may omit a material from the seeding process. All materials shall meet the requirements of the following:

WILDFLOWER SEED: The City will supply all wildflower seed to the Contractor.

HERBICIDES: All herbicides shall be approved by the City prior to their use. Follow all guidelines on the herbicide label in the handling, storage, use, and container disposal.

A. Non-Selective: Use a non-selective herbicide product to eradicate all weeds and grasses in wildflower areas prior to seeding. The herbicide shall be a liquid concentrate containing forty-one (41) percent of the active ingredient Glyphosate with a minimum of 14.5% surfactant. An equal product may be used upon approval of the Engineer.

B. Pre-Emergent: Use a pre-emergent herbicide product to control the emergence of undesirable weeds and grasses in wildflower areas. The herbicide shall be a liquid concentrate containing 40.4% of the active ingredient Oryzalin. An equal product may be used upon approval of the Engineer.

http://mutcd.fhwa.dot.gov/

C. Selective: Use a selective herbicide product to control undesirable grasses in wildflower areas. The herbicide shall be a liquid concentrate containing thirteen (13) percent of the active ingredient Sethoxydim with an oil base surfactant. Apply the product at the recommended labeled rates. An equal product that is labeled for use in Wildflowers may be used upon approval of the Engineer.

FERTILIZER: Fertilizer shall be either a granular mix, which has been ammoniated from cured stock or a blended mix. Use a fertilizer that falls within the following limits: Nitrogen 3-5%, Phosphorus 10-15%, and Potassium 10-15%. Provide an original Guaranteed Analysis Statement as issued by the manufacturer. Fertilizer shall be uniform in composition, free of clumps. Store and use fertilizer directly from its original labeled package as provided by the manufacturer. All fertilizer and labels shall be in compliance with all applicable State and Federal regulations, and this contract.

TOPSOIL: Use topsoil that is obtained from well-drained, arable land, but not from fields where tobacco grew in the last three (3) years, or where Johnson Grass or Kudzu is present.

It shall be reasonably free from subsoil, heavy or stiff clay, coarse sand and other deleterious substances, have no toxic amounts of acid or alkaline elements, and be capable of sustaining healthy plant life. Refer to GDOT Special Provisions 893.2.01 Plant Topsoil for complete requirements.

PELLETIZED LIME: Lime shall be a Dolomitic pelletized lime with a minimum guaranteed analysis of 24% Calcium, 6% Magnesium, 30% Calcium Oxide, and 15% Magnesium Oxide.

Screening size before pelletizing shall be not less than 100% passing 8 mesh sieve with not more than 0% retained and not less than 40% passing 100 mesh sieve with not more than 60% retained. Provide an original Guaranteed Analysis Statement as issued by the manufacturer. Store and use lime directly from its original labeled package as provided by the manufacturer.

DELIVERY, STORAGE, AND HANDLING: Delivery, storage, and handling of all materials in accordance with label specifications shall be the Contractor’s responsibility. Delivery of materials to the work site shall be by the Contractor only. Storage of materials shall not be on the right of way or at any GDOT facility. Properly dispose of all packaging, litter, and unused materials in accordance with all local, State, and Federal laws.

MATERIALS LIST: Prior to beginning work, provide a Materials List, for review and approval by the City, showing pelletized lime, fertilizer, and herbicides that are to be used. Include the product name, manufacturer, intended use, and intended rate of application. Include the manufacturer’s product analysis labels. Any product revisions during the Contract must be submitted in writing and approved prior to any application.

4. PLANTING REQUIREMENTS:

4.1. PERSONNEL:

A. Supervisor: Provide an English-speaking on-site Supervisor for each crew working during the Contract. Each on-site Supervisor shall have an operating cellular telephone on them during City work hours for the length of the Contract.

B. Crew: Provide the manpower to operate the required equipment and vehicles and to accomplish all tasks within time frames stipulated in the Contract. A crew member shall:

1. Possess a valid driver’s license by the state in which they reside if they are designated to operate a motor vehicle.

2. Have a licensed Category 27 commercial pesticide applicator on-site when applying herbicides. Apply herbicides wearing the proper protective attire as required under label recommendations and abide all applicable OSHA specifications.

3. At a minimum, wear long pants, a shirt with sleeves and safety shoes. Outfit all personnel with the required personal protective wear, such as gloves, goggles, safety vest, and hard hat.

4. Wear a safety vest at all times when on duty outside of any vehicle. Safety vests shall conform to MUTCD and GDOT current standards. Training personnel to safely and efficiently operate equipment, work on the right of way, and follow the Contract requirements is the responsibility of the Contractor.

5. Have the knowledge of how, and ability to, calibrate their approved seeder.

4.2. EQUIPMENT:

All equipment is subject to inspection and approval by the City prior to beginning work. Equipment not meeting the requirements listed in this section shall not be used. Securing all equipment and materials on a vehicle is the responsibility of the Contractor. Supply enough equipment to meet all schedule requirements in the Contract.

A. TRACTOR: Provide tractor(s) equipped with a power take-off (PTO) and a three point hitch attachment. All tractors shall be capable of handling and/or pulling a commercial grade rotary-tiller, a no-till wildflower seeder, a broadcast spreader, a rake attachment, and a minimum five (5) foot commercial type mower.

B. ROTARY-TILLER: Provide a six (6) foot width commercial grade rotary tiller capable of being operated by the tractors power take-off (PTO).

C. NO-TILL WILDFLOWER SEEDER: Provide commercial grade no-till wildflower seeder(s)

(Tye Wildflower Seeder or equal no-till seeder specifically designed by the manufacturer to plant wildflower seeds) attached to the tractor by a floating three point hitch. The seeder shall have individual pre-loaded coulter springs to maintain positive cutting pressure. The coulter blades shall create a seed track smaller than ¾”. The seeder shall be capable of planting wildflower seed to a ¼ inch depth. The seeder shall be no greater than seven (7) feet wide. The seeder shall have a minimum of two grain boxes. One grain box shall have an agitator to evenly distribute seeds of different size and/or fluffy seeds.

D. SPREADER: Provide broadcast spreader(s) for applying pelletized limestone and granular fertilizer. All spreaders shall be capable of handling a minimum two hundred, fifty (250) lb material capacity and capable of spreading a swath six (6) to thirty (30) feet wide.

E. MOWER: Provide mower(s) or mowing attachment(s) with a minimum cutting width of five (5) feet. It shall be capable of cutting ground cover vegetation during preparation of wildflower areas to a height of not more than one (1) inch. It shall be capable of cutting the perimeters of wildflower areas to a height of not more than four (4) inches.

F. RAKE ATTACHMENT: Provide rake attachment(s) for removing grass clippings from the planting areas.

G. HERBICIDE APPLICATION UNITS: Provide tractor or truck mounted spray units that do not exceed two hundred (200) gallon capacity and/or backpack spray units.

4.3. PREPARATION:

A. SEASONAL LIMITATIONS FOR SEEDING:

1. FALL PLANTING: Herbicide application, mowing, raking, rotary tilling, seeding, and lime application of wildflower areas shall be performed between September 1 and December 20 of the same year. See Schedule for project specific dates.

2. SPRING PLANTING: Herbicide application, mowing, raking, rotary tilling, seeding, and lime application of wildflower areas shall be performed between March 1 and July 15 of the same year. See Schedule for project specific dates.

B. PLANTING LIMITS: Before ground preparation, the Engineer will stake the planting limits. The Contractor shall be advised of a wildflower area’s size prior to commencing work on any wildflower area. All wildflower areas shall be located a minimum of fifteen

(15) feet from the edge of the pavement on the designated route.

C. SOIL TEST: Before ground preparation, the contractor will have a soil test analysis performed that is representative of the wildflower areas in that District. The soil analysis will be available at the pre-construction meeting. Review the analysis and adjust lime quantities for that District’s wildflower areas accordingly. All necessary operating expenses associated with obtaining soil analyses shall be included in the per acre rate for wildflower seeding services, Sub-section 701.5.03.

D. LIMITATIONS OF OPERATIONS: Notify the Engineer forty-eight (48) hours prior to commencement of work. Work on Monday through Friday during daylight hours. Work shall not occur on Saturdays, Sundays, or on State holidays.

1. All work shall be performed Monday through Friday from 9 AM to 3 PM.

2. No work shall occur during periods of heavy fog, rain, or other adverse weather conditions, which create hazardous driving conditions and/or would diminish the effectiveness of the operation. The City reserves the right to vary starting times and number of work hours on any given day due to high traffic volumes, SMOG alerts, weather, accidents, or special events.

E. TRAFFIC CONTROL: Supply, transport, and install all required traffic control devices in accordance with the Georgia Department of Transportation’s Work Zone Traffic Control Details and the Manual of Uniform Traffic Control Devices, both as revised.

1. Prior to commencing work, all signs shall be placed at the assigned job site and removed at the end of each scheduled workday or when work is completed.

2. Off-loading equipment shall be in the right of way areas off pavement. If any equipment, supplies, or personnel cannot be off-loaded in grassed areas, contact the Engineer for specific off-loading instructions.

3. Park equipment a minimum of thirty (30) feet from the edge of pavement behind guardrail or in other protected areas where such areas exist. Parked equipment on the right of way shall not exceed more than three (3) working days in the same location. Equipment on the right of way is the responsibility of the Contractor.

4. There will be no reduction in the total number of available traffic lanes.

5. Notify the Engineer, in writing, of any accident that involves the Contractor.

6. Signs must be of rigid, one-piece construction covered with suitable sheeting and legend (engineering grade). Roll-up type signs will not be allowed. At a minimum, provide the following traffic control devices:

a. Four W20-1 “ROAD WORK AHEAD” signs. (36” x 48” Standard)

b. Four W21-5A “RIGHT SHOULDER CLOSED” signs with “LEFT” overlays. (48” x

48”)

c. Four G20-2a “END OF WORK” signs. (36” x 48” Standard)

d. Twelve Windmaster sign stands or sign stand of comparable design.

e. Twenty-four 24 x 24 orange flags with poles.

f. Twenty-eight 36” orange cones.

4.4. PLANTING OPERATION:

See Sub-section 701.7 Wildflower Service Schedule for Planting time frames and limitations. Notify Engineer a minimum of twenty-four (24) hours prior to beginning a planting task.

A. NON-SELECTIVE HERBICIDE APPLICATION: Application of an herbicide may be requested by the Engineer, prior to mowing, if he/she determines there is enough time in the planting schedule and if weather conditions are favorable. If requested:

1. Remove all litter and debris within three days of herbicide application.

2. Apply one application of herbicide to eradicate weeds and grasses in the wildflower area(s). (See Herbicide requirements)

3. Apply the herbicide at a rate of one (1) gallon in a minimum of twenty-five (25) gallons of water per acre.

4. Wait a minimum of fourteen (14) days from the date herbicide was applied to continue planting. During the fourteen (14) day waiting period, the Engineer may request an additional application or spot treatment if any vegetation within the area has not been eradicated.

B. LIME: Apply pelletized lime, within two days after mowing, if the Engineer determines the need. If required, uniformly spread the pelletized lime to the surface at a rate of one thousand (1000) pounds per acre. Use a broadcast type spreader to perform this operation. If the ph is 6.0 or higher, no lime is required (see Sub-Section 701.3.03.C).

C. MOWING: Remove all litter and debris within three days prior to mowing. Mow each wildflower area to a height not to exceed 1 inch. (If a non-selective herbicide was applied, mow the wildflower area after the fourteen (14) day waiting period and upon approval of the Engineer.) Mow a minimum five (5) foot width around each wildflower area to a height of three (3) to four (4) inches.

D. RAKING: Remove all clippings discharged from mowers on the same day that an area is mowed. Dispose of all clippings off of the GDOT right of way.

E. TOPSOIL: If the Engineer determines the need, evenly broadcast topsoil throughout wildflower area at a depth of approximately one-fourth (1/4) inches just prior to wildflower seeding with drill seeder.

F. WILDFLOWER SEEDING: Seeding shall occur within two (2) days after lime application or within two (2) days after mowing if a lime application is not required. Seeding shall not begin until mowing, raking, rotary tilling, and lime application, have been accepted by the Engineer. The Contractor shall:

1. Plant seeds using a commercial grade no-till wildflower seeder with seeds supplied by the City.

2. Plant seeds a maximum ¼ inch below the surface of the soil. Based on the size and shape of the seed and/or seed mixes, the Contractor may be required to thoroughly blend the seed in order to effectively distribute and promote its uniform application to the prepared area’s surface.

3. Plant fifty (50) percent of the prescribed seed longitudinally in the prepared area and plant the remaining seed perpendicular to this direction. Taper the final fifty

(50) feet of the bed to create a more natural appearance. Complete all seeding as per the attached Schedule.

H. FERTILIZER MIXED GRADE:

1. FALL: Apply fertilizer between February 10 and February 28 for fall planting(s).

Spread the fertilizer uniformly over the surface of the wildflower area using a broadcast-type spreader at the rate of no more than four hundred (400) pounds per acre.

2. SPRING/SUMMER: Apply fertilizer at the time of seeding for spring/summer plantings. Spread the fertilizer uniformly over the surface of the wildflower area using a broadcast type spreader at the rate of no more than two hundred (200) pounds per acre.

I. SELECTIVE HERBICIDE APPLICATION: Application of an herbicide may be requested by the Engineer, during the Spring or Summer, if he/she determines that herbicide applications are needed to reduce grass competition. If requested:

1. Remove all litter and debris within three days prior to herbicide application.

2. Apply the first application of herbicide to control grasses. (See Herbicide requirements in Sub-section 701.2.02.B)

3. Apply a second application of herbicide ten (10) to fourteen (14) days after the first application.

4. Use equipment that is capable of applying the herbicide without driving or traveling through the wildflower area.

J. STAKE MAINTENANCE: Maintain all wildflower area identification stakes in an erect and visible position during the project.

K. FALL MOWING: At the discretion of the Engineer, a final mowing may be requested after all seed heads have bloomed out. Remove all litter and debris within three days prior to mowing. Mow each wildflower area to a height not to exceed six (6) inches.

L. PERIMETER MOWING: At the discretion of the Engineer, perimeter mowing of fifteen

(15) feet around the edge of the wildflower areas may be requested to maintain visibility of the wildflowers.

5. QUALITY ACCEPTANCE:

Review of wildflower areas for quality and acceptance during the planting phase, shall be by the Engineer. Decisions, by the Engineer, when evaluating completed work shall be final. Incomplete tasks shall result in non-payment until the task is completed and accepted by the Engineer.

Beginning a task before notifying the Engineer may result in non-payment. Any deficiencies noted by the Engineer, shall be corrected within twenty-four (24) hours. Non-refundable deductions will be assessed in accordance with this Contract for deficiencies not corrected within twenty-four (24) hours after notification.

6. MEASUREMENT:

HERBICIDE: The number of acres completed in accordance with this contract and accepted by the Engineer. It shall be measured to the nearest tenth of an acre, with a minimum of one (1) acre per site. All specified equipment, materials, labor, traffic control, litter removal, and necessary operating expenses shall be included in the per acre rate.

TOPSOIL: Topsoil will be paid for by the cubic yard. All specified equipment, materials, labor, traffic control, litter removal, topsoil application, and necessary operation expenses shall be included in the per pound rate.

WILDFLOWER SEEDING: The number of acres completed in accordance with this contract and accepted by the Engineer. It shall be measured to the nearest tenth of an acre. All specified equipment, labor, traffic control, litter removal, mowing, raking, lime application, rotary tilling, seeding, and necessary operating expenses shall be included in the per acre rate.

MIXED GRADE FERTILIZER: Mixed grade fertilizer will be paid for by the pound. All specified equipment, materials, labor, traffic control, litter removal, fertilizer application, and necessary operating expenses shall be included in the per pound rate.

PELLETIZED LIME: Pelletized lime will be paid for by the pound. All specified equipment, materials, labor, traffic control, litter removal, lime application, and necessary operating expenses shall be included in the per pound rate.

FALL MOWING: Fall mowing will be paid for by the acre. All specified equipment, materials, labor, traffic control, litter removal, and necessary operating expenses shall be included in the per acre rate.

PERIMETER MOWING: Perimeter mowing will be paid for by the acre. All specified equipment, materials, labor, traffic control, litter removal, and necessary operating expenses shall be included in the per acre rate.

7. PAYMENT:

Wildflower Seeding Services will be paid as follows:

HERBICIDE: Will be paid for at the Contract Price per acre, which payment will be full compensation for furnishing and applying the material.

TOPSOIL: Will be paid for at the Contract Price per cubic yard, which payment will be full compensation for furnishing and applying the material.

WILDFLOWER SEEDING: Will be paid for at the Contract Price per acre, which payment will be full compensation for performing the service.

MIXED GRADE FERTILIZER: Will be paid for at the Contract Price per pound, which payment shall be full compensation for furnishing and applying the material.

PELLETIZED LIME: Will be paid for at the Contract Price per pound, which payment shall be full compensation for furnishing and applying the material.

Payment will be made under:

Item No. 701.5.01 - Herbicide………………………………….per Acre Item No. 701.5.02 - Topsoil……………………………….…… per Cubic Yard Item No. 701.5.03 - Wildflower Seeding………………………per Acre Item No. 701.5.04 - Mixed Grade Fertilizer……………………per Pound Item No. 701.5.05 - Pelletized Lime……………………………per Pound

8. WILDFLOWER SERVICE SCHEDULE

PLANTING SCHEDULE: Prior to beginning work, the Supplier must submit to the City for approval, two (2) copies of the proposed work schedule setting out in detail an incremental plan, personnel, and equipment for performing the work within the time frames set forth in Preparations and Planting Operations. The submitted work schedule shall be reviewed by the Engineer and once approved, shall serve as a guide to the Contractor’s progress of work and performance. The proposed schedule must meet the minimum Fall Planting and Spring/Summer frequency stated below:

8.1. FALL PLANTING FOR CITY OF SANDY SPRINGS: Minimum frequency of each task per month

1. T A S K

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

Non-Selective Herbicide

F-1 F-1 F-1

Mowing Operations

F-2 F-2 F-2 F-2

Lime Application F-3 F-3 F-3 F-3

Rotary Tilling

Topsoil Application F-5 F-5 F-5 F-5

Fertilizer Application

F-6

Fall Seeding F-7 F-7 F-7 F-7

Selective Herbicide F-8 F-8 F-8

Fall Mowing F-9 F-9 F-9

Perimeter Mowing F-10 F-10 F-10 F-10 F-

F-10 F-

NOTES: Litter and debris shall be removed prior to each task.

F-1: If requested, a non-selective herbicide shall be applied a minimum of fourteen (14) days prior to mowing operations.

F-2: Mow wildflower areas prior to liming (by others) F-3: Lime application, if requested, shall occur within two (2) days after mowing.

F-4: If requested, the wildflower area shall be rotary tilled the same day of lime application

(by others).

F-5: If requested apply topsoil.

F-6: Fertilizer application shall occur in February for areas seeded in the Fall.

F-7: Fall seeding shall occur within two (2) days after lime application, between October 1 and December 20.

F-8: If requested, two applications of a selective herbicide shall be applied within 10-14 days of each other. The applications shall occur between April 15 and May 30.

F-9: A final mowing may be requested after all seed heads have bloomed out (by others).

F-10 Perimeter mowing(s) may be requested to increase visibility of the wildflower sites (by others).

8.2. SPRING/SUMMER PLANTING FOR ALL DISTRICTS: Minimum frequency of each task per month

2. T A S K

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

Non-Selective Herbicide

S-1 S-1 S-1 S-1 S-1

Mowing Operations S-2 S-2 S-2 S-2 S-2

Lime Application S-3 S-3 S-3 S-3 S-3

Rotary Tilling

Topsoil Application S-5 S-5 S-5 S-5 S-5

Fertilizer Application S-5 S-5 S-5 S-5 S-5

Spring/Summer Seeding

S-6 S-6 S-6 S-6 S-6

Selective Herbicide S-7 S-7 S-7 S-7 S-7

Fall Mowing S-8 S-8 S-8

Perimeter Mowing S-9 S-9 S-9 S-9 S-9 S-9

NOTES: Litter and debris shall be removed prior to each task.

S-1: If requested, a non-selective herbicide shall be applied a minimum of fourteen (14) days prior to mowing operations.

S-2: Mow wildflower areas (by others) prior to liming.

S-3: Lime application, if requested, shall occur within two (2) days after mowing (by others).

S-4: If requested, the wildflower area shall be rotary tilled the same day of lime application

(by others.)

S-5: If requested apply topsoil.

S-5: Fertilizer application shall occur at the time of seeding.

S-6: Spring/summer seeding shall occur within two (2) days after lime application.

S-7: If requested, two applications of a selective herbicide shall be applied within 10-14 days of each other.

S-8 A final mowing may be requested after all seed heads have bloomed out (by others).

S-9 Perimeter mowing(s) may be requested to increase visibility of the wildflower sites (by others).

BIDDING INSTRUCTIONS

Failure to submit the following bid documents may result in the bid being deemed non-responsive and the bid shall be rejected:

City Bid Form City Qualification Signature and Certification Form

Bid Schedule Bid Price Certification

E-verify Affidavit under O.C.G.A. 13-10-91(b)(1) Addenda Acknowledgment Subcontractor List

Certification of Sponsor Drug Free Workplace Georgia Security Immigration Compliance Act Affidavit Certificate of Insurance Notice to Contractors Compliance with Electrical Safety Provisions Affidavit verifying Status for City Public Benefit Application Corporate Certificate Signed Contract Worksite Traffic Control Supervisor Certification Category 27 Certified Pesticide License Business License Provide list of equipment (Review section 4.2 Equipment/SOW)

BID FORM

(Bidder to sign and return)

TO: PURCHASING MANAGER

CITY OF SANDY SPRINGS

SANDY SPRINGS, GEORGIA 30350

Ladies and Gentlemen:

In compliance with your Invitation To Bid, the undersigned, hereinafter termed the Bidder, proposes to enter into a Contract with the City of Sandy Springs, Georgia, to provide the necessary machinery, tools, apparatus, other means of construction, and all materials and labor specified in the Contract Documents or as necessary to complete the Work in the manner therein specified within the time specified, as therein set forth, for:

ITB 25-018 SR 400 and I-285 Wildflower Project

The Bidder has carefully examined and fully understands the Contract, Specifications, and other documents hereto attached, has made a personal examination of the Site of the proposed Work, has satisfied himself as to the actual conditions and requirements of the Work, and hereby proposes and agrees that if his bid is accepted, he will contract with the City of Sandy Springs in full conformance with the Contract Documents.

Unless otherwise directed, all work performed shall be in accordance with the Georgia Department of Transportation Standard Specifications, Construction of Transportation Systems (current edition). All materials used in the process of completion of the work included in the Contract will be furnished from Georgia Department of Transportation certified suppliers only.

It is the intent of this Bid to include all items of construction and all Work called for in the Specifications, or otherwise a part of the Contract Documents.

In accordance with the foregoing, the undersigned proposes to furnish and construct the items listed in the attached Bid schedule for the unit prices stated.

The Bidder agrees that the cost of any work performed, materials furnished, services provided or expenses incurred, which are not specifically delineated in the Contract Documents but which are incidental to the scope, intent, and completion of the Contract, shall be deemed to have been included in the prices bid for the various items scheduled.

The Bidder further proposes and agrees hereby to promptly commence the Work with adequate forces and equipment within ten (10) calendar days from receipt of Notice to Proceed and begin planting procedures within fifteen (15) calendar days of the effective date on the Notice to Proceed.

The Bidder shall be responsible for installing and maintaining the “Best Management Practices” (BMP’s) throughout the term of the project.

If this bid shall be accepted by the City of Sandy Springs and the undersigned shall fail to execute a satisfactory contract in the form of said proposed Contract, and give satisfactory Performance and Payment Bonds, or furnish satisfactory proof of carriage of the insurance required within ten days from the date of Notice of Award of the Contract, then the City of Sandy Springs may, at its option, determine that the undersigned abandoned the Contract and there upon this bid shall be null and void, and the sum stipulated in the attached Bid Bond or certified check shall be forfeited to the City of Sandy Springs as liquidated damages.

Bidder acknowledges receipt of the following addenda:

Addendum No. Date Received

Bidder further declares that the full name and resident address of Bidder’s Principal is as follows:

Signed, sealed, and dated this day of

Bidder

Company Name

Seal

Bidder Mailing Address:

By:

Title: _

By:

Title:

QUALIFICATIONS SIGNATURE AND CERTIFICATION

(Bidder to sign and return)

I certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a proposal for the same materials, supplies, equipment, or services and is in all respects fair and without collusion or fraud. I understand collusive bidding is a violation of State and Federal Law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of the proposal and certify that I am authorized to sign this proposal for the proposer. I further certify that the provisions of the Official Code of Georgia Annotated, Sections 45-10-20 et. seq., have not been violated and will not be violated in any respect.

Authorized Signature Date_

Print/Type Name_______________________________________________________

Email Address

Print/Type Company Name Here_

REQUEST FOR REFERENCES

INVITATION TO BID # 25-018

SR 400 and I-285 Wildflower Project

All references must be from customers for whom your company has provided projects completed in the last five years of similar scope and services as the specifications of Invitation to Bid #25-018 SR

400 and I-285 Wildflower Project

References for: _______________________________________

(Company Name)

1. Company _______________________________________________________________________________________

Street Address______________________________________________________________________________________

City, State & Zip ____________________________________________________________________________________

Contact Person Name________________________________________________________________________________

Phone____________________________________________________________________________________________

Email address______________________________________________________________________________________

Describe specific job performed and date:_______________________________________________________________

2. Company_______________________________________________________________________________________

Street Address _____________________________________________________________________________________

City, State & Zip ____________________________________________________________________________________

Contact Person Name________________________________________________________________________________

Phone____________________________________________________________________________________________

Email address______________________________________________________________________________________

Describe specific job performed and date:_______________________________________________________________

3. Company _______________________________________________________________________________________

Street Address _____________________________________________________________________________________

City, State & Zip ____________________________________________________________________________________

Contact Person Name _______________________________________________________________________________

Phone ____________________________________________________________________________________________

Email address______________________________________________________________________________________

Describe specific job performed and date: _______________________________________________________________

Fee Schedule

Project: 25-018 SR 400 and I-285 Wildflower Project

Hydroseeding

Item Code Item Description Qty Unit Unit Price Cost

701-0010 Wildflower Seeding by Hydroseeding 10 AC $ $

Escalator Costs for Hydroseeding

Year Escalator Rate Total Cost

Year 2 % $

Year 3 % $

Year 4 % $

Year 5 % $

Additional Items (to be used as needed)

Item Code Item Description Qty Unit Unit Price Cost

701-0016 Pelletized Lime 1 LB $ $

701-0020 Fertilizer Mixed Grade 1 LB $ $

701-0040 Herbicide 1 AC $ $

708-1000 Plant Topsoil 1 CY $ $

Escalator Costs for Additional Items

Year Escalator Rate Total Cost(Total of

Additional Items)

Year 2 % $

Year 3 % $

Year 4 % $

Year 5 % $

Notes:

• The City of Sandy Springs will supply all wildflower seed to the Contractor.

• Please note that the escalator costs for Hydroseeding and any additional items will follow the specified rate of 1% to 5% per year. Submissions shall not exceed the 5% limit.

• The BID PRICE CERTIFICATION should only reflect the total cost of the Wildflower Seeding by

Hydroseeding (Item Code: 701-0010).

BID PRICE CERTIFICATION

In compliance with the attached Specification, the undersigned offers and agrees that if this Bid is accepted, by the City Council within one hundred and twenty (120) days of the date of Bid opening, that he will furnish any or all of the Items upon which Prices are quoted, at the Price set opposite each Item, delivered to the designated point(s) within the time specified in the Bid Schedule.

TOTAL BID PRICE: ______________________________________________________________

TOTAL BID PRICE IN WORDS: _____________________________________________________

COMPANY: ___________________________________________________________________

ADDRESS: ____________________________________________________________________

AUTHORIZED SIGNATURE: _______________________________________________________

EMAIL ADDRESS: _______________________________________________________________

PRINT / TYPE NAME: ____________________________________________________________

SERVICE AGREEMENT

25-018 City of Sandy Springs SR 400 and I-285 Wildflower Project

This Service Agreement (hereinafter “Agreement”) is made of the execution date by the City (the “Effective Date”), and between _______________________________________a legal entity authorized to do business in the State of Georgia (hereinafter “Contractor”) and having a principal address of ___________________________________________________________ and the City of Sandy Springs, Georgia, a Georgia Municipal Corporation located at 1 Galambos Way, Sandy Springs, Georgia 30328 (“Sandy Springs” or “the City”)

WITNESSETH:

WHEREAS, Contractor is engaged in the business of providing Wildflower Seed Planting Services and;

WHEREAS, Sandy Springs has a need to acquire the services described in the Contractor Proposal attached hereto as Exhibit A (hereafter “Services”); and

WHEREAS, Contractor is willing and able to render the Services and wishes to perform the Services for Sandy Springs; and

WHEREAS, Sandy Springs wishes to acquire the Services from Contractor;

NOW, THEREFORE, in consideration of the mutual terms, conditions and covenants set forth herein, the parties hereto agree as follows:

A. Services.

Contractor hereby agrees to render the Services to Sandy Springs as set forth in the Scope of Services and/or Contractor Proposal attached hereto as Exhibit A and incorporated herein by this reference. Contractor agrees to perform the Services at the direction of the City’s project manager or designee, in the manner and to the extent required by the parties herein, as may be amended hereafter in writing by mutual agreement of the parties.

B. Compensation.

1. Fee. As consideration for the Services, Sandy Springs shall pay to Contractor the fees described in Exhibit

B attached hereto and incorporated herein by this reference.

2. Manner of Payment. Contractor shall, on a monthly basis, prepare and submit to the Sandy Springs

Finance Department an invoice, indicating work performed and approved and additional equipment expenses incurred during the applicable time period, together with such supporting documentation as may be required by Sandy Springs.

Each compliant invoice shall be paid within thirty (30) days after submission of an invoice.

C. Relationship of Parties.

1. Independent Contractors. Nothing contained herein shall be deemed to create any relationship other than that of independent contractor between Sandy Springs and Contractor This Agreement shall not constitute, create, or otherwise imply an employment, joint venture, partnership, agency or similar arrangement between Sandy Springs and Contractor. It is expressly agreed that Contractor is acting as an independent contractor and not as an employee in providing the Services under this Agreement.

2. Employee Benefits. Contractor shall not be eligible for any benefit available to employees of Sandy Springs including, but not limited to, workers’ compensation insurance, state disability insurance, unemployment insurance, group health and life insurance, vacation pay, sick pay, severance pay, bonus plans, pension plans, or savings plans.

3. Payroll Taxes. No income, social security, state disability or other federal or state payroll tax will be deducted from payments made to Contractor under this Agreement. Contractor shall be responsible for all FICA, federal and state withholding taxes and workers’ compensation coverage for any individuals assigned to perform the Services for Sandy Springs.

D. Term

This Agreement shall become effective as of the Effective Date. The term of the Agreement will be one

(1) year from the Effective Date with the City having an exclusive option to renew for four (4) additional one-year periods contingent upon annual appropriations of funds by the City of Sandy Springs City Council. The Agreement will terminate at the close of each fiscal year but will automatically renew absent any positive action by the City. The Parties agree that this Agreement, as required by O.C.G.A. § 36-60-13, shall terminate absolutely and without further obligation on the part of the City should City’s governing body fail to appropriate adequate funds prior to the start of each renewal term.

E. Termination.

Either party shall have the right to terminate this Agreement if the other party is in default of any obligation hereunder and such default is not cured within ten (10) days of receipt of a notice from the other party specifying such default. “Default” shall mean:

a. If Sandy Springs fails to make payments when due or fails to perform or observe any of its duties or obligations under the terms of this Agreement;

b. If Contractor fails to perform or observe any of its duties or obligations under the terms of this Agreement;

c. If Sandy Springs or Contractor shall have made any warranty or representation in connection with this

Agreement which is found to have been false at the time such warranty or representation was made and is materially harmful to the other party.

This Agreement may also be terminated by either party by giving written notice thirty (30) days prior to the effective date of termination.

If this Agreement is terminated pursuant to this paragraph, Contractor shall be exclusively limited to receiving only compensation for the work performed and appropriately documented to and including the effective date identified in the written termination notice.

F. Termination of Services and Return of Property.

Upon the expiration or earlier termination of this Agreement, Contractor shall immediately terminate the Services hereunder and shall deliver promptly to Sandy Springs all property relating to the Services and any Work Product (as defined below), patents or copyrights covered by this Agreement. Work Product shall include, but not be limited to, all hardware and software, written, graphical, and recorded material, and any copies, abstracts or summaries thereof.

G. Standard of Performance and Compliance with Applicable Laws in the Service Agreement.

Contractor warrants and represents that it possesses the special skill and professional…