ITB 2425-018 OPS Rock Aggregate.pdf

SUWANNEE RIVER WATER MANAGEMENT DISTRICT

INVITATION TO BID

NO. 24/25-018 OPS

ROCK AGGREGATE PRODUCTS

Table of Contents

Section Title Page 1 Introduction 2 2 Proposed Schedule 2 3 Instructions to Bidders 2 4 Key Points 2-4 5 Response Form 5-6

Suwannee River Water Management District

9225 CR 49

Live Oak, FL 32060 386.362.1001

800.226.1066 (Florida only) www.mysuwanneeriver.com http://www.mysuwanneeriver.com/

SECTION 1 - INTRODUCTION

The Suwannee River Water Management District (District) desires to purchase various rock aggregates from the successful bidders throughout the year on an as-needed basis.

SECTION 2 - PROPOSED SCHEDULE

September 25, 2025 Release of Invitation to Bid (ITB)

September 29, 2025 Questions are due by 3:00 p.m.

September 30, 2025 Answers to questions posted to DemandStar by 4:00 p.m.

October 2, 2025* Bid Packages due prior to 9:00 a.m. Opening of bids will occur at this time. *

* Denotes a public meeting. All meetings will be held at District Headquarters in Live Oak, Florida, and all times denote Local Time.

SECTION 3 – INSTRUCTIONS TO BIDDERS

Delivery of Bid Packages:

Bid Packages shall be submitted electronically through DemandStar.

https://www.demandstar.com/app/agencies/florida/suwannee-river-water-management-district/procurement

For articles and videos to assist you through the DemandStar registry and uploading of documents visit the DemandStar business support page at - https://network.demandstar.com/business-support/

Bid Packages are to be uploaded to the platform no later than 9:00 a.m. October 2, 2025.

Packages received after this time, for any reason, will be rejected.

Questions: To provide equal opportunity and ensure the same information is provided to all Bidders, any questions should be submitted by email to Sharon Hingson at Sharon.Hingson@srwmd.org on or before September 29, 2025 by 3:00 p.m. The questions with answers will be posted on the District website www.mysuwanneeriver.com , and DemandStar on September 30, 2025 by 4:00 p.m. District staff are not authorized to orally interpret the meaning of the specification or other agreement documents, or correct any apparent ambiguity, inconsistency, or error therein.

It is the obligation of the Bidder to ensure that it has reviewed all amendments, addenda, and all questions and answers to this ITB as posted on the District website to ensure that the Bidder responds to the most current information available for the ITB.

SECTION 4 - KEY POINTS

PRODUCT SPECIFICATIONS:

Supplier selection will be based on the bid price and distance from the mine to the job site. The price quoted is for rock aggregate products and loading material onto the District’s contract trucks at the mine.

https://www.demandstar.com/app/agencies/florida/suwannee-river-water-management-district/procurement https://www.demandstar.com/app/agencies/florida/suwannee-river-water-management-district/procurement https://network.demandstar.com/business-support/ https://network.demandstar.com/business-support/ mailto:Ashley.Spivey@srwmd.org http://www.mysuwanneeriver.com/

Quotes are for materials that meet or exceed the appropriate Florida Department of Transportation (FDOT) Standard Specifications for Coarse Aggregate, Section 901, the District is also requesting quotes for materials that do not meet FDOT specifications.

PRODUCT WARRANTIES:

Price must be guaranteed for one year, through September 30, 2026. Bid prices should not include delivery.

Bid prices have the option to renewed for an additional year with the same terms and conditions or terms more favorable to the DISTRICT.

Challenge of Solicitation Process: If a potential bidder protests any provisions of this bid invitation, a notice of intent to protest shall be filed with the District, in writing, within 72 hours after the posting of the Invitation to Bid on the District’s website and the bidder shall file a formal written protest within ten (10) days after filing of notice of intent to protest. Any bidder who files a formal written protest pursuant to Chapter 28-110, Florida Administrative Code, and Section 120.57(3), Florida Statutes shall post with the District at the time of filing the formal written protest, a bond pursuant to Section 287.042(2)(c), Florida Statutes (2010).

Failure to file a notice of intent to protest or failure to file a formal written protest within the time prescribed in Chapter 28-110, Florida Administrative Code and Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. More specifically, “Failure to file a protest within the time prescribed in Section 120.57(3) Florida Statutes shall constitute a waiver of proceedings under Chapter 120 of Florida Statutes.”

Challenge of District’s Intent to Award Contract: “Respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.”

Failure to file a notice of intent to protest or failure to file a formal written protest within the time prescribed in Chapter 28-110, Florida Administrative Code and Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. More specifically, “Failure to file a protest within the time prescribed in Section 120.57(3) Florida Statutes shall constitute a waiver of proceedings under Chapter 120 of Florida Statutes.”

Americans with Disabilities Act: The District does not discriminate upon the basis of any individual’s disability status. This nondiscrimination policy involves every aspect of the District’s functions including one’s access to, participation, employment, or treatment in its programs or activities. Anyone requiring reasonable accommodation as provided for in the Americans with Disabilities Act should contact the District at (386) 362-1001 or (800) 226-1066 (Florida only).

The District’s fax number is (386) 362-1056.

Minority Business Enterprises: The District recognizes fair and open competition as a basic tenet of public procurement. Bidders doing business with the District are prohibited from discriminating based on race, color, creed, national origin, handicap, age, or sex. The District encourages participation by minority business enterprises.

Veteran’s Preference: In the absence of a minority business enterprise, whenever two or more service providers are ranked equally, a veteran-owned business enterprise shall be given preference in the award process.

Drug Free Workplace Act: The selected bidder(s) shall certify that it has established a drug free workplace.

Public Entity Crime: Section 287.133(2)(a), Florida Statutes, states “A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in s.287.017 for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.”

Scrutinized Company: Section 287.135, Florida Statutes, states “A company is ineligible to, and may not, bid on, submit a proposal for, or enter into or renew a contract with an agency or local governmental entity for goods or services of:

a. Any amount if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract, the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to s. 215.4725, or is engaged in a boycott of Israel; or

b. One million dollars or more if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract, the company:

1. Is on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to s.

215.473; or

2. Is engaged in business operations in Cuba or Syria.”

Rejection of Responses: The District reserves the right to reject any and all bids or other proposals submitted in response to District invitation. District also reserves the right to waive any minor deviations in an otherwise valid proposal

Respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-business hour period following the agency posting the notice of intended award any employee or officer of the District concerning any aspect of this solicitation, except in writing as indicated above. Violation of this provision may be grounds for rejecting a response.

SECTION 5

Bid Response Form

Rock Aggregate Products Invitation to Bid 24/25-018 OPS

Please complete and return the form below as part of the Bid response. Prices must be guaranteed for one year and ending on September 30, 2026. Bid prices have the option to be renewed for an additional year with the same terms and conditions or terms more favorable to the DISTRICT.

Quoted By: Date: Phone:

Company: Fax:

Address: Email:

City: State: Zip code:

Mine Address:

Type of Material Price Per Ton

FDOT

Approved

Price Per Ton Non-FDOT Approved

Road Base Pineapple Rock/Role- Off/Rim-Rock

Entrance Stone #89 #57 #5 #4

#3 #1 Surge Select Surge Rip Rap #1 Rip Rap #2 Rip Rap #3 Bank & Shore Boulders

Clean Fill

*Blank lines may be populated with other material not listed in Form. If necessary, additional pages may be submitted with additional materials offered at the mine.

Signature and Date of Representative:

Over Burden Concrete #57 Concrete #5 Concrete #3 Concrete #1