ITB-24-44 Directional Bore Services.pdf

September 16, 2024

INVITATION TO BID

ITB-24-44

Sealed Bids will be received by the City of Winter Haven until 2:00 P.M., OCTOBER 17, 2024, at our online solicitation platform, Mercell, for the following:

“Directional Bore Services”

A public bid opening will be held immediately after the bid deadline and those who wish to attend should utilize the following link:

https://mywinterhaven.zoom.us/j/89623812139?pwd=2iK7abXd6DGEUS21b6dn1nQAbELlwf.1

The project specified shall be furnished in accordance with the Invitation To Bid, Specifications, and Terms and Conditions attached hereto and made a part hereof as if fully set forth herein and any other documents prepared for this bid.

Questions concerning this bid must be submitted on or before 2:00 p.m., October 9, to Mark W. Bombard, Water Department Assistant Director at mbombard@mywinterhaven.com . Questions received after this time may not be answered.

Public Records – It is the policy of this state that all state, county, and municipal records are open for personal inspection and copying by any person. Providing access to public records is a duty of each agency / Fla. Statute

– 119.01(1). (Do not submit any documents that you do not want to be made public).

NOTE: Bidders shall submit bids on the Proposal and Bid form in Excel format furnished by the City.

Please upload all other documents as one file for ease of access and to ensure receipt by the City.

Please note the Affidavit form which must also be completed. W-9 should be attached to the bid. Payment will be rendered to the name and ID appearing on the W-9.

The City of Winter Haven reserves the right to reject any and all bids, to waive informalities, to re-advertise, and to enter into a contract determined to be in its best interest, in accordance with the Terms and Conditions referenced herein above.

Sincerely, CITY OF WINTER HAVEN

Bethany Owen Bethany Owen Procurement Manager mailto:mbombard@mywinterhaven.com bowen Highlight

LEGAL ADVERTISEMENT

ITB-24-44

The City of Winter Haven will receive Sealed Bids until 2:00 P.M., October 17, 2024.

“Directional Bore Services”

Prospective bidders may obtain copies of the Invitation To Bid from the following website:

https://app.negometrix.com/buyer/690

Advertise: 9/18/2024 https://app.negometrix.com/buyer/690

PROPOSAL AND BID FORM

ITB-24-44

Proposal to furnish all labor, materials, equipment, plant and supervision necessary for “Directional Bore Services”, in accordance with the Invitation To Bid, Scope of Work, Terms and Conditions, and any other documents prepared for this project.

ARTICLE 1

The Invitation To Bid, Terms and Conditions, and any other Contract documents prepared for this bid, and any addenda issued during the bidding period, are a part of this Proposal and Bid Form.

The Bidder received the following addenda during the bidding period:

Addendum Number _____ Date ______________ Addendum Number _____ Date ______________ Addendum Number _____ Date ______________ Addendum Number _____ Date ______________

The Bidder agrees to complete this project in accordance with the Contract Documents.

ARTICLE 2

The Bidder declares that he makes this proposal in good faith without collusion and without connection with any other person or persons bidding on this project.

Contractor must start within 20 days after receipt of Notice to proceed and project must be completed as determined per job/task within a specified number of calendar days after receipt of Notice to Proceed.

The Bidder declares he has examined the bid documents, visited the site of this project, and fully acquainted himself with all conditions which may affect completion of this project.

ARTICLE 3

The Bidder includes with the Proposal and Bid Form a certified check, a cashier's check, U.S. government bond (at par value), or a bid bond payable to the City of Winter Haven in an amount not less than five percent (5%) of the base bid (if bid amount is $100,000 or more).

ARTICLE 4

The contractor agrees to pay liquidated damages of $200/calendar day for every day past the completion time determined per task/job that the project remains uncompleted on projects anticipated to take longer than two weeks. No additional time will be allotted for work stoppages not caused by a natural disaster or approved by the City of Winter Haven.

ARTICLE 5

The bidder, along with the Proposal and Bid Form, will provide a list of at least three (3) projects in similar scope and size, as specified in this Invitation to Bid.

PBF-1

Project Manager & Project name Job Date Location/City/State Phone Number & Email

1.

2.

3.

PROPOSAL AND BID FORM

ITB-23-44

The Bidder, proposes and agrees to furnish all plans, permits, labor, material, services, supplies and equipment, and perform the Work required for construction for each item listed on PBF-3.

A City of Winter Haven Procurement Card will be accepted as method of payment. ____ YES ____ NO

NOTE: if Bidder checks “yes” above, Bidder agrees that the City may use a City issued Mastercard for the payment of any and all invoices submitted as a result of the performance of this bid.

By signing and submitting this bid, the undersigned bidder hereby certifies that the company is not on the Scrutinized Companies with Activities in Sudan List, or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or that it does not have business operations in Cuba or Syria (for bid amounts of $1,000,000 or more). Any contract with the City of Winter Haven for goods and/or services of any amount, entered into on or after July 1, 2018, may be terminated at the sole option of the City of Winter Haven, at no cost to the City, if the company is found to have been placed on the Scrutinized Companies that Boycott Israel List or is engaged in a boycott of Israel, or if the company is found to have submitted a false certification as provided under subsection (5) of F.S.287-135.

Date Name of Company

Authorized Signature Mailing Address

Title/Position City State Zip

Printed Name Email address

Federal Employer I.D. # (FEID) Telephone Number

State Registration # State Certification #

PBF-2

ITB - 24 - 44 Directional Bore Services

Bidder Name:

Item Description Unit Price for Material only, including tax (no markup)

Unit Price for Labor/equipment

(complete) Quantity Units

Unit Cost material/labor equipment Item Total

1 2" DR11 - Blue, Green, Purple Stripe 2000 LF 0

2 4" DR11 - Blue, Green, Purple Stripe 1500 LF 0

3 6" DR11 - Blue, Green, Purple Stripe 1500 FT 0

4 8" DR11 - Blue, Green, Purple Stripe 1500 FT 0

5 10" DR11 - Blue, Green, Purple Stripe 1500 FT 0

6 10" DR11 - Blue, Green, Purple Stripe 1500 FT 0

7 12" DR11 - Blue, Green, Purple Stripe 1200 FT 0

8 2" Pipe Diameter 20 EA 0

9 4" Pipe Diameter 10 EA 0

10 6" Pipe Diameter 10 EA 0

11 8" Pipe Diameter 10 EA 0

12 10" Pipe Diameter 10 EA 0

13 12" Pipe Diameter 10 EA 0

Bid Sheet 1A – MJ Adapters for DR11 HDPE

Total, Bid Sheet # I

Total, Bid Sheet # IA

Bid Sheet #2 – Miscellaneous Costs

BID SHEET # I – Service Pipe -DR 11

Not for us e

Com ple te in

Exc el

14 Traffic Control Do Not Bid Do Not Bid 25 LS (per day) 0

15 Erosion/Siltation Control Do Not Bid Do Not Bid 2000 FT 0

16 2" Blue PE Tubing by directional drilling Do Not Bid Do Not Bid 500 LF 0

17 2" Blue PE Tubing above grade Do Not Bid Do Not Bid 100 LF 0

18 2" Pipe Diameter 100 LF 0

19 4" Pipe Diameter 100 LF 0

20 6" Pipe Diameter 300 LF 0

21 8" Pipe Diameter 300 LF 0

22 10" Pipe Diameter 300 LF 0

23 12" Pipe Diameter 300 LF 0

24 4" Pipe Diameter 100 LF 0

25 6" Pipe Diameter 100 LF 0

26 8" Pipe Diameter 100 LF 0

27 10" Pipe Diameter 100 LF 0

28 12" Pipe Diameter 200 LF 0

29 $0 to $10,000 Work Order Total Do Not Bid Do Not Bid 1 LS 0

30 $10,001 to $50,000 Work Order Total Do Not Bid Do Not Bid 1 LS 0

31 $50,001 to $100,000 Work Order Total Do Not Bid Do Not Bid 1 LS 0

Total, Bid Sheet #2

Bid Sheet #3 – Carrier Pipe - DR 11

Total, Bid Sheet #3

Bid Sheet #4 – Casing Pipe - DR 17

Total, Part Bid Sheet #4

Mobilization Expenses

Not for us e

Com ple te in

Exc

32 Over $100,000 Work Order Total Do Not Bid Do Not Bid 1 LS 0

33 Price for $100,000 Public Construction Bond Do Not Bid Do Not Bid 1 LS 0

- Total Bid

SUMMARY OF BID

Total, Mobilization Expenses

Total Public Consatruction Bond Costs

Total Mobilization Expenses

Public Construction Bond Costs

Total, Public Construction Bond Costs

Total Bid Sheet #1

Total Bid Sheet #1A

Total Bid Sheet #2

Total Bid Sheet #3

Total Bid Sheet #4

Not for us e

Com ple te in

Exc

Affidavit of Prime Bidder

Non-Collusion The contractor/vendor is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid; such Bid is genuine and is not a collusive or sham Bid; neither the said Bidder nor any of his officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly with any other Bidder, firm or person to submit a collusive or sham Bid in connection with the Contract for which the attached Bid has been submitted or has refrained from bidding in connection with such Contract;

nor in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Bidder, firm or person to fix the price or prices in the attached Bid or of any other Bidder; nor has fixed any overhead, profit or cost element of the Bid price, or the Bid price of any other Bidder; nor has secured through any collusion, conspiracy, connivance or unlawful agreement, any advantage against the City of Winter Haven or any person interested in the proposed Contract; and the price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant.

Drug-Free Workplace The contractor/vendor certifies that it is a drug-free workplace and has a substance abuse policy in accordance with and pursuant to Section 440.102, Florida Statutes.

Affidavit Certification Immigration Laws City of Winter Haven will not intentionally award City contracts to any contractor who knowingly employs unauthorized alien workers, constituting a violation of the employment provisions contained in 8 U.S.C. Section 1324 a(e) {Section 274a(e) of the IMMIGRATION AND NATIONALITY ACT (“INA”). City of Winter Haven may consider the employment by any contractor of unauthorized aliens a violation of Section 274a(e) of the INA. SUCH VIOLATION BY THE RECIPIENT OF THE EMPLOYMENT PROVISIONS CONTAINED IN SECTION 274A(e) OF THE INA SHALL BE GROUNDS FOR UNILATERAL CANCELLATION OF THE CONTRACT BY CITY OF WINTER HAVEN. The contractor/vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration Act and subsequent amendments).

(Signed)_________________________________________ Name

Title

ITB 24-44

Directional Bore Services Prepared for

Issued by:

Office of Procurement Florida Citrus Building 500 Third Street, NW

Winter Haven, Florida 33881

(863) 298-5556

Website: www.mywinterhaven.com

September 2024 http://www.mywinterhaven.com/

PROJECT DESCRIPTION

The City of Winter Haven owns and operates and maintains a potable water, reclaim water distributions system and a wastewater collection system within its 50 square mile service area. The City requests the submittal of bids from vendors that are interested in providing turnkey directional bore services for the City, which will include High Density Polyethylene (HDPE) service pipe and HDPE casing pipe, as well as HDPE carrier pipe inside HDPE casing pipe. The contractor shall furnish all labor, supervision, materials, tools and equipment necessary.

The award of this bid shall be based on low bid meeting specifications and other criteria as specifically called out in this document. As the best interest of the City may require, the right is reserved to make award(s) by individual item, group of items or as indicated in the bid form; to reject all bids or waive any minor irregularities or technicalities in bids received. In determining the lowest responsive and responsible bidder, in addition to price, the following may be considered:

• Vendor’s evaluation – quality of performance on previous projects.

• The ability, capacity, equipment and skill of the bidder to fulfill the contract.

• Whether or not the bidder can fulfill the contract within the time specified, without delay or interference.

• The character, integrity, reputation, judgment, experience and efficiency of the bidder.

• The previous and existing compliance by the bidder with laws and ordinances relating to the contract.

• The sufficiency of the financial resources to fulfill the contract to provide the goods and/or services.

• The quality, availability and adaptability of the suppliers or contractual services to the particular use required.

• The ability of the bidder to provide future maintenance and service, as required or needed.

• The number and scope of conditions attached to the bid.

END OF SECTION

ADMINISTRATIVE REQUIREMENTS

PART 1 - GENERAL

1.01 SECTION INCLUDES

A. Project Management and Coordination.

B. Construction Progress Documentation.

C. Submittal Procedures.

1.02 PROJECT MANAGEMENT AND COORDINATION

A. Project Coordination.

1. Coordinate scheduling, submittals, and Work of the various sections of

Specifications to assure efficient and orderly sequence of installation of interdependent construction elements, with provisions for accommodating items installed later.

2. Verify that directional drilling requirements and characteristics of operating equipment are compatible with project goals/tasks.

Coordinate work of various sections having interdependent responsibilities for installing, connecting to, and placing in service, such equipment.

3. Coordinate completion and cleanup of work of separate Sections in preparation for Substantial Completion and for portions of Work designated for Owner’s partial occupancy and use.

B. Preconstruction Conference.

1. The City will schedule a pre-drilling conference within five (5) working days prior to beginning the work.

2. Attendance Required: Owner, Owner’s consultants and Contractor.

3. Agenda:

a. Distribution of Contract Documents.

b. Submission of list of Subcontractors, list of products, Schedule of Values, and progress schedule.

c. Designation of personnel representing the parties in Contract, and the Owner and Owner consultants.

d. Procedures and processing of field decisions, submittals, substitutions, applications for payments, proposal request, Change Orders and Contract closeout procedures.

e. Scheduling.

f. Determination of an agreed construction start date.

C. Site Mobilization Conference.

1. Contractor will schedule a conference at the Project site(s) prior to beginning the work.

2. Attendance Required: Owner, Owner’s Consultants, Owner’s

Inspector, Contractor, jurisdictional Right-of-way owner (City, County, FDOT).

3. Agenda:

a. Use of premises by Owner and Contractor.

b. Owner's requirements and partial occupancy.

c. Security and housekeeping procedures.

d. Schedules.

e. Inspection and acceptance of the work.

1.03 CONSTRUCTION PROGRESS SCHEDULES

A. If the project duration is anticipated to exceed seven (7) days the Contractor shall submit to the City for review and approval, a Construction Schedule at least five (5) working days before the start of project. The Contractor shall complete individual parts of the project in the order of the approved construction schedule. At the discretion of the City the schedule shall have sufficient detail to reflect all the activities from the Notice to Proceed to Final Completion of the project. Receipt of approved construction schedule does not authorize Contractor to begin work on the project.

1.04 SUBMITTAL PROCEDURES

If the proposed materials deviate from Section 2 – Materials defined in the Technical Specifications below, the contractor shall submit for review and approval prior to ordering material, as detailed.

A. Procedures.

1. Deliver submittals to the City’s Project Manager: at 401 6th Street S.W., Winter Haven, FL 33880. Electronic submittals are preferred.

2. Transmit each item with a transmittal form identifying City project number/ City project name, Contractor, subcontractor, major supplier;

identify pertinent drawing sheet and detail number, and Specification section number, as appropriate. Submittals shall only be accepted from the Contractor.

3. Review shop drawings, product data and samples prior to submission.

4. Determine and verify:

a. Field measurements.

b. Field construction criteria.

c. Catalog numbers and similar data.

d. Conformance with specifications.

5. Do not order Material or begin Work which requires submittals approval until return of submittals with Owner review comments.

6. Provide reasonable assurance that materials and equipment delivered to worksite conforms to the reviewed shop drawings. Notify the Owner of any observed deviations from the shop drawings.

B. Product Data.

1. Preparation:

a. Clearly mark each copy to identify pertinent products or models.

b. Show performance characteristics and capacities.

c. Show dimensions and clearances required.

d. Show wiring or piping diagrams and controls.

2. Manufacturer's standard schematic drawings and diagrams:

a. Modify drawings and diagrams to delete information which is not applicable to the Work.

b. Supplement standard information to provide information specifically applicable to the Work.

3. After review, distribute in accordance with Article on Procedures above.

C. Manufacturer's Instructions.

1. When required in individual Specification sections, submit manufacturer's printed instructions for delivery, storage, assembly, installation, start-up, adjusting and finishing in quantities specified for product data.

2. Identify conflicts between manufacturer's instructions and Contract Documents.

D. Manufacturer's Certifications.

1. When specified in individual Specification sections, submit manufacturer's certificate to Owner for review.

2. Indicate material or product conforms to or exceeds specified requirements. Submit supporting reference date, affidavits, and certifications as appropriate.

3. Certificates may be recent or previous test results on material or Product, but must be acceptable to Owner.

SPECIAL CONDITIONS

Award will be made based on overall low bid for items 1 through 6 combined on the bid forms. All bid items should be bid at a fair and reasonable price; failure to do so may cause the bid to be non-responsive. The Procurement Manager shall be the sole judge of what is fair and reasonable. Bidders must bid on all 6 items for the bid to be considered responsive. The Procurement Manager reserves the right to reject any or all bids and/or waive any minor irregularities in the bids received, whichever would be in the best interest of the City.

CONTRACTOR’S QUALIFICATIONS:

1. The contractor shall possess a State of Florida "Underground Utility and Excavation Contractor" license(s) to be provided with the bid submittal or must be provided before the award of the bid.

2. Contractor shall be headquartered with staff and equipment within a 25 mile radius of 401 6th Street SW, Winter Haven, FL 33880 and be available on site within 45 minutes from notification for emergencies.

3. The Contractor must have at least ten (10) years’ experience in directional boring services to qualify.

4. List three (3) jobs that the contractor has performed within the past three (3) years that are of equal magnitude and complexity as the type of work to be done for the Winter Haven Water Department. The list should include the name of the entity, as well as the name, email address and phone number of a responsible individual qualified to respond to questions concerning the contractor’s abilities, costs, schedules, etc.

PREFORMANCE OF CONTRACT:

1. PERFORMANCE OF WORK: The work required under this bid shall be performed by the entity submitting the bid.

2. The period of performance for this bid is from date of award through for a term of five (5) years, unless otherwise terminated in accordance with Terms and Conditions – General Provision. If the City provides notice to the Vendor at least 30 days prior to the Termination Date that it has not put in place a new bid for the services, then this Bid shall remain in effect on a month-to-month basis until terminated by written notice from the City Procurement Division to the Vendor, but not longer than four

(4) months following the termination date.

3. All prices bid shall remain unchanged during the period of performance, as specified herein, and as may be adjusted in accordance with Terms and Conditions – General Provision.

4. Directional bore services will be performed in various City, County, State and CSX railroad right-of-ways or easements, as requested by Winter Haven Water Department. The contractor shall furnish all labor, supervision, materials, tools and equipment necessary to install the following:

a. HDPE service pipe by directional bore

b. HDPE casing pipe by directional bore

c. HDPE carrier pipe inside HDPE casing pipe

5. Winter Haven Water Department reserves the option to purchase materials separately for any directional bore project either using the successful contractor’s prices or those obtained by a City representative by a separate bid or quote.

6. Adjustment of Prices: The prices contained in this bid shall be guaranteed for the term of the contract.

7. Public Construction Bond Contractors shall submit a letter from their bonding company agent stating their current single job limit and aggregate limit.

On the Bid Sheet Summary, the contractor must list a price for the cost of a $100,000.00 public construction bond. This price is listed for the purpose of award. Public construction bonds will be required for each purchase order issued under this contract, for the amount of the purchase order, as determined by procedures outlined herein.

For work proposals that are $99,999.00 or less, a public construction bond will not be required. Work orders of $100,000.00 and over will automatically require a public construction bond in the full amount of the proposal.

The public construction bond cost should be included in the work order proposal and will be reimbursed at cost on the first application for payment. A copy of the bond premium invoice should be attached to the first application for payment. The contractor shall receive a purchase order from the Procurement Division; then the contractor shall furnish the Procurement Division with the public construction bond for the exact amount of the purchase order.

The bonds shall be executed by a corporate surety authorized to do business in the State of Florida. All bonds signed by an agent must be accompanied by a certified copy of authority to act which indicates that they are licensed to do business in the State of Florida.

8. Issuance of Work Orders

Contract Administration This annual contract for services will be administered via individual work orders/purchase orders based on the unit prices submitted by the contractor and initiated by the request from Winter Haven Water Department of sequential work order proposals.

Work Orders When the City is satisfied with the work order proposal from the contractor, they will request a purchase order for the project. The work order proposals after approval will become the work orders for each specified work. Subsequent to the issuance of a purchase order, Winter Haven Water Department will confirm the work order to the contractor.

9. Work Order Proposal

Depending on the complexity of the work, the City will either provide the contractor with a written scope of work or will request a work order proposal from the contractor prior to the beginning of each work order. Upon notification, the contractor shall acknowledge the request and be available for a meeting and/or site visit within three (3) working days. The contractor shall provide a work order proposal, based on unit prices submitted in the contractor’s bid, within five (5) days after the meeting and/or site visit. As part of the price proposal, the contractor shall also provide a construction schedule for completion of the work. Upon confirmation of the work order, the contractor will commence the work and proceed in accordance with the work order schedule.

The amount specified on an individual work order proposal constitutes the total compensation payable to the contractor performing the specified work. All duties, responsibilities and obligations assigned to or undertaken by the contractor shall be at his expense without change in the work order price. The work order price may only be changed by written revision to the work order authorized by the Winter Haven Water Department. After a purchase order has been issued to the contractor, it may be revised only for increases or decreases in work (or changes in scope) beyond that shown in the original work order scope as determined by the City. If, in the Winter Haven Water Department’s opinion, increases or decreases in work or changes to scope and/or time are required, the contractor must provide a proposal for the same. The Winter Haven Water Department will review the contractor’s proposal and, if approved, will request a new purchase order to cover said changes or request an amendment to the current purchase order.

If the contractor desires to make a claim for a change in the price or time of an authorized work order, then any such claim shall be in writing and delivered to the Winter Haven Water Department within fifteen (15) days of the occurrence of the event which is causing the claim. All claims for adjustment in the work order price or time shall be approved by the Winter Haven Water Department.

Adjustments shall be reflected by an amended work order/ purchase order.

10. Out of Scope Services

When preparing a Work Order Proposal, if it is known or reasonably anticipated at the time that there are necessary items of construction that are not included on the price sheets of the bid or, during the course of executing a Work Order, the Contractor determines there are necessary items of construction that are not included on the price sheets of the bid, then the Contractor should submit an “out of scope” proposal to the costs, expenses and time;

the Winter Haven Water Department shall not be obligated in any event for payment over the amounts identified in the proposal. The “out of scope” services shall not be greater than twenty percent (20%) of the “in scope” services.

Upon approval by the Winter Haven Water Department, a request will be made to the Procurement Division for an “out of scope” Purchase Order. After the Purchase Order is issued, the Winter Haven Water Department will issue a Notice to Commence for the “out of scope” services. If the Winter Haven Water Department does not agree with the proposal, the Contractor will be required to resubmit the proposal with the requested changes and potential cost reduction. The Winter Haven Water Department will review the revised proposal and if accepted a work order will be issued and a notice to proceed given to the Contractor. If the revised proposal is not accepted by the Winter Haven Water Department, then they may contact the second low Contractor, if any, for a proposal or pursue other sources, whichever is in the best interest of the City.

11. Work Coordination

The contractor is responsible for coordination, protection, relocation and restoration of existing utilities, irrigation systems, plants, shrubs, lighting, signs, fences, mailboxes, power poles and other existing improvements within the working area. The contractor is responsible for scheduling required construction inspections with the City 48-hr prior to work being performed. To apply for the installation of a temporary water meter, the contractor is to contact Customer Service located at 551 3rd St NW, Winter Haven, FL 33881; telephone (863) 291-5678. Meter fee and water usage billing shall be the responsibility of the Contractor.

12. Application for Payment

Should the duration of the project be less than one (1) month, the contractor should submit one application for payment when the work is completed. For projects with a duration of more than one

(1) month, payment applications should then be submitted at the end of each month until the project is completed. The request for payment should only contain line items from the awarded bid which have been completed; and any previously approved "out-of-scope" services. Individual purchase orders for "in-scope" and "out-of-scope" work will be issued by the City. Similarly, separate pay requests for "in-scope" and "out-of-scope" work shall be submitted by the contractor; and each pay request shall make reference to the corresponding purchase order number.

The basis for payment for directional bore installation shall be per the actual footage of field verified quantities by the City Inspector.

13. Retainage

All individual purchase orders in the amount of $50,000 or greater shall be subject to retainage, in accordance with FS 218.735.

Retainage will not be released until the completed individual work order is accepted by the City, drilling logs are submitted, and final payment is approved.

14. Notification

The contractor shall notify the City’s inspector at least 120 hours prior to performing any work on an active system. The inspector will notify all parties within Utilities.

15. Emergency Repairs to Damaged Winter Haven Utilities

A. Known or Field Located Utilities

During the execution of the work, in the event that the contractor or his subcontractor breaks any known or field located pressure or gravity main causing the disruption of service and/or an eminent hazard, it shall be the responsibility of the contractor/subcontractor to immediately notify the Winter Haven Water Department at the designated emergency telephone number and immediately undertake measures to repair the damaged utility. To that effect the contractor/ subcontractor shall ascertain prior to initiating the work that he has on hand the necessary repairing parts, tools, equipment and labor to carry out the repair work without any delays. Repair work shall be witnessed by Winter Haven Water Department personnel.

If the contractor/subcontractor estimates or determines that they cannot restore service within a less than a two (2) hour period, the contractor shall immediately contact the Winter Haven Water Departments Operation’s Manager to initiate the repair. T h e Winter Haven Water Department will undertake the repair work and will back charge the contractor. The Winter Haven Water Department will submit an itemized bill within thirty (30) calendar days from the occurrence of the event.

B. Unknown or Inaccurately Located Utilities

If the utility was not field located or if it was inaccurately located in accordance with the prescribed procedures under the Sunshine State One-Call guidelines and the contractor/subcontractor caused a line break during the execution of the work, the same notification procedure as above must be followed. The Winter Haven Water Department will undertake the repair work at no cost to the contractor.

16. Acceptance of the Work

Within ten (10) calendar days of completion of the work, a post-construction meeting will be scheduled. Attendees will include Winter Haven Water Department representatives and the contractor. At such time, an inspection walk-through will be accomplished for verification of completeness and quality of the work. Any workmanship or products found to be defective shall be replaced by the contractor in an expedient and reasonable time frame, but not to exceed thirty (30) calendar days.

TECHNICAL SPECIFICATIONS

DIRECTIONAL DRILL SERVICES

SECTION 1.0 - TECHNICAL REQUIREMENTS

1.1 Installation of directional bore shall be in accordance with the "Technical Specifications and Standards for Utility System Construction Manual," latest reviewed edition, prepared by The Winter Haven Water Department. The successful contractor is required to become familiar with this document.

1.2 The directional drilling equipment shall consist of a directional drilling rig of sufficient capacity to perform the bore and pull back the pipe. The tunneling equipment shall employ a fluid cutting technique. The soil shall be cut by small diameter, high-pressure jets of drilling fluid. The jets shall cut the coil in advance of the boring tool, impregnating and lining the tunnel wall with drilling fluid. The drilling fluid shall be inert and pose no environmental risk, such as bentonite or polymer surfactant mixture producing a slurry of proper consistency. The hydraulic power system shall be self-contained and free of leaks, with sufficient pressure and volume to power the drilling operation.

1.3 The boring tool (head) shall be remotely steerable by means of an electronic detection system. The boring tool shall pull the carrier pipe through the fluid-lined tunnel as it traverses the surface being crossed.

The rig shall have means to monitor and record the maximum pull-back pressure during the pull-back operation. The pulling strength of the boring equipment shall not exceed the HDPE pipe safety pull strength as per the manufacturer's recommendation.

1.4 The horizontal alignment shall be shown on the drawings. The pipe shall have a minimum cover of thirty-six inches (36"). The maximum depth for the directional drilling shall be as specified for each project; but in no case shall be less than an eighteen inch (18") clearance below any existing or proposed underground utilities to be crossed. Compound curvatures may be used, but limited by the maximum deflection as set forth either by the HDPE pipe manufacturer or AWWA Standards, whichever is stricter. The ideal entry angle shall be 12º to 14º (not to exceed 15º). Exit angle shall be 6º to 12º to facilitate the pull- back operation.

1.5 Pilot hole shall be drilled on bore path with no deviation greater than two percent (2%) of depth over a length of 100 feet (100'). In the event that the allowable deviation is exceeded, the contractor shall notify the Winter Haven Water Department; and may be required to pull back and re-drill from a location along the bore path before the deviation.

1.6 Upon successful completion of the pilot hole, the borehole shall be reamed to a minimum of 25 percent (25%) greater than the outside diameter of the pipe being installed. The contractor shall not attempt to ream, at one time, more than the drilling equipment and mud system is designed to safely handle.

1.7 After reaming the borehole to the required diameter, the pipe shall be pulled through the hole. In front of the pipe shall be a swivel and barrel reamer to compact the borehole walls. Once pull-back operations have commenced, the operation shall continue without interruption until the pipe is completely pulled into the bore hole. Pull-back operations are limited to Mon.-Thur. business days, unless approved by the City. The contractor shall exercise due care by not applying, at any time, more than the safe pipe pull pressure recommended. The contractor shall provide a working oil filled gauge on the rig and record pull back pressures at each depth/location check on the bore log. Adequate lengths of pipe shall be provided at both the launching and receiving ends to facilitate service connection assemblies.

1.8 The as-built variance from the specified bore path shall not exceed ±1 foot in the vertical plane and ±2 feet in the horizontal plane. The contractor shall submit as-built drawings and bore log indicating any deviations from the specified bore path prior to City release of final payment.

1.9 The pipe entry area shall be graded as needed to provide support for the pipe and to allow free movement into the borehole. The pipe shall be guided into the bore hole to avoid deformation of, or damage to, the pipe.

The pipe shall be installed in a manner that does not cause upheaval, settlement, cracking, movement or distortion of surface features. Any damages caused by the contractor's operations shall be corrected by same, at no additional cost to the City of Winter Haven Water Department.

1.10 In the event that unexpected subsurface conditions impeding drilling operations are encountered, the procedure shall be discontinued until the City of Winter Haven Water Department has been consulted. No additional compensation shall be allowed. (The Contractor must stop and inform the City of Winter Haven Water Department about the unexpected conditions. Do not proceed until the City of Winter Haven Water Department decides on what needs to be done. Compensation then will be given.)

1.11 If final grade of the finished bore is not satisfactory to the City of Winter Haven Water Department or any other jurisdictional entity, the pipe shall be abandoned, full pressure grouted in place and an alternate installation shall be made, at no additional cost to the City of Winter Haven Water Department.

1.12 All welds shall meet the manufacturer's recommendations. Fusion welds shall be performed by a certified, experienced technician that has been properly trained to follow the pipe manufacturer's recommendations.

1.13 Erosion and sedimentation control measures and on-site containers shall be installed to prevent drilling mud from spilling out of entry and/or exit pits. Drilling mud shall be disposed of off-site, in accordance with applicable local, state and federal requirements and/or permit conditions.

Disposal in vacant land or any other sites without a written authorization from the land owner is strictly prohibited. Contractor shall include in his bid the cost for removing/vacuuming the drilling mud and its lawful disposal and shall notify the City of Winter Haven Water Department of the designated disposal site(s) prior to the beginning of the work.

1.14 The Contractor shall be responsible for capping each end of the bore with a blind flange and backing ring as not to allow the invasion of debris, bentonite or any foreign material into the bore. Flushing and pigging of the directional bore for any foreign matter shall be at the cost of the contractor.

1.15 Materials will be stored on site laid in ROW most of the time, and if not, written permission from landowner shall be attained prior to use of private property.

1.16 The successful contractor is not responsible for supplying the sleeves/fittings.

1.17 It is the Contractor’s responsibility to find a site for Mud disposal.

1.18 Directional Drilling Contingency Plan. The Contractor shall establish a “Frac- Out” procedure for dealing with potential impacts associated with the inadvertent release of drilling fluid during the directional drill process. The plan shall be available for review by any requesting governing agencies at the project site.

1.19 Utility Damage Protection. The contractor is required to contact Sunshine811 prior to any work being done on any project, to include emergency services.

A current locate ticket shall be on site during any excavation activities.

1.20 Upon completion of the directional bore, the CONTRACTOR shall demonstrate to the CITY that the locate wire is continuous and unbroken through the entire run of the pipe by providing full signal conductivity (including splicing) when energized for the entire run in the presence of the INSPECTOR. If the locate wire does not provide a satisfactory signal, the CONTRACTOR shall repair or replace the locate wire.

1.21 The Contractor shall perform a pressure test on the installed pipe per manufactures recommendations. The pressure test will be for a minimum of two hours and need to be witnessed and documented by the City’s inspector.

1.22 When construction is within Florida Department of Transportation (FDOT) or Polk County jurisdiction, additional requirements of the utility accommodation guide shall be met.

1.23 Casing spacers are required, wood skids are prohibited.

1.24 Larger skids shall be required for pipe greater than 24” diameter.

1.25 Where practical, casing shall extend 10 feet beyond the edge of pavement and shall not be less than 6 feet beyond the edge of pavement in any case, the CITY may require longer casings for deeper bores.

1.26 All skid pads shall firmly touch casing for gravity applications.

SECTION 2.0 – MATERIALS

2.1 Pipe: Pipe shall be High Density Polyethylene (HDPE) as per American Water Works Association (AWWA) C906, ductile iron pipe size (DIPS) equivalent to having the same outside diameter as PVC, C900 (4"-12"), or as DIP. Material for pipes to be used for potable water service shall be approved by the National Sanitation Foundation (NSF).

2.2 Carrier: HDPE pipe shall be DR 11, working pressure rating of 160 psi.

The following are approved pipe manufactures, or latest approved materials check list.

CSR, PolyPipe PE 3408 - 4" to 24" diameter PLEXCO PE 3408 - 4" to 24" diameter Driscopipe 4000 Series - 4” to 24” diameter

2.3 Casing: In projects that require a casing, the casing shall be DR 17, working pressure rating 100 psi, DIPS or iron pipe size (IPS). The recommended minimum clearance between the annular space for casing and carrier is 13%.

CSR, PolyPipe PE 3408 - 4" to 24" diameter PLEXCO PE 3408 - 4" to 24" diameter Driscopipe 4000 Series - 4” to 24” diameter

2.4 An elastomeric end-seal boot shall be installed at the open end of the casing and fastened tightly to the casing and the carrier via stainless steel bands, as City of Winter Haven Water Department approved. Casing spacers will not be required.

2.5 Color Coding: The piping shall be permanently coded to provide service identification in accordance with AWWA guidelines. Stripes along the entire outside surface of the pipe shall be made by co-extrusion or impregnation in accordance with the following schedule.

Potable Water - Blue Stripes Reclaimed Water - Purple Stripes Wastewater - Green Stripes

Raw Water - Olive Green

(4” solid marking continuous, or 3” tape every 12” horizontal with wire) Fittings: MJ sleeve connectors of the proper ID and transition gasket as required and compatible with the OD at each end of the HDPE pipe are included in this bid.

2.6 Pipe Stiffeners: Connections for HDPE pipe to mechanical fittings will use stainless steel insert stiffeners. Stiffeners shall match the exact ID of the specified size and SDR of the HDPE pipe.

2.7 Water Line Services: Services shall be Endopure ENDOT polyethylene tubing conforming to AWWA C800 and C901.

SECTION 3.0 – CODES AND REGULATIONS

3.1 All materials and equipment shall be in accordance with any and all applicable federal, state and local codes, laws and ordinances in effect at the job site. All of the above- referenced codes, laws and ordinances shall take precedence over these specifications in case of any conflict. All such conflicts shall be referred to the City of Winter Haven Water Department for adjudication.

3.2 The following industry, association and government codes and standards shall be followed as applicable to the design, fabrication, assembly, installation and test of all materials and equipment furnished under this specification.

AASHTO American Association of State Highway & Transportation Officials AISC American Institute of Steel Construction AISI American Iron and Steel Institute ANSI American National Standards Institute ASME American Society of Mechanical Engineers ASSE American Society of Sanitary Engineers ASTM American Society of Testing and Materials AWS American Welding Society AWWA American Water Works Association City City of Winter Haven, Florida

County Imperial Polk County CSX CSX Railroad FDEP Federal Department of Environmental Protection FDOT Florida Department of Transportation FM Factory Mutual IEEE Institute of Electrical and Electronics Engineers NACE National Association of Corrosion Engineers NEMA National Electrical Manufacturers Association OSHA Occupational Safety and Health Administration SBCC Southern Building Code Congress SSPC Structural Steel Painting Council UL Underwriters Laboratories

3.3 The issue or revisions of these documents in effect on the date of the Purchase Order shall apply.

SECTION 4.0 – EXECUTION

4.1 Location and Identification: All piping shall be installed with (two) continuous insulated #10 gauge solid copper wires, for main location purposes, by means of a City approved metal detector. The wire insulation shall be solid color in accordance with the appropriate color-coding. Upon completion of the directional bore, the contractor shall demonstrate to the City of Winter Haven Water Department that the wire is continuous and unbroken through the entire run of the pipe by energizing and locating the entire run in the presence of the City of Winter Haven Water Department representative.

4.2 Traffic Control: Traffic control is the responsibility of the contractor in accordance with Chapter 314, 6.03 A, General Requirements of the Technical Specifications and Standards. Payment for this item shall be based on the lump sum bid price on an as- needed basis for each project for a typical one (1)-lane closure. DOT Series 600, index sheet 606.

4.3 Environmental Protection: Contractor shall be responsible for the protection of nearby bodies of water from impacts caused by erosion or siltation. Protective measures shall include the installation of silt barriers and/or hay bales. Payment for this item shall be based on the bid unit price.

4.4 Site Restoration: Contractor shall be responsible for the preliminary site restoration, including filling open pits, clean up and grading. Final site restoration (sod, seed, mulch, concrete/asphalt repair) will be performed by others.

4.5 Field Marking: Contractor shall be responsible for field marking of each bore end denoting location and depth.

4.6 Required Right-of-Way (ROW) Permits: The City will provide the following permits for all jobs, unless otherwise specified by the City: City of Winter Haven, FDEP, SWFWMD, Railroad, FDOT, County ROW and Polk County Health Department Permits. The work shall not start until the City of Winter Haven Water Department provides the contractor with the necessary permits from the appropriate governing regulatory agencies.

All directional bore operations shall be contained within right-of-way and/or easements shown on the drawings.

4.7 The contractor shall provide all structures, safety equipment and professional service required to provide for the health and safety of the general public and of personnel involved in the directional boring work in accordance with the requirements of federal, state and local authorities.

4.8 The contractor shall take all measures necessary to protect surrounding public and private property, adjacent buildings, roads, drives, sidewalks, drains, sewers, utilities, trees, structures, poles and appurtenances from damage due to directional bore work. Responsibility and payment for correction of such damage shall be the sole responsibility of the contractor.

4.9 The equipment used in directional bore operations shall be of the appropriate commercial size for making a satisfactory installation meeting the criteria set forth herein.

4.10 The installation of pipeline under the railroad or roadway as shown on the drawings shall be in accordance with all requirements of the railroad company, the Florida Department of Transportation, Polk County or other pertinent regulatory agencies as applicable. Seven (7) calendar days advance notice is required and no boring is permitted on Fridays, Saturdays, Sundays and Holidays.

4.11 All areas, where loss of ground has occurred due to the boring operation, shall be back- filled by the contractor to the specifications outlined by the pertinent governing agency. This action will be at no cost to the City.

SECTION 5.0 - BASIS FOR PAYMENT

5.1 Payment for the installation of service pipe and for casing pipe shall be based on the actual footage of the installed pipe, upon pigging and pressure testing by others as applicable; submittal or record information by the contractor for each directional bore indicating bore profile and location in reference to existing features; and acceptance of the work by the City of Winter Haven Water Department. Unit bid price shall include allowance for casing and end-sealing (plug the pipe so that no foreign matter, i.e. dirt, water, drilling mud) assemblies and mud disposal.

5.2 Payment for the installation of carrier pipe in a casing pipe shall be based on the actual footage of the installed pipe, upon pigging and pressure testing by others as applicable; submittal or record information by the contractor for each directional bore indicating bore profile and location in reference to existing features; and acceptance of the work by the City of Winter Haven Water Department.

5.3 Payment for 2" water line services shall be based on the actual footage of the directional bore installed and the actual footage for the furnishing above ground of excess tubing to allow connections to be made by others.

5.4 Mobilization is the preparatory work and operations necessary to begin work on the project including, but not limited to, those operations necessary for the movement of personnel, equipment, supplies and incidentals to the project site; and for the establishment of temporary office building, safety equipment, first aid supplies, sanitary and other facilities as required by the project. It also includes the costs of any required insurance and any other pre-construction expenses necessary for the start of the work, excluding the cost of construction materials.

The work order total amount, excluding the bond pay item and the mobilization pay item, determines which mobilization pay item shall be used and paid according to the following schedule.

% of Original Work Order Allowance % of the Lump Amount Earned Sum Price for the Item

5 25 10 50 25 75 50 100

BID ITEM DESCRIPTIONS

Estimated quantities are only for bidding purposes and in no way are guaranteed as an annual contract.

Bid Sheet #1 – Service Pipe –DR11 Items 1-7

• Pipe sizes are nominal inside diameter.

• Stripe colors per Section…