ITB 24_022 SPECIFICATIONS _ INSTRUCTIONS.pdf

May 2024

CITY OF ALPHARETTA INVITATION TO BID (ITB)

ITB Number: 24-022 ITB Title: NORTH POINT PARKWAY PIPE ASSESSMENT

ITB SPECIFICATIONS & BIDDING INFORMATION

1. ITB Period of No Communication The no communication period starts on the issue date of this ITB May 30, 2024, and lasts until the City Council meeting for contract award recommendation (or until contract award if this isn’t required to go before council for approval).

Any person or company, their employees, representatives, agents, attorneys, etc. must not contact the City’s elected officials or any City staff concerning this ITB.

Contacting anyone other than the Procurement Agent named below for this ITB during this time will be reason to remove a bid from review.

2. Procurement Agent, Single Point of Contact Beth Rucker is the Procurement Agent and Single Point of Contact for this ITB and is the only contact representing the City for this ITB.

Enter all questions or comments using Opportunity Q&A tab at the Bonfire project web page.

Debora can be reached at 678-297-6052 or purchasing@alpharetta.ga.us.

City of Alpharetta 2 Park Plaza Alpharetta, GA 30009 Attn: Beth Rucker, Procurement Agent

3. Please Note: To all current and previous City of Alpharetta vendors, contractors, and consultants.

Regardless of any previous relationship with our City, you must build out your bid response as requested in this ITB.

Do not neglect to provide requested information or details requested simply because you expect that we already know your work.

Your response to this procurement will be reviewed solely on the information provided in your response.

4. ITB Schedule of Events

1. Bidding Close Date, Deadline for Submissions: June 20, 2024, at 10:00am. We may change this date during the ITB process. We will post any change in an addendum.

Review web page for addenda.

2. Link to Bonfire Project Web Page: https://cityofalpharetta.bonfirehub.com/

3. This project web page has the important dates and all project documents for this ITB.

4. Enter all questions, comments, requests for information before the Questions Due Date using Message – Opportunity Q&A at the Bonfire project web page.

mailto:purchasing@alpharetta.ga.us https://cityofalpharetta.bonfirehub.com/

City of Alpharetta ITB #24-022, North Point Parkway Pipe Assessment Specifications & Bidding Info

5. In each question, clearly note the ITB document and section that is in question.

6. We will share any changes or added information from the City by a written addendum publicly posted online with the project procurement documents. Anything assumed as a change that was only communicated in email or verbally does not qualify as a change to the project or procurement information.

7. It is your responsibility to check the project web page for any addenda, other information, or other messages before finally uploading a bid. You must respond using any updated information.

8. A public bid opening will be held via Microsoft Teams shortly after the bid due date/time has passed. Join the meeting now Click link to join the meeting.

WHAT THE CITY WANTS TO DO

1. Project Background and General Description The City is accepting bids for closed circuit television (CCTV) pipe assessment and cleaning services of the stormwater sewer lines along North Point Parkway. The pipes range in diameter of 18 inches to 66 inches. The project will span from Haynes Bridge Road to Mansell Road, within the City of Alpharetta.

2. Specifications The bidder shall comply with all specifications set forth in Appendix A of this document.

3. Project Specific Requirements A. The Bidder shall commence the Work with adequate force and equipment within ten

(10) calendar days from receipt of Notice to Proceed and shall continuously pursue the work without interruption to completion and to achieve Final Completion of the Work within 60 days from NTP.

B. The Bidder shall be responsible for performing with their own organization at least thirty percent (30%) of the work in this contract. The Bidder shall not subcontract, transfer, assign, or otherwise dispose of the contract or any portion thereof, without the written consent of the City.

C. Retainage in the amount of 5% of each progress payment will be applied.

D. Permitted daytime work hours shall be from 9:00 AM to 4:00 PM Monday through Friday. Within subdivisions, work hours may be extended to 8:00 AM to 6:00 PM, Monday through Friday.

E. Contractor shall be responsible for implementing and maintaining all necessary traffic control measures. Contractor shall submit a traffic control plan to the City for approval prior to commencing any operations at a given location. Traffic can only be impeded https://teams.microsoft.com/l/meetup-join/19%3ameeting_OWY1YWQ5NTEtOWRkMy00NDRkLTg2ZjEtMTBjODFkOTljZjJj%40thread.v2/0?context=%7b%22Tid%22%3a%22e2c90929-b31f-4829-b1fc-0ea80e4ba47d%22%2c%22Oid%22%3a%2249bf80a4-6c7e-41e4-9800-b58327e2e450%22%7d between the hours of 9:00 AM and 4:00 PM. Traffic control is entirely the responsibility of the Bidder and must comply with Manual on Uniform Traffic Control Devices (MUTCD) standards.

F. Should the Contractor desire to utilize police officers as part of their traffic control, only City of Alpharetta Police may be so utilized. Contact Lieutenant Greg Jones (678- 297-6319) or Sergeant Dan Lambert (678-297-6267) with the City of Alpharetta Department of Public Safety. Any costs for utilization of police officers shall be the Contractor’s responsibility.

G. The Contractor must comply with Georgia Department of Transportation (GDOT) Standards and Specifications.

H. All pipelines must be cleaned prior to the Closed-Circuit Television (CCTV) inspection to ensure all defects, features and observations are seen and logged.

I. The Contractor must perform all CCTV inspections in accordance with the National Association of Sewer Service Companies (NASSCO) Pipeline Assessment Certification Program (PACP).

J. All CCTV operators must have current NASSCO PACP certification.

K. The Contractor must use remote CCTV for the pipe inspections. All CCTV inspections and reports must be submitted to the City inspector assigned to the project.

L. All CCTV inspection reports must be recorded in a compatible format database using the latest software version and include electronic links between the data and the video on and external HDD, DVD or flash drive.

M. All CCTV inspection reports must be within +/- two (2) feet of the measured linear footage between manholes along the existing pipeline centerline from the start of the pipe to the end of the pipe.

N. The camera must be centered in the pipe to provide accurate distance measurements to provide locations of features in the sewer. Footage measurements must be displayed and documented on the video.

O. All PACP observations must be identified by audio and on a PACP log. All videos must be continuously metered from manhole to manhole. All video recording must be continuous from structure to structure with no pausing of the video recording during the pipeline inspection.

P. Contractor deliverables must consist of PACP CCTV reports, PACP database, logs and electronic reports. Important features noted during the inspection must be noted. The speed of travel must be slow enough to inspect each pipe joint, tee connection, structural deterioration, infiltration and inf low sources, and deposits. It should not, at any time, be faster than 30 feet per minute, unless noted otherwise.

Q. Contractor must provide a detailed assessment of any deficiencies discovered, as well as a recommendation for repair.

R. Contractor and PACP required header information must be fully and accurately entered on all CCTV reports. Reports received without all required specifications will be rejected and the Contractor will be required to complete the CCTV inspection again.

FOLLOW THIS OUTLINE

How We Want You to Construct Your Bid

1. Using Bonfire to Submit Bid

1.1. This is the link to Bonfire Project Web Page to get our documents and to upload your bid: https://cityofalpharetta.bonfirehub.com/

1.2. We are accepting all bids by online response only. You must upload completed bids online before the closing date and time found in Project Details of the project web page for this ITB.

1.3. Don’t send bids by mail, fax, or email. We will not accept paper copy bids. We will not accept any bids after the closing time deadline has passed.

1.4. You have not completed your response simply by uploading bid documents and information. You must successfully upload all the required documents, including filling out any questionnaires, price sheets, or data requests, and then you must click the submit button before the closing time.

1.5. You will receive an email confirmation receipt with a unique confirmation number shortly after you complete your bid upload. This confirms that you have successfully turned in your bid with all required information.

1.6. You can update your bid at any time until the closing time.

1.7. All uploaded items and responses are Sealed in the project web page and will only be visible by the City after the closing time has passed.

1.8. If the file is ‘mandatory’ or ‘required’, you won’t be able to complete your bid until you have met all requirements.

1.9. Uploading large documents may take more time, depending on the size of the file(s) and your Internet connection speed.

1.10. Pay attention to the type and number of files we have asked you to upload.

1.11. The largest upload file size is 1000 MB.

1.12. Don’t embed any documents within your uploaded files. They won’t be accessible or evaluated.

1.13. Minimum system requirements: Internet Explorer 11, Microsoft Edge, Google Chrome, or Mozilla Firefox. Java Script must be enabled.

https://cityofalpharetta.bonfirehub.com/

2. Required Bid Document Formats Each bid must follow these document formats.

• Format your documents using this outline:

no more than eight (8) pages per bid, formatted to single or double space lines, 10 to 12-point font size, black font color (excludes photos, charts, section separators or headings), and upload Bid documents (except Excel cost sheet or if otherwise directed) in PDF format.

3. Bid Submittal Instructions

• This document must be no more than eight (8) pages, A. Cover Letter with Brief Business Profile, length of time in business, and a summary describing company strong points and why your experience with similar projects will benefit the City.

B. Business information, including name and home office address. If another office address oversees work of this project, add that address information too.

C. Contact, one person to be the single point of contact for this bid. All communication with the City will be with this person. Supply the following contact information in the bid:

• Name, including business title and preferred personal/honorific title (Mr. Ms.

Dr. etc.)

• mailing address,

• telephone number, cell phone number, and

• e-mail address.

D. Resumes or Statements of Qualifications. Include short resumes or qualifications for Key people that you plan to assign to this project. The information included should be for work history related to this project. At a minimum, include:

• Employee’s name, title, and intended role for this project.

• Employee’s work experience and years performing work like this project.

• Employee’s qualification, education, skills, certifications that may apply.

• Employee’s length of time with your company.

• Examples of employee’s project work that is like our project.

E. References. Supply at least three references for work or services like the project in this ITB (don’t include the City of Alpharetta). These references must be for work or services provided within the last three years.

NOTE: We contact references to verify your ability to do the work. We also reserve the right to use any information or other references to decide your ability to perform the work in this ITB. Poor references from any source are grounds to disqualify a bid.

F. Available Resources. Include a list describing the personnel, equipment, materials, sub-contractors, and any other resources available to you and that may be needed and used to show your ability to do the work or services as requested in this ITB.

4. Bid Bond We require a bid bond equal to 5% of the Grand Total bid price provided in your schedule of items. A bid bond form has been supplied as a separate document for you to download and have completed by your surety. Return the completed bid bond to us as a separate document. All information must be readable including all seals (ex: Notary Seal).

5. Schedule of Items, Bid Pricing We will supply a pricing sheet or cost form for you to complete. The pricing sheet will be an Excel document for you to complete and upload with your bid. In the event of a discrepancy in any of the figures, the Unit Price will govern, and the Bid will be recalculated.

6. Required Forms:

• We have provided required forms. You must complete these forms and return to us with every bid.

A. IRS Form W-9

B. Bidder’s Disclosures and Certifications

C. E-Verify (Affidavit Verifying Contractor Participation in Federal Work Authorization Program)

All the following must be on the E-verify affidavit.

Federal Work Authorization User Identification Number – this is only five to eight numbers.

No A, B, C’s.

It’s different from your Tax ID, Employer Identification, or Social

Security Number.

It won’t have a combination of letters and numbers.

Date of Authorization – this is when you first signed up and got the E-verify number.

Name of Contractor – your company.

Name of Project – Same as ITB title.

Date, City, and State – when and where this form was signed.

Signature of Authorized Officer or Agent – to be signed.

Printed Name and Title of Authorized Officer or Agent – the person that signed the form.

Notarized with seal.

7. Questionnaire We use a questionnaire to gather important information needed for legal requirements, your acknowledgements, our bid review, or information needed for writing a contract.

Some questions may require your answers about the work we have described in this RFP.

You will fill out the questionnaire provided. There is no other form or document to upload.

Information requests and response types are as follows:

• Authorized signer for contract execution in DocuSign: Name, business title, email address, text entry.

• Corporate secretary for contract execution in DocuSign: Name, business title, email address, Response Type: Response Type: text entry.

• Contact for legal notices-needed for contracting: Business name and mailing address, contact name, text entry.

• Unique Entity ID / identifier used at SAM.gov, Response Type: alphanumeric entry.

• Note the employee-number category for your company (all locations). Select either

500 or more employees, 100 or more employees, or less than 100 employees.

E-Verify note: Companies return this form to us incorrectly more often than anything else we request in our ITBs.

State of Georgia law requires that we have this completed form before we can review a bid or bid.

A form with errors doesn’t fulfill this requirement.

Top mistakes include:

Wrong number or missing information.

Not notarized.

Not signed.

Wrong form returned.

• Acknowledge Insurance Requirement, Yes, No entry.

• Acknowledge Addenda, enter the number of addenda received: 0, 1, 2, etc.

Appendix A: Project Information

Light Cleaning is defined as less than 25% full over half the length of the pipe.

Heavy Cleaning is defined as over 25% full over half the length of the pipe.

18" Storm sewer CCTV/ Light cleaning 5,014 LF 24" Storm sewer CCTV/ Light cleaning 521 LF 30" Storm sewer CCTV/ Light cleaning 550 LF 36" Storm sewer CCTV/ Light cleaning 270 LF 42" Storm sewer CCTV/ Light cleaning 30 LF 48" Storm sewer CCTV/ Light cleaning 96 LF 66" Storm sewer CCTV/ Light cleaning 87 LF

18" Storm Sewer CCTV/ Heavy cleaning 900 LF 24" Storm Sewer CCTV/ Heavy cleaning 200 LF 30" Storm Sewer CCTV/ Heavy cleaning 200 LF 36" Storm Sewer CCTV/ Heavy cleaning 150 LF 42" Storm Sewer CCTV/ Heavy cleaning 20 LF 48" Storm Sewer CCTV/ Heavy cleaning 60 LF 66" Storm Sewer CCTV/ Heavy cleaning 50 LF