ITB-23-502.pdf

Kenneth W. Jenkins, Westchester County Executive

General Requirements and Proposals Information for Bidders General and Special Clauses Technical Specifications

PLAYLAND PUMPING STATION REHABILITATION

BLIND BROOK SEWER DISTRICT

RYE, NEW YORK

Contract No. 23-502 Bid Opening: June 11, 2025

DEPARTMENT OF PUBLIC WORKS AND TRANSPORTATION

Division of Engineering

By Bidder (Please Print) For Official Use Only Firm/Business Name:

Address:

CONTRACT NO. 23-502

SPECIAL NOTICE

County of Westchester New York

ADDENDA TO THE BID DOCUMENTS

Addenda to the Bid Documents will be published on the Empire State Purchasing Group website at (http://www.bidnetdirect.com/new-york) It is the responsibility of each potential bidder to check the website on a regular basis for further information relative to the bid documents including information relating to any and all addenda prior to submitting its bid. All Bidders are deemed to have reviewed and considered all addendums in their Bid.

SUBMISSION OF BIDS

Bidders should not submit the entire bid document with its bid submission.

Instead, each bidder is required to submit the full set of designated Proposal Pages.

The Proposal Pages are denoted by a border and are titled on the bottom as “Proposal Page ___”. The Proposal Pages must be accompanied by the “Bid Bond and Consent of Surety” (as set forth in the Proposal Pages) attached to the outside of the sealed bid. A Bid Bond is NOT required for contracts of $100,000 or less.

Failure to submit in this manner may cause the bid to be rejected.

The successful bidder will be required to furnish a Performance and Payment Bond.

County of Westchester

New York

MANDATORY PRE-BID SITE INSPECTION

A. Superseding the first paragraph of Article “3. PRE-BID SITE INSPECTION” of the Information for Bidders, Bidders are required to attend a Mandatory Pre-Bid Site Inspection at 10:00 a.m. on Tuesday, May 20, 2025 at the Playland Pumping Station, 1 Playland Parkway, Rye, NY 10580, at which time they will examine the work site under escort by the County’s representative.

B. BIDS FROM CONTRACTORS NOT IN ATTENDANCE AT THIS MEETING, OR

THOSE WHO FAIL TO SIGN THE ATTENDANCE SHEET-WILL BE REJECTED

C. Bidders shall indicate their interest in the Mandatory Pre-Bid Site Inspection by contacting John Coelho, Department of Public Works and Transportation, Division of Engineering at

(914) 995-5144.

D. All other portions of Article “3. PRE-BID SITE INSPECTION” of the Information for Bidders shall remain in full force and effect.

INSURANCE REQUIREMENTS

1. The Contractor, upon award of the contract and throughout the term of the contract, shall furnish, deliver and maintain at its own cost and expense the required insurance as indicated below from insurance companies licensed in the State of New York, carrying a Best's financial rating of A or better. The Contractor shall provide evidence of such insurance to the County by providing a copy of the policies, endorsements, and/or certificates as may be required and approved by the Director of Risk Management of the County (“Director”). The policies, endorsements, or certificates thereof shall provide that ten (10) days prior to cancellation or material change in the policy, notices of same shall be given to the Board of Acquisition and Contract of the County of Westchester by registered mail, return receipt requested, for all of the following stated insurance policies, with a copy also sent to the Director. All notices shall name the Contractor and identify the contract number.

If at any time any of the policies required herein shall be or become unsatisfactory to the Director, as to form or substance, or if a company issuing any such policy shall be or become unsatisfactory to the Director, the Contractor shall upon notice to that effect from the County, promptly obtain a new policy, and submit the policy, endorsement, or the certificate as requested by the Director for approval by the Director. Upon failure of the Contractor to furnish, deliver and maintain such insurance, the contract, at the election of the County, may be declared suspended, discontinued or terminated.

Failure of the Contractor to take out, maintain, or the taking out or maintenance of any required insurance, shall not relieve the Contractor from any liability under the contract, nor shall the insurance requirements be construed to conflict with or otherwise limit the contractual obligations of the Contractor concerning indemnification.

All property losses shall be made payable to the “County of Westchester” and adjusted with the appropriate County personnel.

Upon policy renewal or expiration, evidence of renewal or replacement of coverage that complies with the insurance requirements delineated below shall be delivered to the County. If any insurance requirements are not complied with at their expiration or renewal dates, the Contractor shall immediately cease work. The Contractor shall not resume work until authorized to do so by the County. In addition, payment to the Contractor may be withheld until those requirements have been met, or, at the option of the County, the County may pay the renewal premium and withhold such payments from any monies due the Contractor under the contract or under any other agreement the Contractor may have with the County.

In the event that claims, for which the County may be liable, in excess of the insured amounts provided herein are filed by reason of Contractor’s negligent acts or omissions under the contract or by virtue of the provisions of the labor law or other statute or any other reason, the amount of excess of such claims or any portion thereof, may be withheld from payment due or to become due the Contractor until such time as the Contractor shall furnish such additional security covering such claims in form satisfactory to the Director.

In the event of any loss, if the Contractor maintains broader coverage and/or higher limits than the minimums identified herein, the County shall be entitled to the broader coverage and/or higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the County.

2. The Contractor shall provide evidence of the insurance for each coverage indicated by a blackened box (■) or by an X in a to the left below:

Workers' Compensation and Employer’s Liability: Certificate form C-105.2 or State Fund Insurance

Company form U-26.3 is required for proof of compliance with the New York State Workers' Compensation Law. State Workers' Compensation Board form DB-120.1 is required for proof of compliance with the New York State Disability Benefits Law. Location of operation shall be "All locations in Westchester County, New York."

Where an applicant claims to not be required to carry either a Workers' Compensation Policy or Disability Benefits Policy, or both, the employer must complete NYS form CE-200, available to download at:

http://www.wcb.ny.gov.

If the employer is self-insured for Workers’ Compensation, he/she should present a certificate from the New York State Worker's Compensation Board evidencing that fact (Either SI-12, Certificate of Workers’ Compensation Self-Insurance, or GSI-105.2, Certificate of Participation in Workers’ Compensation Group Self- Insurance).

Commercial General Liability Insurance with a combined single limit of $1,000,000 (c.s.l.) per occurrence and either no aggregate limit or, if there is an aggregate limit, a minimum $2,000,000 aggregate limit, naming the “County of Westchester” as an additional insured on a primary and non-contributory basis. This insurance shall include the following coverages:

i. Premises - Operations.

ii. Broad Form Contractual.

iii. Independent Contractor and Sub-Contractor.

iv. Products and Completed Operations.

NOTES: (a) Additional insured status shall be provided by standard or other endorsement that extends coverage to the County of Westchester for both on-going and completed operations.

(b) All Contracts involving the use of explosives, demolition and/or underground work shall provide proof that XCU is covered.

Commercial Umbrella/Excess Insurance: $2,000,000 per occurrence and either no aggregate limit, or, if there is an aggregate limit, a minimum $4,000,000 aggregate limit, naming the “County of Westchester” as an additional insured, written on a “follow the form” basis.

NOTES: Notes (a) through (b) above under the Commercial General Liability Insurance shall also apply to Commercial Umbrella/Excess Insurance.

http://www.wcb.ny.gov/

Automobile Liability Insurance with a minimum limit of liability per occurrence of $1,000,000 for bodily injury and a minimum limit of $100,000 per occurrence for property damage or a combined single limit of $1,000,000 unless otherwise indicated in the contract specifications, and naming the “County of Westchester” as an additional insured. This insurance shall include for bodily injury and property damage the following coverages:

(i) Owned automobiles.

(ii) Hired automobiles.

(iii) Non-owned automobiles.

Builder’s Risk Insurance for Bridges, Viaducts or Similar Structures: For the construction, renovation or repair of bridges, viaducts or similar structures, the Contractor at its own cost and expense shall furnish, deliver and maintain a "Bridge Builder's Risk Form, All Risk Insurance Contract," with flat premium endorsement, until the construction contract is accepted by the Board of Acquisition and Contract of the County of Westchester. The coverage shall also include business interruption and contingent interruption and extra expense coverage. The coverage shall be written for 100% of the completed value, covering and naming the Contractor and “County of Westchester” as the insureds. The Contractor shall provide the original and duplicate copy of the policy, as well as any and all endorsements, to the County.

Builder’s Risk Insurance for Buildings and Facilities: For the construction of (a) new buildings and (b) for additions or repairs of existing buildings or facilities, the Contractor at its own cost and expense shall furnish, deliver and maintain a "Builder's Risk Form, All Risk Insurance Contract," with flat premium endorsement, until the construction contract is accepted by the Board of Acquisition and Contract of the County of Westchester.

The coverage shall also include business interruption and contingent business interruption and extra expense coverage. The coverage shall be written for 100% of the completed value, covering and naming the Contractor and “County of Westchester” as the insureds. The Contractor shall provide the original and duplicate copy of the policy, as well as any and all endorsements, to the County.

Owners Protective Liability Policy covering and naming the “County of Westchester” as insured, with a minimum limit of liability per occurrence of $3,000,000. The Contractor shall provide the original and duplicate copy of the policy to the County.

Crane, Rigging, & Crane Operator (Rigger Liability) Insurance with a minimum limit of liability per occurrence of $5,000,000 for bodily injury and a minimum limit of $500,000 per occurrence for property damage or a combined single limit of $5,000,000, naming the “County of Westchester” as an additional insured

Pollution Liability, either by separate policy of insurance or through endorsement to the General Liability

Policy with a minimum limit of $1,000,000.00, naming the “County of Westchester” as an additional insured.

This insurance shall indicate the following coverages:

(i) Transit

(ii) Sudden and Accidental

(iii) Clean-up

Asbestos and Lead Abatement General Liability Occurrence Policy in amounts not less than $1,000,000 and naming the “County of Westchester” as an additional insured.

Other:________________________________________________________________________________

3. All policies of the Contractor shall be endorsed to contain the following clauses:

(a) Insurers shall have no right to recovery or subrogation against the County (including its employees and other agents and agencies), it being the intention of the parties that the insurance policies so effected shall protect both parties and be primary coverage for any and all losses covered by the above-described insurance.

(b) The clause "other insurance provisions" in a policy in which the County is named as an insured, shall not apply to the County.

(c) The insurance companies issuing the policy or policies shall have no recourse against the County (including its agents and agencies as aforesaid) for payment of any premiums or for assessments under any form of policy.

(d) Any and all deductibles in the above described insurance policies shall be assumed by and be for the account of, and at the sole risk of, the Contractor.

4. The above policies for the Contractor and/or any of its subcontractors shall not contain any endorsements, terms, conditions or definitions that result in any labor law or action over exclusions.

5. The types of insurance required and/or policy limits listed above may be adjusted any time during the contract term by the Director when deemed appropriate, even if not indicated above by a blackened box (■) or by an X.

Certificate Holder on all certificates of insurance shall read: The County of Westchester, 148 Martine Avenue, White Plains, New York 10601.

PLEASE NOTE: Printed copies of all of your full insurance policies, and any and all endorsements, are required.

NEW CONTRACTOR REGISTRY LAW

Beginning December 30, 2024, subsection 220-i in Article 8 of the New York State Labor Law (the “Contractor Registry Law”) mandates that all contractors and subcontractors bidding on or performing contracted work on a covered project must register with the New York State Department of Labor (NYSDOL).

A covered project is defined as any project subject to Article 8 of the New York State Labor Law, including but not limited to, public work projects and those subject to the provisions of Section 224-a and 224-d of the New York State Labor Law.

Who Must Register with the NYSDOL?

• Contractors: Defined as any entity entering into a contract to perform construction, demolition, reconstruction, excavation, rehabilitation, repair, installation, renovation, alteration, or custom fabrication.

• Subcontractors: Defined as any entity subcontracting with a contractor to perform construction, demolition, reconstruction, excavation, rehabilitation, repair, installation, renovation, alteration, or custom fabrication, as outlined in Article 8 of the Labor Law.

For more information on how to register with the NYSDOL, please visit: https://dol.ny.gov/how-register-contractor-and-subcontractor-registry

BIDDERS ARE HEREBY NOTIFIED:

• No contractor shall bid on a contract for public work unless such contractor is registered with the NYSDOL.

• Each contractor must submit its certificate of registration at the time the bid is made. Applications for registration shall not be accepted as a substitute for a certificate of registration.

• Subcontractors must be registered prior to commencing any work on the covered project.

• Contractors are responsible for verifying that their subcontractors are registered prior to commencing subcontracted work on the contract and shall submit information regarding their subcontractor’s registration as may be requested by the County.

• For a contractor or subcontractor who has been determined unfit by the Commissioner of the NYSDOL while performing contracted work, the contracted work shall only continue if a monitor is appointed to oversee the work completed. Such monitor must be approved by the Commissioner of the NYSDOL.

Contractor shall be responsible for securing the appointment of the monitor. The contractor shall take all steps necessary to ensure there is no interruption in the project schedule as a result of such determination.

The cost of the monitor shall be at the sole expense of such contractor or subcontractor who has been determined to be unfit. Failure of the contractor to either secure the appointment of a monitor or obtain a replacement contractor or subcontractor to complete the contracted work to the satisfaction of the Commissioner of Public Works and Transportation shall be deemed an act of default under the contract.

https://dol.ny.gov/contractor-and-subcontractor-landing https://dol.ny.gov/how-register-contractor-and-subcontractor-registry https://dol.ny.gov/how-register-contractor-and-subcontractor-registry

MINORITY PARTICIPATION POLICY

Contractors must comply with the County’s Minority Participation Policy, including, but not limited to, the requirement that contractors make a demonstrated good faith effort to utilize Minority Owned Businesses (“MOB”) and Women Owned Businesses (“WOB”) (see IFB Article 36). To assist contractors in this effort the County has made available a list of MOB and WOB at http://mwbe.westchestergov.com/ Contractors are also encouraged to utilize other sources to identify potential MOB and WOB as subcontractors and suppliers.

All bidders must submit as part of their bid package the Minority/Women Owned Business Enterprise Questionnaire located in the Proposal Page section of the bid documents.

http://mwbe.westchestergov.com/

County of Westchester

CHANGES IN THE WICKS LAW

Effective July 1, 2008, construction contracts of one million five hundred thousand dollars or less will not require the preparation of separate contracts for plumbing and gas fitting; steam heating, hot water heating, ventilation and air conditioning apparatus; and electric wiring and standard illuminating fixtures and general construction.

Each bidder on a public work contract, where the preparation of separate contracts is not required shall, to the full extent applicable, submit with its bid a separate sealed list that names each Subcontractor that the bidder will use to perform work on the contract and the agreed upon price to be paid to each for (a) plumbing and gas fitting, (b) steam heating, hot water heating, ventilating and air conditioning apparatus and (c) electric wiring and standard illuminating fixtures and (d) general construction. The submission (Proposal Page 6) that contains the agreed upon price shall be acknowledged by both Contractor and Subcontractor. For purposes of this paragraph, the acknowledgment from the Subcontractor may contain the facsimile signature of an officer of the Subcontractor.

After the low bid is announced, the sealed list of subcontractors submitted with the bid shall be opened and the names of such subcontractors shall be announced. Thereafter, any changes of subcontractors or agreed-upon amount to be paid to each shall require the approval of the County upon a showing of legitimate construction need for such change.

The Successful low bidder, before award of the contract, must procure and provide to the County, from each of the above denoted Subcontractors, a Contract Disclosure Statement and the Required Disclosure of Relationships to County forms.

The sealed lists of Subcontractors submitted by unsuccessful bidders shall be destroyed after the contract award.

THIS PROJECT IS NOT SUBJECT TO THE REQUIREMENTS OF THE

“WICKS LAW”. ACCORDINGLY, EACH BIDDER IS REQUIRED TO

SUBMIT SPECIFIC INFORMATION PERTAINING TO ITS PROPOSED

SUBCONTRACTORS. PLEASE SEE THE “NOTICE TO

CONTRACTORS” THAT FORMS A PART OF THESE BID

DOCUMENTS.

County of Westchester New York

COMPLETION OF GRANT FUNDING FORMS

The bidders are hereby notified that if this project, or any portion thereof, is funded by a grant then the contractor will be responsible to complete all appropriate forms as required by the grant agency in order to complete the application.

PROMPT EXECUTION AND RETURN OF CONTRACT

A. The successful bidder is required to return the completed contract to the County within ten

(10) days of receipt of the execution copy of the contract. The contract must be signed, notarized and returned to the County with all insurance certificates, bonds and supporting documentation, including all required Subcontractor information.

B. The County reserves all of its rights, including, but not limited to, proceeding against the bid bond, if the successful bidder fails to submit the complete executed package within the above time frame.

MANDATORY OSHA CERTIFICATION

When a public works contract is in excess of $250,000.00, all employees are required to have successfully completed the OSHA 10 hours training class. All contractors and subcontractors must attach copies of proof of completion of the OSHA 10 hour course by all employees to the first certified payroll submitted to the County and on each succeeding payroll where any new or additional employee is first listed. Employees may be requested by the County’s representative to verify compliance with the OSHA 10 hour course by showing their OSHA card.

When a public works contract is in excess of $1,000,000.00, all employees are required to have successfully completed the OSHA 30 hours training class. All contractors and subcontractors must attach copies of proof of completion of the OSHA 30 hour course by all employees to the first certified payroll submitted to the County and on each succeeding payroll where any new or additional employee is first listed. Employees may be requested by the County’s representative to verify compliance with the OSHA 30 hour course by showing their OSHA card.

In addition, on any contract that includes excavation of underground facilities, the excavator is required to be certified and have completed the training and education program provided by the one-call notification system (Dig Safely New York, Inc. Certified Excavator Program in Safe Digging Best Practices) or any other provider authorized by the public service commission to administer such training and education program.

BUILDERS RISK INSURANCE

In addition to the insurance requirements listed in Section 2 of the Information for Bidders, the Contractor, at their own cost and expense, shall provide and maintain a Builder’s Risk Form, All Risk Insurance Contract. The coverage shall be written for 100% of the completed value, with the County of Westchester named as loss payee as its interest may appear. In formulating its proposal, the Contractor shall include the costs for this coverage. In the event that claims, for which the County may be liable, in excess of the insured amounts provided herein are filed by reason of Contractor’s negligent acts or omissions under the Agreement or by virtue of the provisions of the labor law or other statute or any other reason, the amount of excess of such claims or any portion thereof, may be withheld from payment due or to become due the Contractor until such time as the Contractor shall furnish such additional security covering such claims in form satisfactory to the County of Westchester.

PROOF OF PAYMENT BY CONTRACTOR TO SUBCONTRACTORS

AND MATERIALMEN.

In addition to and without limiting any of the provisions set forth in Section 23 of the Information for Bidders, after the Contractor completes 50% of the work under the contract, the Contractor shall supplement each requisition submitted to the County with documentation that establishes that the Contractor has timely and properly paid its subcontractors and materialmen as required by Section 23 of the Information For Bidders. Such documentation shall include copies of both sides of cancelled check(s) paid to the order of the subcontractors and materialmen and such other documentation as may be reasonably requested by the Commissioner. If the Contractor fails to submit such documentation, the Commissioner may, in his sole discretion, withhold payment of the requisition until such time as the documentation is properly submitted. Nothing herein is intended or shall be construed to confer upon or give any subcontractor or materialman, or its successors and assigns, any third party beneficiary rights, remedies or basis for reliance upon, under or by reason of the contract or this Special Notice provision.

PREVAILING WAGE

All public works contracts are subject to the payment of the prevailing wage and supplements as set forth by the laws of the State of New York, including, but not limited to, Articles 8 and 9 of the New York Labor Law (the “Prevailing Wage Laws”). Westchester County has an active Prevailing Wage Enforcement Officer who enforces the Prevailing Wage Laws within the County for public works contracts, including reviewing certified payroll records, visiting job sites, interviewing the employer and employees (See IFB Article 12) and, if necessary, requesting copies of cancelled checks.

Any Contractor who fails to comply with the Prevailing Wage Laws, including, but not limited to, failing to pay the prevailing wage rates and supplements, failing to submit certified payroll records to the County or failing to post the prevailing wage rates and supplements at the work site, will be subject to enforcement as provided for in the Contract and laws of the State of New York through the Westchester County District Attorney’s office, the Commissioner of the New York State Department of Labor, the County and/or the employee who suffered the underpayment. This enforcement could include, but is not limited to, criminal penalties, civil penalties, debarment from future bid awards, the withholding of payment under the Contract to satisfy the unpaid wages and supplements, including interest and civil penalty. In addition, such a failure shall constitute grounds for cancellation of the Contract (IFB 8(C)). Moreover, a prime contractor is responsible for its subcontractor’s failure to comply with, or evasion of, the provisions of the Prevailing Wage Laws.

County of Westchester New York

PROJECT LABOR AGREEMENT (PLA)

A. The County of Westchester has determined that a Project Labor Agreement will be used on this Project. The successful bidder will be required as a condition of this Contract to execute the PLA with the Building and Construction Trades Council of Westchester and Putnam Counties, New York, AFL-CIO ("Council"). The PLA will be substantially in the same form as the PLA included in this contract specification book. Bidders are urged to familiarize themselves with the terms and conditions of the PLA.

B. It should be noted that Schedule A of the PLA contains a list of the local unions affiliated with the Council. Copies of the applicable Collective Bargaining Agreements of the local unions can be obtained by writing to the Building and Construction Trades Council of Westchester and Putnam Counties, New York, AFL-CIO at 258 Saw Mill River Road, Elmsford, New York 10523, Attn.: Carol A. Boccardi.

DEF Contractor Special Notice Effective date: revised December 13, 2012

CONTRACTOR SPECIAL NOTICE

Department of Environmental Facilities Environmental Management System Requirements

General The Contractor is responsible for complying and ensuring that all the Contractor’s subcontractors comply with all federal, state, and local environmental and health and safety legal requirements.

The Contractor recognizes that the Department of Environmental Facilities (DEF) has an Environmental Management System (EnvMS) that includes DEF’s Wastewater Treatment Plants (WWTPs), Solid Waste facilities, water treatment facilities, and related facilities and shall conform to and ensure the conformance of all of the Contractor’s subcontractors (subcontractors) to the DEF Environmental Policy (Policy), all EnvMS associated procedures and protocols, and the requirements of this Special Notice. This includes the requirement to participate in the corrective action process, including attendance at meetings should activities in which the Contractor is involved result in a deviation from the Policy or the requirements of the EnvMS. Depending on the seriousness of the deviation, this may include participation in full root cause analysis.

Training Prior to performing work the project superintendent, project manager and all responsible foremen for the Contractor and subcontractors shall attend a required 45-minute training session on EnvMS requirements provided by DEF Personnel. The Contractor shall ensure the attendance of these staff. The training may occur at the facility or at another location. The Contractor shall ensure that a minimum of one person who has participated in the EnvMS training is available on-site at all times that the Contractor’s personnel or subcontractors are on-site.

The Contractor shall ensure that all employees and subcontractor employees working at any DEF facility are trained on the requirements of the EnvMS relevant to their work and shall keep records of training on site. The initial training for superintendents, project managers and foremen may be video taped by the Contractor for subsequent training of all Contractor’s employees and subcontractor employees.

Records of training shall be kept by the contractor and made available to DEF, upon request.

Competency The Contractor shall ensure employees and subcontractors are capable, based on training, education, licensing, and/or experience, to perform tasks that can impact the

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M am aroneck

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Digester Gas (consists mostly of methane – the primary component of natural gas)

X X

Natural Gas X X X X Propane X X X Oxygen X Class 1, Division 1 Explosion Proof Areas

X X X X X X X

Confined Spaces X X X X X X X Chemical Storage/Hazardous Materials

X X X X X X X X X X

Hydrogen Sulfide X X X X X X X High Pressure Lines X X X X X X X Open Tanks / Drowning Hazards

X X X X X X X

Ladders, Platforms & Slippery Surfaces

X X X X X X X X X X

High Voltage Electrical Systems

X X X X X X X

Potential Exposure to Blood Borne Pathogens

X X X X X X X

Automatic Equipment X X X X X X X Chlorine Gas X

CONTRACT NO. 23-502

environment. The Contractor shall maintain records of competency and make these records available to DEF upon request.

Project Coordination The Contractor shall designate a staff member who will be responsible for the oversight of EnvMS project requirements and to work as a liaison with the plant Superintendent or facility operator. This person, or their properly qualified designee, must be available anytime the Contractor’s personnel or subcontractors are on-site performing work.

Working Environment In addition to the hazards typically found on construction and industrial sites, the following specific hazards are present at the WWTPs and water treatment facilities.

CONTRACT NO. 23-502

Other DEF facilities (transfer stations, pump stations) may have these same or similar hazards.

The Contractor and subcontractors shall plan work appropriately for this environment and the specific location(s) where work is anticipated and implement the necessary health and safety precautions including, but not limited to, the use of proper equipment, including non-sparking tools, proper personal protective equipment (PPE) and monitoring equipment, and compliance with contractor Confined Space Entry and Lock-out / Tag-out programs.

Health and Safety Plan The contractor shall develop a health and safety plan (plan) specific to the facility and the work planned and shall ensure that all work is performed in conformance with the plan. The contractor shall ensure that the plan addresses all relevant hazards including, but not limited to, the aforementioned hazards. The plan must be kept on site at the facility when work is being performed and must be made available to DEF personnel upon request.

Health and Safety Compliance Monitoring An expert provided by the Contractor will monitor the Contractor and subcontractor compliance with all applicable health and safety regulations and the health and safety plan on an ongoing basis while the Contractor and subcontractors are performing work at any DEF facility. Monitoring shall be performed in accordance with the health and safety requirements in the project specifications. The Contractor shall ensure that all employees and subcontractors cooperate with the expert. The expert will document results of the monitoring and provide the results to the Contractor on an ongoing basis.

The Contractor shall correct all health and safety non-compliances identified by the independent expert in a timely fashion. The monitoring results and any corrective actions taken shall be provided to DEF’s representative on site.

Plant Equipment and Control of Hazardous Energy All DEF sites are working facilities that must function at all times so as to meet regulatory obligations. The Contractor shall receive prior authorization from the WWTP Superintendent, the Supervisor of Operations, Chief Operator (water districts) facility manager (solid waste) if any planned activities of the Contractor or Contractor’s subcontractor could interfere with the operation of the DEF facility, involve the use of plant or facility equipment, or require taking plant or facility equipment on or off line.

The contractor shall not proceed without expressed authorization by same. DEF reserves the right to rescind authorization for the Contractor to use, work on, or otherwise render inoperable, any piece of equipment if needed for the operation of the plant or facility.

CONTRACT NO. 23-502

The Contractor shall be responsible for ensuring control of hazardous energy (lock-out/tag-out) for all contractor and subcontractor activities. Contractor shall coordinate taking plant equipment off line and putting it back on line with the Plant Superintendent or the Supervisor of Operations, Chief Operator (water districts) or facility manager (solid waste). Only authorized DEF personnel shall take plant equipment off line or place it back on line. Plant equipment includes, but is not limited to, all gates, valves, pumps, electrical panels, solid waste facilities, water and wastewater treatment, and associated equipment.

Odor Notification The Contractor shall notify the WWTP Superintendent, Supervisor of Operations, Chief Operator (water districts) facility manager (solid waste) or ISO Coordinator 24 hrs prior to the initiation of activities that have the potential to cause odors in excess of those associated with normal operations.

Odor Control The Contractor and subcontractors shall comply with all EnvMS odor control requirements. WWTP doors must be kept closed at all times except for entry or exit of personnel and equipment. Open periods shall be minimized to the greatest extent possible. Doors shall not be propped open or held open without the expressed approval of the WWTP Superintendent or the Supervisor of Operations.

For activities with the potential to cause odors in excess of those associated with normal operations, the contractor shall plan and implement appropriate odor abatement controls.

Demolition Contractor shall implement a methodology to tag or mark all equipment and piping prior to demolition. All contractor and subcontractor employees responsible for demolition activities shall be trained on the methodology. Prior to demolition, marked or tagged equipment scheduled for demolition shall be reviewed with DEF’s representative on site.

Stormwater Management, Soil Erosion and Sediment Control Activities The Contractor shall comply strictly with all Soil Erosion and Sediment Control project specifications; stormwater permit requirements, if a permit is required; and regulatory requirements including the New York Standards and Specifications for Erosion and Sediment Control and the County of Westchester Best Management Practices for Reducing Nitrogen and Other Stormwater Pollutants.

Soil Erosion and Sediment Controls shall include, but are not limited to, the following:

− Proper installation and use of erosion and sediment capture devices, i.e. silt fences and hay bales

− Protection of storm drain inlets − Proper and timely backfilling and stabilization of trench excavation − Inspections of discharge points − Proper maintenance of erosion and sediment capture devices − Regular inspections of controls by qualified Contractor staff − Use of phosphorus containing fertilizers only in conformance with County requirements.

The Contractor shall be subject to Erosion and Sediment Control Inspections by DEF personnel.

Spills Prevention, Control and Response Procedures Contractor and subcontractors shall have written spill response procedures that conform to DEF requirements. The Contractor’s and subcontractors’ supervisory personnel will be trained in the facility’s Spill Prevention, Control and Response Procedures Requirements during the 45-minute EnvMS training session. Contractors and subcontractors shall ensure that these requirements are complied with and that their on-site employees are properly trained in spill prevention, control and response, and conformance with their spill response procedures. Contractor and subcontractors shall have a copy of these procedures available on site. The Contractor shall have appropriate spill clean-up equipment on site at all times.

In the event of a spill, the Contractor and subcontractors shall immediately respond to the spill in conformance with their spill procedures and as soon as possible report the spill to the main office.

The Contractor is responsible for proper clean-up and disposal of waste materials generated by any spill resulting from their activities.

Vehicle and Equipment Control The Contractor and subcontractors shall ensure all vehicles and equipment are properly maintained and free of leaks. Contractor and subcontractors shall not perform fueling or maintenance of vehicles and equipment onsite without the expressed approval of the WWTP Superintendent or Supervisor of Operations, Chief Operator (water districts), or facility manager (solid waste). Contractor and subcontractors shall ensure vehicles comply with Westchester County idling restrictions and do not idle unnecessarily. The Contractor and subcontractors shall ensure all fuel used is ultra low sulfur in content.

CONTRACT NO. 23-502

Good Housekeeping/Chemicals, Petroleum and Hazardous Materials Management The Contractor and subcontractors shall demonstrate good housekeeping practices and perform daily site clean-ups at the work site. The work site shall be subject to inspections by DEF Personnel.

The Contractor and subcontractors shall properly store and use all petroleum, chemicals and hazardous materials. This shall include but is not limited to use of proper secondary containment and protection from precipitation. Storage locations shall be pre-approved by the WWTP Superintendent, Supervisor of Operations, Chief Operator (water districts) or facility manager (solid waste) or ISO Coordinator.

The Contractor shall provide all Material Safety Data Sheets (MSDS) for all petroleum, chemicals and hazardous materials used at the work site to DEF prior to bringing same on site and shall maintain all MSDS on site. DEF reserves the right to forbid any material from being brought on site.

At the completion of work, the Contractor shall remove any staged materials, petroleum, chemicals, and hazardous materials remaining from the project, whether a result of contractor or subcontractor activities. Staged materials, petroleum, chemicals, and hazardous materials may remain with the expressed written approval of the WWTP Superintendent or Supervisor of Operations, Chief operator (water districts) facility manager (solid waste).

Waste Management and Minimization The Contractor and subcontractors shall dispose of waste in a manner that meets all applicable laws and regulations including Westchester County Source Separation Law (Chapter 825). Contractors shall make every effort to minimize waste production during construction operations. Contractors and subcontractors shall not bring waste onsite and may not dispose of waste onsite or in DEF receptacles without the expressed approval of DEF

Mercury Containing Devices The Contractor shall ensure no mercury containing devices are installed. Any mercury devices removed by the Contractor or subcontractors shall be disposed of legally by the Contractor and records of disposal shall be provided to the facility.

Energy Efficiency and Environmentally Preferable Products With the exception of exterior lighting and historic lighting at the South Yonkers CSO and the Mamaroneck WWTP, the Contractor shall ensure incandescent bulbs are not installed or used.

The contractor shall:

− select energy star equipment or equipment within the upper 25 percent of energy efficiency as designated by the United States Federal Energy Management Program

− select environmentally preferable products − utilize environmentally preferable cleaning products if the prices of the equipment and products are reasonably competitive and the quality is adequate for the purpose intended.

The contractor shall ensure Styrofoam products are not utilized and shall request non- Styrofoam packaging for equipment and products.

Landscaping When selecting plantings, the Contractor shall ensure plantings native to Westchester County are utilized. If no native species are appropriate, the Contractor shall ensure the planting of noninvasive species.

Pesticide Ban The Contractor shall ensure pesticides that are banned under Westchester County Law (Chapter 690) are not utilized at the work site.

Change to Environmental Project Design Specification The Contractor shall receive approval from an authorized County representative prior to making any modifications that affect environmental project specifications due to field conditions.

Third Party Audit The EnvMS is certified to ISO 14001. The certification requires that a yearly third party audit be performed. The Contractor shall ensure that all employees cooperate with the third party auditor, answer questions put to them by the auditor, and make records required as part of this special notice available to the auditor, as requested.

Westchester gov.com

WESTCHESTER COUNTY

DEPARTMENT OF ENVIRONMENTAL FACILITIES

ENVIRONMENTAL POLICY

It is the mission of the Westchester County Department of Environmental Facilities to protect, preserve and conserve the water supply and quality of watercourses within or on the borders of Westchester County; to provide proper solid waste stream reduction and recycling; and to protect the health, safety and welfare of the public. The Department is responsible for planning, operating and maintaining: water resource recovery facilities, sanitary collection systems, drinking water treatment and distribution facilities, and solid waste facilities in compliance with local, state and federal laws.

To achieve this mission and thereby contribute to a more sustainable society, DEF is committed to:

• meet, and where practical, exceed its environmental legal and regulatory requirements, and other commitments;

• prevent pollution, protect the environment; and,

• continually improve.

Effective Date: 3-13-2018

Vincent F. Kopicki, P.E.

Commissioner, DEF

NOTICE TO CONTRACTORS

Sealed proposals for the following construction work:

CONTRACT NO: 23-502 ADVERTISING: May 9, 2025

MANDATORY PRE-BID INSPECTION: May 20, 2025

PLAYLAND PUMPING STATION REHABILITATION

BLIND BROOK SEWER DISTRICT

RYE, NEW YORK

Will be received by the Board of Acquisition and Contract in Room 104, Michaelian Office Building, 148 Martine Ave., White Plains, New York until 11:00 a.m., Wednesday, June 11, 2025, and immediately thereafter, the bids will be publicly opened and read aloud in Room 527 of the said building. The bid opening also will be made accessible to the public via the livestreaming service WebEx. The livestreaming of the bid opening via WebEx is in addition to and not in place of the publicly bid opening to be held in Room 527 of the Michaelian Office Building. For additional bidding information or questions call (914) 995-2274.

Instructions for livestreaming via WebEx. Attendees may join by computer browser at https://westchestergov.webex.com/meet/bac-bidopening or by phone 1-415-655-0001 US Toll or 1-844-621-3956 US Toll Free. The Access Code is 614 981 028.

The Bid Documents (General Requirements, Information for Bidders, Technical Specifications, etc. with Authorized Proposal Pages and Contract Drawings) MUST BE OBTAINED from the Empire State Purchasing Group website at the following web address:

http://www.bidnetdirect.com/new-york.

There is no cost to the bidder for this service. Bid documents will be available after 1:00 p.m. on the advertising date.

PLEASE TAKE NOTICE: IN ORDER TO SUBMIT A BID, BIDDERS MUST REGISTER AND DOWNLOAD THE BID DOCUMENTS FROM THE EMPIRE STATE PURCHASING GROUP WEBSITE AND MUST REGISTER USING THE NAME OF THE PERSON OR BUSINESS ENTITY THAT WILL BE SUBMITTING THE BID. IN ORDER TO ENSURE THAT COUNTY BID DOCUMENTS HAVE NOT BEEN ALTERED IN ANY WAY, THE COUNTY WILL NOT ACCEPT BIDS FROM PERSONS OR BUSINESS ENTITIES THAT

HAVE NOT FOLLOWED THIS REQUIREMENT.

Each bidder is required to submit the full set of authorized Proposal Pages and all bids over $100,000.00 must also be accompanied by the “Bid Bond and Consent of Surety” (as set forth in the Proposal Pages) attached to the outside of the sealed bid. Failure to submit in this manner may cause the bid to be rejected. The successful bidder, no matter the amount of its bid, will be required to furnish a Performance and Payment Bond with its signed contract.

To the full extent applicable, each bidder shall submit with its bid a separate sealed list that names each Subcontractor that the bidder will use to perform work on the contract and the agreed upon price to be paid to each for: (a) plumbing and gas fitting,

(b) steam heating, hot water heating, ventilating and air conditioning apparatus and (c) electric wiring and standard illuminating fixtures and (d) general construction. The submission (Proposal Page 41) that contains the agreed upon price shall be acknowledged by both Contractor and Subcontractor. For purposes of this paragraph, the acknowledgment from the Subcontractor may contain the facsimile signature of an officer of the Subcontractor.

The Successful low bidder, before award of the contract, must obtain and provide to the County, from each of the above denoted Subcontractors, fully completed and signed Contract Disclosure Statement (Proposal Pages 24-32) and Required Disclosure of Relationships to County (Proposal Pages 33) forms.

The sealed lists of Subcontractors submitted by unsuccessful bidders shall be destroyed, unless you request that it be returned by checking the applicable box on Proposal Page 5.

The County of Westchester reserves the right to waive any informalities in the bids, or to reject any or all bids. No bidder may withdraw its bid within forty-five (45) days after the date of the bid opening.

Pursuant to Chapter 308 of the Laws of the County of Westchester, it is the goal of the County to use its best efforts to encourage, promote, and increase the participation of business enterprises owned and controlled by persons of color or women - Minority Business Enterprise (MBE) and Women Business Enterprise (WBE).

REMINDER: All required licenses should be submitted with the Bid.

COUNTY OF WESTCHESTER, NEW YORK

BY: Hugh J. Greechan, Jr., P.E., Commissioner https://westchestergov.webex.com/meet/bac-bidopening%20or%20by%20phone%201-415-655-0001 https://westchestergov.webex.com/meet/bac-bidopening%20or%20by%20phone%201-415-655-0001 http://www.bidnetdirect.com/new-york

TABLE OF CONTENTS

SECTION 1: GENERAL REQUIREMENTS AND PROPOSALS

TOC 1

(WC DPW E Version 1/18)

General Requirements

1. Description Of The Work .................................................................................................1.1

2. Subcontracting & Direct Employment Of Labor ..............................................................1.2

3. Required Time For Completion Of The Work .................................................................1.2

4. Security Regulations .........................................................................................................1.3

5. Payment for Bonds and Insurance ....................................................................................1.5

Contract Drawings

Contract Drawings ........................................................................................... Contract Drawings 1

Proposal Forms

Bidder's Identification .............................................................................................. Proposal Page 1 Proposal Requirements and Addendum Receipt...................................................... Proposal Page 2 Non-Collusive Bidding Certification ....................................................................... Proposal Page 4 Bid Page(s) ............................................................................................................... Proposal Page 6 Contractor's Acknowledgement ............................................................................... Proposal Page 7 Contractor’s Acknowledgement (Corporation/Sole Officer) ................................... Proposal Page 8 Limited Liability Company Acknowledgement ...................................................... Proposal Page 9 Certificate of Authority .......................................................................................... Proposal Page 10 Certificate of Authority-Limited Liability Company ............................................ Proposal Page 11 Bid Bond and Consent of Surety ........................................................................... Proposal Page 12 Affirmative Action Program Requirement (Contractors) ...................................... Proposal Page 13 Apprenticeship Training Program Requirement .................................................... Proposal Page 14 Certificate of License (Electrical) .......................................................................... Proposal Page 15 Certificate of License (Plumbing) .......................................................................... Proposal Page 17 Certificate of License (Hauler) ..............................................................................