ITB-23-018 Addendum 002 Final.pdf

ADDENDUM #002

Solicitation Number: FDC ITB-23-018

Solicitation Title: Perimeter Lighting Fixtures

Bids due by: April 25, 2023, at 2:00 p.m., Eastern Time

Addendum Number: 002

Addendum Date: April 11, 2023

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

Please be advised that the information contained in this Addendum is applicable to the original specifications of the above-referenced solicitation.

This Addendum includes the Department's written answers to the written questions received and the following change:

Change No. 1:

Revises Attachment I – Price Sheet, Group 14, service location address.

[Remainder of Page Left Blank Intentionally]

Addendum #002 FDC ITB-23-018

Responses to Written Questions

FDC ITB-23-018

Perimeter Lighting Fixtures

Question Number Question Answer

The brand that is specified, American Lighting, will not allow any other vendors besides the Florida branch to get pricing. We've had numerous bids around the country where American Lighting was requested, and when we contacted them to get pricing, they would not allow out of state vendors to get pricing.

Is there any chance you can accept alternatives?

The Department will accept approved equivalents in accordance with Section 4.1.1, Equivalent Items.

Group 14 says Homestead CI But Holmes CI, Bonifay Fl address?

Which one is it?

Please refer to Change No. 1, revised Attachment I – Price Sheet, of this Addendum.

We work with a different supplier on outdoor lighting but believe we have a comparable list of items that would meet your needs, we are requesting permission to bid those items on FDC ITB-23- 018 Perimeter Light Fixtures.

Attached is the spec sheet for their outdoor lighting.

1. How will Florida DOC be paying for this project? The boilerplate has pcard language identified so we want to be clear whether payment would come via pcard, check, or ach.

2. What is the term of the contract once awarded?

3. After award, when will the first purchase orders be issued?

4. Can you explain section 3.3.4 subcontracts? We think this might be standard language for Florida DOC and understand it may not be applicable for this project but wanted to confirm.

The Department does not approve these items as an equivalent per Attachment V, FDC Perimeter Lighting Fixture Specifications.

1. The Department anticipates issuing purchase orders to the successful Bidder with payment upon delivery of all items via

ACH.

2. This ITB will result in 14 one-time purchases issued, one (1) per group, in accordance with Revised Attachment 1, Price Sheet.

3. The Department anticipates issuing purchase orders immediately upon award.

4. The Vendor must disclose any anticipated subcontractors at the time of bid submission. Please refer to Section 3.3.4, Subcontracts.

1. Where do we submit the bid as the equivalents on the sheet?

2. Are we required to have insurance, since we are just a supplier?

1. Please refer to Section 4.1.1, Equivalent Items, and Section 5.4.2, Price Sheet. The deadline to request Department approved equivalent items was March 7, 2023.

2. Yes. Please refer to Section 6.4, Insurance.

Question Number Question Answer

Thank you for the opportunity to bid on this project. I reviewed the bid with our legal team today and we were not able to pull the t&c's from the link in Section 5.1 (page 11). Can you send us that document please?

https://www.dms.myflorida.com/business_operations/state_purc hasing/state_agency_resources/state_purchasing_pur_forms

Could you please confirm the FDC locations for this project? The address of each delivery location is listed under each Group.

Please refer to Attachment I – Price Sheet of the ITB and Change No. 1 of this Addendum.

Can you confirm these documents are what we need to review?

a. PUR 1001

b. PUR 1000

Vendors should review the ITB in its entirety, including all documents incorporated by reference.

https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms

Revised Attachment I – Price Sheet

Bids must be firm prices and include all packaging, handling, shipping, and other applicable fees. Vendors shall provide a Unit Cost per item below, then propagate a total for the item based upon the Estimated Number of commodities to be purchased. The Vendor is required to bid all items within each Group for their Bid to be considered responsive for that Group. The shipping destination for each group is included under each group. By submitting pricing below, the Vendor agrees that in the absence of an equitable price adjustment, as indicated in PUR 1000, renewal pricing will remain the same throughout the Contract.

(GROUP 1 - Jefferson CI) 1050 Big Joe Road

Monticello, FL 32344

Description of Commodities (A) Unit Cost (Per Item)

(B) Estimated Annual Quantity

(C) Extended Annual Cost

(AxB=C)

1 American Electric Lighting, Autobahn Series - ATB2 P604 R5 NL NR 480V $_______________ 65 $_______________

Group 1 Grand Total Price (Sum of Column C) $_________________

(GROUP 2 - Walton CI) 691 Institution Road

Defuniak Springs, FL 32433

Description of Commodities (A) Unit Cost (Per Item)

(B) Estimated Annual Quantity

(C) Extended Annual Cost

(AxB=C)

1 American Electric Lighting, Autobahn Series - ATB2 P604 R5 NL NR 480V $_______________ 65 $_______________

American Electric Lighting, Autobahn Series - ATB2 P604 R5 MVOLT (120-

277) equipped with individual 120V Photocells

$_______________ 42 $_______________

Group 2 Grand Total Price (Sum of Column C) $_________________

COMPANY NAME FEIN

(GROUP 3 - Madison CI) 382 SW MCI Way

Madison, FL 32340

Description of Commodities (A) Unit Cost (Per Item)

(B) Estimated Annual Quantity

(C) Extended Annual Cost

(AxB=C)

1 American Electric Lighting, Autobahn Series - ATB2 P604 R5 NL NR 480V $_______________ 90 $_______________

Group 3 Grand Total Price (Sum of Column C) $_________________

(GROUP 4 - Avon Park CI) 8100 Hwy 64 East

Avon Park, FL 33825

Description of Commodities (A) Unit Cost (Per Item)

(B) Estimated Annual Quantity

(C) Extended Annual Cost

(AxB=C)

1 American Electric Lighting, Autobahn Series - ATB2 P604 R5 NL NR 480V $_______________ 90 $_______________

American Electric Lighting, Autobahn Series - ATB2 P604 R5 MVOLT (120-

277) 10x photocells

$_______________ 20 $_______________

Group 4 Grand Total Price (Sum of Column C) $_________________

(GROUP 5 - Lake CI) 19225 US Hwy 27

Clermont, FL 34715

Description of Commodities (A) Unit Cost (Per Item)

(B) Estimated Annual Quantity

(C) Extended Annual Cost

(AxB=C)

American Electric Lighting, Autobahn Series - ATB2 P604 R5 MVOLT (120-

277) No Photocells_

$_______________ 40 $_______________

Group 5 Grand Total Price

(GROUP 6 - Polk CI) 10800 Evans Road Polk City, FL 33868

Description of Commodities (A) Unit Cost (Per Item)

(B) Estimated Annual Quantity

(C) Extended Annual Cost

(AxB=C)

1 American Electric Lighting, Autobahn Series - ATB2 P604 R5 NL NR 480V $_______________ 60 $_______________

American Electric Lighting, Autobahn Series - ATB2 P604 R5 NL NR 480V with photocell

$_______________ 70 $_______________

American Electric Lighting, Autobahn Series - ATB2 P604 R5 MVOLT (120- 277)

$_______________ 3 $_______________

American Electric Lighting, Autobahn Series - ATB2 P604 R5 MVOLT (120-

277) with photocell

$_______________ 90 $_______________

Group 6 Grand Total Price (Sum of Column C) $_________________

(GROUP 7 - Century CI) 7000 HC Kelley Road

Orlando, FL 32831

Description of Commodities (A) Unit Cost (Per Item)

(B) Estimated Annual Quantity

(C) Extended Annual Cost

(AxB=C)

1 American Electric Lighting, Autobahn Series - ATB2 P604 R5 NL NR 480V $_______________ 90 $_______________

Group 8 Grand Total Price

VENDOR NAME FEIN

(GROUP 8 - Lawtey CI) 22298 NE County Road 200-B

Lawtey, FL 32058

Description of Commodities (A) Unit Cost (Per Item)

(B) Estimated Annual Quantity

(C) Extended Annual Cost

(AxB=C)

1 American Electric Lighting, Autobahn Series - ATB2 P604 R5 NL NR 480V $_______________ 55 $_______________

American Electric Lighting, Autobahn Series - ATB2 P604 R5 MVOLT (120-

277) NL P7 PCLL

$_______________ 10 $_______________

Group 8 Grand Total Price (Sum of Column C) $_________________

(GROUP 9 - Putnam CI) 128 Yelvington Road

East Palatka, FL 32131

Description of Commodities (A) Unit Cost (Per Item)

(B) Estimated Annual Quantity

(C) Extended Annual Cost

(AxB=C)

1 American Electric Lighting, Autobahn Series - ATB2 P604 R5 NL NR 480V $_______________ 50 $_______________

American Electric Lighting, Autobahn Series - ATB2 P604 R5 MVOLT (120-

277) No Photocells

$_______________ 15 $_______________

Group 9 Grand Total Price

(GROUP 11 - Lowell CI) 11120 NW Gainesville Road

Ocala, FL 34482

Description of Commodities (A) Unit Cost (Per Item)

(B) Estimated Annual Quantity

(C) Extended Annual Cost

(AxB=C)

1 American Electric Lighting, Autobahn Series - ATB2 P604 R5 NL NR 480V $_______________ 100 $_______________

2 American Electric Lighting, Autobahn Series - ATB2 P604 R5 MVOLT (120-277) $_______________ 35 $_______________

3 –2 x High Mast – 12 Fixtures on each ring/600W-277-480/1x Photocell $_______________ 24 Fixtures only $_______________

Group 11 Grand Total Price (Sum of Column C) $_________________

(GROUP 12 - Lowell CI – Work Camp) 11120 NW Gainesville Road

Ocala, FL 34482

Description of Commodities (A) Unit Cost (Per Item)

(B) Estimated Annual Quantity

(C) Extended Annual Cost

(AxB=C)

1 American Electric Lighting, Autobahn Series - ATB2 P604 R5 MVOLT (120-277) $_______________ 35 $_______________

Group 12 Grand Total Price

VENDOR NAME FEIN

(GROUP 10 - Desoto CI) 13617 SE Hwy 70 Arcadia, FL 34266

Description of Commodities (A) Unit Cost (Per Item)

(B) Estimated Annual Quantity

(C) Extended Annual Cost

(AxB=C)

American Electric Lighting, Autobahn Series - ATB2 P604 R5 MVOLT (120-

277) No Photocells

$_______________ 100 $_______________

Group 10 Grand Total Price

(GROUP 13 - Everglades CI) 1599 SW 187th Avenue

Miami, FL 33194

Description of Commodities (A) Unit Cost (Per Item)

(B) Estimated Annual Quantity

(C) Extended Annual Cost

(AxB=C)

1 American Electric Lighting, Autobahn Series - ATB2 P604 R5 NL NR 480V $_______________ 152 $_______________

Group 13 Grand Total Price (Sum of Column C) $_________________

(GROUP 14 - Homestead CI) 19000 S W 377th Street Homestead, FL 33034

3142 Thomas Drive Bonifay, FL 32425

Description of Commodities (A) Unit Cost (Per Item)

(B) Estimated Annual Quantity

(C) Extended Annual Cost

(AxB=C)

1 American Electric Lighting, Autobahn Series - ATB2 P604 R5 MVOLT (120-277) $_______________ 70 $_______________

Group 14 Grand Total Price

COMPANY NAME FEIN AUTHORIZED REPRESENTATIVE

(PRINT)

DATE

AUTHORIZED REPRESENTATIVE

(SIGNATURE)