ITB 2223-010 Q&A Security Surveillance Q & A.pdf

APD ITB 2223‐010

ADDENDUM – 1 ‐

December 29, 2022

TO: Prospective Vendors

FROM: Solicitation Number: APD ITB #2223-010 Security Surveillance Camera Installation Addendum – 1 -

The information referenced is provided for consideration in the preparation of your response to the above-referenced ITB. All terms and conditions of the ITB, not modified by this Addendum Number 1 shall remain in full force and effect.

Questions and Answers: See vendor submitted questions and the Agency official answers.

REFERENCE QUESTION ANSWER

1 Attachment A (SOW): calls for multiple “48‐port Cisco switches or equivalent – Is Cisco a hard spec requirement? If yes, please provide specs or specific model number required – if no, please provide minimum PoE switch specifications.

Minimum Specifications for the switches need to be Cisco 9300‐48P‐E.

2 Attachment A (SOW) – Admin Bldg 1236: states “Provide and install Milestone Smart Client Video Management Software of equivalent” – Milestone XProtect has several base versions for the head end NVR server available that have varying license costs and add furnctions/features at each higher version ‐

Milestone Xprotect Corporate please specify which base version of Milestone XProtect software you require (minimum version will be Professional Plus due to the quantity or cameras).

3 Attachment A (SOW) – Bldgs 1029 and 1262: states “Provide and install Milestone Smart Client Video Management Software of equivalent” – we assume this for client workstations for viewing the cameras – please clarify the following:

Yes, this is for client workstations.

4 How many client workstations total is required per building and indicate room number(s) they are to be installed?

Vendor will install client software on one computer located at Building 1029 Room 4 (Security Control Room) and one computer in building 1262 Room 103 (Security Control Room).

5 Will the client workstation hardware be provided by APD or is it to be included in our bid?

The client workstations will be provided by APD.

6 If vendor provides hardware, how many monitors and what size per client workstation location?

Computers and Monitors will be provided by APD.

7 Is the bidder required to demo and remove all existing RG‐ 59/RG‐6 coaxial cabling during installation of the new CAT6 cabling?

Yes, Vendor shall demo and remove Coaxial cabling for the existing surveillance system in both Building 1029 & 1262.

8 Does the rack location for the new NVR in the Admin Bldg 1236 have sufficient UPS backup power available or does the bidder need to include a new UPS?

Yes, the rack location for the NVR in Building 1236 has sufficient UPS backup. Vendor does not need to provide a

UPS.

9 On site discussion indicated there is room in the rack for the NVR. Is there also room for a new (2U) UPS if bidder is to provide it?

2U UPS is not needed.

10 Is the 120VAC power source for the Admin Bldg rack connected to generator power and are there available outlets?

Admin building does have generator power and there will be available outlets.

11 Spec does not call for an SSA (Software Support Agreement).

Milestone offers CARE Plus (vendor support) and CARE Premium (direct end user support) options. Is an SSA to be included in the bid and if yes, which option and for how many years?

One year of Care Premium is required with Milestone Xprotect Corporate.

12 Please provide a PDF version of the floor plans handed out at the pre‐bid meeting.

Floor Plans will not be released as they are confidential due to the nature of the facility. The awarded vendor will be provided plans as applicable.

13 How many escorts will the winning company have daily for the work. For example, if we bring multiple crews to work on multiple floors can we have enough escorts for each crew?

There will be a minimum of 2 escorts. The Agency may be able to accommodate additional crews pending staff availability and daily program needs. There is no guarantee that more than 2 escorts will be available.

14 During the walk through we discussed having microphones at all interior camera locations, but it is not listed on the scope of work. Does the Department want microphones included in this pricing for all locations or just interior camera locations?

No microphones will be needed on the indoor or outdoor cameras.

15 During the walk through on site a contractor mentioned using encoders and utilizing the existing cabling. Is this acceptable or would the department want all new category 6 which is highly recommended?

All cabling shall be New Category 6 cable. Vendor will remove existing coaxial cable for the existing cameras.

16 Will the existing video surveillance system need to stay operational during the installation?

We understand that there will be some down time during installation. All efforts should be made to minimize operational down time. The switch from existing video system to new system should allow for minimal operational downtime per living area and each camera should not exceed 4 hours. It is expected that new indoor camera would be placed in same location as current cameras.

17 Is there a storage area on site for equipment? Yes

18 Building 1029 has (8) outdoor cameras, plans show (7) existing and (1) new location on the building. Are the (2) guard shack cameras in scope of work?

Winning bidder will provide 8 outdoor cameras for building 1029. The (2) guard shack cameras are not included in the scope of work and will remain on the existing DVR system.

19 Will elevator personal be available? Yes, for the installation of the Elevator camera a date and time will be set up to coordinate availability for install with the Elevator Maintenance Company. Advance notice of at least 48 hours will be needed for scheduling.

To the extent this Addendum gives rise to a protest, failure to file a protest within the timer prescribed in Subsection 120.57(3), Florida Statutes, or failure to post the bond or other security requirement by laws within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.