ITB-22-005 Addendum #001 Q&As Final.pdf

Addendum #001 1 ITB-22-005

ADDENDUM #001

Solicitation Number: FDC ITB-22-005

Solicitation Title: Building Code Plans Review and Inspection Services

Bids due by: October 4, 2022, at 2:00 p.m., Eastern Time

Addendum Number: 001

Addendum Date: September 20, 2022

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

Please be advised that the information contained on the next page is applicable to the original specifications of the above-referenced solicitation. Added language to the ITB is highlighted in yellow, while deleted language has been stricken.

This Addendum includes the Department’s written answers to the written questions received.

This Addendum includes the following changes:

Change No. 1:

Section 3.3.2, Purchases and Invoices, is hereby revised as follows:

The Department may issue purchase orders (POs) through MyFloridaMarketPlace (MFMP) and pay for deliverables via PCard. Throughout the Contract term, the Vendor shall invoice the Department in arrears, as required by Section 215.422, F.S. The Vendor's invoice shall include its name, mailing address, federal tax identification number (FEIN), PO number, the dates of service (if applicable), items provided (if applicable), and all relevant supporting documentation.

The Contractor shall submit invoices for compensation for delivery of products/services in detail sufficient for a proper pre-audit and post-audit thereof.

Invoices will be paid upon receipt, inspection, and acceptance of the service(s). The Department shall pay upon Department approval of a detailed invoice and backup documentation.

Project Plan Evaluation, Permitting, C.O. Issuance, and Inspections: The BCA shall submit a separate detailed invoice at the end of each month for each PO for the services completed by the successful Vendor during the month. The invoice shall be submitted no later than the 10th Day of the month following the month services were rendered. Each detailed invoice shall include timesheets for each person involved in inspections for each permit during that month, calculations showing how the total amount invoiced was determined, a copy of the PO covering that permit, Addendum #001 1 ITB-22-005 and copies of each “Code Inspection Request Form,” “Plans Examination Report,” and “Code Inspection Report Form” completed for each permit for that month.

Timesheets and invoices shall reflect the Department’s Project name and number.

The successful Vendor may not invoice the Department more than six (6) hours per site visit for inspections. The hours billed shall be rounded to the nearest quarter hour. Inspection hours shall be computed beginning from the nearest BCA office/Inspector’s office or home (whichever is closest using Google Maps), including the hours of the site visit, and ending when returning to the nearest BCA office/Inspector’s office or home (whichever is closest using Google Maps).

Re-Use Plan Examinations and C.O. Issuance: The re-use plan examination fee (Item #7 on Attachment I, Price Sheet) is for reviewing, permitting, and issuing a C.O. for a building plan that was previously reviewed and permitted at a different location or construction site. When plan examinations require an invoice, they shall be submitted upon completion.

Re-Inspections: Re-inspection costs shall be paid by the General Contractor to the BCA per Subsection 4.1.10 (iv) as defined herein.

Change No. 2:

Section 4.1.3, Requests for Services, v., is hereby revised as follows:

v. Upon receipt of the plans for evaluation, the BCA shall prepare a letter of proposal of services that estimates the required inspections based on the scope of work and submit it to the Contract Manager. The letter of proposal of services shall be provided within five (5) Business Days of receipt of the permit application. The successful Vendor may not invoice the Department more than six (6) hours per site visit for inspections. The hours billed shall be rounded to the nearest quarter hour. Inspection hours shall be computed beginning from the nearest BCA office/Inspector’s office or home (whichever is closest using Google Maps), including the hours of the site visit, and ending when returning to the nearest BCA office/Inspector’s office or home (whichever is closest using Google Maps).

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Addendum #001 4 ITB-22-005

Responses to Written Questions

FDC ITB-22-005

Building Code Plans Review and Inspection Services

Question Number Question Answer

1 a. Does the FDC allows [sic] doing remote inspections with our licensed inspectors?

b. If not, can we just bid on permitting and plan review or it is imperative to be a complete package, including inspections, [sic]

a. No.

b. No. Please see Section 5.7.1 of the ITB, “A Vendor must bid on all items within each Region for its Bid to be considered responsive for that Region.”

2 I am emailing in regards to FDC ITB-22-005 and the Non Mandatory Pre Bid Conference. I called in at 1:50pm EST and music simply played. It is now 2:25pm EST. The meeting did not go live via teleconference.

a. Would you please let me know if this meeting took place?

b. If so, is there a recording available to listen to the meeting?

a. The meeting took place; however, No Vendors were able to attend the meeting due to an issue with the conference line. Please see the notice posted to the Vendor Information Portal: “The Department’s conference line was down during the Non-Mandatory Pre-Bid Conference. Please submit questions via email per Section 5.2 of the solicitation document provided below.”

b. No, there is not a recording of the meeting.

3 Can a firm submit for a specific region or should the bidder be prepared to service all four regions?

Firms can submit pricing for a specific region. Please see Section 5.7.1, Basis of Award, of the ITB.

4 How do we request the current contracts for the groups currently providing these services as well as the fee current fee schedule for all regions?

Please see Section 2.1, Overview, of the ITB, “The Department’s current contract can be found at https://facts.fldfs.com/ under Agency Contract ID: ATC-16-003.”

5 We are requesting a copy of current contracts for these services including fee schedules for all regions

Please see the Answer to Question Number 4.

6 Is there a list of projects and size and construction value for each project already approved for Region 3?

No.

https://facts.fldfs.com/

Addendum #001 4 ITB-22-005

Question Number Question Answer

7 I'm reaching out to check the location for the bidding in Florida.

Please provide the location prior to putting in for the bid.

Attachment V – Service/Delivery Locations provides locations where work may be performed.

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