ITB 2026_200 Supply and Installation of Sewag.pdf

CITY OF HAMPTON, GEORGIA

SUPPLY AND INSTALLATION OF SEWAGE

AND WASTEWATER PUMPS

ITB #2026-200

OCTOBER 21, 2026

TABLE OF CONTENTS

TOC Page 1 (ITB 2026-200)

SUPPLY AND INSTALLATION OF SEWAGE AND

WASTEWATER PUMPS

SECTION 1 – BIDDING / AGREEMENTS / BONDS / CONDITIONS

I. INSTRUCTION TO BIDDERS

II. INVITATION TO BID

III. BID FORM

IV. BID BOND

V. CONTRACTOR AFFIDAVIT AND AGREEMENT

VI. SUBCONTRACTOR AFFIDAVIT

VII. FORM OF AGREEMENT

VIII. NOTICE TO PROCEED

IX. PERFORMANCE BOND

X. PAYMENT BOND

XI. CERTIFICATE OF OWNER’S ATTORNEY

TOC Page 2 (ITB 2026-200)

XII. GENERAL CONDITIONS

XIII. REFERENCE VERIFICATION AND RELEASE FORM

XIV. CITY OF HAMPTON REQUIRED FORMS

a. APPENDIX B: REQUIRED FORMS SUBMITTALS

b. CITY OF HAMPTON – VENDOR’S INFORMATION FORM

c. CITY OF HAMPTON – VENDOR’S EXECUTION A BID FORM

d. FEDERAL W-9 FORM

e. CITY OF HAMPTON – BUSINESS ENTITY CERTIFICATE

f. CITY OF HAMPTON – NON-CONFLICT OF INTEREST

g. CITY OF HAMPTON – NON-COLLUSION AFFIDAVIT

h. CITY OF HAMPTON – ACKNOWLEDGMENT OF BIDDER

i. CITY OF HAMPTON – ACKNOWLEDGMENT OF INSURANCE

REQUIREMENTS

j. CITY OF HAMPTON – CERTIFICATE OF AUTHORITY – JOINT

VENTURE

k. CITY OF HAMPTON – SUB BIDDER INFORMATION FORM

PART II – TECHNICAL SPECIFICATIONS

ATTACHEMENT A COST BID FORM

END

SUPPLY AND INSTALLATION OF SEWAGE AND WASTEWATER PUMPS

INVITATION TO BID

Sealed unit price bids will be received by the City of Hampton, Georgia from prospective contractors for the City of Hampton, Georgia’s “SUPPLY AND INSTALLATION OF SEWAGE AND WASTEWATER PUMPS - ITB #2026-200” project. The City intends to award the based on the lowest responsible bid for the project including any bid alternates selected by the City. The City seeks a qualified and experienced contractor to provide material and contracting services for the installation of pumps within two (2) of the city’s existing lift stations. The work consists of providing new sewage pumps, and installing, furnishing all materials, labor, tools, equipment, and related services required for a complete project.

The City of Hampton in accordance with Title VI of the Civil Rights Act of 1964 and 78 Stat. 252, 42 USC 2000d—42 and Title 49, Code of Federal Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, sex, or national origin in consideration for an award.

Complete sets of Bid Documents may be obtained on the City of Hampton’s website at https://hamptonga.gov/pages/business/bid-opportunities; and the Georgia Procurement Registry website https://ssl.doas.state.ga.us/gpr/index . The City of Hampton’s Procurement Department and the Utilities Director will oversee all bidding for this project.

Any questions pertaining to the requirements of the Contract Documents either procedural or technical, shall be in writing and are to be submitted via email to wmoore@hamptonga.gov and awest@hamptonga.gov by 11:00 AM EST on Thursday, November 12, 2026.

Sealed Bids will be received until 1:00 PM EST on, Thursday, November 19, 2026, and then publicly opened and read aloud. Bids are to be submitted at the Hampton City Hall – Attention: Office of the City Manager, Interim City Manager James Turner; 17 E. Main Street, South; Hampton, GA 30228;

Reference: “SUPPLY AND INSTALLATION OF SEWAGE AND WASTEWATER PUMPS -

ITB #2026-200”.

No bid may be modified, withdrawn, or canceled for a period of ninety (90) days after the time designated for the receipt of Bids or until the Bidder is notified by the City whichever is sooner. The City reserves the right to accept or reject any/or all bids and to waive irregularities, technicalities, and formalities.

Each bid shall be accompanied by a Bid Bond in an amount of not less than 5% of the total bid amount.

The Bid Bond may be in the form of a bond issued by a surety acceptable to the City or a cashier’s check made payable to the City of Hampton, Georgia.

The successful bidder will be required to furnish a Performance Bond and a Payment Bond, each in the sum of 100% of the total amount bid and provide insurance coverage as required in the Contract Documents.

Note: For more information, please refer to the Instruction to Bidders and the Contract Documents, which govern and supersede this Invitation to Bid.

END

SECTION I

Instruction to Bidders - Page i

COH SUPPLY AND INSTALLATION OF

SEWAGE AND WASTEWATER PUMPS ITB #2026-200

INSTRUCTIONS TO BIDDERS

Page

Article 1 – Defined Terms

Article 2 – CITY OF HAMPTON REQUIRED FORMS

Article 3 – Copies of Bidding Documents

Article 4 – Qualifications of Bidders

Article 5 – Examination of Bidding Documents, Other Related Data, and Site

Article 6 – Interpretations and Addenda

Article 7 – Bid Security

Article 8 – Contract Times

Article 9 – Liquidated Damages

Article 10 – Substitute and “Or-Equal” Items

Article 11 – Preparation of Bid

Article 12 – Basis of Bid; Comparison of Bids .......................................................................................... 6,7

Article 13 – Submittal of Bid

Article 14 – Modification and Withdrawal of Bid

Article 15 – Opening of Bids

Article 16 – Bids to Remain Subject to Acceptance

Article 17 – Evaluation of Bids and Award of Contract

Article 18 – Contract Security and Insurance

Article 19 – Signing of Agreement

Instruction to Bidders - 1

HAMPTON, GA

ARTICLE 1 – DEFINED TERMS

1.01 Terms used in these Instructions to Bidders have the meanings indicated in the General Conditions and Supplementary Conditions. Additional terms used in these Instructions to Bidders have the

A. Issuing Office (City of Hampton Website) – The location where all the Bidding Documents are to be issued and where the bidding procedures are administered. All documents associated with the bidding of this project are located solely on the city’s website.

B. Owner (City of Hampton, GA) – The Owner (also known as; “City”) as stated in these Contract Documents

C. Owner’s Representative (City Engineer) – The independent engineering firm contracted by the City of Hampton to provide contract administration and construction observation for the project.

ARTICLE 2 – CITY OF HAMPTON REQUIRED FORMS

2.01 Attention is called to the fact that the City of Hampton requires a document package to be supplied with all bids received that is fully and completely executed by the Bidder. These required documents are found in “Part I - Bidding / Agreements / Bonds / Conditions; Section XVI - City of Hampton Required Forms” contained in this bid package and listed as follows:

A. Appendix B: Required Forms Submittals

B. City of Hampton – Vendor’s Information Form

C. City of Hampton – Vendor’s Execution A Bid Form

D. Federal W-9 Form

E. City of Hampton – Business Entity Certificate

F. City of Hampton – Non-Conflict of Interest

G. City of Hampton – Non-Collusion Affidavit

H. City of Hampton – Acknowledgment of Bidder

I. City of Hampton – Acknowledgment of Insurance Requirements

J. City of Hampton – Certificate of Authority – Joint Venture

K. City of Hampton – Sub Bidder Information Form

Instruction to Bidders - 2

ARTICLE 3 – COPIES OF BIDDING DOCUMENTS

3.01 All potential Bidders can obtain a copy of the Bid and Specifications located on the City’s website at https://hamptonga.gov/pages/business/bid-opportunities and the Georgia Procurement Registry website https://ssl.doas.state.ga.us/gpr/index . Bid is administered by the City of Hampton Procurement Division. The City of Hampton’s Procurement Department and the Utilities Director will oversee all bidding for this project.

3.02 All potential Bidders are solely responsible for assuring they have all required bid documents including any Addendums that are issued prior to bidding.

3.03 Complete sets of Bidding Documents shall be used in preparing Bids; the Owner does not assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

ARTICLE 4 – QUALIFICATIONS OF BIDDERS

4.01 To demonstrate Bidder’s qualifications to perform the Work, Bidder shall submit written evidence with bid such as may be called for below.

A. Required Bidder Qualification Statement with Supporting Data (Business License, Current Workload, and Similar Work Experience)

• A minimum of five (5) years of continuous experience in the supply and installation of municipal sewage and wastewater pumping systems; and

• Successfully completed at least three (3) municipal wastewater pump station projects of similar size, complexity, and scope within the preceding five (5) years.

B. Georgia General Contractor’s License Number;

ARTICLE 5 – EXAMINATION OF BIDDING DOCUMENTS, OTHER RELATED DATA,

AND SITE

5.01 Subsurface and Physical Conditions

A. The Supplementary Conditions identify:

1. Those reports known to Owner of explorations and tests of subsurface conditions at or contiguous to the Site.

a. No known reports

2. Those drawings known to Owner of physical conditions relating to existing surface or subsurface structures at the Site (except Underground Facilities).

a. No known drawings

B. Copies of specifications, referenced in Paragraph 4.01.A, will be made available by Owner as part of the ITB 2026-200 bid documents. The specifications are not part of the Contract Documents, but the “technical data” contained therein as provided in Paragraph 4.02 of the General Conditions has been identified and established in Paragraph 4.02 of the

Instruction to Bidders - 3

Supplementary Conditions. Bidder is responsible for any interpretation or conclusion Bidder draws from any “technical data” or any other data, interpretations, opinions, or information contained in such reports or shown or indicated in such drawings.

5.02 It is the responsibility of each Bidder before submitting a Bid to:

A. Examine and carefully review provided specifications, and the other related data identified in the Bidding Documents;

B. Become familiar with and satisfy Bidder as to all federal, state, and local Laws and Regulations that may affect cost, progress, and performance of the Work;

5.03 The submission of a Bid will constitute an incontrovertible representation by Bidder that Bidder has complied with every requirement of this Article 4, that without exception the Bid is premised upon performing and furnishing the Work required by the Bidding Documents and applying any specific means, methods, techniques, sequences, and procedures of construction that may be shown or indicated or expressly required by the Bidding Documents, that Bidder has given written notice of all conflicts, errors, ambiguities, and discrepancies that Bidder has discovered in the Bidding Documents and the written resolutions are acceptable to Bidder, and that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing and furnishing the Work.

ARTICLE 6 – INTERPRETATIONS AND ADDENDA

6.01 Any questions regarding this ITB should be submitted in writing and wmoore@hamptonga.gov, and awest@hamptonga.gov on or before Thursday, November 12th, 2026 at 11:00 A.M. EST, Questions received after the designated period may not be considered. Responses made by the City will be provided in writing to all Bidders via Addendum. It is the responsibility of each Bidder to obtain a copy of any Addendum issued for this solicitation by monitoring the City’s website.

No Bidder may rely on any verbal response to any question submitted concerning this ITB. All Bidders and representatives of Bidders are strictly prohibited from contacting any other City employees, City Officials or any third-party representative of the City on any matter having to do with this ITB.

6.02 Only questions answered by Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

6.03 Addenda may be issued to clarify, correct, or change the Bidding Documents as deemed advisable by Owner and all Addenda will be posted on the City’s website.

ARTICLE 7 – PERFORMANCE AND PAYMENT SECURITY

7.01 The successful bidder is required to furnish:

• Performance Bond in the amount of one hundred percent (100%) of the Contract Price;

• Payment Bond in the amount of one hundred percent (100%) of the Contract Price.

All bonds shall be issued by a surety authorized to conduct business with the State of Georgia.

Instruction to Bidders - 4

7.02 If the Successful Bidder fails to execute and deliver the required contract security within 5 business days after the Notice of Award, the Owner may consider Bidder to be in default, annul the Notice of Award, and the Bid security of that Bidder will be forfeited. Such forfeiture shall be Owner’s exclusive remedy if Bidder defaults. The Bid security of other Bidders whom Owner believes to have a reasonable chance of receiving the award may be retained by Owner until the earlier of five

(5) days after the Effective Date of the Agreement or (10) days after the Bid opening, whereupon Bid security furnished by such Bidders will be returned.

7.03 Bid security of other Bidders whom Owner believes do not have a reasonable chance of receiving the award will be returned within seven days after the Bid opening.

ARTICLE 8 – CONTRACT TIMES

8.01 The number of days within which, or the dates by which, the Work is to be substantially completed and ready for final payment are set forth in the Agreement.

ARTICLE 9 – LIQUIDATED DAMAGES

9.01 Provisions for liquidated damages, if any, are set forth in the Agreement.

ARTICLE 10 – SUBSTITUTE AND “OR-EQUAL” ITEMS

10.01 The Contract, if awarded, will be on the basis of materials and equipment specified or described in the Bidding Documents, or those substitutes, or “or-equal” materials and equipment approved by Owner and identified by Addendum. The materials and equipment described in the Bidding Documents establish a standard of required type, function and quality to be met by any proposed substitute or “or-equal” item. No item of material or equipment will be considered by Owner as a substitute or “or-equal” unless written request for approval has been submitted by Bidder and has been received by Owner prior to the date for receipt of Questions. Each such request shall conform to the requirements of Paragraph 6.05 of the General Conditions. The burden of proof of the merit of the proposed item is upon Bidder. The owner’s decision of approval or disapproval of a proposed item will be final. If Owner approves any proposed item, such approval will be set forth in an Addendum issued to all prospective Bidders. Bidders shall not rely upon approvals made in any other manner.

Instruction to Bidders - 5

ARTICLE 11 – PREPARATION OF BID

11.01 The Bid Form is included with the Bidding Documents.

11.02 All blanks on the Bid Form shall be completed in ink and the Bid Form signed in ink. Erasures or alterations shall be initial in ink by the person signing the Bid Form. A Bid price shall be indicated for each section listed therein.

11.03 A Bid by a corporation shall be executed in the corporate name by the president or a vice-president or other corporate officer accompanied by evidence of authority to sign. The corporate seal shall be affixed and attested by the secretary or an assistant secretary. The corporate address and state of incorporation shall be shown.

11.04 A Bid by a partnership shall be executed in the partnership name and signed by a partner (whose title must appear under the signature), accompanied by evidence of authority to sign. The official address of the partnership shall be shown.

11.05 A Bid by a limited liability company shall be executed in the name of the firm by a member and accompanied by evidence of authority to sign. The state of formation of the firm and the official address of the firm shall be shown.

11.06 A Bid by an individual shall show the Bidder’s name and official address.

11.07 A Bid by a joint venture shall be executed by each joint venturer in the manner indicated on the Bid Form. The official address of the joint venture shall be shown.

11.08 All names shall be printed in ink below the signatures.

11.09 The Bid shall contain an acknowledgment of receipt of all Addenda, the numbers of which shall be filled in on the Bid Form.

11.10 Postal and e-mail addresses and telephone number for communications regarding the Bid shall be shown.

11.11 The Bid shall contain evidence of Bidder’s authority and qualification to do business in the state where the Project is located, or Bidder shall covenant in writing to obtain such authority and qualification prior to award of the Contract and attach such covenant to the Bid. Bidder’s state contractor license number, if any, shall also be shown on the Bid Form.

Instruction to Bidders - 6

ARTICLE 12 – BASIS OF BID; COMPARISON OF BIDS

12.01 Unit Price

A. Bidders shall submit a Bid on a unit price basis for each item of Work listed in the Bid schedule.

Schedule A – Pump Equipment

Subtotal Schedule A: $________________

Schedule B – Installation Services

Item No. Description Quantity Unit Unit Price Extended Price

B-1 Mobilization and Demobilization 1 LS $_______ $_______

B-2 Removal of Existing Equipment 1 LS $_______ $_______

B-3 Installation of New Pumps 1 LS $_______ $_______

B-4 Mechanical Connections 1 LS $_______ $_______

B-5 Electrical Connections 1 LS $_______ $_______

B-6 Site Restoration 1 LS $_______ $_______

B-7 Operator Training 1 LS $_______ $_______

Subtotal Schedule B: $________________

Schedule C – Testing and Commissioning

Item No. Description Quantity Unit Unit Price Extended Price

C-1 Startup Services 1 LS $_______ $_______

C-2 Field Performance Testing 1 LS $_______ $_______

C-3 Commissioning Services 1 LS $_______ $_______

C-4 Operations and Maintenance Manuals 1 LS $_______ $_______

Subtotal Schedule C: $________________

Item No. Description Quantity Unit Unit Price Extended Price

A-1 Grundfos SE.56H.660.4.EX.60G.4 _2__ Each $_______ $_______

A-2 Grundfos SE.A40.175.4.52H.EX.61R.A _1__ Each $_______ $_______

Instruction to Bidders - 7

Schedule D – Alternate Pricing (Optional)

The City of Hampton may elect to award any or all alternates.

Alternate No. Description Add/Deduct

ALT-1 Additional Pump Unit $________

ALT-2 Extended Warranty (Additional 3 Years) $________

ALT-3 Spare Parts Package $________

ALT-4 Remote Monitoring Upgrade $________

ALT-5 Emergency Response Service Agreement (Annual) $________

Bid Summary Description Amount

Schedule A - Equipment $________

Schedule B - Installation $________

Schedule C - Testing & Commissioning $________

Base Bid Total $________

Alternate Additions (if accepted) $________

Contingency Allowance $ 30,000_

Total Bid Price $________

Certification

The undersigned certifies that the pricing submitted herein includes all costs necessary to provide a complete and fully operational municipal sewage and wastewater pumping system in accordance with the Invitation to Bid and Contract Documents.

Authorized Agent

Name (typed or printed): ___________________________ By: ____________________________________ (Individual’s signature) Doing business as:

Business Address: _____________________________ State________ Zip_________ Phone No.: ____________________________ Email: _________________________

SUBMITTED on , 20 __ State Contractor License No. ___

Instruction to Bidders - 8

A. The value of items required by the Contract Documents but not show in the line items on the Bid Form shall be included in the unit price of the line item that relates to this work.

B. The total of all estimated prices will be the sum of the products of the estimated quantity of each item and the corresponding unit price. The final quantities and Contract Price will be determined in accordance with Paragraph 11.03 of the General Conditions.

C. Discrepancies between the multiplication of units of Work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.

D. The project will be bid as one phase. The City intends to award the project to the lowest responsible bidder for the project.

12.02 Allowances

A. In the amount bid on the Bid Form submitted, the Bidder shall include a $30,000 (Thirty-thousand and no/100) Contingency Allowance. This allowance is for additional work as directed by the Owner. Monies not utilized by the Owner for this project will be removed from the final contract price at the completion of the project by use of a Change Order.

ARTICLE 13 – SUBMITTAL OF BID

13.01 With each copy of the Bidding Documents, a Bidder is furnished one separate unbound copy of the Bid Form, and, if required, the Bid Bond Form. The unbound copy of the Bid Form is to be completed and submitted with the Bid security and the following documents:

o “Section III – Bid Form” of the Contract Documents executed by the Bidder and acknowledging Addendums is received for this project;

o “Section IV – Bid Bond” of the Contract Documents executed by the Bidder and Bond Company or other approved bond form or cashier’s check in the minimum amount of 5% of the total Base Bid;

o “Section V – Contractor Affidavit and Agreement” of the Contract Documents executed by the Bidder;

o “Section XIII - Reference Verification Release Form” complete with five references for similar projects and authorization for contact of references.

o “Section XIV – City of Hampton Required Forms” of the Contract Documents executed by the Bidder;

o Required Bidder Qualification Statement with Supporting Data (Business License, Corporate Resolution to Bid, Financial Statement, Current Workload) o Corporate Resolution giving signatory authorization to the responsible person signing on behalf of the Bidder;

o Georgia General Contractor’s License Number

Instruction to Bidders - 9

13.02 Ownership of Bids: Each Bid submitted to the City will become the property of the City, without compensation to a Bidder, for the City’s use, in its discretion. The City shall not be liable for any Bid preparation costs incurred by Bidders.

13.03 Georgia Open Records Act: Information provided to the City is subject to disclosure under the Georgia Open Records Act, O.C.G.A. § 50-18-70 et. seq. Pursuant to O.C.G.A. § 50-18-72(a)(34), “[a]n entity submitting records containing trade secrets that wishes to keep such records confidential under this paragraph shall submit and attach to the records an affidavit affirmatively declaring that specific information in the records constitute trade secrets pursuant to Article 27 of Chapter 1 of Title 10 [O.C.G.A. § 10-1-760 et seq.]”.

13.04 A Bid shall be submitted no later than the date and time prescribed and at the place indicated in the advertisement or invitation to bid and shall be enclosed in a plainly marked package in accordance with the requirements of “Part I - Bidding / Agreements / Bonds / Conditions; Section XV - City of Hampton Required Forms; Appendix B: Required Forms Submittals” and shall be accompanied by the Bid security and other required documents. If a Bid is sent by mail or other delivery system, the sealed envelope containing the Bid shall be enclosed in a separate package plainly marked on the outside with the notation “BID ENCLOSED –SUPPLY AND

INSTALLATION OF SEWAGE AND WASTEWATER PUMPS ITB #2026-200”

13.05 ”. A mailed Bid shall be addressed to the City of Hampton; Attention: James Turner – Interim City Manager; 17 E. Main St. S.; Hampton, Georgia 30228.

13.06 Bid packages submitted shall include one (1) complete set of bid documents, as required by this section, with original signatures and seals as required and this document set shall be labeled “Original”. Additionally, two (2) complete copy sets of the bid documents, as required by this section, labeled “Copy” shall be included in the bid package.

ARTICLE 14 – MODIFICATION AND WITHDRAWAL OF BID

14.01 A Bid may be modified or withdrawn by an appropriate document duly executed in the same manner that a Bid must be executed and delivered to the place where Bids are to be submitted prior to the date and time for the opening of Bids.

14.02 If within 24 hours after Bids are opened any Bidder files a duly signed written notice with Owner and promptly thereafter demonstrates to the reasonable satisfaction of Owner that there was a material and substantial mistake in the preparation of its Bid, that Bidder may withdraw its Bid, and the Bid security will be returned. Thereafter, if the Work is rebid, that Bidder will be disqualified from further bidding on the Work.

ARTICLE 15 – OPENING OF BIDS

15.01 Bids will be opened at the time and place indicated in the Advertisement or Invitation to Bid and, unless obviously non-responsive, read aloud publicly. An abstract of the amounts of the base Bids and major alternates, if any, will be made available to Bidders after the opening of Bids.

15.02 Owner reserves the right to waive any bidding informalities.

15.03 Sealed Bids will be received until 1:00 PM EST on, Thursday, November 19th, 2026, and then publicly opened and read aloud. Bids are to be submitted at the Hampton City Hall –

Instruction to Bidders - 10

Attention: James Turner, Interim City Manager; 17 E. Main St. S.; Hampton, GA 30228;

Reference: “SUPPLY AND INSTALLATION OF SEWAGE AND WASTEWATER

PUMPS ITB #2026-200”.

ARTICLE 16 – BIDS TO REMAIN SUBJECT TO ACCEPTANCE

16.01 All Bids will remain subject to acceptance for the period of time stated in the Bid Form, but Owner may, in its sole discretion, release any Bid and return the Bid security prior to the end of this period.

ARTICLE 17 – EVALUATION OF BIDS AND AWARD OF CONTRACT

17.01 Owner reserves the right to reject any or all Bids, including without limitation, nonconforming, nonresponsive, unbalanced, or conditional Bids. Owner further reserves the right to reject the Bid of any Bidder whom it finds, after reasonable inquiry and evaluation, to not be responsible.

17.02 More than one Bid for the same Work from an individual or entity under the same or different names will not be considered. Reasonable grounds for believing that any Bidder has an interest in more than one Bid for the Work may be cause for disqualification of that Bidder and the rejection of all Bids in which that Bidder has an interest.

17.03 In evaluating Bids, Owner will consider whether or not the Bids comply with the prescribed requirements, and such alternates, unit prices and other data, as may be requested in the Bid Form or prior to the Notice of Award.

17.04 In evaluating Bidders, Owner will consider the qualifications of Bidders and may consider the qualifications and experience of Subcontractors, Suppliers, and other individuals or entities proposed for those portions of the Work for which the identity of Subcontractors, Suppliers, and other individuals or entities must be submitted as provided in the Supplementary Conditions.

17.05 Owner may conduct such investigations as Owner deems necessary to establish the responsibility, qualifications, and financial ability of Bidders, proposed Subcontractors, Suppliers, individuals, or entities proposed for those portions of the Work in accordance with the Contract Documents.

17.06 If the Contract is to be awarded, Owner will award the Contract to the Bidder whose Bid is in the best interests of the Owner including any alternate bid prices that are selected by the Owner

17.07 The City intends to award the project to the lowest responsible bidder for the project.

ARTICLE 18 – CONTRACT SECURITY AND INSURANCE

18.01 Article 5 of the General Conditions, as may be modified by the Supplementary Conditions, sets forth Owner’s requirements as to performance and payment bonds and insurance. When the Successful Bidder delivers the executed Agreement to Owner, it shall be accompanied by such bonds.

Instruction to Bidders - 11

ARTICLE 19 – SIGNING OF AGREEMENT

19.01 When Owner issues a Notice of Award to the Successful Bidder, it shall be followed by six (6) unsigned counterparts of the Agreement along with the other Contract Documents which are identified in the Agreement as attached thereto. Within fifteen (15) calendar days thereafter, Successful Bidder shall sign and deliver the required number of counterparts of the Agreement and attached documents to Owner. Within ten (10) calendar days thereafter, Owner shall execute all counterparts and two (2) copies or the fully executed contract will be provided to the Successful Bidder with a complete set of the Drawings with appropriate identification at the Preconstruction Conference for this project.

END OF SECTION

SECTION III

Page i

BID FORM

SUPPLY AND INSTALLATION OF SEWAGE AND

WASTEWATER PUMPS

Page ii

Page

Article 1 – Bid Recipient

Article 2 – Bidder’s Acknowledgements

Article 3 – Bidder’s Representations

Article 4 – Bidder’s Certification

Article 5 – Basis of Bid

Article 6 – Time of Completion

Article 7 – Attachments to This Bid

Article 8 – Defined Terms

Article 9 – Bid Submittal

ARTICLE 1 – BID RECIPIENT

1.01 This Bid is submitted to:

City of Hampton, Georgia

1.02 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with Owner in the form included in the Bidding Documents to perform all Work as specified or indicated in the Bidding Documents for the prices and within the times indicated in this Bid and in accordance with the other terms and conditions of the Bidding Documents.

ARTICLE 2 – BIDDER’S ACKNOWLEDGEMENTS

2.01 Bidder accepts all of the terms and conditions of the Instructions to Bidders, including without limitation those dealing with the disposition of Bid security. This Bid will remain subject to acceptance for 90 days after the Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of Owner.

ARTICLE 3 – BIDDER’S REPRESENTATIONS

3.01 In submitting this Bid, Bidder represents that:

A. Bidder has examined and carefully studied the Bidding Documents, other related data identified in the Bidding Documents, and the following Addenda, receipt of which is hereby acknowledged:

Addendum No. Addendum Date

B. Bidder has visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work.

C. Bidder is familiar with and is satisfied as to all Laws and Regulations that may affect cost, progress, and performance of the Work.

D. Bidder has considered the information known to Bidder; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Bidding Documents; and the Site-related reports and drawings identified in the Bidding Documents, with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance of the Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder, including applying the specific means, methods, techniques, sequences, and procedures of construction expressly required by the Bidding Documents; and (3) Bidder’s safety precautions and programs.

E. Based on the information and observations referred to in Paragraph 3.01.D above, Bidder does not consider that further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of this Bid for performance of the Work at the price(s) bid and within the times required, and in accordance with the other terms and conditions of the Bidding Documents.

F. Bidder is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents.

G. Bidder has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder has discovered in the Bidding Documents, and the written resolution thereof by Engineer is acceptable to Bidder.

1. The Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the Work for which this Bid is submitted.

ARTICLE 4 – BIDDER’S CERTIFICATION

4.01 Bidder certifies that:

A. This Bid is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any collusive agreement or rules of any group, association, organization, or corporation;

B. Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid;

C. Bidder has not solicited or induced any individual or entity to refrain from bidding; and

D. Bidder has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing for the Contract. For the purposes of this Paragraph 4.01.D:

1. “corrupt practice” means the offering, giving, receiving, or soliciting of anything of value likely to influence the action of a public official in the bidding process;

2. “fraudulent practice” means an intentional misrepresentation of facts made (a) to influence the bidding process to the detriment of Owner, (b) to establish bid prices at artificial non-competitive levels, or (c) to deprive Owner of the benefits of free and open competition;

3. “collusive practice” means a scheme or arrangement between two or more Bidders, with or without the knowledge of Owner, a purpose of which is to establish bid prices at artificial, non-competitive levels; and

4. “coercive practice” means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in the bidding process or affect the execution of the Contract.

ARTICLE 5 – BASIS OF BID

5.01 Bidder will complete the Work in accordance with the Contract Documents for the following price(s). Any incomplete or illegible bid prices will make this bid subject to rejection by the Owner:

Total Base Bid in Words:

Dollars

In Numbers: $

Unit Prices have been computed in accordance with Paragraph 11.03.B of the General Conditions.

Bidder acknowledges that estimated quantities are not guaranteed, and are solely for the purpose of comparison of Bids, and final payment for all unit price Bid items will be based on actual quantities, determined as provided in the Contract Documents.

ARTICLE 6 – TIME OF COMPLETION

6.01 Bidder agrees that the Work will be substantially complete within 60 calendar days after the date when the Contract Times commence to run as provided in Paragraph 2.03 of the General Conditions, and will be completed and ready for final payment in accordance with Paragraph 14.07 of the General Conditions within 90 calendar days after the date when the Contract Times commence to run.

6.02 Bidder accepts the provisions of the Agreement as to liquidated damages.

ARTICLE 7 – ATTACHMENTS TO THIS BID

7.01 The following documents are submitted with and made a condition of this Bid:

o “Section III – Bid Form” of the Contract Documents executed by the Bidder and acknowledging Addendums is received for this project;

o “Section IV – Bid Bond” of the Contract Documents executed by the Bidder and Bond Company or other approved bond form or cashier’s check in the minimum amount of 5% of the total Base Bid;

o “Section VI – Contractor Affidavit and Agreement” of the Contract Documents executed by the Bidder;

o “Section XV - Reference Verification Release Form” complete with five references for similar projects and authorization for contact of references.

o “Section XVI – City of Hampton Required Forms” of the Contract Documents executed by the Bidder;

o Required Bidder Qualification Statement with Supporting Data (Business License, Corporate Resolution to Bid, Financial Statement, Current Workload) o Corporate Resolution giving signatory authorization to the responsible person signing on behalf of the Bidder;

o Georgia General Contractor License Number;

o Certificate of Insurance meeting or exceeding the requirements established in the

“Section XIV - Supplementary Conditions” and listing the City of Hampton as the Certificate Holder.

ARTICLE 8 – DEFINED TERMS

The terms used in this Bid with initial capital letters have the meanings stated in the Instructions to Bidders, the General Conditions, and the Supplementary Conditions.

ARTICLE 9 – BID SUBMITTAL

9.01 This Bid is submitted by:

If Bidder is:

An Individual

Name (typed or printed):

By:

(Individual’s signature)

Doing business as:

A Partnership

Partnership Name:

(Signature of general partner -- attach evidence of authority to sign)

A Corporation

Corporation Name: (SEAL)

State of Incorporation:

Type (General Business, Professional, Service, Limited Liability):

(Signature -- attach evidence of authority to sign)

Title:

(CORPORATE SEAL)

Attest

Date of Qualification to do business in is / / .

A Joint Venture

Name of Joint Venture:

First Joint Venturer Name: (SEAL)

(Signature of first joint venture partner -- attach evidence of authority to sign)

Second Joint Venturer Name: (SEAL)

(Signature of second joint venture partner -- attach evidence of authority to sign)

(Each joint venturer must sign. The manner of signing for each individual, partnership, and corporation that is a party to the joint venture should be in the manner indicated above.)

Bidder's Business Address

Phone No. Fax No.

E-mail

SUBMITTED on , 20 .

State Contractor License No. .

SECTION IV

BID BOND

Any singular reference to Bidder, Surety, Owner or other party shall be considered plural where applicable.

BIDDER (Name and Address):

SURETY (Name and Address of Principal Place of Business):

OWNER (Name and Address):

BID

Bid Due Date: NOVEMBER 19TH , 2026 Description (Project Name and Include Location):

SUPPLY AND INSTALLATION OF SEWAGE AND WASTEWATER PUMPS - ITB #2026-200

BOND

Bond Number:

Date (Not earlier than Bid due date):

Penal sum $

(Words) (Figures)

Surety and Bidder, intending to be legally bound hereby, subject to the terms set forth below, do each cause this Bid Bond to be duly executed by an authorized officer, agent, or representative.

BIDDER SURETY

(Seal) (Seal) Bidder’s Name and Corporate Seal Surety’s Name and Corporate Seal

By: By:

Signature Signature (Attach Power of Attorney)

Print Name Print Name

Title Title

Attest: Attest:

Signature Signature

SECTION IV

1. Bidder and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors, and assigns to pay to Owner upon default of Bidder the penal sum set forth on the face of this Bond. Payment of the penal sum is the extent of Bidder’s and Surety’s liability. Recovery of such penal sum under the terms of this Bond shall be Owner’s sole and exclusive remedy upon default of Bidder.

2. Default of Bidder shall occur upon the failure of Bidder to deliver within the time required by the Bidding Documents (or any extension thereof agreed to in writing by Owner) the executed Agreement required by the Bidding Documents and any performance and payment bonds required by the Bidding Documents.

3. This obligation shall be null and void if:

3.1 Owner accepts Bidder’s Bid and Bidder delivers within the time required by the Bidding Documents (or any extension thereof agreed to in writing by Owner) the executed Agreement required by the Bidding Documents and any performance and payment bonds required by the Bidding Documents, or

3.2 All Bids are rejected by Owner, or

3.3 Owner fails to issue a Notice of Award to Bidder within the time specified in the Bidding Documents (or any extension thereof agreed to in writing by Bidder and, if applicable, consented to by Surety when required by Paragraph 5 hereof).

4. Payment under this Bond will be due and payable upon default of Bidder and within 30 calendar days after receipt by Bidder and Surety of written notice of default from Owner, which notice will be given with reasonable promptness, identifying this Bond and the Project and including a statement of the amount due.

5. Surety waives notice of any and all defenses based on or arising out of any time extension to issue Notice of Award agreed to in writing by Owner and Bidder, provided that the total time for issuing Notice of Award including extensions shall not in the aggregate exceed 120 days from Bid due date without Surety’s written consent.

6. No suit or action shall be commenced under this Bond prior to 30 calendar days after the notice of default required in Paragraph 4 above is received by Bidder and Surety and in no case later than one year after Bid due date.

7. Any suit or action under this Bond shall be commenced only in a court of competent jurisdiction located in the state in which the Project is located.

8. Notices required hereunder shall be in writing and sent to Bidder and Surety at their respective addresses shown on the face of this Bond. Such notices may be sent by personal delivery, commercial courier, or by United States Registered or Certified Mail, return receipt requested, postage pre-paid, and shall be deemed to be effective upon receipt by the party concerned.

9. Surety shall cause to be attached to this Bond a current and effective Power of Attorney evidencing the authority of the officer, agent, or representative who executed this Bond on behalf of Surety to execute, seal, and deliver such Bond and bind the Surety thereby.

10. This Bond is intended to conform to all applicable statutory requirements. Any applicable requirement of any applicable statute that has been omitted from this Bond shall be deemed to be included herein as if set forth at length. If any provision of this Bond conflicts with any applicable statute, then the provision of said statute shall govern and the remainder of this Bond that is not in conflict therewith shall continue in full force and effect.

11. The term “Bid” as used herein includes a Bid, offer, or proposal as applicable.

SECTION VI

III

Supply and Installation of Sewage and Wastewater Pumps

CONTRACTOR AFFIDAVIT AND AGREEMENT

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. 13-10- 91, stating affirmatively that the individual, firm or corporation that is contracting with the City of Hampton, Georgia, has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract with City of Hampton, Georgia, contractor will secure from each subcontractor(s) similar verification of compliance with O.C.G.A. 13-10-91 on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each verification to City of Hampton, Georgia at the time the subcontractor(s) is retained to perform such service.

EEV/Basic Pilot Program* User Identification Number

BY: Authorized Officer or Agent Date (Contractor Name)

Title of Authorized Officer of Contractor

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON

THIS THE DAY OF , 20

Notary Public I My Commission Expires:

*As of the effective date of O.C.G.A. 13-1 0-91, the applicable federal work authorization program is the “EEV/Basic Pilot Program" operated by the U.S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

RETURN THIS FORM WITH PROPOSAL DOCUMENTS

SECTION VI

IV

SUBCONTRACTOR AFFIDAVIT

By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. $1 3-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with:

(name of contractor) on behalf of City of Hampton, Georgia, has registered with and is participating in a federal work authorization program*[or any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L.

99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A. 13- 10-91.

EEV/Basic Pilot Program* User Identification Number

BY: Authorized Officer or Agent Date (Subcontractor Name)

Title of Authorized Officer or Agent of Subcontractor

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS

THE DAY OF ,20

Notary Public My Commission Expires:

*As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is the "EEV/Basic Pilot Program" operated by the U.S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

RETURN THIS FORM WITH PROPOSAL DOCUMENTS

SECTION VII

FORM OF AGREEMENT

BETWEEN OWNER AND CONTRACTOR

FOR CONSTRUCTION CONTRACT

THIS AGREEMENT is by and between Hampton, Georgia (“Owner”) and

(“Contractor”).

Owner and Contractor hereby agree as follows:

ARTICLE 1 – WORK

1.01 Contractor shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: All material, labor, tools, equipment, and any other miscellaneous items necessary to complete the work as described in the Pump Details & Specifications.

ARTICLE 2 – THE PROJECT

2.01 The City intends to award the project to the bidder with the lowest responsible bid for the project including any bid alternates selected by the City. The work consists of furnishing and installing all materials, labor, tools, equipment, and related services required for a complete project. This project includes, installation of (2) sewer and wastewater pumps and equipment and only (1) pump material no installation, for the City of Hampton Lift Station #1 and #2. The current lift stations require immediate replacement of the specified pumps. Access to the lift stations is clear, without restriction. Related Technical Specifications for pumps are included.

2.02 The Project oversight is provided by the City of Hampton’s Utilities Director, Mr. Alton West, and shall act as Owner’s representative, assume all duties and responsibilities, and have the rights and authority assigned to oversee the completion of the Work in accordance with the Contract Documents.

ARTICLE 3 – CONTRACT TIMES

3.01 Time of the Essence

A. All time limits for Milestones, if any, Substantial Completion, and completion and readiness for final payment as stated in the Contract Documents are of the essence of the Contract.

4.02 Days to Achieve Substantial Completion and Final Payment

A. The Work will be substantially completed within 60 days after the date when the Contract Times commence to run as provided in Paragraph 2.03 of the General Conditions, and completed and ready for final payment in accordance with Paragraph 14.07 of the General Conditions within 90 days after the date when the Contract Times commence to run.

4.03 Liquidated Damages

A. Contractor and Owner recognize that time is of the essence as stated in Paragraph 4.01 above and that Owner will suffer financial loss if the Work is not completed within the times specified in Paragraph 4.02 above, plus any extensions thereof allowed in accordance with Article 12 of the General Conditions. The parties also recognize the delays, expense, and difficulties involved in proving in a legal or arbitration proceeding the actual loss suffered by Owner if the Work is not completed on time. Accordingly, instead of requiring any such proof, Owner and Contractor agree that as liquidated damages for delay (but not as a penalty), Contractor shall pay Owner $250 for each day that expires after the time specified in Paragraph 4.02 above for Substantial Completion until the Work is substantially complete. After Substantial Completion, if Contractor shall neglect, refuse, or fail to complete the remaining Work within the Contract Time or any proper extension thereof granted by Owner, Contractor shall pay Owner $500 for each day that expires after the time specified in Paragraph 4.02 above for completion and readiness for final payment until the Work is completed and ready for final payment.

ARTICLE 5 – CONTRACT PRICE

5.01 Owner shall pay Contractor for completion of the Work in accordance with the Contract Documents an amount in current funds equal to the sum of the amounts determined pursuant to Paragraphs 5.01.A below:

A. For all Work at the Unit Price Base Bid of:

B. All specific cash allowances are included in the above price in accordance with Paragraph 11.02 of the General Conditions.

ARTICLE 6 – PAYMENT PROCEDURES

6.01 Submittal and Processing of PAYMENTS

A. Contractor shall submit Applications for Payment in accordance with Article 14 of the General Conditions. Applications for Payment will be processed by Engineer as provided in the General Conditions.

6.02 Progress Payments; Retainage

A. Owner shall make progress payments on account of the Contract Price on the basis of Contractor’s Applications for Payment on or about the 25th day of each month during performance of the Work as provided in Paragraph 6.02.A.1 below. All such payments will be measured by the schedule of values established as provided in Paragraph 2.07.A of the General Conditions (and in the case of Unit Price Work based on the number of units completed) or, in the event there is no schedule of values, as provided in the General Requirements.

1. Prior to Substantial Completion, progress payments will be made in an amount equal to the percentage indicated below but, in each case, less the aggregate of payments previously made and less such amounts as…