ITB 2026_010 INSTALLATION OF SAFETY ITEMS ON .pdf

LUMPKIN COUNTY BOARD OF COMMISSIONERS

INVITATION TO BID #2026-010

INSTALLATION OF SAFETY ITEMS ON VARIOUS

COUNTY ROADS

SUBMISSIONS ARE DUE AT THE ADDRESS SHOWN BELOW NO LATER THAN

July 30, 2026 at 2:00 PM, EDT

ELECTRONIC SUBMISSIONS VIA E-MAIL OR FAX WILL NOT BE ACCEPTED.

LUMPKIN COUNTY BOARD OF COMMISSIONERS

ATTENTION: RYAN MCDUFFIE, PURCHASING AGENT

99 COURT HOUSE HILL, SUITE D

DAHLONEGA, GA 30533

THE RESPONSIBILITY FOR SUBMITTING A RESPONSE TO THIS ITB ON OR BEFORE THE STATED

DATE AND TIME WILL BE SOLELY AND STRICTLY THE RESPONSIBILITY OF THE OFFEROR.

ISSUE DATE: July 1, 2026

INVITATION TO BID

LUMPKIN COUNTY BOARD OF COMMISSIONERS IS REQUESTING SEALED BIDS FOR THE

APPLICATION OF 24” THERMOPLASTIC STOP BARS, HIGH BUILD CENTERLINE AND EDGE LINE

STRIPING, INSTALLATION OF SOLAR FLASHING STOP SIGNS, THERMOPLASTIC STRIPING AND 2 FOOT

ROAD WIDENING.

A BID BOND IN THE AMOUNT NOT LESS THAN 5% OF THE TOTAL BID AMOUNT IS REQUIRED ON THIS PROJECT. BIDS WILL BE RECEIVED BY LUMPKIN COUNTY BOARD OF COMMISSIONERS, PURCHASING DEPARTMENT, 99 COURTHOUSE HILL, SUITE D, DAHLONEGA, GEORGIA 30533 UNTIL 2:00 PM, EDT ON JULY 30, 2026. LATE BIDS WILL NOT BE CONSIDERED NOR RETURNED. BIDS WILL BE FORMALLY

ACCEPTED AND ACKNOWLEDGED AT THE COUNTY ADMINISTRATION BUILDING BY STAFF

PERSONNEL.

THE BID DOCUMENTS AND SPECIFICATIONS ARE AVAILABLE FOR INSPECTION AT THE

LUMPKIN COUNTY PURCHASING DEPARTMENT, 99 COURTHOUSE HILL, SUITE D,

DAHLONEGA, GEORGIA AND AT WWW.LUMPKINCOUNTY.GOV.

BIDS MAY NOT BE WITHDRAWN FOR NINETY (90) DAYS AFTER THE TIME AND DATE SET FOR

CLOSING, EXCEPT AS ALLOWED BY OCGA. LUMPKIN COUNTY RESERVES THE RIGHT TO REJECT ANY

AND ALL BIDS AND TO WAIVE ANY TECHNICALITIES.

http://www.lumpkincounty.gov/

1.0 INTRODUCTION

1.1 Purpose of Procurement

Lumpkin County Board of Commissioners is requesting sealed bids for the application of 24” thermoplastic stop bars, high build paint, flashing beacon stop signs, thermoplastic striping 2-foot road widening.

1.2 Schedule of Events

This Invitation to Bid shall be governed by the following schedule:

DATE ACTIVITY

July 1, 2026 Release of Invitation to Bid July 16, 2026 2:00 PM Mandatory pre-bid meeting held at Lumpkin County

Administration Building Conference Room, 99 Courthouse Hill, Dahlonega, GA 30533

July 21, 2026 12:00 PM Deadline for written questions to be submitted to Purchasing Agent

July 22, 2026 5:00 PM Answers to written questions posted to website:

www.lumpkincounty.gov

July 30, 2026 2:00PM Bids Due and Bid Opening. Bids will be accepted until time of opening. No bids will be accepted after the due date and time.

1.3 Restrictions on Communications

From the issue date of this Invitation to Bid until a contractor is selected and the award is announced, Contractors are not allowed to communicate for any reason with any County staff or elected officials except: 1) through the Purchasing Agent named herein, 2) at the pre-bid meeting, if applicable or 3) as provided by existing work agreement(s). The County reserves the right to reject the submittal of any bidder violating this provision.

1.4 Pre-Bid Meeting

A mandatory pre-bid meeting will be held July 16, 2026 at 2:00 PM. The location of the meeting will be the Lumpkin County Administration Building Downstairs Conference Room, 99 Courthouse Hill, Dahlonega, GA 30533.

1.5 Questions & Addenda

All questions concerning this bid must be submitted in writing (email is preferred but mail may be used) to the Purchasing Agent on July 21, 2026, no later than 12:00 PM, EDT.

The Inquiries must be directed to:

Ryan McDuffie, Purchasing Agent Lumpkin County Board of Commissioners 99 Courthouse Hill, Suite D Dahlonega, GA 30533 ryan.mcduffie@lumpkincounty.gov

No response to inquiries other than written will be binding upon the County. Lumpkin County reserves the right to issue written addenda to any inquiries that alter the scope of the Invitation to Bid. Addenda shall be posted to the county website, www.lumpkincounty.gov on July 22, 2026, no later than 5:00 PM. A signed copy of any addenda shall accompany submitted bids. Bidders are advised to check the website for addenda before submitting their bids.

http://www.lumpkincounty.gov/ mailto:ryan.mcduffie@lumpkincounty.gov http://www.lumpkincounty.gov/

1.6 Contract Term

The contract between the County and the Contractor shall become effective upon signing and shall be completed no later than 120 calendar days from the day the Notice to Proceed is issued. Lumpkin County reserves the right to terminate contract at any time if successful bidder fails to meet requirements stated in this bid.

The contract shall terminate absolutely and without further obligation at such time as appropriated and otherwise unobligated funds are no longer available to satisfy the obligations of the County under this contract.

1.7 Bonds

Bid Bonds 5% of total bid amount Performance and Payment Bonds 100% of total contract price (required of awarded vendor only)

Information regarding bonds to be furnished is stated in the General Terms section of this Bid document, Item 3.8 “Bid/Proposal Bonds, Payment Bonds and Performance Bonds”.

1.8 Submission of Bids

One (1) original and one (1) copy of the complete signed submittal must be received July 30, 2026 at 2:00 PM, EDT. Proposals must be submitted in a sealed envelope stating on the outside, the vendor’s name, address and to:

ITB 2026-010 Installation of Safety Items on Various County Roads.

Ryan McDuffie, Purchasing Agent Lumpkin County Board of Commissioners 99 Courthouse Hill, Suite D Dahlonega GA 30533

Bid responses submitted by fax or electronic mail (email) will NOT be accepted.

Bidders are advised to allow adequate time for shipping. Many express mail and delivery services do not guarantee overnight delivery by noon to Lumpkin County. Any bid received after 2:00 pm on July 30, 2026, will not be opened.

1.9 Withdrawal of Bid Due to Errors

Bidders shall have up to forty-eight (48) hours to notify the Lumpkin County Purchasing Department, in writing, of an obvious clerical error made in the calculation of bid in order to withdraw a bid after bid opening. Bids may be withdrawn from consideration if the price was substantially lower than the other bids due solely to a mistake.

The bidder shall provide evidence that the bid was submitted in good faith, and that the mistake was a clerical mistake as opposed to a judgment mistake. The bidder’s original work papers shall be the sole acceptable evidence of error or mistake. If a bid is withdrawn under this provision, the lowest remaining responsive bid shall be deemed low bid.

No bidder who is permitted to withdraw a bid shall for compensation, supply any material or labor, perform any subcontract or other work agreement for the person, or firm to whom the contract is awarded.

Bid withdrawal is not automatically granted and will be allowed solely at Lumpkin County’s discretion.

1.10 Award

Any purchase order / contract awarded pursuant to this Invitation to Bid shall be awarded to the lowest responsive and responsible bidder whose bid response meets the requirements and specifications set forth in this Invitation to

Bid. A “responsive bidder” is a bidder who has submitted a bid response, which conforms in all material respects to the bid. A “responsible bidder” is a bidder who has the capacity in all respects to perform fully the contract requirements and the integrity and reliability which will assure good faith performance.

2.0 SCOPE OF WORK & SPECIFICATIONS

The scope and procedure for this project shall consist of applying 24” thermoplastic stop bars, high build center line and edge line striping, install solar plashing stop signs, thermoplastic centerline and edge line striping and 2-foot road widening on various county roads.as outlined on the Project Report contained in the Bid Documents for this project. All work shall be done in accordance with the 2021 State of Georgia Standard Specifications and by the Special Provision contained in the Bid Documents for this project.

Lumpkin County personnel will be supervising construction of this project and will also be subject to inspections and audits by the Georgia Department of Transportation.

FY 2026 SAP Project Report

Lumpkin County

Road Name Beginning Ending Length (Miles)

Description of Work

Long Branch Ext. SR 52 Copper mine Road

2.1 Install 5” High Build Striping, Yellow and White

Black Mountain Road

Camp Wahsega Rd.

Walter Ash Road

2.1 Install 5” High Build Striping, Yellow and White

Camp Wahsega Rd.

SR 60 Buss Apple Ridge Rd. 2.1 Install 5” High Build Striping, Yellow and White

Rock House Road

SR 52 Cavender Creek Road

400’ Install Guardrail

Camp Wahsega Road

SR 60 Buss Intersection of Hightower Road at Ranger Camp

1475’ Install Guardrail at multiple locations

Pony Lake Road Old Dahlonega Intersection

Intersection 0 Installation of Solar Flashing Stop Sign

Rock House Road

Cavender Creek Rd.

to St. Rte.

Intersection 0 Installation of Solar Flashing Stop Signs

Rail Hill Rd Cavender Creed Rd to Rockhouse Rd

Both Intersections

0 Installation of Solar Flashing Stop Signs

Auraria Road North end of Auraria

Intersection 0 Installation of Solar Flashing Stop Ahead Sign.

Wash Rider Road

Oak Grove to Wahsega Rd.

Both Intersections

0 Installation of Solar Flashing Stop Signs.

Lumpkin County Parkway

SR 400 SR 400 1.85 Installation of RPM’s

Long Branch Ext. SR 52 Cavender Creek Road

3.40 Installation of RPM’s

Burntstand Road Auraria Road

SR 400 2.60 Installation of RPM’s

Auraria Road SR 9 Dawson County Line

8.19 Installation of RPM’s

Copper Mine Road

SR 52 Long Branch Extension

2.00 Installation of Rumble Strips.

SPECIFICATIONS

Item 150-Traffic Control: This item will be for all signing and other items in order to control traffic during the construction of this project. All items shall be in accordance with the manual of uniform traffic control devices and GDOT Standard Specifications, 2021 edition, and shall be paid on a lump sum basis.

Item 653-1704 Thermoplastic Solid Traffic Stripe 24”: All applied stop bars shall be in accordance with GDOT 2021 standard specifications, 2021 edition, and will be paid for on a linear foot basis.

Item No- 652-2501- Solid Traffic Stripe 5” White (High Build): Shall meet the specifications outlined in the GDOT Standard Specifications, 2021 edition, and shall be paid for by the line mile per stripe.

Item No- 652-2502- Solid Traffic Stripe 5” Yellow (High Build): Shall meet the specifications outlined in the GDOT Standard Specifications, 2021 edition, and shall be paid for by the line mile per stripe.

Item No- 652-3501- Skip Traffic Stripe 5” White (High Build): Shall meet the specifications outlined in the GDOT Standard Specifications, 2021 edition, and shall be paid for by the gross linear miles.

Item No- 652-3502- Skip Traffic Stripe 5” Yellow (High Build): Shall meet the specifications outlined in the GDOT Standard Specifications, 2021 edition, and shall be paid for by the gross linear mile.

654-Raised Pavement Markers: Markers shall be Type 1 reflective type marker for 2-way traffic and shall meet the GDOT standard specifications, 2021 edition, will be paid for on a per each basis.

641-Guard Rail Type W: Type W guardrail shall meet the requirements from the GDOT standard specifications, 2021 edition, and shall be installed according to the GDOT construction standard number 4380 and shall be paid for on a per linear foot of rail installed.

641-Gaurdrail Anchor Type 1: The type 1 guard rail anchor shall meet the requirements of the GDOT standard specifications and shall be installed according to the GDOT construction standard number 4383 and will be paid for on a per each basis.

641-Gaurdrail Anchor Type 12: The type 12 anchor shall meet the requirements of the GDOT standard specifications and shall be installed according to the GDOT construction standard 4384 and will be paid on a per each basis.

641-Guardrail Post 9’: Post shall meet the requirements of the GDOT standard specifications and shall be installed as outlined in the Construction Standard 4381in the GDOT specifications and will be paid for on a per each basis.

653-Thermoplastic Traffic Symbols: This item is for rumble strips placed on Copper Mine Road with 3 strips going on each end of the road. These will be placed according the GDOT standard specifications, 2021 edition and will be paid on a per each basis.

Item no 999-5100-Solar Flashing beacon Stop Sign and Stop Ahead: Signs shall be installed according to the current issue of the manual of traffic control devices and shall be paid for on a per each basis which will include the complete assembly installed and working.

Section 108.8 Failure or Delay in Completing Work on Time.

Liquidation Damages on this project will be charged at a rate of $200.00 Per day if not completed by the completion date.

HW

Y 4

South Chestatee St

Hwy 52 E

Dawsonville Hwy

Lon g B ran ch

Rd

Hwy 52 W

Grove St N

Mo rris on M oo re

Pk wy

E

Main St

W

Au rar ia Rd

Ben Higgins Rd Burnt Stand Rd

Marti ns

Ford Rd

Castleberry Bridge Rd

Siloam Church Rd

Oak Grove Rd

Se ve n M ile

Hi ll R d

Ro bin so n R d

Red Oak

Fla ts R d

Lawrence Rd

Horton Rd

Old Ke rns Rd

River Flow Dr

Clay Creek Falls Rd

Cain Bridge Rd

Blackb urn Rd

Ha mp M ill R dIvy Ter

Ha lls

M ill R d

Fla nd ers R d

Whelchel Rd

Early Dr

Ch es ter ra

Dr

Laurel Cir

Ro ck

Ho use

Rd

Shore Dr

Tah oe

Ru n

Lumpkin County Pkwy

Iberian Rd

Sle ep y H ollo w R d

Po ny

La ke

Rd

Da vis

C ha pe l R d

Deans Dr

Kate Rd

Carlton Seitz Rd

Old Ellijay Rd E

Mill Cove Dr

Gold Vw

Station Trl

Eagl e R est Rd

Brandy Mountain Rd Bearslide Holw

Bu ffin gto n R d

Lakeview Dr John Walker Rd

Lak e C ir

Robi ns

Ln

Parks Pl

So ldi ers Pa th

High Ridg e L n

Crabapple Rd

Old Ellijay Rd W

Fairvie w Rd

Camp Dr

Old Fe de ral

Rd

An dy s C ir

Pathfinder Ln

Signal Ridge Dr

Legend LumpkinCoBoundary County Roads

Auraria Burntstand

Lumpkin County Parkway Date: 6/26/2026

0 0.85 1.70.425 Miles

1 inch = 5,208 feet

Start SR9

Start Auraria Rd

End Hwy 400

Start Hwy 400

End Hwy 400

End County Line

Mo rris on M oo re

Pk wy

E Hw y 1 9 N

Cavender Creek Rd

Rock House Rd

Ra il H ill Rd

Rocktree Rd

Po rte r S pri ng s R d

Ha lls

Mi ll R d

Leonard Pruitt Rd

Kate Rd

Esborn Rd

Mountain Ridge Dr

Miller Calhoun Rd Jim Pruitt Rd

Fortner Dr

Ow en s R d

Harmony Dr

Captain McDonald Rd

Bu ffin gto n R d

Pe ck s M ill C ree k R d

Georgia Ave

So ldie rs Pa th

Arthur Anderson Rd

Crabapple Rd

Me ch an ics vil le

Rd

Eastwood Ter

Sequoya Pl

Trin ity R d

Cherokee Trce

Tracy Grizzle Rd

Moun tain

Path

Poplar Hollow Rd

Mary Henry Mine Rd

Hidden Valley Rd

Legend LumpkinCoBoundary County Roads

Rockhouse Railhill

Date: 6/24/2026

0 0.3 0.60.15 Miles

1 inch = 2,050 feet

End Cavender Creek Road

Start Hwy SR 52 mdurand Cloud+ mdurand Cloud+ Install flashing stop sign mdurand Cloud mdurand Arrow mdurand Highlight

Hwy 52 W

Hw y 1

9 N

Camp Wahsega Rd

Bla ck

M ou nta in

Rd

Hightower Church Rd

Oak Grove Rd Wa sh

R ide r R d

Jay Bridge Rd

Fred Ash RdOld Pl

Co op ers G ap R d

Duffy Grizzle Rd Jack Walker Rd

Miles Berry Rd

Junior Ward Rd

Eto wa h T rl

John Dowdy Rd

Rider Mill Rd Horton Rd

John W Moore Rd

Woodland Ln

Pfa rne r R d

Homer Edwards Rd

Bryant Rd

Os ten a R d

Ro sc oe Le e D r

Rock Acres Rd

Lo cu st Rd

Emeley Dr

Bear Claw Rd

Wahsega Way

Ashley Dr

Lu cy

Ln

Scenic Ln

Floyd Dowdy Rd

Hic ko ry Ln

Apple Ridge Rd

Horton Rd

Legend LumpkinCoBoundary County Roads

Camp Wahsega Road Washrider

Black Mountian Date: 6/24/2026

0 0.65 1.30.325 Miles

1 inch = 4,188 feet

Start Oak Grove Rd

End Ranger Camp

End walter ash road

Start CAMP WAHSEGA ROAD

End CAMP WAHSEGA ROAD

Cleveland Hwy

Lon g B ran ch

Rd

Hwy 52 E

Lon g B ran ch

Rd

Cavender Creek Rd

Copper Mines Rd

Cleveland Hwy

Rocktree Rd

Bra dy

Ed ge

Rd

Po rte r S pr ing s R d

Town Creek Church Rd

Pe ck s M ill

Cr ee k R d

Az ur e R d

Lewis Grindle Rd

Norman Bell Rd

Cose ns

Ln

Barrett Cir

Hom er E dge Cir

Kit Ct

Hil bu rn Rd

Segers Rd

Dugas Rd

Ho lly bro ok

Rd

Skipper Holw

Rock House Rd

Holly Ln

Copeland Dr

Boyd W Barre tt R d

Sunse t Tr l

Lewis Brown Rd

Overlook Pt

Archer Way

Hide Away Rd

Jerry Ayers Rd

Bearden Rd Foothills Dr

Rust ic W ay

Tre asu re P t

Galahad Rd

Do ve tai l C t

Sequoya Pl Riv er Ro ck Dr

Longs Pl

Katydid Ln

S & J Dr

Be ar

De n R d Riv er Rid ge R d N

Baily Ln

Dockery Trl

Eagles Watch So nn et Dr

Re ec e R d

Pecks Creek Ct

Sam Brown Rd Cavender Creek Rd

Long Branch Rd

Ga rne t S ch oo l R d

Rocktree Rd

Garnet Dr

Yon ah

Pl

Gran ite

Blu ff

Legend Road

COUNTY

STATE HIGHWAY

LumpkinCoBoundary County Roads

Longbranch Ext.

Coppermines

Date: 6/25/2026

0 0.45 0.90.225 Miles

1 inch = 2,845 feet

End Cavender Creek Road

Start Hwy SR 52Start Hwy SR 52

Lon g B ran ch

Rd Cleveland Hwy

South Chestatee St Ol d D ah lon eg a H wy

Post White Hill Rd

Red Oak

Fla ts R d

Pecks Rd

Cla ud e P ark s R d

Lon g B ran ch

Rd

Copper Mines Rd

Emory Stephens Rd

Pony Lake Rd

Dry H ollo w Rd

Barnes Mill Rd

Reid Chapman Rd

Mount Olive Church Rd

Martins Ford Rd

Fla nd ers R d

Iberian Rd

Parks Dr

Norman Bell Rd

Robin Hood Dr

Kit C t

John Garner R d

Mountain Ridge Dr

Segers Rd

Gold Ridge Rd

Gold Crest Dr

Gold Vw

Jeff Sullens Rd

Pilgrim Rd

Bu ffin gto n R d

Pine Tree Ln

Holly Ln

Old Leathers Ford Rd

Amanda Dr

Perkins Rd Robins Ln

Parks Pl

So ldie rs Pa th

Pinewood Pl

Overlook Pt

Lew is B rown R d

Ruby Rd

Johnny Major Rd

Foothills Dr

Abercrombie Rd

Boyd W Barrett R d

Royal Ct

Galahad Rd

Starbridge Rd

Sequoya Pl

Ransom Free Rd

Shady Ln

Do rot hy Sa ine Dr

Ladyslipper Ln

Legend LumpkinCoBoundary County Roads

Long Branch Extention Copper Mine Road Pony Lake Road Date: 5/7/2026

0 0.65 1.30.325 Miles

1 inch = 4,243 feet

Start SR60

End Copper Mines Road

End Old Dahlonega Hwy

Start Hwy SR 52 Start Hwy SR 52 mdurand Cloud+ mdurand Cloud+ Solar Flashing Stop Signs mdurand Cloud+ mdurand Cloud+ Solar Flashing Stop Signs

3.0 TERMS AND CONDITIONS

3.1 Bid Amendments

The cost for developing the bid is the sole responsibility of the Bidder. The County will not provide reimbursement for such costs.

3.2 Conflict of Interest

If a Bidder has any existing client relationship that involves Lumpkin County, the Bidder must disclose each relationship.

3.3 Contractor Selection

Lumpkin County reserves the exclusive right to determine which Bidder should be awarded the Contract. The County also reserves the right to reject any or all bids at its discretion with or without cause.

3.4 Negotiations with Apparent Winner

Prior to award, the apparent winning Bidder will be required to enter into discussions with the County to resolve any contractual differences. These discussions are to be finalized within one (1) week of notification unless extending the time period is advantageous to the County. Failure to resolve differences will lead to rejection of the Contractor's bid.

The County reserves the right to negotiate modifications and costs with the successful Bidder provided that no such modifications affect the evaluation criteria set forth herein.

This bid is on a unit price basis and the County reserves the right to increase or decrease the quantities estimated for this project at the same unit price as bid. No consideration will be made for changing the unit price either up or down because of this.

The Contractor shall commence work only after the transmittal of a fully executed contract and Notice to Proceed from the County.

3.5 Taxes

Lumpkin County is exempt from taxes; however, the Contractor shall pay all taxes required of him by law. Lumpkin County cannot exempt others from tax.

3.6 Bid/Proposal Bonds, Payment Bonds, Performance Bonds (if required)

A five percent (5%) Bid Bond and a one hundred percent (100%) Performance and Payment Bond shall be furnished to Lumpkin County if stated as required in Paragraph 1.7 in the “Introduction” section of this document. Failure to submit appropriate bonding will result in automatic rejection of bid. Bonding company must be authorized to do business in Georgia by the Georgia Insurance Commission, listed in the Department of Treasury’s publication of companies holding certificates of authority as acceptable surety on Federal bonds and as acceptable reinsuring companies, and have an A.M. Best rating.

3.7 Compliance with Laws

The Contractor will comply with all State and Federal laws, rules, and regulations.

3.8 Cancellation for Cause

Lumpkin County reserves the right to terminate the contract immediately in the event that the Contractor discontinues or abandons operations; is adjudged bankrupt, or is reorganized under any bankruptcy law; or fails to keep in force any required insurance policies or bonds.

Failure of the successful contractor to comply with any section or part of the contract will be considered grounds for immediate termination of the contract by the County without penalty to Lumpkin County. Lumpkin County shall pay for services rendered up to the point of termination.

Notwithstanding anything to the contrary contained in the contract between the County and the successful contractor, the County may, without prejudice to any other rights it may have, terminate the contract for convenience and without cause, by giving thirty (30) days written notice to the successful contractor.

If the termination clause is used by the County, the successful contractor will be paid by the County for all scheduled work completed satisfactorily by the successful contractor up to the termination date set forth in the written termination notice.

3.9 Condition of Materials

It is understood and agreed that materials delivered shall be new, of latest design, and in first quality condition and must meet all Georgia Department of Transportation specifications.

3.10 Rejection of Submissions/Cancellation of Bids

Lumpkin County reserves the right to reject any or all bids, to waive any irregularity or informality in a bid, and to accept or reject any item or combination of items, when to do so would be to the advantage of Lumpkin County. It is also within the rights of Lumpkin County to reject bids that do not contain all elements and information requested in this document. Lumpkin County reserves the right to cancel this Invitation to Bid at any time. Lumpkin County will not be liable for any cost/losses incurred by the Contractors throughout this process.

3.11 Non-discrimination

Lumpkin County does not discriminate on the basis of race, religion, color, sex, national origin, age, or disability.

3.12 Payment

Contractor shall itemize all invoices in full. The original of the invoice shall be mailed to:

Lumpkin County Board of Commissioners Attn: Accounts Payable 99 Courthouse Hill, Suite D Dahlonega, GA 30533

Each invoice must include the following information:

1. Date of Invoice 5. All billable items must be itemized

2. Service Performed 6. Appropriate Unit of Measure

3. Billing Period

4. Terms

Contractor must furnish documentation identifying that this work has been completed in accordance with specifications, quantities, and price as set forth in the contract.

Approved invoices (less retainage, if applicable) will be paid within 30 days of approval.

Invoices missing any of the information listed above will not be accepted for payment but will be returned to the Contractor for correction.

3.13 Insurance

The Contractor shall be responsible for his work and every part thereof, and for all materials, tools, equipment, appliances, and properties of any and all description used in connection with this project.

The Contractor assumes all risks of direct and indirect damage or injury to the property of persons used or employed on or in connection with the work contracted for, and of all damage or injury to any person or property wherever located, resulting from any action, omission, commission or operation under the Contract, or in connection in any way whatsoever with the contracted work.

The Contractor shall, during the continuance of all work under the Contract, provide the following:

1. Maintain statutory Worker's Compensation and Employer's Liability insurance in an amount of not less than $1,000,000.00 to protect the Contractor from any liability or damages for any injuries (including death and disability) to any of its employees, volunteers, or sub-contractors, including any and all liability or damage which may arise by virtue or any statute or law in force within the State of Georgia, or which may be herein after enacted.

2. The Contractor agrees to maintain Comprehensive General Liability insurance in an amount of not less than $1,000,000.00 per occurrence to protect the Contractor, its sub-contractors, and the interest of the County, against any and all injuries to third parties, including bodily injury and personal injury, wherever located, resulting from any action or operation under the Contract or in connection with the contracted work. The General Liability insurance shall also include the Broad Form Property Damage Liability endorsement, in addition to coverage for explosion, collapse, and underground hazards, where required.

3. The Contractor agrees to maintain Automobile Liability Insurance in an amount of not less than $500,000 per occurrence. Such insurance shall include coverage for owned, hired, and non-owned automobiles.

4. The Contractor further agrees to protect, defend, indemnify, and hold harmless Lumpkin County, its commissioners, officers, agents, and employees from and against any and all liability incurred whatsoever as a result of the work performed pursuant to the terms of this Bid.

5. The Contractor shall notify the County, in writing, sixty (60) days prior to any change in insurance coverage, including cancellation, non-renewal, etc. The Contractor shall furnish a new certificate prior to any change or cancellation date. The failure of the Contractor to deliver a new and valid certificate shall result in suspension of all payments until the new certificate is furnished. Additionally, contract work may be suspended until the new certificate is furnished to the County.

6. Insurance coverage required in these specifications shall be in force throughout the Contract term.

Should the Contractor fail to provide acceptable evidence of current insurance within five (5) days of written notice at any time during the Contract term, the Owner shall have the absolute right to terminate the Contract without any further obligation to the Contractor. Further, the Contractor shall be responsible for the cost of procuring the uncompleted portion of the Contract at the time of termination.

7. Contractual and other Liability insurance provided under this Contract shall not contain a supervision, inspection, or engineering services exclusion that would preclude the County from supervising and/or inspecting the project as to the end result. The Contractor shall assume all on-the-job responsibilities as to the control of persons under its direct employment and of the sub-Contractors and any persons employed by the sub-Contractor.

8. The Contractor and all sub-Contractors shall comply with the Occupational Safety and Health Act of 1970, and amendments, as it may apply to this Contract.

9. If the Contractor does not meet the insurance requirements of the specifications, alternate insurance coverage satisfactory to the County may be considered. The Contractor shall be responsible for the costs of any and all alternate insurance coverage so obtained.

A “Certificate of Insurance” showing Lumpkin County Board of Commissioners as the Certificate Holder must be provided prior and incorporated as part of the contract award.

3.14 Project Coordination

The Contractor shall employ and assign only qualified and competent personnel to perform any service or task involved in this project. The Contractor shall designate one such person as a Project Manager, and the Project manager shall be deemed to be the Contractor’s authorized representative, who shall be authorized to receive and accept any and all communications from the County. The County shall name a Project Manager who shall be authorized to generate, receive and accept communication as an authorized representative of the County.

The Contractor hereby agrees to replace any personnel or sub-contractor, at no cost or penalty to the County, if the County reasonably determines that the performance of any sub-contractor or personnel is unsatisfactory.

3.15 Accuracy of Work

The Contractor shall be responsible for the accuracy of the work performed and shall promptly correct its errors and omissions without additional compensation. Acceptance of the work by the County will not relieve the Contractor of the responsibility for subsequent correction of errors, the clarification of any ambiguities, or the costs associated with any additional work caused by negligent acts, errors, or omissions by the Contractor or latent defects in the products sold by the Contractor.

At any time during the execution of this project or during any phase of work performed by others based on data secured by the Contractor under this Agreement, the Contractor shall confer with the County for the purpose of interpreting the information supplied by the Contractor and to correct any errors or omissions. The above consultations, clarifications, and/or corrections shall be made without added compensation to the Contractor. The Contractor shall give immediate attention to these changes so there will be minimum delay to others. The Contractor shall be responsible for errors and omissions and save harmless the County and its agents as provided in this Agreement.

3.16 Ownership

Reports, plans, data, statistics, specifications, and other supporting records compiled or prepared in the performance of the Services required by this Contract, shall be the absolute property of the County and shall not be used by the Contractor for purposes unrelated to this Contract without the prior written approval of the County. Such original documents shall be turned over to the County upon completion of the contract except that Contractor shall have the right to retain copies of the same.

3.17 News Releases by Contractor

As a matter of policy, the County does not endorse the products or services of a Contractor. News releases concerning any resultant contract from this solicitation shall not be made by a Contractor without the prior written approval of the County. All proposed news releases shall be routed to the Lumpkin County Purchasing Director for review and approval.

3.18 Severability/Cancellation

It is understood and agreed by the parties hereto that if any part, term, or provision of this Contract is held illegal or in conflict with any law of the State, the validity of the remaining portions or provisions shall not be affected, and the rights and obligations of the parties shall be construed and enforced as if the Contract did not contain the particular part, term, or provisions held to be invalid.

The COUNTY and the Contractor agree to resolve through negotiation or mediation prior to filing any cause of action. The venue for any litigation arising from this contract shall be Lumpkin County, Georgia.

3.19 Drug Free Workplace

By submission of a Bid, the Contractor certifies that the provisions of Code Sections 5024-1 through 50-24-6 of the Official Code of Georgia Annotated, relating to the "Drug-free Workplace Act", have been complied with in full. The Contractor further certifies that:

1. A drug-free workplace will be provided for the Contractor's employees during performance of the contract; and

2. Each Contractor who hires a sub-Contractor to work in a drug-free work place shall secure from that sub-Contractor the following written certification:

3. As part of the subcontracting agreement with (Contractor's name), (Sub Contractor's name) certifies to the Contractor that a drug-free workplace will be provided for the sub-Contractor’s employees during the performance of this Contract pursuant to Paragraph (7) of Sub-section (b) of Code Section 50-24-3".

4. The Contractor further certifies that he will not engage in the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana during the performance of the Contract.

3.20 Assignment of Contractual Rights

It is agreed that the Contractor will not assign, transfer, convey, or otherwise dispose of a contract that may result from this bid or his right, title, or interest in or to the same, or any part thereof, without written consent of the County.

3.21 Indemnity

To the fullest extent permitted by law, the Contractor will indemnify, defend, and hold Lumpkin County harmless from and against any and all claims, damages, losses, and expenses, including, but not limited to, fees and charges of attorneys and court and arbitration costs, arising out of or resulting from the negligent acts, negligent omissions, willful misconduct, or reckless misconduct of the Contractor or anyone for whom the Contractor is responsible.

3.22 Non-Collusive Bidding

By submitting a response to this Invitation to Bid, the Bidder represents and warrants that such bid is genuine and not a sham or collusive or made in the interest or on behalf of any person not therein named and that the Bidder has not directly or indirectly induced or solicited any other vendor to put in a sham bid, or any other person or company to refrain from submitting and that the Bidder has not in any manner sought by collusion to secure to that vendor any advantage over any other vendor.

3.23 Georgia Security and Immigration Compliance

To comply with the State of Georgia’s Security and Immigration Compliance Act, all contractors must comply with regulations by completing the provided affidavits relative to the Compliance Act. All applicable affidavits have been included with this Invitation to Bid and must be signed and provided with the Bid submission.

3.24 Appropriation of Funds

The initial contract and any continuation contract(s) shall terminate immediately and absolutely at any such time as there are no appropriated and otherwise unencumbered funds available to satisfy the County’s obligations under said contract(s).

3.25 Documents Deemed Part of Contract

The entire Invitation to Bid, addenda (if any) and entire Bid submitted by the Bidder shall be deemed part of the contract.

BIDDER’S CERTIFICATION

This project shall consist of applying 24” thermoplastic stop bars, high build center line and edge line striping, install solar plashing stop signs, thermoplastic centerline and edge line striping and 2 foot widening on of various county roads.

Date of Bid. July 30, 2026

I certify that this Bid is submitted without prior understanding, agreement or connection with any corporation, firm or person submitting a Bid for the same goods/services and is in all respects fair and without collusion or fraud. I understand that collusive bidding is a violation of State and Federal law and can result in fines, prison sentences and civil damages awards. I agree to abide by all terms and conditions stated of this bid document and certify that I am authorized to sign this bid for the bidder.

I acknowledge that this Project will be constructed in English units.

I certify that I have carefully examined the Plans for this Project and the Standard Specifications, 2013 Edition, and the Supplemental Specifications and Special Provisions included in and made a part of this Bid, and have also personally examined the site of the work. On the basis of the said Scope of Work and Specifications, I propose to furnish all necessary machinery, tools, apparatus and other means of construction, and do all the work and furnish all the materials in the manner specified.

I understand the quantities mentioned are approximate only and are subject to either increase or decrease and hereby propose to perform any increased or decreased quantities of work or extra work on the basis provided for in the Specifications.

I also hereby agree that Lumpkin County would suffer damages in a sum equal to at least the amount of the enclosed Bid Guaranty, in the event my Bid should be accepted and a Contract tendered me there under and I should refuse to execute same and furnish bond as herein required, in consideration of which I hereby agree that, in the event of such failure on my part to execute said Contract and furnish bond within fifteen (15) days after the date of the letter transmitting the Contract to me, the amount of said Bid Guaranty shall be and is hereby, forfeited to Lumpkin County, as liquidated damages as the result of such failure on my part.

I further agree to execute a Contract prepared by Lumpkin County as soon as the work is awarded to me, and to begin and complete the work within the time limit provided. I also propose to furnish the Bonds as required by the Bid Documents and laws of the State of Georgia. Such bond(s) shall not only serve to guarantee the completion of the work on my part, but also to guarantee the excellence of both workmanship and materials until the work is finally accepted, as well as to fully comply with all the laws of the State of Georgia and Lumpkin County.

BIDDER’S CERTIFICATION PAGE 1 OF 2

BIDDER’S CERTIFICATION

BIDDER INFORMATION NAME AND MAILING ADDRESS

(TYPE OR PRINT) (WHERE TO SEND PAYMENT)

NAME OF COMPANY NAME OF COMPANY

ADDRESS ADDRESS

CITY, STATE, & ZIP CODE CITY, STATE, & ZIP CODE

PHONE NUMBER PHONE NUMBER

FAX # EMAIL ADDRESS

_________________________________ OR _________________________________

TAX ID NUMBER SOCIAL SECURITY NUMBER

NAME & TITLE OF PERSON AUTHORIZED TO SIGN

NAME SIGNATURE

TITLE

SWORN TO AND SIGNED BEFORE ME, A NOTARY PUBLIC, THIS ______ DAY OF ____________________, IN THE YEAR

_________. NOTARY PUBLIC IN AND FOR THE COUNTY OF ________________, STATE OF ________________.

NOTARY PUBLIC SIGNATURE AND SEAL: ____________________________________________

MY COMMISSIONER EXPIRES: _________________________

PROPOSALS OR BIDS NOT SIGNED SHALL BE DECLARED AS

“NON-RESPONSIVE” AND MAY NOT BE CONSIDERED FOR AWARD.

BIDDER’S CERTIFICATION PAGE 2 OF 2

LUMPKIN COUNTY

CONTRACT ID: ITB 2026-010

LINE NO ITEM

DESCRIPTION

ESTIMATED

QUANTITY

AND UNITS

UNIT PRICE

DOLLARS/CEN

TS

TOTAL

DOLLARS/CEN

TS

0005 150-3110 TRAFFIC CONTROL LUMP SUM

0010 653-1704 THERMOPLASTIC SOLID

TRAFFIC STRIPE 24”

LIN. FOOT

0015 652-2501 SOLID TRAFFIC STRIPE, 5”

WHITE

12.6

LIN. MILE

0020 652-2502 SOLID TRAFFIC STRIPE, 5”

YELLOW

12.6

LIN. MILE

0025 652-3501 SKIP TRAFFIC STRIPE, 5”

WHITE

0.5

GLM

0030 652-3502 SKIP TRAFFIC STRIPE, 5”

YELLOW

0.5

GLM

0035 654-RAISED PAVEMENT MARKERS,

REFLECTIVE MARKERS

EACH

0040 641- GUARDRAIL TYPE W 1875

LIN. FOOT

0045 641-GUARDRAIL ANCHOR TYPE 1 4

EACH

0050 641- GUARDRAIL ANCHOR TYPE 12 4

EACH

0055 653-THERMOPLASTIC PAVEMENT

SYMBOLS (RUMBLE STRIPS)

EACH

0060 BEACON STOP SIGN AND STOP AHEAD

SIGN

EACH

0065 641- GUARDRAIL POST 9’ 20

EACH

TOTAL BID

VENDOR’S CHECKLIST AND BID SUBMITTAL PACKET

Company Name:

Please indicate you have completed the following documentation; and submit them in the following order

□ Information Form

□ Execution of Proposal Form

□ Price Proposal Form

□ Bid Bond

□ Bidder’s Certification

□ Non-Collusion Form

□ Drug-Free Workplace Form

□ Addenda Acknowledgment Form

□ E-verify

□ Completed W9

Authorized Signature Title

Print Name Date

THIS PAGE MUST BE COMPLETED AND SUBMITTED WITH BID

INFORMATION FORM

1. Legal Business Name

2. Street Address

3. City, State & Zip

4. Type of Business: State of Registration:

(Association, Corporation, Partnership, Limited Liability Company, etc.)

5. Name & Title of Authorized Signer:

6. Primary Contact

7. Phone Fax

8. E-mail

9. Company Website

10. Has your company ever been debarred from doing business with any federal, state or local agency?

Yes No

If yes, please state the agency name, dates and reason for debarment.

THIS PAGE MUST BE COMPLETED AND SUBMITTED WITH BID

EXECUTION OF PROPOSAL FORM

DATE:

The potential Contractor certifies the following by placing an "X" in all blank spaces:

That this proposal was signed by an authorized representative of the firm.

That the potential Contractor has determined the cost and availability of all materials and supplies associated with performing the services outlined herein.

That all labor costs associated with this project have been determined, including all direct and indirect costs.

That the potential Contractor agrees to the conditions as set forth in this Invitation to Bid with no exceptions.

Therefore, in compliance with the foregoing Invitation for Bids, and subject to all terms and conditions thereof, the undersigned offers and agrees, if this proposal is accepted within sixty

(60) days from the date of the opening, to furnish the services for the prices quoted within the timeframe required.

Business Name

Authorized Signature Date

Typed Name & Title

THIS PAGE MUST BE COMPLETED AND SUBMITTED AS A PART OF YOUR BID

PRICE PROPOSAL FORM

Company Name:

*Total Estimated Bid:

*(based on unit pricing of estimated quantities)

I certify the above bid as all-inclusive and final per document specifications.

Authorized Signature Title

Print Name Title

CERTIFICATION AND NON-COLLUSION FORM

I certify that this proposal is made without prior understanding, agreement or connection with any corporation, firm or person submitting a proposal for the same services and is in all respects fair and without collusion or fraud. I understand that collusive bidding is a violation of state and Federal law and can result in fines, prison sentences and civil damages awards.

I certify that this proposal has been prepared independently and the price submitted will not be disclosed to another person.

I certify that there has been no contact or communication by the proposer or the proposer’s associates with any County staff, or elected officials since the date this ITB #2026-010 Installation of Safety Items on Various County Roads was issued except: 1) through the Purchasing Department 2) at the Pre-Bid Conference (if applicable) or 3) as provided by existing work agreement(s). The County reserves the right to reject the bid submitted by any proposer violating this provision.

I agree to abide by all conditions of this bid and certify that I am authorized to sign this proposal.

COMPANY NAME:

Authorized Representative (Signature) Date

Authorized Representative/Title

(Print or Type)

DRUG- FREE WORKPLACE FORM

I hereby certify that I am a principle and duly authorized representative of:

Whose address is:

And it is also that:

1. The provisions of Section § 50.24.1 through § 50.24.6 of the Official Code of Georgia Annotated relating to the "Drug Free Workplace Act" and have been complied with in full, and

2. A drug free workplace will be provided for the CONTRACTOR’S employees during the performance of the contract; and,

3. Each subcontractor hired by the CONTRACTOR shall be required to ensure that the subcontractor's employees are provided a drug free workplace. The CONTRACTOR shall secure from that subcontractor the following written certification: "As part of the subcontracting agreement with certifies to the CONTRACTOR that a drug free workplace will be provided for the subcontractor's employees during the performance of this contract pursuant to paragraph (7) of subsection (b) of the Official Code of Georgia Annotated Section § 50.24.3"; and,

4. It is certified that the undersigned will not engage in unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana during the performance of the contract.

Signature Date

ADDENDA ACKNOWLEDGEMENT FORM

The vendor has examined and carefully studied the Invitation for Bid and the following Addenda, receipt of all of which is hereby acknowledged:

Addendum No.

Authorized Representative (Signature) Date

Authorized Representative/Title (Print or Type)

Vendors must acknowledge any issued addenda. Proposals which fail to acknowledge the vendor’ s receipt of any addendum will result in the rejection of the offer if the addendum contained information which substantively changes the Owner’ s requirements.

Georgia Security & Immigration Compliance (GSIC) Act Affidavit

As per the Georgia Senate Bill 529 and Senate Bill 447, the Georgia Department of Labor has promulgated new rules for the implementation of Section 2. O.C.G.A. §13- 10-91 and Chapter 300-10-01-.02 state that no Georgia Public Employer shall enter into a contract for the physical performance of services within the State of Georgia unless the Contractor registers and participates in a federal work authorization program to verify the work eligibility information of all of its new employees.

The Employment Eligibility Verification “E-Verify” site operated by the U.S.

Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security is the electronic federal work authorization program to be utilized for these purposes.

The website is https://e-verify.uscis.gov/enroll/

By executing the attached Contractor Affidavit, Contractor verifies its compliance with O.C.G.A.

§13-10-91 stating affirmatively that the individual, firm or corporation which is contracting with the Lumpkin County Board of Commissioners has registered and is participating in this federal work authorization program in accordance with the applicability provisions and deadlines established in this Statute.

Contractor further agrees that should it employ or contract with any Sub-Contractor(s) for the physical performance of services pursuant to the contract with the Lumpkin County Board of Commissioners, Contractor will secure from the Sub-Contractor(s) verification of compliance with O.C.G.A. §13-10-91 on a Sub-Contractor Affidavit and shall provide a copy of each such verification to the Lumpkin County Board of Commissioners at the time the Sub- Contractor(s) is retained to perform such services.

PLEASE COMPLETE THE ATTACHED AFFIDAVIT AND RETURN IT TO:

Ryan McDuffie Lumpkin County Purchasing Agent 99 Courthouse Hill, Suite D Dahlonega, GA 30533 Email: ryan.mcduffie@lumpkincounty.gov https://e-verify.uscis.gov/enroll/ mailto:ryan.mcduffie@lumpkincounty.gov

IMMIGRATION AND SECURITY FORM

(GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT

CONTRACTOR AFFIDAVIT

By executing this affidavit, the undersigned Contractor verifies its compliance with O.C.G.A. §13-10-91, stating affirmatively that the Contractor identified above has registered with and is participating in a federal work authorization program*, in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract with the County, Contractor will secure from such subcontractor(s) similar verification of compliance with O.C.G.A. § 13-10-91 on the attached Subcontractor Affidavit. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the County at the time the subcontractor(s) is retained to perform such service.

EEV / E-Verify Company Identification Number

BY: Authorized Officer or Agent Date (Contractor Name)

Title of Authorized Officer or Agent of Contractor

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS

THE DAY OF 20

(NOTARY SEAL)

Notary Public

My Commission Expires:

*any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-

IMMIGRATION AND SECURITY FORM

(GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT)

SUBCONTRACTOR AFFIDAVIT

By executing this affidavit, the undersigned Subcontractor verifies its compliance with O.C.G.A. §13- 10-91, stating affirmatively that the Subcontractor which is engaged in the physical performance of services under a contract with the Contractor identified above on behalf of the County identified above has registered with and is participating in a federal work authorization program*, in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91.

EEV / E-Verify Company Identification Number

BY: Authorized Officer or Agent Date (Subcontractor Name)

Title of Authorized Officer or Agent of Contractor

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON

THIS THE DAY OF 20

Notary Public

*any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603

Private Employer Exemption Affidavit Pursuant to O.C.G.A § 36-60-6(d)

By executing this affidavit, the undersigned private employer verifies that it is exempt from compliance with O.C.G.A §36-60-6, stating affirmatively that the individual, firm or corporation employs fewer than eleven employees and therefore, is not required to register with and/or utilize the federal work authorization program commonly known as E-Verify, or any subsequent program in accordance with the applicable provisions and deadlines established in O.C.G.A § 13-10-90.

Signature of Exempt Private Employer

Printed Name of Exempt Private Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE DAY OF

_, 20 _.

NOTARY PUBLIC