PROJECT MANUAL

FOR THE

Fuel Farm Replacement

AT THE

Lumpkin County - Wimpys Airport

FOR

Lumpkin County Board of Commissioners

DAHLONEGA, GEORGIA

GDOT Project No.: AP025-9000-13 (187) Lumpkin

GMC PROJECT NO.: TAUG260002

April, 2026

8 0 1 B r o a d S t r e e t , S u i t e 9 0 0 | A u g u s t a , G A 3 0 9 0 1 T e l : 7 0 6 . 3 0 3 . 3 2 7 2 | G M C N E T W O R K . C O M

SET NO.: _________

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OWNERSHIP OF DOCUMENTS AND DISCLAIMER

The Project Manual, Technical Specifications, Drawings, and all other documents relating to this project have been prepared for this individual and particular project, and for the exclusive use of the original Owner, developer or other party so indicated.

Actual project conditions and as-built conditions may vary significantly. Changes made during bidding, negotiations, construction, due to additions or deletions of portions of this project, and/or for other reasons, may not be indicated in these documents.

Reproducible copies of drawings and copies of other pertinent data shall be made available to the Sponsor upon request. Electronic copies containing all drawings shall be furnished to the Sponsor. Any reuse of document/data on other projects by the Sponsor without written approval of Goodwyn Mills Cawood, LLC shall be at the Sponsor’s sole risk and without liability or legal exposure to Goodwyn Mills Cawood, LLC

Goodwyn Mills Cawood, LLC 801 Broad Street, Ste. 900 Augusta, GA 30901 and Andalusia, Alabama Auburn, Alabama Birmingham, Alabama Daphne, Alabama Eufaula, Alabama Huntsville, Alabama Mobile, Alabama Montgomery, Alabama Vernon, Alabama

Pensacola, Florida Sarasota, Florida Tampa, Florida Albany, Georgia Atlanta, Georgia Augusta, Georgia Brunswick, Georgia Savannah, Georgia Columbia, South Carolina Greenville, South Carolina Nashville, Tennessee

ARCHITECTURE■ENGINEERING■ENVIRONMENTAL■GEOTECHNICAL■INTERIOR DESIGN

LANDSCAPE ARCHITECTURE■PLANNING■SURVEYING■TRANSPORTATION

Lumpkin County Board of Commissioners

Fuel Farm Replacement

GMC JOB NO.: TAUG260002 Table of Contents

TABLE OF CONTENTS

SECTION I – ADVERTISEMENT

REQUESTS FOR BID (NOTICE TO BIDDERS)

SECTION II – BIDDING DOCUMENTS

INSTRUCTION TO BIDDERS

CONTRACTOR AFFIDAVIT AND AGREEMENT

PROPOSAL FORM

PROPOSAL BOND

BIDDERS QUALIFICATION STATEMENT

NON-COLLUSION AFFIDAVIT

VENDOR DECLARATION

SECTION III – CONTRACT DOCUMENTS

CONTRACT AGREEMENT

CONTRACT PAYMENT BOND

CONTRACT PERFORMANCE BOND

SECTION IV – CONDITIONS OF CONTRACT

FAA GENERAL PROVISIONS – (AC 150/5370-10: PART 1)

Section 10 – Definitions of Terms

Section 20 – Proposal Requirements and Conditions

Section 30 - Award and Execution of Contract

Section 40 - Scope of Work

Section 50 - Control of Work

Section 60 - Control of Materials

Section 70 - Legal Regulations and Responsibility to the Public

Section 80 - Execution and Progress

Section 90 - Measurement and Payment

SUPPLEMENTARY PROVISIONS

SECTION VI – TECHNICAL SPECIFICATIONS

CONSTRUCTION SPECIFICATIONS

ITEM C-105 MOBILIZATION

ITEM GDOT-163 MISCELLANEOUS EROSION CONTROL ITEMS

ITEM GDOT-165 MAINTENANCE OF TEMPORARY EROSION

AND SEDIMENTATION CONTROL DEVICES

ITEM GDOT-171 SILT FENCE

ITEM GDOT- 205 ROADWAY EXCAVATION

ITEM GDOT-500 CONCRETE STRUCTURES

ITEM GDOT-700 GRASSING

ITEM GDOT-812 BACKFILL MATERIAL

GMC JOB NO.: TAUG260002 Table of Contents

ITEM SS-101- TELECOMMUNICATION UTILITY INSTALLATION

ITEM SS-102- POWER UTILITY INSTALLATION

ITEM TS-151-8.1 ABOVE GROUND FUEL STORAGE TANK & DISPENSING SYSTEM

GMC JOB No.: TAUG260002 Bidding Documents Request for Bids

REQUESTS FOR BIDS

Lumpkin County - Wimpys Airport

Lumpkin COUNTY, Georgia

Sealed bids will be received until Tuesday, June 09, 2026 at 2:00 P.M. AM in the Lumpkin County Purchasing Department of the Lumpkin County - Wimpys Airport located at 99 Courthouse Hill, Suite D, Dahlonega, GA 30533. At said time, bids will be publicly opened and read aloud for furnishing all labor, materials and equipment and performing all work necessary for: Fuel Farm Replacement at the Lumpkin County - Wimpys Airport. Major items of work include:

Removal of existing above ground fuel tank, self service fuel pump, and credit card pedestal and installation of 8,000 gallon above ground AVGAS fuel tank, self service fuel pump, and credit card pedestal

Copies of the bid documents including project drawings and technical specifications are on file and may be inspected at the office of the Engineer:

ATTN: Conner Doyle Goodwyn Mills Cawood, LLC

801 Broad Street, Suite 900 Augusta, GA 30901

(706) 303-3272

A complete set of bid documents may be downloaded from the Lumpkin County website, www.lumpkincounty.com, under Bids and Solicitations. No Bid Documents will be distributed later than 48 hours prior to the scheduled opening of bids.

Each proposal must be accompanied by all supplemental information requested in the Invitation to Bid. Bids may be held by the Lumpkin County Board of Commissioners for a period not to exceed one hundred twenty (120) from the date of the bid opening for the purpose of evaluating bids prior to award of contract.

Award of contract is subject to requirements in the contract documents.

All contracts and subcontracts that result from this solicitation incorporate by reference the requirements of 29 CFR Part 1910 with the same force and effect as if given in full text. Contractor must provide a work environment that is free from recognized hazards that may cause death or serious physical harm to the employee. The Contractor retains full responsibility to monitor its compliance and their subcontractor’s compliance with the applicable requirements of the

Occupational Safety and Health Act of 1970 (20 CFR Part 1910). Contractor must address any claims or disputes that pertain to a referenced requirement directly with the U.S. Department of

Labor – Occupational Safety and Health Administration.

The Lumpkin County Board of Commissioners reserves the right to reject any and all bids and to waive any informality or irregularity in the bids received.

Alan Ours, County Manager

GMC JOB No.: TAUG260002 Bidding Documents Instruction to Bidders

INSTRUCTIONS TO BIDDERS

GDOT Project No.: AP025-9000-13 (187) Lumpkin

Owner and Owner’s Representative

The Owner as stated herein refers to the following agency: Lumpkin County Board of

Commissioners

The Owner’s authorized representative as stated herein refers to the Owner’s Consultant:

Goodwyn Mills Cawood, LLC (GMC) herein referred to as Engineer.

Funding This contract is funded in full by the Georgia Department of Transportation and the Sponsor.

Bidder Representations

By submittal of a proposal (bid), the BIDDER represents the following:

• The Bidder has read and thoroughly examined the project documents

• The Bidder has a complete understanding of the terms and conditions required for the satisfactory performance of project work.

• The Bidder has fully informed themselves of the project site, the project site conditions and the surrounding area.

• The Bidder has familiarized themselves of the requirements of working on an operating airport and understands the site conditions that may in any manner affect cost, progress or performance of the work

• The Bidder has correlated their observations with that of the project documents.

• The Bidder has found no errors, conflicts, ambiguities or omissions in the project documents, except as previously submitted in writing to the owner that would affect cost, progress or performance of the work.

• The Bidder is familiar with all applicable State and local laws, rules and regulations pertaining to execution of the contract and the project work.

• The Bidder has complied with all requirements of these instructions and the associated bid documents.

Bid Documents/Project Manual

The bid documents are comprised of the following: Request for Bids, Instructions to Bidders, Proposal Form with attachments, Contract Agreement, FAA General Provisions, Supplementary Provisions, Technical Specifications, Project Drawings, any authorized addenda issued by the Owner and any document incorporated in whole or in part by reference therein.

All documents comprising the Bid Documents are complementary to one another and together establish the complete terms, conditions and obligations of the successful bidder.

Those individual elements of the Contract Documents that are bound together shall also be referred to as the Project Manual. No part of the project manual that is bound may be removed or detached.

NOTICE: Bidder shall refer to General Provisions and Supplementary Provisions herein for bid requirements in addition to the following:

Modifications to Project Documents

Modifications to the project documents may only be made by written addendum issued by the Owner or the Engineer. Verbal explanations, interpretations or comments made by the Owner or Owner’s representative shall not be binding. Addenda will be transmitted to all known official plan holders. Each bidder shall certify at the time of bid submittal that they acknowledge receipt of all issued addenda.

Errors and Discrepancies in Project Documents

Should Bidder find an error, discrepancy, ambiguity or omission in the project documents prior to submittal of a proposal, the Bidder is obligated to contact the Owner or Engineer with written notice of the error, discrepancy, ambiguity or omission. The written notice shall identify the nature and location of the error, discrepancy, ambiguity or omission. Corrections or modifications to the project documents will only be made by written addendum as prescribed herein. By submittal of a Bid Proposal, Bidder represents that they have thoroughly reviewed the project documents and that they have not identified any error, discrepancy, ambiguity or omission that would affect cost, progress or performance of the project work.

Clarifications and Interpretations

A bidder requiring a clarification or interpretation of the project documents shall make a written request to the Owner or Engineer. The Owner or Engineer must receive the written request a minimum of five (5) calendar days prior to the date of the bid opening.

Interpretations of Estimated Proposal Quantities

An estimate of quantities of work to be done and materials to be furnished under these specifications is stated within the Project Manual. This estimate is a result of careful calculations and is believed to be correct. The estimated quantities are given only as a basis for comparison of proposals and the award of contract. The Owner does not expressly or impliedly agree that the actual quantities involved will correspond exactly with the estimated quantities.

The Bidder shall not plead misunderstandings or deception because of such estimates of quantities, or of the character, location, or other conditions pertaining to the work. Payment to the Contractor will be made only for the actual quantities of work performed or materials furnished in accordance with the plans and specifications. It is understood that the quantities may be increased or decreased as hereinafter provided in the subsection titled “Alteration of Work and Quantities” of the general provisions without in any way invalidating the unit bid prices.

Examination of Plans, Specifications and Site Conditions

As stated within the “Bidder Representations” and reaffirmed herein, the Bidder is expected to carefully examine the site of the proposed work, the proposal, drawings, specifications, terms and conditions of the proposed agreement and the form of agreement. The Bidder shall satisfy themselves as to the character, quality, and quantities of work to be performed, materials to be furnished and as to the requirements of the proposed contract. The submission of a proposal shall be prima facie evidence that the Bidder has made such examination and is satisfied as to the conditions to be encountered in performing the work and as to the requirements of the proposed contract, plans and specifications.

Boring logs and other records of subsurface investigations and tests, as appropriate, may be available for inspection by the Bidder. It is understood and agreed that such subsurface information, whether included in the project drawings, specifications or otherwise made available to the Bidder, was obtained and is intended for the owner’s design and estimating purposes only.

Such information has been made available for the convenience of all bidders. It is further understood and agreed that Bidder is solely responsible for all assumptions, deductions, or conclusions which he or she may make from his or her examination of the boring logs and other records of subsurface investigations and tests that are furnished by the Owner.

Issuance of Proposal Forms

The Owner reserves the right to refuse to issue a proposal form to a prospective bidder should the bidder be in default for any of the following reasons:

a. Failure to comply with any pre-qualification regulations of the owner, if such regulations are cited or otherwise included, in the proposal as a requirement for bidding.

b. Failure to pay, or satisfactory settle, all bills due for labor and materials on former contracts in force (with the owner) at the time the owner issues the proposal to a prospective bidder.

c. Contractor default under previous contracts with the owner

d. Unsatisfactory work on previous contracts with the owner

Form of Proposal

All bid proposals shall be made on the forms provided by the Owner within the bound Project Manual. No bidder may submit more than one proposal. All proposals are to be written in ink and shall be clearly legible. All blank spaces in the proposal forms shall be legibly completed for each and every bid item. The Bidder shall not qualify any bid item. The Bidder shall initial any erasures and alterations made on the proposal form by the bidder.

The Bidder shall state the price of their bid in U.S. dollars and cents in both written and numeral format. In the event of a discrepancy, the written value will take precedence.

Signature of Proposal

The proposal shall be signed and dated by an authorized representative of the Bidder. All signatures shall be made with an ink pen. The Bidder’s representative shall have the legal authority to obligate and bind the Bidder to the terms and conditions of the contract. The Bidder shall legibly state the name of the Bidder’s representative, the legal name of the Bidder, the address of the Bidder including City, State and Zip Code, and the telephone number of the Bidder.

• For bids by corporations, an officer of the corporation shall sign the bid, the State of incorporation shall be identified and the corporate seal affixed.

• For bids submitted by an agent, evidence of the power of attorney shall be attached to the bid.

• For bids submitted by a partnership or joint venture, the proposal shall identify the name of all firms and the authorized parties of all firms. A copy of the partnership/joint-venture agreement shall be provided to the Owner as an attachment to the proposal.

Modification or Withdrawal of Bid Proposal

Bidder may modify or withdraw their proposal at any point up to the specified time and date identified for receipt of proposals. Any request for bid withdrawal or modification by the Bidder that is received after the specified time and date for receipt of proposals will be returned unopened to the sender.

Any modification to a Bidder’s proposal, subject to the time constraint noted herein, must be made on the proposal forms contained in the project manual. The Bidder’s authorized representative must sign the modification. The modification shall be placed in a sealed envelope and the statement “Modification to Proposal” shall be legibly marked in the upper left-hand corner. Withdrawal of a proposal may be made, subject to the time constraint noted herein, only with written confirmation under signature of the Bidder.

Bid Guaranty

Each bid proposal shall be accompanied by a bid guaranty in the amount stated in the Invitation to Bid.

Bidder Qualifications

Each Bidder shall furnish the owner satisfactory evidence of their competency and financial capability to perform the proposed work. The Bidder shall demonstrate they are a responsible firm that possesses the skills, abilities, and integrity to faithfully perform the project work. To be determined responsible, a prospective contractor must:

• Have adequate resources (financial, technical, etc.) to perform the contract, or the ability to obtain them;

• Be able to comply with the required or proposed delivery or performance schedule, considering all existing business commitments;

• Have a satisfactory performance record;

• Have a satisfactory record of integrity and business ethics; and

• Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

• Be qualified and licensed under Georgia Law.

Evidence of competency shall consist of statements covering the Bidder’s past experience on similar work, a listing of plant and equipment immediately available for use on the project, and a listing of key personnel that are available for the project. The listing for plant and equipment shall identify the type, the capacity and the present condition of the item.

Evidence of financial responsibility shall consist of a confidential statement or report of the Bidder’s financial resources and liabilities as of the last calendar year. A public accountant must certify such statements and reports. If the Bidder is presently pre-qualified with the State Highway agency, evidence of this pre-qualification may serve as evidence of financial responsibility in lieu of the certified financial statements and reports.

Submission of Bid Proposal

Proposals shall be sent to arrive at the specified time and date for receipt of bids. Proposals received after the specified time will not receive consideration and will be returned unopened.

Proposals shall be enclosed in a sealed opaque envelope. The envelope shall be marked as follows:

Contract Proposal

Bid of {Insert Name of Bidder}

For construction improvements at Lumpkin County - Wimpys Airport

GDOT Project No.: AP025-9000-13 (187) Lumpkin

Contractor’s Georgia’s License No.: {Insert License Number}

Envelopes containing bids must be sealed and addressed to:

Lumpkin County Board of Commissioners

Alan Ours, County Manager

99 Courthouse Hill, Ste H

Dahlonega, Georgia 30533

For a modification to a previously submitted proposal, insert “Modification to Proposal” in place of “Contract Proposal”

Bid Opening

All proposals submitted prior to the stated time and date for receipt of bids will be publicly opened and read aloud by the Owner or the Owner’s representative. Bidders, their authorized agents, and other interested parties are invited to attend. Proposals submitted after the stated time and date for receipt of bids will be automatically rejected without consideration and will be returned unopened.

Evaluation of Proposals

Proposals may be held by the Owner for purposes of review and evaluation by the Owner for a period not to exceed one hundred twenty (120) calendar days from the stated date for receipt of bids. The Owner will tabulate all bids and verify proper extension of unit costs. The Bidder shall honor their proposal for the duration of this period of review and evaluation. The bid guaranty will be held by the Owner until this period of review has expired or a contract has been formally executed.

Bid Informalities and Irregularities

The Owner reserves the right to waive any informality or irregularity discovered in any proposal, which in the owner’s judgment best serves the Owner’s interest. In the situation where an extension of a unit price is found to be incorrect, the stated unit price and correct extension will govern. In the event of a discrepancy between the written and numeral values, the written value shall take precedence.

Irregular Proposals

Proposals meeting the following criteria are subject to consideration as being irregular:

1. If the proposal is on a form other than that furnished by the Owner or Owner’s representative.

2. If the form furnished by the Owner or Owner’s representative is altered or detached from the original document.

3. If there are unauthorized additions, conditional or alternate pay items or irregularities of any kind that make the proposal incomplete, indefinite, or otherwise ambiguous.

4. If the proposal does not contain a unit price for each pay item listed in the proposal, except in the case of authorized pay items, for which the Bidder is not required to furnish a unit price.

5. If the proposal contains unit prices that are obviously unbalanced.

6. If the proposal is not accompanied by the bid guarantee specified herein.

Disqualification of Bid Proposals

The Owner reserves the right to reject any or all bids, as determined to be in the best interest of the Owner.

Causes for rejection of proposals include but are not limited to:

• Submittal of an irregular proposal;

• Submittal of more than one proposal from the same partnership, firm or corporation;

• Failure by Bidder to submit the bid prior to the stated time and date for receipt of bids;

• Failure by Bidder to furnish satisfactory bid guarantee;

• Failure by Bidder to provide all information required of the bid forms;

• Failure by Bidder to comply with the requirements of bid instructions;

• Failure by the Bidder to demonstrate good faith efforts in obtaining participation by certified DBE firms;

• Determination by the Owner that Bidder is not qualified to accomplish the project work;

• Determination by the Owner that the Bidder has placed conditions on or qualified their proposal;

• Discovery of any alteration, interlineations or erasure of any project requirement by the Bidder;

• Inclusion of the Bidder on the “Excluded Parties Listing System” as maintained and published by the General Services Administration;

• Evidence of collusion among bidders.

Cancellation of Award

At any time prior to execution of a contract agreement, the Owner reserves the right to cancel the award for any reason without liability to the Bidder, with the exception of the return of the bid guaranty, at any time prior to execution of the contract.

Notice of Award of Contract

It is the intent of the Owner, after a period of review and evaluation, to award a contract to the responsible bidder that submits the lowest responsive proposal. The successful bidder will be informed their bid has been accepted through the Owner’s issuance of a Notice of Award. The Notice of Award shall not be construed as a binding agreement.

Return of Bid Guaranty The bid guaranty of the successful Bidder will be returned upon successful execution of the contract documents as specified herein. Failure by the successful Bidder to execute the contract documents within the specified time shall result in forfeiture of the bid guaranty. The bid guaranty of the second and third lowest responsible bidders will be retained for a period of 30 days pending the execution of the contract documents by the successful bidder.

Except as noted above, the bid guaranty of unsuccessful bidders will be returned at the point their proposal is rejected.

Contract Agreement

The successful Bidder shall execute the contract agreement in accordance with the accepted bid proposal within thirty (30) days of the date of the Notice of Award. Failure to execute the contract agreement within the specified time frame may result in the bid being awarded to the next low bidder and shall result in the forfeiture of the Bidder’s bid guarantee as a liquidated damage.

Performance and Payment Bonds

The successful Bidder shall furnish separate performance and payment bonds each in the amount of 100% of the contract price. The bonds shall be made payable to the Owner as security for faithful performance of the contract and for the payment of all persons, firms or corporations to whom the Bidder may become legally indebted for labor, materials, tools, equipment or services in the performance of the project work. The form of the bond shall be that provided within the project manual. The current power of attorney for the person signing the bond as a representative of the surety shall be attached to the bonds.

The executed bonds shall be delivered to the Owner within fifteen (15) calendar days from the date of contract execution. Bonds should not be executed prior to execution of the contract agreement. The bonds shall be issued by a solvent Surety, which is certified to operate within the State the project work is located and which is listed in the current issue of the U.S. Treasury Circular 570. If specifically requested by the Owner, the successful Bidder shall obtain and submit information on the surety’s financial strength rating.

Certificates of Insurance

The successful Bidder shall furnish to the Owner all required certificates of insurance as specified with the project manual.

Approval of the Contract

Upon receipt of the Contract Agreement, Contract Bonds and Certificate of Insurance as executed by the successful Bidder, the Owner will complete execution of the contract conditioned upon the Owner’s judgment that it remains in their best interest to enter into the Agreement.

Delivery of the fully executed Contract Agreement to the successful Bidder shall constitute the Owner’s approval to be bound by the successful Bidder’s proposal and all terms and conditions of the Contract Agreement.

Upon satisfactory execution of the contract by the successful Bidder and the Owner, all references to “Bidder” in the bid documents become equivalent to the term “Contractor”.

GMC JOB No.: TAUG260002 Bidding Documents Contractor Affidavit and Agreement

CONTRACTOR AFFIDAVIT AND AGREEMENT

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A.

§ 13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with Lumpkin County, Georgia has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A. § 13-10-91.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract with Lumpkin County, Georgia, contractor will secure from such subcontractor(s) similar verification of compliance with O.C.G.A. § 13-10-91 on the Subcontractor Affidavit provided in Georgia Department of Labor Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to Lumpkin County, Georgia at the time the subcontractor(s) is retained to perform such service.

EEV/Basic Pilot Program* User Identification Number Date of Authorization Company Name

By: ____________________________________ ___________________ Authorized Officer or Agent Date (Contractor Name)

Title of Authorized Officer or Agent of Contractor

Printed Name of Authorized Officer or Agent

Project Name

SUBSCRIBED AND SWORN BEFORE ME ON THIS

THE _____ DAY OF _____________________, 20___.

Notary Public My Commission Expires:

* As of the effective date of O.C.G.A. § 13-10-91, the applicable federal work authorization program is the "EEV/Basic Pilot Program" operated by the U.S. Citizenship and Immigration Services Bureau of the U.S.

Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

GMC JOB No.: TAUG260002 Bidding Documents Proposal Form

PROPOSAL FORM

TO (Owner): Alan Ours, County Manager

The undersigned, in compliance with the request for bids for construction of the following Project:

Fuel Farm Replacement for the Lumpkin County - Wimpys Airport.

hereby proposes to furnish all labor, permits, material, machinery, tools, supplies and equipment to faithfully perform all work required for construction of the Project in accordance with the project manual, project drawings and issued Addenda within the specified time of performance for the following prices:

TOTAL BASE BID (Numeral Format): _______________________________________________

TOTAL BASE BID (Written Format): __________________________________________

See attached detailed bid schedule for unit prices.

Determination of the lowest bidder will be based on the lowest bid received by a responsive, responsible bidder on the combination of Base and Alternate bids that are determined by the OWNER to be in its best interest. The OWNER reserves the right to contract for any combination of Base and Alternates stated or none of the above.

ACKNOWLEDGEMENTS BY BIDDER

a. By submittal of a proposal, the BIDDER acknowledges and accepts that the quantities established by the OWNER are an approximate estimate of the quantities required to fully complete the Project and that the estimated quantities are principally intended to serve as a basis for evaluation of bids. The BIDDER further acknowledges and accepts that payment under this contract will be made only for actual quantities and that quantities will vary in accordance with the General Provisions subsection entitled “Alteration of Work and Quantities”.

b. The BIDDER acknowledges and accepts that the Bid Documents are comprised of the documents identified within the Instructions to Bidders. The BIDDER further acknowledges that each the individual documents that comprise the Bid Documents are complementary to one another and together establishes the complete terms, conditions and obligations of the successful BIDDER.

c. As evidence of good faith in submitting this proposal, the undersigned encloses a bid guaranty in the form of a certified check or bid bond in the amount of 5% of the bid price not to exceed $50,000. The BIDDER acknowledges and accepts that refusal or failure to accept award and execute a contract within the terms and conditions established herein will result in forfeiture of the bid guaranty to the owner as a liquidated damage.

d. The BIDDER acknowledges and accepts the Commissioners reserve the right to reject any or all bids, to award in whole or in part, and waive technicalities, informalities, and minor immaterial defects associated with the bid, making the award that is deemed to be in the best interest of the County.

GMC JOB No.: TAUG260002 Bidding Documents Proposal Form

e. The BIDDER acknowledges and accepts the OWNER’S right to hold all Proposals for purposes of review and evaluation and not issue a notice-of-award for a period not to exceed one hundred twenty (120) days from the stated date for receipt of bids.

f. The undersigned agrees that upon written notice of award of contract, he or she will execute the contract within thirty (30) days of the notice-of-award and furthermore and provide executed payment and performance bonds within fifteen (15) days from the date of contract execution. The undersigned accepts that failure to execute the contract and provide the required bonds within the stated timeframe shall result in forfeiture of the bid guaranty to the owner as a liquidated damage.

g. Time of Performance: By submittal of this proposal, the undersigned acknowledges and agrees to commence work within ten (10) calendar days of the date specified in the written “Notice-to-Proceed” as issued by the OWNER. The undersigned further agrees to complete the Project within thirty (30) calendar days. The undersigned acknowledges and accepts that for each and every calendar day the project remains incomplete beyond the contract time of performance, the Contractor shall pay liquidated damage to the OWNER in the amount set forth in these documents.

h. The BIDDER acknowledges the OWNER has established a contract Disadvantaged Business Enterprise goal for this project. The BIDDER acknowledges and accepts the requirement to apply and document good faith efforts, as defined in Appendix A, 49 CFR Part 26, for subcontracting a portion of the prime contract to certified Disadvantaged Business Enterprises (DBE), as defined in 49 CFR Part 26 for purposes of meeting the OWNER’S established goal. The BIDDER, in complying with this requirement, proposes participation by Disadvantaged Business Enterprises as stated on the attached forms, “Utilization Statement” and “Letter of Intent”

i. The BIDDER, by submission of a proposal, acknowledges award of this contract is subject to the provisions of the “Contract Provisions” included in the contract documents.

j. The undersigned acknowledges receipt of the following addenda:

Addendum Number __________ dated _______________

Addendum Number __________ dated _______________

Addendum Number __________ dated _______________

REPRESENTATIONS BY BIDDER

By submittal of a proposal (bid), the BIDDER represents the following:

a. The BIDDER has read and thoroughly examined the bid documents including all authorized addenda.

b. The BIDDER has a complete understanding of the terms and conditions required for the satisfactory performance of project work.

c. The BIDDER has fully informed themselves of the project site, project site conditions and surrounding area.

GMC JOB No.: TAUG260002 Bidding Documents Proposal Form

d. The BIDDER has familiarized themselves of the requirements of working on an operating airport and understands the conditions that may in any manner affect cost, progress or performance of the work

e. The BIDDER has correlated their observations with that of the project documents.

f. The BIDDER has found no errors, conflicts, ambiguities or omissions in the project documents, except as previously submitted in writing to the owner that would affect cost, progress or performance of the work.

g. The BIDDER is familiar with all applicable State and local laws, rules and regulations pertaining to execution of the contract and the project work.

h. The BIDDER has complied with all requirements of these instructions and the associated project documents.

i. The BIDDER has completed and included the Certificate of Buy American Compliance included herein with their proposal.

ATTACHMENTS TO THIS BID

The following documents are attached to and made a part of this Bid:

1. Bid Guaranty in the form of ___________________________________________ ;

2. Evidence of BIDDER’S qualifications per the requirements of the Instructions to Bidders.

3. Non-Collusion Affidavit

4. Vendor Declaration

ENTITY SUBMITTING PROPOSAL

Business Name: ____________________________________________________

Business Address: ____________________________________________________

Business Phone Number: ____________________________________________________

Business Contact Person:

Contact Phone Number: ____________________________________________________

Contact Email Address: ___________________________________________________

SIGNATURE OF BIDDER

IF AN INDIVIDUAL:

By: ____________________________________________________ (Signature of Individual)

Name and Title: _____________________________________________

IF A PARTNERSHIP:

GMC JOB No.: TAUG260002 Bidding Documents Proposal Form

By: _____________________________________________ (Authorized Signature) (Attach Evidence of Authority to sign as a Partnership)

Name and Title: _____________________________________________

IF A CORPORATION:

By: _____________________________________________ (Authorized Signature) (Attach Evidence of Authority to sign)

Name and Title: _____________________________________________

(CORPORATE SEAL)

ATTEST:

By: _____________________________________________ (Authorized Signature)

Name and Title: ____________________________________________________

GMC JOB No.: TAUG260002 Bidding Documents Proposal Form

IF A JOINT VENTURE: (Attach copy of Joint Venture Agreement)

Joint Venture Name: ________________________________________________

By: ________________________________________________ (Authorized Signature) (Attach Evidence of Authority to sign)

Name and Title: ________________________________________________

Joint Venture Name: ________________________________________________

By: ________________________________________________ (Authorized Signature) (Attach Evidence of Authority to sign)

Name and Title: _______________________________________________________

GMC JOB No.: TAUG260002 Bidding Documents Proposal Bond

PROPOSAL BOND

Any singular reference to Bidder, Surety, Owner or other party shall be considered plural where applicable.

BIDDER (Name and Address):

SURETY (Name and Address of Principal Place of Business):

OWNER (Name and Address):

99 Courthouse Hill, Ste H Dahlonega, Georgia 30533

BID

Bid Due Date: June 09, 2026 Description: Fuel Farm Replacement

The project consists generally of: Removal of existing above ground fuel tank, self service fuel pump, and credit card pedestal and installation of 8,000 gallon above ground AVGAS fuel tank, self service fuel pump, and credit card pedestal

BOND

Bond Number:_________________________________________________________________

Date (Not earlier than Bid due date): __________________________________________

Penal sum ________________________________ $ _______________________________ (Words) (Figures)

Surety and Bidder, intending to be legally bound hereby, subject to the terms set forth below, do each cause this Bid Bond to be duly executed by an authorized officer, agent, or representative.

BIDDER SURETY

_______________________________ (Seal) _____________________________ (Seal) Bidder’s Name and Corporate Seal Surety’s Name and Corporate Seal

By: ____________________________ By: ________________________________ Signature Signature (Attach Power of Attorney)

Print Name Print Name

Title Title

GMC JOB No.: TAUG260002 Bidding Documents Proposal Bond

Attest: _____________________________ Attest: _____________________________

Signature Signature

1. Bidder and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors, and assigns to pay to Owner upon default of Bidder the penal sum set forth on the face of this Bond. Payment of the penal sum is the extent of Bidder’s and Surety’s liability.

Recovery of such penal sum under the terms of this Bond shall be Owner’s sole and exclusive remedy upon default of Bidder.

2. Default of Bidder shall occur upon the failure of Bidder to deliver within the time required by the Bidding Documents (or any extension thereof agreed to in writing by Owner) the executed Agreement required by the Bidding Documents and any performance and payment bonds required by the Bidding Documents.

3. This obligation shall be null and void if:

3.1 Owner accepts Bidder’s Bid and Bidder delivers within the time required by the Bidding Documents (or any extension thereof agreed to in writing by Owner) the executed Agreement required by the Bidding Documents and any performance and payment bonds required by the Bidding Documents, or

3.2 All Bids are rejected by Owner, or

3.3 Owner fails to issue a Notice of Award to Bidder within the time specified in the Bidding Documents (or any extension thereof agreed to in writing by Bidder and, if applicable, consented to by Surety when required by Paragraph 5 hereof).

4. Payment under this Bond will be due and payable upon default of Bidder and within 30 calendar days after receipt by Bidder and Surety of written notice of default from Owner, which notice will be given with reasonable promptness, identifying this Bond and the Project and including a statement of the amount due.

5. Surety waives notice of any and all defenses based on or arising out of any time extension to issue Notice of Award agreed to in writing by Owner and Bidder, provided that the total time for issuing Notice of Award including extensions shall not in the aggregate exceed 120 days from Bid due date without Surety’s written consent.

6. No suit or action shall be commenced under this Bond prior to 30 calendar days after the notice of default required in Paragraph 4 above is received by Bidder and Surety and in no case later than one year after Bid due date.

7. Any suit or action under this Bond shall be commenced only in a court of competent jurisdiction located in the state in which the Project is located.

8. Notices required hereunder shall be in writing and sent to Bidder and Surety at their respective addresses shown on the face of this Bond. Such notices may be sent by personal delivery, commercial courier, or by United States Registered or Certified Mail, return receipt requested, postage pre-paid, and shall be deemed to be effective upon receipt by the party concerned.

GMC JOB No.: TAUG260002 Bidding Documents Proposal Bond

9. Surety shall cause to be attached to this Bond a current and effective Power of Attorney evidencing the authority of the officer, agent, or representative who executed this Bond on behalf of Surety to execute, seal, and deliver such Bond and bind the Surety thereby.

10. This Bond is intended to conform to all applicable statutory requirements. Any applicable requirement of any applicable statute that has been omitted from this Bond shall be deemed to be included herein as if set forth at length. If any provision of this Bond conflicts with any applicable statute, then the provision of said statute shall govern and the remainder of this Bond that is not in conflict therewith shall continue in full force and effect.

11. The term “Bid” as used herein includes a Bid, offer, or proposal as applicable.

GMC JOB No.: TAUG260002 Bidding Documents Bidders Qualification Statement

BIDDERS QUALIFICATION STATEMENT

(This statement is part of BID)

The BIDDER is required to offer the following information to enable the OWNER to judge his experience, skill and business standing and his ability to conduct the Work as completely and as rapidly as required under the terms of the Contract. Failure to complete the following Statement will be cause for declaring the BIDDER nonresponsive. (Attach additional sheets if necessary.)

1. List of similar Projects completed within the last five (5) years:

Amount of Type of Date of Name and Address Contract Award Work Completion of Client

2. List of Projects BIDDER is now engaged in completing:

Amount of Type of Date of Name and Address Contract Award Work Completion of Client

3. Facilities:

BIDDER owns and has available for immediate use on the proposed Work the following plant and equipment:

GMC JOB No.: TAUG260002 Bidding Documents Bidders Qualification Statement

Resources:

That information relative to the BIDDER'S financial resources can and may be obtained from the following: (Give name, business, and address.)

5. Performance of Work by Contractor:

(List below the items that the BIDDER will perform with his own forces, if awarded this Contract, and fill in blank below the estimated total cost of these items.)

Estimated Total Cost of items that BIDDER states will be performed with his own forces.

6. Performance of Work by Subcontractors:

The BIDDER hereby states that he proposes, if awarded the Contract, to use the following subcontractors on this project: (List below all proposed subcontractors and trade specialties as to which such listing is required by the Supplementary Conditions.)

Items Subcontractors Estimated Cost

GMC JOB No.: TAUG260002 Bidding Documents Bidders Qualification Statement

Estimated Total Cost of Items that BIDDER states will be performed by Subcontractor.

7. Have you ever failed to complete any work awarded to you? If so, where and why?

8. Have you ever defaulted on a contract? If so, when and why?

GMC JOB No.: TAUG260002 Bidding Documents Non-Compliance Affidavit

LUMPKIN COUNTY, GEORGIA

NON-COLLUSION AFFIDAVIT

The following affidavit is to accompany the bid:

STATE OF:

COUNTY OF:

Owner, Partner or Officer of Firm:

Company Name, Address, County and State:

The undersigned, being of lawful age, being first duly sworn, on oath says that he/she is the agent authorized by the vendor to submit the attached proposal and that neither he/she nor the vendor has directly or indirectly violated any of the provisions of Section 36-91-21(d) of the Official Code of Georgia Annotated. In making such representation, affiant further states for himself/herself and on behalf of vendor, that they have not been a party to any collusion among vendors in restraint of competition by agreement to submit a bid or proposal at a fixed price or to refrain from bidding; or with any office of Lumpkin County or any of their employees as to quantity, quality or price in the prospective contract; or any discussion between vendors and any official of Lumpkin County or any of their employees concerning exchange of money or other things of value for special consideration in submitting a sealed bid for:

FIRM NAME ____________________________________________________

SIGNATURE ____________________________________________________

TITLE ____________________________________________________

Subscribed and sworn to before me this _____ day of _____________ 20____.

NOTARY PUBLIC _____________________________________

GMC JOB No.: TAUG260002 Bidding Documents Vendor Declaration

LUMPKIN COUNTY, GEORGIA

VENDOR DECLARATION

The vendor understands, agrees and warrants:

That the vendor has carefully read and fully understands the full scope of the specifications.

That the vendor has the capability to successfully undertake and complete the responsibilities and obligations in said specifications.

That this bid shall be valid for 120 days.

That this bid may be withdrawn by requesting such withdrawal in writing at any time prior to June

09, 2026, but may not be withdrawn after such date and time for a period of 120 days.

That Lumpkin County reserves the right to reject any or all bids and to accept that bid which will, in its opinion, best serve the public interest. Lumpkin County reserves the right to waive any technicalities or informalities in the bidding.

That by submission of this bid the vendor acknowledges that Lumpkin County has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information supplied by the vendor.

If a partnership, a general partner must sign.

If a corporation the authorized corporate officer(s) must sign and the corporate seal must be affixed to this proposal.

VENDOR:

Name Title

Name Title

AFFIX CORPORATE SEAL (if applicable)

Subscribed and sworn to before me this _____ day of _______________ 20____.

NOTARY PUBLIC _____________________________________

GMC JOB No.: TAUG260002 Bidding Documents Bid Form

INSERT BID FORMS HERE

GMC JOB No.: TAUG260002 Bidding Documents Contract Agreement

CONTRACT AGREEMENT

THIS AGREEMENT, made as of _____________________________ is BY AND BETWEEN the OWNER: Lumpkin County Board of Commissioners Alan Ours, County Manager 99 Courthouse Hill, Ste H Dahlonega, Georgia 30533

And the CONTRACTOR: ________________________________________

WITNESSETH:

WHEREAS it is the intent of the OWNER to make improvements at Lumpkin County - Wimpys Airport generally described as follows;

Fuel Farm Replacement hereinafter referred to as the Project.

NOW THEREFORE in consideration of the mutual covenants hereinafter set forth, OWNER and CONTRACTOR agree as follows:

Article 1 - Work

It is hereby mutually agreed that for and in consideration of the payments as provided for herein to the CONTRACTOR by the OWNER, CONTRACTOR shall faithfully furnish all necessary labor, equipment, and material and shall fully perform all necessary work to complete the Project in strict accordance with this Contract Agreement and the Contract Documents.

Article 2 – Agreement

This contract, the documents issued hereunder, and the accompanying General Provisions, Supplementary Provisions, FAA Contract Provisions, Technical Specifications, Addenda, Request for Bids, Instructions to Bidders, Proposal and associated attachments, Performance Bond, Payment Bond, Wage Rate Determination, Insurance certificates, documents incorporated by reference, documents incorporated by attachment and all authorized change orders issued subsequent to the date of this agreement constitute the entire agreement between the parties.

All documents comprising the Contract Documents are complementary to one another and together establish the complete terms, conditions and obligations of the CONTRACTOR. All said Contract Documents are incorporated by reference into the Contract Agreement as if fully rewritten herein or attached thereto.

Article 3 – Contract Price

In consideration of the faithful performance and completion of the Work by the CONTRACTOR in accordance with the Contract Documents, OWNER shall pay the CONTRACTOR an amount equal to:

_______________________________________dollars $____________________ (Amount in Written Words) (Amount in Numerals) subject to the following;

GMC JOB No.: TAUG260002 Bidding Documents Contract Agreement

a. Said amount is based on the schedule of prices and estimated quantities stated in CONTRACTOR’S Bid Proposal, which is attached to and made a part of this Agreement;

b. Said amount is the aggregate sum of the result of the CONTRACTOR’S stated unit prices multiplied by the associated estimated quantities;

c. CONTRACTOR and OWNER agree that said estimated quantities are not guaranteed and that the determination of actual quantities is to be made by the OWNER’S ENGINEER;

d. Said amount is subject to modification for additions and deductions as provided for within the Contract General Provisions.

Article 4 – Payment

Upon the completion of the work and its acceptance by the OWNER, all sums due the CONTRACTOR by reason of faithful performance of the work, taking into consideration additions to or deductions from the Contract price by reason of alterations or modifications of the original Contract or by reason of “Extra Work” authorized under this Contract, will be paid to the CONTRACTOR by the OWNER after said completion and acceptance.

The acceptance of final payment by the CONTRACTOR shall be considered as a release in full of all claims against the OWNER, arising out of, or by reason of, the work completed and materials furnished under this Contract.

OWNER…