ITB 2025-RM-10 Culinary Uniforms and Knives.docx.pdf

MIAMI DADE COLLEGE

ITB # 2025-RM-10

Intent to Bid (ITB) No. 2025-RM-10

Miami Culinary Institute Uniforms and

Knives

OPENING: May 29, 2025 at 3:00pm

All prospective bidders that would be interested in providing a response to this ITB are invited to download the bid document for your perusal. All College solicitations can be downloaded from BidNet Direct which as part of the Florida Purchasing Group. All College issued solicitations will be posted on the Florida BidNet Direct website for bidders to access.

Bidders will have the ability to download the bid document as well as any Addendums or other supporting bid documents. In addition, bidders will be able to upload their bid response to the College via the BidNet portal. You must register with BidNet Direct in order to view the official solicitation documents. There are free and paid registration options available.

https://www.bidnetdirect.com/florida/miamidadecollege

All bid responses MUST be unloaded to the BidNet Direct site by 3:00 P.M. EST, on May 29, 2025 at 3:00pm. Bidders that attempt to upload responses after the due date and time will not be able to submit their bid and bid will be deemed non-responsive.

BUYER:

ROSELLA MONTEJO, CPPB

https://www.bidnetdirect.com/florida/miamidadecollege

TABLE OF CONTENTS

1.0 PURPOSE,SCOPE, TERMS

1.1 Purpose and Objective

1.2 Terms

1.3 Sales Representative

1.4 Delivery

2.0 BACKGROUND

3.0 TIMELINE

4.0 BID INSTRUCTIONS

4.1 4.2 4.3 4.4 4.5 4.6 4.7

Form of Vendor Response

Contact with College Personnel

Rules, Regulations and Requirement

Change of Bid

Withdrawal of Bid

Modifications of Bid

Bidder’s Acknowledgement to all Terms and Conditions of this ITB

5.0 EVALUATION PROCESS

5.1 Bid Evaluation

5.2 Response to ITB

5.3 Acceptance/Rejection of Bids

5.4 Protest of Intended Decision

5.5 Contract Requirement

5.6 Public Record

5.7 Option to extend ITB and Agreement to other governmental entities

6.0 REQUIRED INFORMATION

6.1 Requested Forms to Submit with Bid Response

6.1.1 Bid Cover Sheet

6.1.2 Addendum Acknowledgement

6.1.3 Non-Collusion Affidavit

6.1.4 Conflict of Interest Form

6.1.5 Non-Discrimination in Employment Form

6.1.6 Public Entity Crimes Form

6.1.7 Affidavit Regarding Unauthorized Aliens Under 448.095, Florida Statutes

6.1.8 Required Affidavit Regarding the Use of Coercion for Labor and Services as per State Statute 787.06(13)

6.2 References and Performance Evaluations

6.3 Executive Summary/Company History

6.4 Subcontractors (If applicable)

6.5 Small Local Business Enterprise

6.6 Local Preference

6.7 Legal Issues

6.8 Indemnification Agreement

6.9 Request to Waive Requirement

6.10 Florida Department of Education (FLDOE), Equity and Civil Rights Compliance

7.0 PRICE BID

8.0 GENERAL TERMS AND CONDITIONS

8.1 Contract

8.2 Modification of the Contract

8.3 Assignment of the Contract

8.4 Paragraph Headings

8.5 Applicable Law

8.6 Contractor’s Relationship to the College Support

8.6.1 Contractor as Independent Contractor

8.6.2 College Representative(s)

8.7 Termination

8.7.1 Termination without Cause

8.7.2 Termination with Cause

8.7.3 Suspension

8.7.4 Default

8.7.5 Non-Appropriations

8.8 Specification Deviations

8.9 Publicity Release

8.10 Contract Terms

8.11 Invoicing for Services

8.12 Bankruptcy

8.13 Official Notices

9.0 FORMS

9.1 Bid Cover Sheet

9.2 Acknowledgement of Addenda

9.3 Non-Collusion Affidavit

9.4 Conflict of Interest Form

9.5 Non-Discrimination in Employment Form

9.6 Sworn Statement Pursuant to Section 287.133(3)(A), Florida Statutes, on Public Entity

Crimes

9.7 Affidavit Regarding Unauthorized Aliens under 448.095, Florida Statutes

9.8 Required Affidavit Regarding the Use of Coercion for Labor and Services as per State

Statute 787.06(13)

9.9 Performance Evaluation Survey

10.0 COLLEGE PROCEDURE

1.0 PURPOSE, SCOPE, TERMS

1.1. Purpose and Objective

Miami Dade College is soliciting bids to establish a contract with the selected bidder to provide The Miami Culinary Institute students with uniforms and knives as described below:

• White Chef Coat in men’s and women’s cut with 2 embroidered logos

• Checkered Pants

• Work Shoe, non-slip sole, closed-toed and cleanable. (No Canvas)

• Chef Hat must made of material not paper with logo

• Name Tag (Magnetic)

• The Knife Kits with logo should contain the following:

- 3-1/2" PARING KNIFE w/ Guard

- 7-9" CHEF'S KNIFE STEEL w/ Guard

- WAVY EDGE SLICER w/ Guard

- CHEF FORK

- SWIVEL PEELER

- POCKET THERMOMETER

- LARGE SCRAPER-HEAT RESISTANT

- MEASURING SPOON SET-PREMIUM

- 8" STRAIGHT SPATULA

- 6" BONING KNIFE w/ Guard

- BENCH SCRAPER

- FISH BONE PLIERS

- HI TEMP SLOTTED SPAT

- KITCHEN SHEARS

- KNIFE CASE with MCI Logo

- PASTRY BRUSH

- MELON BALLER

- KNIFE CUTS RULER

- 12” STEEL

- BREAD KNIFE W/ GUARD

ESTIMATED ANNUAL QTY IS 250 SETS

OPTIONAL: ALTERATION SERVICES

Stated within this ITB are instructions for submitting your bid, the procedures and criteria by which a vendor will be selected and the contractual terms by which the

College proposes to govern the relationship with the selected vendor.

The College appreciates your consideration of this ITB and looks forward to receiving your bid response.

All questions and/or inquiries pertaining to this bid must be addressed to:

Rossella Montejo, Buyer, Purchasing Department

Phone: 305-237-0009

Email: rmontejo@mdc.edu.

Contact with other Miami Dade College employee is strictly prohibited. If the Bidder, Bidder’s Staff or anyone affiliated with the Bidder contacts any College Employee other than the Purchasing Department staff listed above, this will be grounds for being disqualified from this ITB procurement process.

1.2 Terms

The College is looking for a multi-year contract. The contract term shall be for a three

(3) year period (36 months), with the option-to-renew for two (2) additional one-year periods; for a total of five (5) years.

The College may prequalify multiple service providers, if it deems it the best interest of the College.

1.3 Sales Representative

The successful bidder(s) shall make available the names and contact information of all sales representatives and back-ups servicing MDC’s account to assist the

COLLEGE departments with inquiries and assistance with any issues related to the

COLLEGE’s account.

1.4 Delivery

All supplies provided under this ITB bid MUST be delivered FOB Miami, FL, with clear packing lists to specified delivery points as outlined below.

mailto:rmontejo@mdc.edu

2.0 BACKGROUND

MIAMI DADE COLLEGE: Miami Dade College (MDC) is a publicly supported State

College which serves the populous metropolitan Miami-Dade County through various campuses and a number of off-campus centers. The campuses are North Campus, Kendall

Campus, Wolfson Campus, Medical Campus, Padron Campus, Homestead Campus

(including Tamiami Airport and MIA satellite locations), Hialeah Campus, West and the

Carrie Meek Entrepreneurial Center. The number and locations may extend during the term of this contract.

MDC is one of 28 Colleges in the Florida College System and is a political subdivision of the State of Florida. The District Board of Trustees of Miami Dade College consists of seven appointed members that work directly with the College President in all matters pertaining to the governance and operation of the College. The District Board is responsible to the State

Board of Education and the State Commissioner of Education.

Through its open-door policy, the College provides educational opportunities to all, regardless of sex, race, color, religion, marital status, age, national origin, ethnicity, disability, sexual orientation, genetic information, and veteran status. The instructional program is designed to prepare students for the upper division of senior Colleges and universities, or for immediate job entry into career fields. Courses are also offered to meet students' personal interests or to upgrade their occupational skills.

The mission of Miami Dade College is to change lives through the opportunity of education.

MDC provides high quality teaching and learning experiences that are accessible and affordable to meet the needs of our diverse students and prepare them to be responsible global citizens and successful lifelong learners. The College embraces its responsibility to serve as an economic, cultural and civic beacon in our community.

As a political subdivision of the State of Florida, the College is exempt from all Federal

Excise Taxes and State Sales Tax.

For more information on Miami Dade College, its students and unique educational environment, visit its website at www.mdc.edu http://www.mdc.edu/

3.0 TIMELINE

The following timeline is a general guideline for the issuance, evaluation, recommendation for award of this ITB and the issuance of the contract for any and all services of this bid. The

College may change tasks or dates of the timeline as required.

DATE EVENT

04/23/2025 ITB Issuance

04/23/2025 Legal Advertisement

05/14/2025 Last date to present written questions

05/16/2025 Answers to Questions Posted

05/29/2025 Deadline for submittal of bids (Bids due prior to 3:00 p.m. EST)

05/29/2025 Deadline for receipt of Performance Evaluation Surveys

TBD Presentations and Q&A Sessions (Optional)

TBD Award Recommendation

July 2025 Contract Commences

The above timeline may be amended as required. Meetings related to this ITB are all open to the public and will be scheduled in person or remotely, the College will attempt to provide access either by video or audio to all scheduled meetings.

4.0 BID INSTRUCTIONS

4.1

4.2

Form of Vendor Response

Bid response shall be submitted electronically to the College’s Purchasing Department via BidNet. Direct. All bids submittals must be submitted in a pdf file format and shall be one file for all the documentation that will submitted.

Prospective bidders must register with BidNet Direct at the following link:

https://www.bidnetdirect.com/florida/miamidadecollege

Registration thru Bidnet Direct to receive MDC announcements is free but there ae also paid subscriptions.

Bid submittals will be received through this BidNet Direct’s upload link before May 29, 2025 at 3:00pm. Bids will be unable to be received by the College after 3:00 p.m.

EST on May 29, 2025, late bids will be not be considered and will be deemed non-responsive. The time of receipt of the bid will be based on the time stamp provided by the BidNet Direct’s uplink portal application. Bids are to be labeled ITB#2025-

RM-10.

No physical deliveries and mail in’s will be accepted, it is the sole responsibility of the Bidder to assure that the bid is unloaded to BidNet Direct’s upload portal according to the terms of this section. No copies of the bid response shall be submitted to any other office or department at the College.

Please be advised that it takes 30 minutes plus, at a minimum, to upload a bid to

BidNet Direct. Please do not attempt to upload an ITB response with less than 30 minutes of anticipation, as you will be risking that your response may not be uploaded within the required time and your bid may be deemed non-responsive. Also, note that you should allow some troubleshooting time just in case you have any difficulty in uploading your bid. Troubleshooting issues on BidNet Direct’s phone contact by by calling their Support Team at 800-835-4603 option 2 if you need any assistance.

Provide one (1), all inclusive, digital pdf copy of your ITB bid response.

Contact with College Personnel

Questions concerning this ITB shall be directed to Rossella Montejo, Buyer, by email at rmontejo@mdc.edu and to no other person or department at the College.

Questions and requests must be in writing and must be received no later than May 14, 2025, before 5:00 p.m. EST. The email should contain the following information:

ITB #2025-RM-10, company name, address, phone number, facsimile number, the requestor’s name, the number of pages being faxed or attached to the email and specific questions.

https://www.bidnetdirect.com/florida/miamidadecollege

Please be advised that this formal solicitation is in compliance with the “Cone of

Silence” College Procedure 6600 which reads as follows:

ANY VENDOR, OR ANY PERSONS OR ENTITIES ACTING ON THE

BEHALF OF ANY VENDOR, MAY NOT CONTACT THE COLLEGE

PRESIDENT, ANY COLLEGE TRUSTEE, ANY EMPLOYEE OF THE

COLLEGE OR ANY EMPLOYEE OF ANY COLLEGE TRUSTEE

CONCERNING ANY ASPECT OF A SOLICITATION, FROM THE

RELEASE OF THE SOLICITATION THROUGH THE END OF THE 72-

HOUR PERIOD, AS PROVIDED FOR IN SECTION 120.57(3), FLA. STAT.,

FOLLOWING THE ACTION ON THE RECOMMENDED AWARD BY THE

COLLEGE’S DISTRICT BOARD OF TRUSTEES.

EXCEPT AS OTHERWISE SPECIFICALLY PROVIDED FOR BY THE

SOLICITATION, ALL COMMUNICATIONS TO THE COLLEGE

CONCERNING ANY ASPECT OF THE SOLICITATION DURING THE

FOREGOING TIME PERIOD MUST BE MADE IN WRITING AND ONLY

TO THE COLLEGE’S ASSIGNED PURCHASING DEPARTMENT

OFFICER OR THE COLLEGE’S OFFICE OF LEGAL AFFAIRS. IT IS THE

RESPONSIBILITY OF THE VENDOR TO ADVISE ANY PERSON OR

ENTITY AUTHORIZED TO ACT ON ITS BEHALF OF THIS

REQUIREMENT. A VIOLATION OF THIS PROVISION SHALL BE

GROUNDS FOR REJECTING A RESPONSE.

THIS PROVISION SHALL BE REFERRED TO AS THE “CONE OF

SILENCE”.

4.3 Rules, Regulations, and Requirement

All Bidders shall comply with all laws, ordinances, and regulations of any Federal, State of Florida, Miami-Dade County, or city government applicable to submitting a response to this ITB and to providing the services described herein.

4.4 Change of Bid

Should a Bidder desire to change their bid, the Proposer must do so in writing. Any request for changes must be received prior to the date and hour of the bid submission deadline. The Proposer name and the ITB#2025-RM-10 must appear on the envelope.

4.5

4.6

4.7

Withdrawal of Bid

A bid may be withdrawn prior to bid submission date of May 29, 2025. Any bid not so withdrawn shall, upon opening, constitute an irrevocable offer for a period of ninety (90) days after the date of the bid opening, to provide the proposed services.

Modifications of Bid

No unsolicited modifications to any bids will be permitted after the bid submission deadline of May 29, 2025.

Bidder’s Acknowledgement to all Terms and Conditions of this ITB

Proposer shall acknowledge all terms and conditions included in this ITB solicitation.

Proposer understands these terms and conditions will be required of the selected vendor(s) and incorporated into the contract awarded as a result of this solicitation.

Any requested waivers or changes by the proposer to the terms and conditions must be submitted in writing no later than 7 calendar days after posting and sent to the attention of Rossella Montejo, Buyer by email at rmontejo@mdc.edu.

The College will provide its response within 10 calendar days of the submission deadline.

5.0 EVALUATION PROCESS

5.1 Bid Evaluation

The College may consider various factors in determining the lowest and best responsible bid, including, without limitation, past performance with the College, experience, financial stability, resources to perform the work, the ability to meet the specifications and time frame to complete the order. The College reserves the right to deem a bid unresponsive for those bidders who have previously failed in performance of an award of who have failed to deliver a contract within the time frame required by the College

5.2 Response to ITB

The evaluation of the bids will be based primarily on information provided by the

Bidder; therefore, care should be taken to submit as much information as necessary to fully and completely respond to all sections of this ITB. Bids that do not comply with the requirements of this ITB including, but not limited to, the use of required forms and the inclusion of all required materials and data may be deemed as “Non-

Responsive”, although, the College ‘s Purchasing Department may request missing forms or documentation at the College’s discretion, please refer to Section 6.1.

5.3 Acceptance/Rejection of Bids

The College may, at its sole and absolute discretion, reject any and all bids; re-advertise this ITB; postpone or cancel this ITB process at any time; or waive any minor irregularities in the ITB or in the bids received as a result of this ITB.

5.4 Protest of Intended Decision

A Notice of Intended Decision to recommend or reject bids will be posted on the

Purchasing Department website. In the event an unsuccessful Proposer desires to protest the College’s notice of intended decision to award or reject a bid, that Bidder shall be required to comply with the Miami Dade College Bid Protest Procedures

6010 (a copy of which is available from the Purchasing Director at Miami Dade

College, including, without limitation, filing a notice of protest with the Director of

Purchasing, in writing, within seventy-two (72) hours after receipt of the notice or posting of the intended decision, and filing a formal written protest within ten (10) calendar days after the date the notice of protest is filed.

Failure to file a protest that complies with Section 120.53(5), Florida Statutes, within the time prescribed herein shall constitute a waiver of proceedings under chapter 120, Florida Statutes.

5.5 Contract Requirement

The successful Bidder(s) may be required to sign a contract within 60 days after the approval of the recommendation to award by the District Board of Trustees for Miami

Dade College or approval by the College Provost, based on the terms, conditions and services described in the ITB and the Bidder’s response, the terms of which are acceptable to the College. In the event that a contract cannot be executed within sixty

(60) days after the award recommendation is approved by the Board or College

Provost, the College may give notice to such Bidder of intent to award the contract to the next most qualified Proposer or to call for new bids, and may proceed to act accordingly.

5.6 Public Record

Unless specifically exempted by law, all information supplied to the College is subject to disclosure by the College under the State of Florida Public Records Law, Florida Statutes Chapter 119.07 (“Public Records Law”). The College shall permit public access to all documents, papers, letters or other material submitted in connection with this ITB and the Contract to be executed for this ITB, subject to the provisions of Chapter 119.07 of the Florida Statutes.

If a Proposer submits any documents or other information to the College which the

Proposer claims is confidential information and exempt from Florida Statutes Chapter

119.07 (“Pubic Records Law”), the Proposer shall clearly designate that it is confidential information and that it is asserting that the document or information is exempt. The Proposer must specifically identify the exemption being claimed under

Florida Statutes 119.07.

The College shall notify the Proposer within three (3) business days of receiving a request in writing from another party for disclosure of any documents or other information provided by the Proposer to the College and designated as confidential information. The Proposer shall thereafter notify the College within seven (7) days after the date of written notification as to whether the Proposer intends to have the

College continue to treat the information requested for disclosure as confidential information and pursue its claim of exemption from the Public Records Law in accordance with the process outlined below. The College may release the requested documents or other information to the requesting party within three (3) business days after the above reference seven (7) day period has elapsed or earlier, if required by law; unless (i) the Proposer states in its written response to the College that the

Proposer shall, at its own cost and expense, immediately undertake all necessary legal actions, including the filing of any necessary papers with a court or other tribunal, to establish or protect the confidential information and the claimed exception under the

Public Records Law and to stay any requirement of the College to release the documents or other information. The Proposer must provide the college with evidence that the required documentation has been filed; (ii) the Proposer must provide written confirmation to the College that the Proposer shall indemnify and hold harmless the

College and its trustees, officers, employees and agents, individually and collectively, from and against any and all loss, damages, expenses, demands, claims, liabilities or obligations (including interest, penalties, court costs, costs of preparation and investigation, reasonable attorney’s fees and associated costs, whether suit is instituted or not and if instituted, at all tribunal levels); and (iii) the Proposer shall undertake no action that would expose the College, its trustees, officers, employees and agents to any civil or criminal liability. If at any time the Proposer determines to release such documents or other information previously claimed to be confidential information and exempt, or otherwise not to prosecute any action to make such a claim, the Proposer shall immediately notify the College in writing thereof.

Notwithstanding the above provision, the college may disclose confidential information to the extent required by law or regulation, or any validly issued subpoena or court order within the required time frame even if it is less time than that outlined above. Also, the College may release the Proposer confidential information if the Proposer fails to strictly comply with any or all of the requirements outlined above.

5.7 Option to extend ITB and Agreement to other governmental entities

Included as part of this ITB solicitation, any vendor responding to this solicitation has the option to extend its offer to other government entities under the same terms and conditions and contract price(s), if agreeable by the bidder and the government agency. Each agency interested in utilizing this ITB and subsequent agreement must verify that they are allowed by state statute, or entity policy and procedure that they have vested authority to be able to utilize this ITB and subsequent issued agreement.

Other government agencies to include, but are not limited to, the State of Florida, its agencies, political subdivisions, counties, and cities. All government agencies allowed by the vendor to use this contract shall do so independent of any other governmental entity.

Each agency shall be responsible for its own purchases and shall be liable only for goods or services ordered, received, and accepted by such agency. Each agency that utilizes this ITB and subsequent issued agreement should provide a section via issued

Amendment within their agreement that provides all the terms and conditions for the user agency.

6.0 REQUESTED INFORMATION

6.1 Requested Forms to Submit with Bid Response

It is recommended that prospective bidders to this ITB submit as much information as necessary to fully and completely respond to all sections of this ITB. The College understands that responding to this ITB solicitation includes providing requested forms and/or information to be evaluated. In the event proposer does not include all requested information in its submission, the College reserves the right, in its sole discretion, to request such information from proposer. The College will provide a period for such requested information to be submitted to the College’s Purchasing

Department. If the requested information is not submitted by the date and time allotted by the College, then the proposer’s submittal may be deemed “Non-

Responsive” and may receive no consideration under this ITB procurement process.

6.1.1 Bid Cover Sheet

Proposer is to complete all requested information on the Bid Cover Sheet.

Label this Response to Section 6.1.1

6.1.2 Addendum Acknowledgement

If any addendums are issued, the Proposer is requested to acknowledge compliance with the addendum by submitting a signed copy of the addendum in this section. This form will be issued as part of the addendum process. If no addendums are issued, this section only needs to be acknowledged as

“None Received”. All addendums will be posted on Bidnet Direct. .

Label this Response to Section 6.1.2

6.1.3 Non-Collusion Affidavit

Proposer is to complete all requested information on the Non-Collusion

Affidavit Form and submit completed form with their bid response.

Label this Response to Section 6.1.3

6.1.4 Conflict of Interest Form

Proposer is to complete all requested information on the Conflict of Interest

Form and submit completed form with their bid response.

Label this Response to Section 6.1.4

6.1.5 Non-Discrimination in Employment Form.

Proposer is to complete all requested information on the Non-Discrimination in Employment Form.

Label this Response to Section 6.1.5

6.1.6 Public Entity Crimes

A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any entity, and may not transact business with any public entity in excess of $15,000 for a period of

36 months from the date of being placed on the convicted vendor list as per

State of Florida Statute 287-133(2)(a). The contractor’s bid must contain a statement acknowledging that the Contractor and the bid are in compliance with State of Florida Statute 287-133(2)(a) and the intent of the statute.

Label this Response to Section 6.1.6

6.1.7 Affidavit Regarding Unauthorized Aliens Under 448.095, Florida

Statutes

Proposer is to complete all requested information on the Affidavit Regarding

Unauthorized Aliens Under 448.095, Florida Statutes Form.

Label this Response to Section 6.1.7

6.1.8 The District Board of Trustees of Miami Dade College, Florida Required

Affidavit Regarding the Use of Coercion for Labor and Services

Proposer is to complete all requested information on the Required Affidavit

Regarding the Use of Coercion for Labor and Services Form.

Label this Response to Section 6.1.8

6.2 References and Performance Evaluation Surveys

All Bidders providing a response to this ITB are to provide a minimum of three (3), up to a maximum of five (5), higher education references whereby the proposer provided similar services, indicating the scope of the services supported. Proposer is to acknowledge that references may be contacted with regard to performance of the

Proposer for previous services as discussed in the scope of this ITB. Please include the following information for each submitted reference:

• Client’s Name

• Client’s Address

• Client Contact Person

• Clients Contact Phone Number

• Clients Contact e-mail

• Identify if client is presently being serviced or is it a past client

• Provide a Summary of the Services being provided to this Client

6.3

Additionally, for each reference listed, please provide your present or past clients with the Performance Evaluation Letter and Survey attached herein on pages 38 & 39 and request that your client submit the completed survey (page 39) to Rossella Montejo -

Purchasing to her e-mail at rmontejo@mdc.edu

Please note, surveys should be emailed to Mrs. Montejo from your client’s office.

Final date for the receipt of Performance Surveys in the Purchasing Department is end of business day on May 29, 2025, any survey submitted after this date will not be evaluated or considered.

In addition to the above, please provide a list of those clients you have contacted and that will be sending the Performance Evaluation Surveys to the College. Please use the Client Reference form on page 40 to list your client contacts and submit this form as part of your bid.

Label this Response to Section 6.2

Executive Summary/Company History

Each proposer must prepare an Executive Summary were each area of this section is discussed in detail. In order to evaluate the abilities of the Proposer to perform the services requested, information about each Company is requested to be submitted to assist the evaluation committee in determining the Company's ability to meet the criteria s outlined on Section 5.5, which are to be considered in the award of this ITB.

This section identifies specific information that is requested to be submitted in the bid response.

mailto:rmartin9@mdc.edu

Proposer is requested to provide a brief history of the firm/organization submitting the bid. This history should include:

A. How long the company has been in business under the present management/ownership.

B. Identity and background of the principals, including the position/title of each principal.

C. Name of person(s) authorized to make representations for the Proposer, title, address and phone number.

D. Current number of employees.

E. Description and location of all current facilities operated by proposer.

Label this Response to Section 6.3

6.4 Subcontractors

Proposer shall provide a list of proposed subcontractors, including the names and mailing addresses on any/all proposed subcontractors and a description of the scope and scope of work the subcontractors will perform. Proposer shall also provide biographical resumes of subcontractor personnel including items A-F listed in Section

6.3.

Label this Response to Section 6.4

6.5 Small/Local Business Enterprise

The College encourages Minority Business Enterprise (MBE) Participation in accordance with MDC MSBE Policy No.VI- 3A and utilizes the MDC Small Local

Business Enterprise Policy VI-4 and Procedure No. 6550. Bidders are encouraged, whenever possible, to provide small local business utilization. Indicate whether the

Proposer or any proposed subcontractors are certified as a small or minority-owned business under the state where the business is located. If certified, provide a copy of the certification or evidence of the certification.

Label this part of the bid Response to Section 6.5

6.6 Local Preference

Miami Dade College has adopted Policy VI-5 - Local Business Preference.

Subsequently it has also adopted College Procedure 6550 - Local Business

Preference. This procedure allows the College to issue weighted scoring points for

Businesses’ that submit bids related to competitive solicitations. The Local

Preference Policy and Procedure are attached to Section 10 of this solicitation for reference. The following scoring scale for lol preference will be utilized for this ITB:

Business Entity’s Principal Place of Business (Headquarters) is located in: Location

Points Awarded

Miami-Dade County 10 Points

Broward County, Palm Beach and Monroe Counties 5 Points

All other locations 0 Points

6.7 Legal Issues

The Proposer must indicate if there are any:

A. Suits or proceedings pending, or to the knowledge of the proposer, threatened in any court or before any regulatory commission or other administrative governmental agency against or affecting the proposer or the Instructors to be used in providing the Services, which, if adversely determined, will have a material adverse effect on the ability of the proposer or any of its Instructors to perform their obligations as stated in their response.

B. The Proposer is not in default under any instrument or agreement to which it is a party or by which it or any of its properties or assets may be bound, or in violation of any applicable laws, which default or violation may reasonably be expected to have a material adverse effect on the financial condition of the proposer.

If there are no issues in these areas, please provide a notarized letter indicating that there are no pending or threatened suits or defaults.

Label this Response to Section 6.7

6.8 Indemnification Agreement

The Contractor shall indemnify and hold harmless the College, its District Board of

Trustees, officers, employees, agents, and other representative, individually and collectively (collectively, the “College Indemnities”) from and against any and all

Liabilities incurred by any of the College Indemnities. For purposes hereof, Liabilities shall mean, but are not limited to, any losses, damages (including loss of use), expenses, demands, claims, suits, proceedings, liabilities, judgments, deficiencies, assessments, actions, investigations, penalties, interest or obligations

(including court costs, costs of preparation and investigation, reasonable attorneys’, accountants’ and other professional advisors’ fees and associated expenses), whether suit is instituted or not and, if instituted, at all tribunal levels and whether raised by the Parties hereto or a third party, incurred or suffered by the College Indemnities or any of them arising directly or indirectly from, in connection with, or as a result of

(a) any false or inaccurate representation or warranty made by or on behalf of the

Contractor in or pursuant to this ITB and the Agreement; (b) any disputes, actions, or other Liabilities arising with respect to, or in connection with, compliance by the

College with any Public Records laws (as hereinafter defined) with respect to the

Contractor’s documents and materials; (c) any dispute, actions, or other liabilities arising in connection with the Contractor, the Contractor’s subcontractors, or their respective agents or employees or representatives otherwise sustained or incurred on or about the Premises; (d) any act or omission of, or default or breach in the performance of any of the covenants or agreements made by the Contractor in or pursuant to this ITB or the Contract executed in connection with this ITB; and (e) any services provided by the Contractor, its employees, agents, or authorized representatives in connection with the performance of the Contract executed for this

ITB. This indemnification shall survive termination of the ITB and the contract executed in connection with the ITB.

The Contractor must acknowledge acceptance of the Indemnification Agreement.

Label this acceptance Response to Section 6.8

6.9 Request to Waive Requirement

The Proposer must provide a summary of any ITB specifications, requirements, terms, conditions, and provisions the Proposer requests to waive. This summary should include a justification and acceptable alternative to the part being waived. If the response to this ITB is in compliance with all ITB specifications, requirements, terms, conditions, and provisions, the Proposer should acknowledge 100% compliance to this section.

Label this Response to Section 6.9

6.10 Florida Department of Education (FLDOE), Equity and Civil Rights

Compliance

Miami Dade College is an equal access/equal opportunity institution which does not discriminate on the basis of sex, race, color, marital status, age, religion, national origin, disability, veteran’s status, ethnicity, pregnancy, sexual orientation or genetic information. Additional information may be obtained by contacting the College’s

Equity Officer: Cindy Lau Evans, Office of Equal Opportunity Programs/ADA

Coordinator/Title IX Coordinator, at (305) 237-2577 (Voice) or 711 (Relay Service).

11011 SW 104 St., Room 1102-2; Miami, FL 33176, Email: EquityOff@mdc.edu.

As a service provider to Miami Dade College, proposer is to provide a statement that they, like Miami Dade College, will be in compliance with this this section as they provide the contract services to Miami Dade College.

Label this Response to Section 6.10

7. PRICE BID

ITEM

NO.

DESCRIPTION OF ITEMS IN

SET

QTY F.O.B.

PRICE

COMMENTS

/ NOTES

1 KNIFE KIT (as detailed above);

Case w/ Logo 1.01 3clr 1

2 Black non-slip sole, closed- toed and cleanable. (No Canvas) 1

3 SMALL BLACK CHECK

CHEF PANT 3

4 CHEF COAT WHITE COOL

VENT, w/ 2 logos: Breast logo

1.01 3clr; Sleeve MDC logo 2clr;

men & women cut

5 WHITE TOQUE w/ front center logo 1.01 3clr 2

Bidder Contact Information:

Name:___________________________________________________________

Title:____________________________________________________________

Office Phone:___________________ Cell Phone:___________________

E-Mail Address: ____________________________

Bidder shall provide in the space below the following (for information purposes only):

Minority Business: Yes No

If yes, enter Minority Business Designation:

Small/Local Business: Yes No

In order to eliminate any conflict of interest in making awards, the Miami Dade College

District Board of Trustees has requested all bidders to provide the following information concerning their principal interests. Principal interests are defined as follows:

If Sole Proprietorship – Owner ___________________________________________

If Partnership - Owners of Partners ________________________________________

If Corporation - President or CEO _________________________________________

8.0 GENERAL TERMS AND CONDITIONS

This section of the ITB contains general terms and conditions which will form the basis of the contract between the College and the Contractor.

8.1 Contract

Prior to the start of the services as awarded under this ITB, the successful firm may be required to execute a written contract with the College. The contract shall include, but not be limited to, the ITB (including all attachments and exhibits) and the successful contractor’s response to the ITB. In the case of a conflict, the documents shall prevail as follows: the Contract, the ITB and the ITB Response.

If the College and the successful Contractor, after good faith negotiations, are not able to agree on a contract within 60 days after the award of the ITB, the College may undertake any one of the following actions:

(1) The College may agree to an extension of the date required to conclude a contract with the successful Contractor for another 30-day period.

(2) The College may formally terminate contract negotiations with the successful

Contractor, and thereafter begin negotiations with the next succeeding most qualified Contractor(s), if necessary.

8.2 Modification of the Contract

The documents constituting the entire contract may not be changed, modified, discharged or extended except by written instrument duly executed on behalf of the parties. The contractor agrees that no representations of warranties shall be binding upon the College unless expressed in writing. Any failure by the College to insist on the firm’s performance of any provision of the contract or the waiver by the College of the Contractor’s performance of any provision shall not be deemed a permanent waiver by the College of that provision, nor shall each failure effect the College’s right to insist on the firm’s performance at any other time. Any failure by the firm to insist on the College’s performance of any provision of the contract or the waiver by the firm of the College’s performance of any provision shall not be deemed a permanent waiver by the contractor of that provision, nor shall such failure affect the contractor’s right to insist on the College’s performance at any other time.

8.3 Assignment of the Contract

It is to be expressly understood and agreed by the parties that the firm shall not be permitted to assign, sublet, pledge, hypothecate, surrender, transfer or otherwise encumber or dispose of the contract or any interest in that portion of the contract without the formal written consent of the College which may be withheld in the

College’s sole discretion. It shall be understood that any such assignments of the contract shall not in any manner whatsoever, release the firm from responsibility for performing any provisions of the contract or from liability from the breach thereof.

8.4 Paragraph Headings

The paragraph and section headings in the ITB and in the subsequent contract shall not be deemed to govern, limit, modify or in any manner affect the scope, meaning, or intent of the provisions of the ITB or the contract.

8.5 Applicable Law

The firm shall comply with all federal, state and local laws, rules and regulations

(“Laws”) applicable to the Contractor’s response to the ITB, the contract executed in connection with the ITB, and the provision of services under the ITB and the ITB contract. The term “Laws” as used in this provision shall be deemed to include all laws which are specifically applicable to the College, as a political subdivision of the

State of Florida and an educational institution.

The parties hereby irrevocably submit to any suit, disputes, actions or proceedings arising from or in connection with, the contract shall be determined before the United

States District Court for the Southern District of Florida or if jurisdiction is not available therein, the jurisdiction of any State court in Miami-Dade County, State of

Florida. The ITB process, the award process and the contract between the College and the Contractor shall be governed by and construed in accordance with the laws of the State of Florida, and Miami-Dade County, Florida and shall not be the forum for any lawsuits arising from an incident in the contract.

Laws applicable to the College – organized under the laws of the State of Florida, and the rules of the State Board of Education, which is a political subdivision of the State of Florida, and as such, must be operated in accordance with the Statutes of the State of Florida and the rules of the State Board of Education. This ITB and the contract to be executed in connection with the award of this ITB must be modified in accordance with any statutory requirement of the State of Florida.

8.6 Contractor’s Relationship to the College

8.6.1 Contractor as Independent Contractor

It is expressly agreed and understood that the Contractor is in all respects an

Independent Contractor as to the services requested. The Contractor and/or its employees are in no respect to be considered any agent or employee of the

College. This contract specifies the work to be done by the firm, but the method utilized to accomplish the work shall be the responsibility of the firm and approved by the College.

8.6.2 College Representative(s)

Unless provided elsewhere in the contract, the College may authorize representative(s) to act on behalf of the College on all matters relating to the contract and/or services being performed hereunder. The representative(s) shall decide all issues which may arise as to the quantity, character and quality of services performed or to be performed pursuant to the contract.

8.7 Termination

Nothing contained in this ITB or the contract for this ITB shall prevent the College from pursuing any other remedies at law or in equity that the College may have against the Contractor.

8.7.1 Termination without Cause

The College may terminate the contract at its convenience for any reason with sixty (60) days advance written notice to the Contractor. In the event of such a termination by the College, the College shall only be liable for the payment of all approved and accepted work performed prior to the effective date of termination. If this occurs, all work documents and materials must be turned over to the College.

8.7.2 Termination for Cause

The performance of work under the contract may be terminated by the College in accordance with this clause, in whole or in part, in writing, whenever the

College shall have determined that the firm has failed to meet the performance requirements of the contract.

The College has the right to terminate for default if the Contractor fails to perform the work; fails to perform the work in a manner satisfactory to the

College per the specifications; fails to perform within the time specified in the contract; fails to perform any other contract provisions.

The College shall provide notice of termination in writing. The date of termination shall be stated in the notice. The College shall be sole judge of non-performance and has the right to exclude the Contractor, subject to applicable Laws, from responding to future invitations to bid/bid for a period of time to be determined the College.

Upon termination of the Contractor by the College for cause, default or negligence, termination costs, if any, shall not apply.

8.7.3 Suspension

The College shall also have the right to suspend the contract upon written notice to the Contractor. Such written notice shall state the reasons for suspension and allow for a period of ten (10) days during which the Contractor shall be provided with an opportunity to respond with an explanation or justification, and/or shall undertake any reasonable remedial action required by the College. If, in the opinion of the College, the Contractor remains in violation of the contract at the completion of the ten (10) day suspension period, the College shall have the right to terminate this contract whereupon all obligations of the College to the Contractor shall cease.

Nothing contained herein shall prevent the College from pursuing any other remedy, which it may have against the Contractor, including claims for damages.

8.7.4 Default

The Contractor shall be considered “in default” under this Agreement in the event of failure of the Contractor to maintain the equipment as required in the

Agreement, or the failure of the Contractor to perform under any other requirements of this Agreement, where such failure continues for more than seven (7) days after receipt of written notice from the College to correct the condition therein specified. In the event of the Contractor’s notification by the

College to correct a performance failure, the College shall have (90) days from the Contractor’s receipt of original notice to monitor the Contractor’s performance and notify the Contractor of cancellation. The failure to perform shall be deemed to have been cured if notice is not received by the Contractor within the said ninety-day period.

The College shall coordinate removal of the Contractor’s equipment with installation of another contractor upon termination of this Agreement.

8.7.5 Non-Appropriations

Any contract entered into by the College resulting from the ITB process, shall be subject to cancellation without damages or further obligation when funds are not appropriated or otherwise made available to support continuation of performance in a subsequent fiscal period, the Contractor shall not prohibit or otherwise limit the College’s right to pursue and contract alternate solutions and/or remedies as deemed necessary by the College in the conduct of its affairs.

8.8 Specification Deviations

Any deviation from the specifications indicated herein must be clearly pointed out, otherwise, it will be considered that items offered are in strict compliance with all of the ITB specifications, and the successful firm shall be held responsible therefore.

Deviations must be explained in detail and placed as response to Section 6.10, Request to Waive Requirement.

8.9 Publicity Release

The Contractor agrees not to refer to award of this contract in any commercial advertising in such manner as to state or imply that the products or services provided are endorsed or preferred by the user or the College.

8.10 Contract Terms

The agreement may commence on or about July 1, 2025 and will end on June 30, 2028. The contract term shall be for a three (3) year period (36 months), with the option-to-renew for two (2) additional one-year periods; for a total of five (5) years.

The Agreement will be subject to cancellation by mutual agreement of both parties in writing. The Contractor may cancel this Agreement by written notice to the College sixty (60) days prior to the effective date of such cancellation.

8.11 Invoicing For Services

The students, scholars and dependents are responsible for payment of all invoicing related to insurance premiums. The College is not financially responsible for any insurance premiums. The College is only providing the public Procurement process allowing the selection to be open, transparent and in the best interest of the students, scholars and dependents.

8.12 Bankruptcy

In the event that a voluntary petition is filed by the Contractor under the bankruptcy laws of the United States, or an involuntary petition is filed against the Contractor and is not discharged within a reasonable time, or if the Contractor makes a general assignment for the benefit of the creditors, the College may terminate the contract, without prejudice to any rights hereunder.

8.13 Official Notices

All official contract notices from the Contractor to the College shall be in writing and shall be delivered by registered or certified mail with a return receipt requested to:

Rossella Montejo, Buyer, Purchasing

Miami Dade College, Kendall Campus

Purchasing Department – Rm. #9254

11011 SW 104th Street – Miami, FL 33176

With Copies to:

Javier A. Ley-Soto, Esq., College General Counsel, Miami Dade College, Wolfson Campus

300 N.E. 2nd Avenue, Room 1453

Miami, FL 33132

Telephone: (305) 237-3694

Email: jleysoto@mdc.edu

All official agreement notices from the College to the Contractor shall be in writing and shall be delivered by registered or certified mail to the contractor’s CEO or other designated corporate officer at the corporate offices.

mailto:jleysoto@mdc.edu

SECTION

9.0

FORMS

The forms that follow are requested to be submitted with the proposer’s response to this ITB.

In the event proposer does not include all requested forms in its submission, the College reserves the right, in its sole discretion, to request submission of any/all forms from proposer.

The College will provide a period for such requested information to be submitted to the

College’s Purchasing Department. If the requested information is not submitted by the date and time allotted by the College, then the proposer’s submittal may be deemed “Non-

Responsive” and may receive no consideration under this ITB procurement process.

MIAMI DADE COLLEGE

DISTRICT ADMINISTRATION - PURCHASING DEPARTMENT

11011 S.W. 104 STREET, MIAMI, FL 33176 PHONE (305) 237-2402

ITB # 2025-RM-10

9.1 BID COVER SHEET

INTENT TO BID (ITB) # 2025-RM-10

Miami Culinary Institute Uniforms and Knives

Bids are to be submitted electronically thru BidNet Direct to the College’s and will be accepted

Department until 3:00 P.M. EST on May 29, 2025.

I certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid for the same service, and is in all respects fair and without collusion or fraud. I agree to abide by all conditions of these bid specifications and I certify that I am authorized to sign this bid.

LE…