ITB 2025-30 Solicitation Document.pdf

Effective 10/01/24

PROJECT MANUAL

CWRF EFFLUENT STORAGE TANKS RECOATING

ECUA PROJECT NUMBER RS732

EMERALD COAST UTILITIES AUTHORITY

Invitation to Bid Number ITB 2025-30

Gerry Piscopo Deputy Executive Director of Maintenance & Construction

Emerald Coast Utilities Authority

Maintenance & Construction Department

September 2025

PAGE LEFT INTENTIONALLY BLANK

TABLE OF CONTENTS

PROJECT SUMMARY PAGE ………………………………………………………………………. PAGE 5

INVITATION TO BID ……………………………………………………………………………...…. PAGE 7

INSTRUCTIONS TO BIDDERS ……………………………………………………………………... PAGE 9

SCOPE OF WORK ……………………………………………………………………...………….... PAGE 16

BID BOND ……………………………………………………………………………………………... PAGE 43

NOTICE OF AWARD …………………………………………………………………………………. PAGE 45

STANDARD FORM OF AGREEMENT BETWEEN OWNER AND CONTRACTOR …………. PAGE 47

PERFORMANCE BOND ……………………………………………………………………………. PAGE 53

LABOR AND MATERIAL PAYMENT BOND ……………………………………………………… PAGE 57

CONTRACTOR’S FINAL AFFIDAVIT ……………………………………………………………… PAGE 61

WARRANTY …………………………………………………………………………………………… PAGE 63

RISK MANAGEMENT POLICY AND STANDARDS FOR AGREEMENTS, CONTRACTS,

AND LEASES …………………………………………………………………………………………. PAGE 65

INSURANCE CERTIFICATES ……………………………………………………………………… PAGE 74

GENERAL STANDARD CONDITIONS Implemented 01/01/2022 to 2018 EJCDC C-700… PAGE 76

SUPPLEMENTARY GENERAL CONDITIONS …………………………………………………… PAGE 78

SPECIAL CONDITIONS ……………………………………………………………………………... PAGE 85

ECUA ENGINEERING MANUAL INCORPORATED BY REFERENCE ………………………. PAGE 89

PROJECT MANAGEMENT AND COORDINATION ……………………………………………… PAGE 91

CONTRACTORS BID ITEMS/FORMS...................................................................................... PAGE 27

PROJECT SUMMARY PAGE

This information is subject to change. Please refer to any addendum(s) that may supersede the Project Summary Page.

Project Name: CWRF Effluent Storage Tanks Recoating

ECUA CIP Project Number: RS732

Bid Number: ITB 2025-30

Bid Advertisement: September 24, 2025

Site Visit: October 10, 2025

Bid Opening:

October 30, 2025

Meeting link: ITB 2025-30 Bid Opening | Microsoft Teams | Meetup-Join

Description of Project:

It is the intent of the Emerald Coast Utilities Authority to secure contracted coating applicator services for the cleaning of the exterior of three concrete pre-stressed reuse water tanks and the application of a new approved coating system on the Central Wastewater Reclamation Facility (CWRF) Effluent Storage Tanks. The CWRF is located at 2980 Old Chemstrand Rd., Cantonment, Florida, 32533.

Engineer of Record/Company: David Carr, P.E., Baskerville-Donovan, Inc.

ECUA Project Engineer: Gerry Piscopo

Days to Substantial Completion: 90

Days to Final Completion: 30

Total Construction Time: 120

Liquidated Damages:

$100/day late for Substantial Completion, $50/day late for Final Completion https://teams.live.com/meet/9311661244818?p=oMUsSCRfsADN3NyyP3

INVITATION TO BID

Sealed bids for the service of CWRF Effluent Storage Tanks Recoating will be received in the office of the Purchasing and Stores Division, Emerald Coast Utilities Authority, located in the Emergency Operations & Support Addition, 9255 Sturdevant Street, Ellyson Industrial Park, Pensacola, Florida 32514, until 2:00 p.m., CT, October 30, 2025.

A. Hard Copy Submittal – In a sealed envelope (or other packaging) containing Technical and Fee Proposal, provide one (1) original (so identified), and one (1) electronic copy (USB flash drive); in a sealed envelope clearly marked with the proposal name, time and date of the opening

OR

B. Electronic Submittal – One (1) electronic copy through www.bidnetdirect.com/florida/emeraldcoastutilitiesauthority;

at which time bids submitted will be publicly opened and read aloud in the adjacent Room 2202, Finance Conference Room. Bids received after 2:00 p.m., CT, October 30, 2025, will be returned unopened. A mandatory site visit will be held in the ECUA Maintenance & Construction Department of the Central Water Reclamation Facility Building at 2980 Old Chemstrand Road, Cantonment, Florida 32533, at 10:00 a.m., CT, on October 10, 2025.

The principal features of the work to be known as:

CWRF Effluent Storage Tanks Recoating ECUA Project Number RS732

Bid Number ITB 2025-30 will consist of the coating applicator services for the cleaning of the exterior of three concrete pre-stressed reuse water tanks and the application of a new approved coating system on the Central Wastewater Reclamation Facility (CWRF) Effluent Storage Tanks. The CWRF is located at 2980 Old Chemstrand Rd., Cantonment, Florida, 32533.

The Official Plans, Project Manual, and Addenda may be obtained free of charge from ECUA, Purchasing and Stores Division via telephone at (850) 969-6531, via email at bids@ecua.fl.gov, or at the BidNet Direct website at www.bidnetdirect.com/florida/emeraldcoastutilitiesauthority. The BidNet Direct service will also alert registrants about updates and/or addenda when tracking of this Project is selected. Each potential BIDDER shall be responsible for selecting tracking in BidNet Direct, as ECUA assumes no responsibility for same. Absent specific request, potential BIDDERS will only be advised of updates and/or addenda when tracking is established by the potential BIDDER in BidNet Direct. ECUA advises potential BIDDERS, suppliers, and sub-contractors to only rely on information personally obtained from BidNet Direct and not from third parties.

All questions about the meaning or intent of the bidding documents are to be submitted to ECUA Purchasing and Stores Division (850-969-6531) or via email at bids@ecua.fl.gov by 12:00 pm CT on October 17, 2025. Interpretations or clarification considered necessary by the Purchasing and Stores Division in response to such questions will be issued by addenda to BidNet Direct website to all parties registered to receive documents about this bid via the website. Questions received after 12:00 pm CT on October 17, 2025 will not be answered. Only questions answered by addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

A person or affiliate who has been placed on the convicted vendor list following a conviction for a public http://www.bidnetdirect.com/florida/emeraldcoastutilitiesauthority mailto:bids@ecua.fl.gov http://www.bidnetdirect.com/florida/emeraldcoastutilitiesauthority mailto:bids@ecua.fl.gov entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO ($35,000) for a period of 36 months from the date of being placed on the convicted vendor list.

Bids may not be withdrawn for a period of at least 90 days from date of opening. Complete insurance coverage will be required from the successful BIDDER prior to signing the contract.

The Emerald Coast Utilities Authority reserves the right to waive informalities in any bid; reject any or all bids, in whole or in part, post a project, in whole or in part; and to accept a bid that in its judgment is the lowest and best responsive bid of a responsible BIDDER. In accepting a bid, ECUA may award a contract based only on the base bid, the base bid plus all alternates, or the base bid plus any alternates which ECUA selects -- with all decisions being made based upon what ECUA believes to be the best interests of its ratepayers, in the reasonable exercise of its discretion. ECUA further reserves the right to increase or decrease quantities as may be required to meet the needs of ECUA, at the unit price which was bid.

ECUA does not discriminate on the basis of race, color, national origin, sex, creed/religion, age, marital status, disability/handicapped status, veteran status, or any other legally protected status in employment or provision of service.

If submitting a Hard Copy Submittal, the Bid project name and bid number must be clearly marked on the envelope as follows:

BID: CWRF Effluent Storage Tank Recoating

BID NUMBER: ITB 2025-30

INSTRUCTIONS TO BIDDERS

General

Bids must be in the possession of the Emerald Coast Utilities Authority Purchasing and Stores Division to be considered. Bids may be electronically submitted through BidNet Direct, mailed or hand delivered to the Purchasing and Stores Division at 9255 Sturdevant Street, Ellyson Industrial Park, Pensacola, Florida, 32514, until 2:00 p.m. central time, October 30, 2025.

A. Hard Copy Submittal - In a sealed envelope (or other packaging) containing Technical and Fee

Proposal, provide one (1) original (so identified), and one (1) electronic copy (USB flash drive), in a sealed envelope clearly marked with the proposal name, time and date of the opening;

OR

B. Electronic Submittal - one (1) electronic copy through BidNet Direct www.bidnetdirect.com/florida/emeraldcoastutilitiesauthority.

Regardless of the method of delivery, each BIDDER shall be responsible for his/her bid(s) being delivered on time, as the Emerald Coast Utilities Authority assumes no responsibility for same. Bids offered or received after the time set for the bid opening will be rejected and returned unopened to the bidder.

Join the online bid opening here:

ITB 2025-30 Bid Opening Thursday, October 30, 2025

2:00 PM - 2:30 PM (CST)

Meeting link: ITB 2025-30 Bid Opening | Microsoft Teams | Meetup-Join

BIDDERS must satisfy themselves as to the accuracy of the estimated quantities in the BID schedule by examination of the site and a review of the drawings and specifications including any addenda. After BIDS have been submitted the BIDDER shall not assert that there has been any misunderstanding concerning the quantities of work or of the nature of the work to be done.

The OWNER provided to the BIDDERS prior to BIDDING through the PROJECT MANUAL all of the information in its possession which is deemed pertinent to and which delineates and describes the land owned, easements, and rights-of-way acquired.

A mandatory site visit will be held in the ECUA Maintenance & Construction Department of the Central Water Reclamation Facility Building at 2980 Old Chemstrand Road, Cantonment, Florida 32533, at 10:00, central time, on October 10, 2025.

The PROJECT MANUAL contains the provisions required for construction of the PROJECT. Information obtained from an officer, agent, or employee of the OWNER or any other person shall not affect the risks or obligations assumed by the CONTRACTOR or relieve the CONTRACTOR from fulfilling any of the conditions of the contract, unless properly documented by issuance of an addendum.

All BIDS must be made on the required BID form. All blank spaces for BID prices must be filled in, in ink or typewritten, and the BID form must be fully completed and executed when submitted. The BID should http://www.bidnetdirect.com/florida/emeraldcoastutilitiesauthority include one (1) original BID form.

A BIDDER may not modify its BID after BID opening. Errors in the extension of unit prices stated in a BID or in multiplication, division, addition, or subtraction in a BID may be corrected by the Director of Engineering prior to award. In such cases, unit prices shall not be changed. Additionally, in the event of a conflict between a written number and a numerically listed number, the written number shall control, and the Director of Engineering may correct the numeric number, so it conforms to the written number prior to award.

Any BID may be withdrawn prior to the above scheduled time for the opening of BIDS or authorized postponement thereof. Any BID received after the time and date specified shall not be considered. No BIDDER may withdraw a BID within 90 days after the actual date of the opening thereof.

The OWNER may waive any informalities or minor defects or reject any and all BIDS. A conditional or qualified BID may not be accepted.

The BID tabulations/list of BIDDERS will also be posted to the ECUA website, www.ecua.fl.gov/business/bid-opportunities, and BidNet Direct at https://www.bidnetdirect.com/florida/emeraldcoastutilitiesauthority. The verified/audited BID tabulation will be available within two (2) business days following the BID opening.

Each BID must be accompanied by a BID BOND payable to the OWNER for five percent (5%) of the total amount of the BID. Electronic BID BONDS shall be accepted for electronic bids submitted through BidNet Direct. As soon as the BID prices have been checked and compared, the OWNER will return the BONDS of all except the three (3) lowest responsive BIDDERS. When the AGREEMENT is executed, and the PAYMENT and PERFORMANCE BONDS have been executed and approved, the BID BONDS of the remaining BIDDERS will be returned. A certified check may be used in lieu of the BID BOND.

The OWNER may make such investigations as deemed necessary to determine the ability of the BIDDER to perform the work, and the BIDDER shall furnish to the OWNER all such information and data for this purpose as the OWNER may request. The OWNER reserves the right to reject any BID if the evidence submitted by, or investigation of, such BIDDER fails to satisfy the OWNER that such BIDDER is properly qualified to carry out the obligations of the AGREEMENT and to complete the work contemplated herein.

The low BIDDER will be required to perform at least fifty percent (50%) of the contract work with his/her own employees. The BIDDER to whom the contract is being awarded shall supply the names and addresses of major material suppliers and subcontractors when required to do so by the OWNER.

A PERFORMANCE BOND and PAYMENT BOND each in the amount of one hundred percent (100%) of the contract price, with a corporate surety approved by the OWNER, will be required for the faithful performance of the contract, when the AGREEMENT is executed. Attorneys-in-fact who sign BID BONDS or PAYMENT BONDS and PERFORMANCE BONDS must file with each BOND a current certified copy of their power of attorney.

Certificate(s) of Insurance, as specified herein, shall be submitted at the time of signing the AGREEMENT.

The BIDDER to whom the contract is being awarded will be required to execute the AGREEMENT and obtain the PERFORMANCE BOND, PAYMENT BOND and Insurance on or before ten (10) calendar days following delivery of the Notice of Award to the BIDDER. If the BIDDER fails to properly execute the AGREEMENT or obtain the required PERFORMANCE BOND, PAYMENT BOND, or Insurance within the allotted time, the OWNER may consider the BIDDER in default, in which case the BID BOND or check accompanying the bid shall become payable to the OWNER.

http://www.ecua.fl.gov/business/bid-opportunities https://www.bidnetdirect.com/florida/emeraldcoastutilitiesauthority

The OWNER within ten (10) days of receipt of acceptable PERFORMANCE BOND, PAYMENT BOND, Insurance Certificates and the AGREEMENT signed by the CONTRACTOR to whom the contract is being awarded shall sign the AGREEMENT and return to such CONTRACTOR an executed duplicate of the AGREEMENT. Should the OWNER not execute the AGREEMENT within such period, the BIDDER may by written notice withdraw the signed AGREEMENT.

The CONTRACTOR shall thereupon record the PAYMENT and PERFORMANCE BONDS at the Escambia County Courthouse and return the recorded originals to the OWNER within seven (7) days.

The NOTICE TO PROCEED shall be issued within ten (10) days of the receipt of the recorded bonds by the OWNER. Should there be reasons why the NOTICE TO PROCEED cannot be issued within such period, the time may be extended by mutual agreement between the OWNER and CONTRACTOR. If the NOTICE TO PROCEED has not been issued within the ten (10) day period or within the period mutually agreed upon, the CONTRACTOR may terminate the AGREEMENT by written notice to the OWNER.

Bid Protest Procedure

Any person whose substantial interests are directly and adversely affected by the award or intended award of a purchase order or contract or by plans or specifications contained in an invitation to bid or request for proposals may file a protest in accordance with the following rules and Section 13-11 of the ECUA Code.

Notice of protest of plans, specifications or other requirements contained in an invitation to bid or in a request for proposals shall be filed not later than 5:00 p.m. CT of the third (3rd) business day following receipt of the plans or specifications. Notice of protest of the rejection of a bid or proposal as non-responsive shall be filed not later than 5:00 p.m. CT of the third (3rd) business day following notice to the BIDDER of the rejection. Notice of protest of the award or intended award of a purchase order or contract to the lowest BIDDER shown on a posted bid tabulation shall be filed not later than 5:00 p.m. CT of the third (3rd) business day following the posting of the bid tabulation. Notice of protest of the award or intended award of a purchase order or contract to a BIDDER other than the lowest BIDDER shown on a posted BID tabulation shall be filed not later than 5:00 p.m. CT of the third (3rd) business day following notice of the award of a purchase order or contract.

A notice of protest shall be in writing, shall state the subject matter of the protest, and shall be submitted to the following via hand delivery, registered or certified mail, postage prepaid, or electronic email with the subject “Bid Protest with Contract Number” to:

Emerald Coast Utilities Authority Attn: Executive Director 9255 Sturdevant Street Pensacola, FL 32514 Bidprotest@ecua.fl.gov

With a hard copy and electronic copy being provided to:

ECUA General Counsel, Robert O. Beasley

40 Palafox Place, Suite 300 Pensacola, FL 32502 ROBservice@lawpensacola.com

Or subsequent Board Attorney mailto:Bidprotest@ecua.fl.gov mailto:ROBservice@lawpensacola.com

A formal written protest shall be filed within ten (10) business days after the filing of notice of protest.

A formal written protest shall state with particularity the facts and the law on which the protest is based.

Notice of protest and formal written protest of plans or specifications for or the award or intended award of a contract shall be filed with the Executive Director or his/her designee at the addresses provided above.

Failure to file a notice of protest or failure to file a formal written protest within the times permitted shall constitute a waiver of proceedings under these rules and under Section 13-11 of the ECUA Code.

Upon receipt of a notice of protest which has been timely filed, the Executive Director, or his/her designee, shall stop the BID solicitation or purchase order or contract award process until the protest has been resolved. However, the BID solicitation or purchase order or contract award process may proceed when the Executive Director, or his/her designee, determines that delay would be detrimental to the interests of ECUA. Any award of a purchase order or contract under such conditions shall be subject to the outcome of the protest. After the award of a contract or purchase order resulting from a BID in which a timely protest was received and in which ECUA did not prevail, ECUA may take such action as it considers appropriate, which may include, but shall not be limited to, award of the contract or purchase order to the prevailing party, cancellation of the contract or purchase order, or rebidding.

The Executive Director or his/her designee shall provide reasonable opportunity to resolve a protest by agreement. If agreement is not reached within such time as the Executive Director or his/her designee considers reasonable under the circumstances, the Executive Director or his/her designee shall review the facts and the law on which the protest is based and shall render a decision which shall be in writing and shall be promptly transmitted to the protestor.

If the protestor wishes to continue the protest beyond the decision of the Executive Director or his/her designee, the protestor shall be required to file a petition for review by the ECUA Board. This petition shall be made in writing and presented to the Executive Director or his/her designee within ten (10) days after notice of the decision of the Executive Director or his/her designee; otherwise, the decision of the Executive Director or his/her designee shall be final and binding. Such petition shall state the particular grounds on which it is based and may include pertinent documents and evidence relating thereto. Any grounds not stated shall be deemed to have been waived by the protestor. This petition must also be accompanied by a protest bond of an amount equal to one percent (1%) of the value of the solicitation, but in no case less than $1,000.00 nor greater than $10,000.00. This bond shall be in the form of a money order, certified cashier’s check, or certified bank check made payable to the Emerald Coast Utilities Authority. Failure to post such bond within ten (10) business days after the decision of the Executive Director or his/her designee shall result in the protest being dismissed by the Executive Director or his/her designee.

The bond required by the above paragraph shall be conditioned upon the payment of all costs and charges which may be adjudged against the person filing the petition for review. If the protestor prevails, the bond shall be returned to the protestor. If, however, ECUA prevails, the bond shall be forfeited, and ECUA shall be entitled to recover the costs and charges, excluding attorney’s fees, of such hearing. The entire amount of the bond also shall be forfeited if it is determined that a protest was filed for a frivolous or improper purpose, including, but not limited to, the purpose of harassing, causing unnecessary delay, or causing needless cost for ECUA or another interested party/parties.

Any notice required or permitted under this BID protest procedure shall be effective when delivered personally, by facsimile, when deposited in the U.S. mail, or via electronic delivery as described above. If notice is given only by mail, three (3) days shall be added to the time within which a protestor may file a notice of protest or petition for review.

Non-Discrimination and Solicitation Requirements

All BIDDERS are required to make efforts to ensure that businesses are not discriminated against on the basis of their race, gender, ethnicity, or any other protected status. Moreover, all BIDDERS must solicit small and minority businesses, and women’s business enterprises whenever they are potential sources for goods and/or services. In order to demonstrate compliance with this requirement, at the time it submits its BID each BIDDER shall meet solicitation requirements concerning each of its subcontractors or suppliers anticipated to receive five percent (5%) or more of the contract value, as follows:

1. Required Solicitation Efforts and Documentation Thereof. All BIDDERS must demonstrate that they have made reasonable efforts to solicit small and minority businesses, and women’s business enterprises whenever they are potential sources for goods and/or services. Generally, this can be demonstrated, regarding each particular service or product solicited, by the BIDDER’S showing that it contacted at least three (3) possible subcontractors/suppliers reasonably suspected of being capable of providing this service or product in sufficient time (at least 48 hours prior to BID opening) for the business to submit a quote to BIDDER, and if available, at least one of those three (3) possible subcontractors/suppliers was an MBE, SBE, WBE, or other disadvantaged business (collectively “DBEs”).1 Each BIDDER shall submit with its BID a listing of each potential subcontractor or supplier it contacted regarding this Project on the form provided by ECUA for this purpose as well as the results of that contact.

2. Subcontractor/Supplier Project Plan. Each BIDDER shall also submit with its BID a complete and signed Subcontractor/Supplier Project Plan which identifies each subcontractor or other business anticipated to receive five percent (5%) or more of the contract value to be used on this Project as well as a brief description of the type of service or product each business will provide. The BIDDER shall also disclose whether any of these identified subcontractors qualify as an MBE, SBE, WBE, or have some other disadvantaged status.

ECUA shall determine whether a BIDDER has satisfied the non-discrimination and solicitation requirements of this section based upon its review of the above-referenced documents and all relevant facts and circumstances. Should ECUA determine that a BIDDER has not satisfied the non-discrimination and solicitation requirements set forth herein, that BIDDER’S BID will be deemed non-responsive and will not be further considered.

After submittal of the bid, the Subcontractor/Supplier Project Plan shall not be changed or altered

1 The Small Business Administration, the Minority Business Development Agency of the Department of Commerce, the State of Florida Office of Supplier Diversity, the City of Pensacola, and Escambia County may be able to identify available businesses to provide services or equipment on this Project, including MBEs, SBEs, and WBEs.

without the prior written approval of ECUA’s Executive Director, or his/her designee. Moreover, a written letter to ECUA’s Executive Director or his/her designee requesting approval to change the Subcontractor/Supplier Project Plan must be submitted at least ten (10) calendar days prior to the date of the proposed date of change, and such request will only be approved for demonstrated good cause.

ECUA reserves the right to request additional information later concerning the use of subcontractors or suppliers receiving less than five percent (5%) of the contract value, but more than $1,000 which were not identified at the time of bidding.

ECUA may also require the successful BIDDER on this Project to complete and submit to ECUA documentation on ECUA provided forms regarding its utilization of MBEs, SBEs, WBEs, or other disadvantaged businesses on this project. This documentation is required of all subcontractors as well. These records will be submitted to ECUA within ten (10) calendar days of the beginning of each quarter of the calendar year or as otherwise agreed upon by the parties.

End

ITB 2025-30

CWRF EFFLUENT STORAGE TANKS RECOATING

Scope of Work

1.1 OBJECTIVE. It is the intent of the Emerald Coast Utilities Authority to secure contracted coating applicator services for the cleaning of the exterior of three concrete pre-stressed reuse water tanks and the application of a new approved coating system on the Central Wastewater Reclamation Facility (CWRF) Effluent Storage Tanks. The CWRF is located at 2980 Old Chemstrand Rd., Cantonment, Florida, 32533.

1.2 GENERAL REQUIREMENTS. The selected wastewater coating application contractor shall be an Accredited AMPP (SSPC/NACE) QP-1 Contractor. A copy of the certification shall be provided with each bid for a bid to be considered responsive.

Inspections shall be conducted by a AMPP (SSPC/NACE) Certified Coating Inspector Level II or Greater as defined by the Association for Materials Protection and Performance and provide a copy of certification with their bid documents. In addition, the contractor must have demonstrated a minimum of three (3) years continuous operations in the cleaning, surface preparation, and application of a surface coating system designed for immersion in a wastewater treatment operation including tanks and/or clarifiers. The contractor must provide documentation illustrating the successful completion of three or more similar projects within the last three years. For the purposes of these specifications, the terms “paint” and “coat”, and “painting” and “coating” are to be considered synonymous.

SCOPE: The Effluent Storage Tanks consist of three concrete pre-stressed tanks with a concave domed roof on each tank. Two of the tanks, have a diameter of 110’ and the height of its walls is 28’ (Tanks 1 & 2). The third tank, Tank 3, has a diameter of 156’ and the height of its walls are 33’. The scope of this project includes all of the surface area on the exterior of the three tanks. Please see the attached illustrations at the rear of this package for a visual representation of work area.

OPERATING HOURS. All work shall be accomplished during normal work hours, 7:00 a.m. to 4:00 p.m., Monday through Friday. Exceptions to these times and dates shall be listed in the bid response for review by ECUA. During the course of the contract, work may be performed outside of normal working hours with prior arrangements with ECUA personnel.

COORDINATION. Prior to commencement of the project, the Contractor shall develop and submit a work plan and time schedule for the outlined work to ECUA for review and approval. The Contractor shall schedule and coordinate its operations in a manner to facilitate the continuous wastewater treatment operations at this plant. The Contractor shall coordinate with the appropriate ECUA representative to schedule specified start dates for work on the effluent tanks.

INTERRUPTED PROJECT WORK. If an emergency failure of a wastewater system process is encountered or an extreme weather event occurs causing an increase in influent flow to the plant, ECUA shall have the discretion and authority to immediately suspend on-going Contractor operations.

Likewise, in the event of an emergency, such as a tropical storm or hurricane, ECUA may implement the Emergency Response Plan. This plan has been developed to establish operational conditions, levels of readiness, and action items to be performed in the event of a pending emergency. If ECUA deems that implementation of the plan is necessary, the Contractor may be required to secure all equipment and material under its control, and vacate the site for the duration of the emergency. The Contractor is encouraged to review and be familiar with the ECUA Emergency Response Plan, which is available for review at the offices of ECUA.

USE OF FACILITIES. Contractor shall be responsible for providing all equipment, tools, storage, refuse collection, and transportation to accomplish the work outlined in this contract. In addition, Contractor shall supply and service portable restrooms in an adequate quantity to support the size of the work crew. Use of existing power and water shall be coordinated with ECUA. If Contractor requirements exceed ECUA capabilities, the Contractor shall bear the responsibility for securing utilities for the project.

Contractor tools and materials used in this project shall be stored in a secure facility provided by the Contractor. Use of ECUA facilities to store Contractor items is prohibited. All residual materials used or removed during work operations by the Contractor shall be placed in a Contractor provided container or removed daily from the Plant.

The shipment, receiving and storage of Contractor materials and equipment is the sole responsibility of the Contractor. ECUA equipment shall not be utilized for this operation.

SAFETY. Contractor and its employees shall employ standard safety practices, rules, and industry guidelines during contract operations. ECUA reserves the right to stop work if, in the opinion of the ECUA representative, unsafe conditions exist. This right in no way makes ECUA responsible for safety procedures, unsafe working practices, or enforcement of safety rules or guidelines.

All temporary platforms, scaffolding, blast screens, etc., shall be constructed in accordance with federal, state, and local laws, and the manual of accident prevention of the Associated General Contractors of America.

Contractor shall take all steps necessary to fully comply with all applicable rules and requirements of the Florida Department of Environmental Protection and the Environmental Protection Agency.

This includes, but is not limited to, compliance with emission standards during surface preparation and coating application. Any violation fines assessed, as a result of the Contractor’s non-compliance with the applicable rules, shall be the contractor’s sole responsibility and paid by the Contractor.

CONTRACTOR LIABILITY. The Contractor shall be solely responsible for any blasting materials, paint, or related damage by operations to property or vehicles, both private and public.

PRE-COMMENCEMENT MEETING. The Contractor shall not commence work until job material submittals and work schedules are approved by ECUA. A pre-commencement meeting with ECUA representatives shall be conducted to discuss the proposed work schedule for the Effluent Storage Tanks.

WARRANTY. The Contractor and coating manufacturer shall provide a warranty period on material and services for a period of two (2) years from date of coating acceptance.

1.3 MANDATORY SITE VISIT. There will be a site visit held for this project at the CWRF.

Attendance to this meeting is mandatory and any bids received from entities who do not attend will be rejected. It is required by all potential Contractors wanting to prepare and submit a bid on the work to be accomplished. Bidders are responsible for completing a Site Visit Verification Form at the time of the site visit and including it with the bid. This form has been included in this package.

Bids that do not include an executed form shall not be considered.

1.4 BID PROPOSAL INFORMATION. Contractor shall submit a bid proposal package detailing the proposed coating system to be used, including the coating manufacturer’s product data sheets, a calendar day time estimate, a man-hour estimate, and a total contract cost. A list of at least three coating projects completed within the last three years of similar scope and complexity shall be provided including the location, scope and point of contact, company or organization, address, phone and fax numbers.

The Emerald Coast Utilities Authority may request of any bidder an actual demonstration of the types of coating systems bid in response to these specifications, such demonstration to be conducted in Pensacola, Florida, prior to any recommendation of award of bid.

WORK PLAN AND SCHEDULE. Prior to commencement of the project, the Contractor shall develop and submit a work plan and schedule for the various work phases in sufficient detail for ECUA to review and approve. The Contractor shall coordinate with ECUA staff to schedule specified start dates for work on the effluent storage tanks.

1.6 FACILITY SECURITY. ECUA has adopted policies and procedures to protect its facilities, customers, employees, and contractors. These actions have resulted in control of access to ECUA facilities and requires the cooperation of our vendors in meeting this goal.

1.6.01 PROJECT WORK/VEHICLES. All vehicles will require proper identification be displayed at all times.

1.6.02 PROJECT WORK/EMPLOYEES

Since the Contractor’s employees may not be accompanied at all times while on-site, Contractors must provide a list of employees requiring access to the site and have passed a background check and drug screening prior to being allowed on-site. In addition, ECUA properties are designated non-smoking facilities. No smoking will be allowed on-site.

In lieu of the Contractor providing this information, background checks by ECUA may be performed.

The information shall be submitted on each employee using the form entitled “Contractor Background History/Emergency Contact Information”, which is attached to these specifications. The completed forms shall be submitted to the ECUA representative in a sealed envelope; the envelope will be forwarded to the ECUA Security Manager for processing. This information will be held internally (locked file in the Security Manager’s office) and will not be released to outside entities (other than law enforcement or other information gathering sources for the purpose of conducting background check.) ECUA is constrained by section 119.0721, F.S. in the collection, storage, and dissemination of social security numbers and other personal information. Other entities requesting access to this information (for whatever reason) are constrained by the same section. ECUA will use this information only for the stated purpose, which is to ensure (to the degree possible) that the persons allowed unescorted access to ECUA facilities pose no discernible threat to those facilities.

The Contractor will be responsible for the costs of background checks performed by ECUA.

1.7 PAYMENT REQUESTS.

Requests for payment may be submitted on a monthly basis. The Contractor’s representative shall review requests with the appropriate ECUA representative prior to submittal. Payments may be made for material stored on-site for this project.

1.8 POINT OF CONTACT.

The sole point of contact for this ITB is Wesley Pavlicek, 850-969-6531 or email Bids@ecua.fl.gov.

Please submit all questions regarding this ITB to the sole point of contact via email.

PART 2 – GENERAL

2.1 PRODUCT DESCRIPTION

A. The exterior lining system shall be a monolithic surfacing system for use in both new construction and rehabilitation of cementitious structures. The system shall utilize a 38% solids waterproofing masonry coating. In addition, all cracks shall be “chased” and filled prior to application of any coatings. The coating system shall be one of the following products:

1. Sherwin Williams Paint and Coating Manufacturing Company

2. or Pre-Approved Equal B. In order to be considered as an equal, a product will have the following minimum characteristics, as measured by the applicable ASTM standards referenced herein:

1. Crack Filler

a. Generic Type: Epoxy

b. Special Qualifications: Immersion grade, 100% solids polyamine resurfacer especially designed for use under high performance sanitary sewer linings.

c. Solids By Volume: 100%

d. Test Criteria: See Below

2. Acrylic Resin Surfacer

a. Generic Type: Acrylic

b. Special Qualifications: 55% solids acrylic resin surfacer designed for use under high performance exterior applications.

c. Solids By Volume: 55%.

Test Criteria Test Duration Proposed Product Test Results

ASTM C882

Bond Strength

Average of 3 tests Report psi pull off strength

ASTM C496

Splitting Tensile

Strength

Report psi splitting tensile strength

ASTM C531

Linear Shrinkage

Average of 3 tests Report linear shrinkage mailto:Bids@ecua.fl.gov

ASTM C596

Drying Shrinkage

Average of Three Tests

Report linear shrinkage

ASTM C580

Flexular Strength

Average of 6 Tests Report Flexural Strength Report Modulus of Elasticity

ASTM C579

Compressive Strength

Average of 6 tests Report Compressive Strength

3. 38% Solids Waterproof Masonry Coating

a. Generic Type: Acrylic

b. Special Qualifications: 38% solids Acrylic surfacer especially designed for use under high performance exterior applications.

c. Solids By Volume: 38%.

4. Non-Sag Chemical Resistant Elastomeric Joint Sealant

a. Generic Type: Elastomeric/Polysulfide Joint Sealant

Test Criteria Test Duration Proposed Product Test Results

ASTM D4060

Abrasion CS-17 Wheel

1,000 Gram Load 1,000 Cycles

Report mg Loss / Average of three tests

ASTM 4541

Adhesion

Average of Three Tests

ASTM D638

Tensile Strength

Average of 7 tests Report tensile strength Report modules of elasticity

ASTM C531

Thermal Expansion

Average of 3 Tests Report linear coefficient of thermal expansion.

ASMT D1653

Moisture Vapor Transmission

Method B, Wet Cup, Condition C

Average of 3 tests

Report Water Vapor Transmission and vapor permeability

ASTM C531

Shrinkage

Average of 4 tests Report linear shrinkage

ASTM D2794

Impact

Direct Impact

H2S AutoClave 150ºF, 500ppm H2S, 4,000 ppm NaCL, 10%

H2SO4

28 Days Report initial impedance (log z) and impedance after 28 days exposure (log z)

ASTM D638

Elongation

---- Report % Elongation:

ASTM C868

Chemical Resistance

Immersion 25% Sulfuric Acid

NACE TM 0174

Chemical Resistance

Immersion Acetic Acid, 5% Lactic Acid, 5% Lactic Acid, 20%

Phosphoric Acid, 5% Citric Acid, 50%

ASTM C413

Water Absorption

---- Report % absorption

b. Special Qualifications: Resistant to mild acids and alkalis and UV radiation

C. Equal products must be approved prior to bid submission and or before materials are Purchased. This specification is for acrylic coating systems. No cement-based products will be considered as equal.

D. Prior pre-approval is required to determine if the prospective product may be bid on this project. Without prior pre-approval within the specified time frame a product may be rejected as unacceptable. This time frame allows the Engineer ample time to determine if the proposed product is an acceptable alternative.

2.2 EXTERIOR SURFACE SYSTEM

A. This specification covers work materials, equipment and tools including specially developed application equipment as required for installation and testing of a field applied unique monolithic surfacing system.

B. The use of specialized application equipment combined with rigorous surface preparation requirements shall be used to apply the products without the use of solvents.

C. Product application requirements and procedures described include surface preparation, mixing, application, material handling and storage, qualification of the applicator and application quality control.

2.3 QUALITYASSURANC REQUIREMENTS:

1. Do not use or retain contaminated, outdated, or diluted materials for resurfacing. Do not use materials from previously opened containers.

2. Use only products of the approved Manufacturer. Use products of one manufacturer in any one resurfacing system with compatible materials. Provide same material product for touch-up as for original material. If any requirements of this specification conflict with a referenced standard, the more stringent requirement shall apply.

3. Make available all locations and phases of the work for access by the Engineer or other personnel designated by ECUA. The Contractor shall provide ventilation and egress to safely access the coating work areas for inspection.

4. Conduct work so that the c o a t i n g system is installed as specified herein. Inspect work continually to ensure that the resurfacing system is installed as specified herein. The Contractor shall supply a NACE/AMPP Certified Coating Inspector (Level 2 or higher). The Contractor’s Inspector shall inspect the work to determine conformance with the specifications and referenced documents. The Inspector shall inform ECUA of the progress and the quality of the work through daily reports as specified below. The Inspector shall be present during all surface-prep, mixing of materials and application of materials. Any nonconforming coating system work shall be corrected as specified herein or as recommended by the Manufacturer.

5. Summarize test data, work progress, areas covered, ambient conditions, quality control inspection test findings, and other information pertinent to the resurfacing system installation in daily reports to be submitted to ECUA.

6. The methods of construction shall be in accordance with all requirements of this specification.

7. Employ only trades people who have at least five (5) years of experience performing resurfacing work of similar size and complexity as the work specified in this Section. Submittals to verify these qualifications are to be made within thirty

(30) days of the Notice-to-Proceed and are subject to approval by ECUA.

8. Specified System is the minimum standard of quality for this project.

Submissions of alternative manufacturers shall be approved by the ECUA in writing ten days prior to bid date.

2.4 SUBMITTALS

A. Submit the following prior to commencing with any phase of the work covered by this Section:

1. Manufacturer's current printed recommendations and product data sheets for all coating system products supplied under this section including performance criteria, surface preparation and applications, volatile organic compound (VOC) data, and safety requirements.

2. Material Safety Data Sheets (MSDS) for any materials brought on-site including all resurfacing system materials, solvents, and abrasive blast media.

3. Storage requirements including temperature, humidity, and ventilation for resurfacing system materials.

4. Manufacturer's requirements, including application procedures for resurfacing materials, shall be in writing and shall be followed in detail. All safety precautions recommended by the Manufacturer shall be strictly adhered to at all times when work is in progress.

5. Submit applicator’s certification that resurfacing materials comply with Federal, State, and Local regulations for VOC (Volatile Organic Compounds).

6. Submit daily reports that contain the following information:substrate conditions, ambient conditions, application procedures, work completed, batch numbers and location thereof. Mark-up drawings that show location of work.

7. Submit letter(s) with associated product data signed by Manufacturer certifying that submitted products are suitable for application on the surfaces to be resurfaced and for the service conditions.

8. Submit current credentials for Certified NACE/AMPP Coating Inspector.

9. Submit documentation demonstrating the Contractor’s successful and valid SSPC QP-1 Certification

2.5 DELIVERY AND STORAGE

A. Materials shall be stored in accordance with Manufacturer's recommendations in enclosed structures and shall be protected from weather and adverse temperature conditions. Flammable materials shall be stored in accordance with state and local codes. Materials exceeding storage life recommended by the manufacturer shall be removed from the site.

B. Store all materials only in area or areas designated by the Engineer solely for this purpose. Confine mixing, thinning, clean-up and associated operations, and storage of materials-related debris before authorized disposal, to these areas. All materials are to be stored on pallets or similar storage/handling skids off the ground in sheltered areas in which the temperature is maintained between 50oF and 90oF.

C. Mix all surfacing materials in an enclosed mixing area designated by the Engineer. This enclosed area must protect the mixing operation and materials from direct sunlight, inclement weather, freezing, or other means of damage or contamination. Protect all other concrete and metallic surfaces and finishes from any spillage of material(s) within the mixing area.

D. Do not use floor drains, dikes or storm drains for disposal of surfacing system materials.

E. The Contractor shall take all precautions and implement all measures necessary to avert potential hazards associated with the resurfacing system materials as described on the pertinent Material Safety Data Sheets or container labels.

F. Deliver all materials to the jobsite in their original, unopened containers. Each container shall bear the Manufacturer's name and label.

1. Labels on all material containers must show the following information:

a. Name or title of product.

b. Federal Specification Number if applicable.

c. Manufacturer's batch number and date of manufacture.

d. Manufacturer's name.

e. Generic type of material.

f. Application and mixing instructions.

g. Hazardous material identification label.

h. Shelf-life date.

i. Storage requirements.

2. All containers shall be clearly marked indicating any personnel safety hazards associated with the use of or exposure to the materials.

3. All materials shall be handled and stored to prevent damage or loss of label.

4. Surfacing material storage and mixing areas shall be designated by the Engineer.

5. Do not use or retain contaminated, outdated, prematurely opened, diluted materials, or materials which have exceeded their shelf life.

PART 3 - COATING SYSTEMS

3.1 EXTERIOR TANK COATING SYSTEM

A. Materials specified herein are the only approved standard coating systems unless an "or equal" is approved in writing by the Engineer in accordance with this document.

C. The following list specifies the material requirements for chemical resistant lining system.

The approved products and systems are listed below:

1. Areas as indicated on the plans

Sherwin Williams System Crack Filler: Steel-Seam FT-910 As Necessary Acrylic Resin Surfacer: Loxon Block Surfacer Per PDS Waterproof Masonry Coating: Loxon XP Per PDS Caulking: Thiokol 2235M Joint Sealant As Necessary

*Note: Primer / Surfacer shall be applied in a manner which will fill all bug holes, voids in the concrete and shall effectively seal the concrete and prevent out-gassing.

PART 4 - EXECUTION

4.1 PRE-COAT INSPECTION

A. Joints, lift holes and walls shall be made smooth and suitable for application of the exterior surfacing system.

B. Installation of the protective coating shall not commence until the filler and concrete surfacer has properly cured.

C. The cured surfacing shall be monolithic with proper sealing connections to all unsurfaced areas and shall be placed and cured in conformance with the recommendations of the surfacing system manufacturer.

D. When cured, the system shall form a tight-fitting, hard, impermeable surface that is suitable for exterior exposure and resistant to any environmental elements.

E. The Contractor shall submit construction procedures, technical specifications, manufacturer’s recommendations and quality control procedures to the Engineer prior to approval.

4.2 GENERAL

A. HOISTING, SCAFFOLDING, STAGING, AND PLANKING:

1. Provide, set-up, and maintain all required hoists, scaffolds, and staging and planking, and perform all access related hoisting work required to complete the work of this section as indicated and specified.

2. Scaffolds shall have solid backs and floors to prevent dropping materials from there to the floors or ground below.

B. ENVIRONMENTAL REQUIREMENTS:

1. Comply with the Manufacturer's recommendations as to environmental conditions under which resurfacing system materials can be applied.

2. Do not apply resurfacing system materials when dust is in work site.

3. The Contractor shall provide all temporary lighting during the work.

C. PROTECTION:

1. Cover or otherwise protect finish work or other surfaces not being…