ITB # 2025-007 Apperson Drive Bridge Replacement over Roanoke River Project Manual.pdf

M&C Comm. No. 3925B Table of Contents Apperson Drive Bridge Replacement over Roanoke River Page - 1

UPC 110574

APPERSON DRIVE BRIDGE REPLACEMENT OVER ROANOKE RIVER

PROJECT NUMBER: 0011-129-246, P101, R201, B605

UPC # 110574

FEDERAL PROJECT NUMBER: STP-5128(496)

CITY PROJECT NUMBER: ITB # 2025-007

CITY OF SALEM, VIRGINIA

TABLE OF CONTENTS

I. FRONT END DOCUMENTS: BIDDING REQUIREMENTS,

CONTRACT FORMS AND

CONDITIONS OF THE CONTRACT

Advertisement for Bids

Instructions to Bidders

Bid Form

Bid Bond

Notice of Award

Agreement

Notice to Proceed

Performance Bond

Payment Bond

Certificate of Substantial Completion

General Conditions

Supplementary Conditions

Contractors Application for Payment

Work Change Directive

Change Order

Field Order

II. REQUIRED STATE AND FEDERAL PROVISIONS

Form C-104 Submit with Bid

Form C-105 Submit with Bid

Form C-110 DBE Regular Dealer/Distributor Affirmation Form

Form C-111 Minimum DBE Requirements

Form C-112 Certification of Binding Agreement with DBE Firms

Form C-48 Subcontractor/Supplier Solicitation and Utilization Form

Form C-49 DBE Good Faith Efforts Documentation

Form C-56 Statement of Compliance

Apperson Drive Bridge Replacement over Roanoke River Page - 2

SP0F0-000100-00 Predetermined Minimum Wage Rates

SP0F0-000130-02 Required Contract Provisions, Federal-Aid Construction Contracts

SP0F0-000150-01 Notice Of Requirement For Affirmative Action To Ensure Equal

Employment Opportunity (Executive Order 11246) cn100-000026-08 General Project Requirements, Supplemental Specifications (SSs), Special Provisions (SPs) And Special Provision Copied Notes

(SPCNs) cn100-000051-05 VDOT Supplemental Specifications (SSs), Special Provisions (SPs)

And Special Provision Copied Notes (SPCNs)

SP100-000051-00 Changed Conditions For Local Assistance Projects

SP102-000510-02 Use Of Domestic Material

SQ105-000611-01 Section 105.06—Subcontracting

SP107-000120-00 Electronic Submission Of Payrolls And DBE Subcontractor Payment

For Federally Funded Projects

SP107-001510-02 DBE Requirements

SP107-003000-00 Build America, Buy America Act Requirements For Construction

Materials cq107-000130-00 Drug-Free Workplace

SQ107-001300-00 Prevailing Wage Rates

SP109-000100-04 Asphalt Material Price Adjustment

SS109-002020-01 Section 109 – Measurement and Payment

SS211-002020-01 Section 211 – Asphalt Concrete

SP217-000120-00 Section 217 – Massive Construction Hydraulic Cement Concrete

(“Mass Concrete”) Operations

SS220-002020-01 Section 220 – Concrete Curing Materials

SS223-002020-01 Section 223 – Steel Reinforcement

SS234-002020-01 Section 234 – Glass Beads And Retroflective Optics

SS235-002020-01 Section 235 – Retroreflectors

SS236-002020-01 Section 236 – Wood Products

SS246-002020-02 Section 246 – Pavement Marking

SS248-002020-01 Section 248 – Stone Matrix Asphalt Concrete

SS305-002020-01 Section 305 – Subgrade And Shoulders

SS308-002020-01 Section 308 – Subbase Course

SS309-002020-01 Section 309 – Aggregate Base Course

SS315-002020-03 Section 315 – Asphalt Concrete Placement

SS318-002020-01 Section 318 – Pavement Interlayers

SS319-002020-01 Section 319 – Thin Hot Mix Asphalt Concrete Overlay

SS321-002020-01 Section 321 – Trench Widening

SP401-000100-01 Clearing And Grubbing At Bridge Approaches

SP407-000500-00 Superstructure Erection Stability

SS407-002020-02 Section 407 – Steel And Other Metal Structures

SS411-002020-01 Section 411 – Protective Coating Of Metal In Structures

Apperson Drive Bridge Replacement over Roanoke River Page - 3

SP505-000200-00 Guardrail Terminal Site Preparation

SP512-000110-00 Section 512—Maintaining Traffic – Non-Schedules (Lump Sum)

SS512-002020-03 Section 512 – Maintaining Traffic

SP515-000100-00 Cold Planing (Milling) Asphalt Concrete Operations

SS704-002020-02 Section 704 – Pavement Markings And Markers

VA188 Wage Rate Decision VA20240188 (01/05/2024)

WH-347 U.S. Department Of Labor Payroll Form

Section 107.13 Labor And Wages

Section 518 Trainees On Construction Projects

III. PROJECT SPECIAL PROVISIONS

01 – Temporary Work Bridge Special Provision

02 – Temporary Shoring Special Provision

03 – Greenway Protection Special Provision

IV. TECHNICAL SPECIFICATIONS

2020 VDOT ROAD AND BRIDGE SPECIFICATIONS

2022 SUPPLEMENT TO THE VDOT 2020 ROAD AND BRIDGE

SPECIFICATIONS

DIVISION 01 – GENERAL REQUIREMENTS

Section 1A – Special Conditions

DIVISION 02 – SITE WORK

Section 2A – Traffic, Property and Utility Maintenance and Coordination

DIVISION 03 – BRIDGE WORK

Section 3A – Bridge Rehabilitation Work

EJCDC® C-111, Suggested Advertisement for Bids for Construction Contracts.

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1

CITY OF SALEM

SALEM, VIRGINIA

APPERSON DRIVE BRIDGE REPLACEMENT OVER ROANOKE RIVER

UPC #110574

PROJECT NO.: 0011-129-246, P101, R201, B605

ADVERTISEMENT FOR BIDS

Sealed Bids for the construction of the Apperson Drive Bridge Replacement Project, UPC #110574, Project No.: 0011-129-246, P101, R201, B605 will be received by the City of Salem, at the Purchasing Office, City of Salem City Hall – 114 N. Broad Street, Salem, Virginia 24153, until 3:00 PM local time on 9/24/2024 at which time the Bids received will be publicly opened and read. Bidders shall submit one

(1) original and one (1) copy of their bid in a sealed envelope clearly marked on the outside with the company’s name and “Attn: Purchasing Department – ITB #2025-007 – Apperson Drive Bridge Replacement over the Roanoke River”. Any bids received after the mentioned time and date will be retained unopened in the procurement file. Faxed or emailed bids will not be accepted. The Project consists of replacing the existing superstructure, widening the existing substructure, and associated appurtenances.

Bids will be received for a single prime Contract. Bids shall be on a unit price basis.

The Issuing Office for the Bidding Documents is: City of Salem, Purchasing Department, at 114 North Broad Street, Salem, VA 24153, Attention: Michelle Braxton, Phone Number (540) 375-3063, Email at lmbraxton@salemva.gov. Prospective Bidders may request a copy of the Bidding Documents by contacting the Issuing Office on Mondays through Fridays between the hours of 8:00 AM to 5:00 PM, or by visiting the City of Salem’s Purchasing Website at: https://salemva.gov/220/Purchasing. Bidding documents may be downloaded from the designated website. The designated website will be updated periodically with addenda, reports, and other information relevant to submitting a Bid for the Project.

All official notifications, addenda, and other Bidding Documents will be offered only through the designated website. Neither Owner nor Engineer will be responsible for Bidding Documents, including addenda, if any, obtained from sources other than the designated website.

The date that the Bidding Documents are transmitted by the Issuing Office will be considered the prospective Bidder’s date of receipt of the Bidding Documents. Partial sets of Bidding Documents will not be available from the Issuing Office. Neither Owner nor Engineer will be responsible for full or partial sets of Bidding Documents, including Addenda if any, obtained from sources other than the Issuing Office.

Bidders must be able to obtain a license as a Contractor in the Commonwealth of Virginia to be awarded the project. Bids must be accompanied by a bid guarantee as specified in the Instruction to Bidders. The bidder’s attention is directed to the requirements of Title 54.1, Chapter 11, of the Code of Virginia.

Withdrawal of bid due to error shall be in accordance with Title 2.2, Chapter 43 (2.2-4330, Paragraph B.1) of the Code of Virginia.

The City of Salem does not discriminate against faith-based organizations.

A pre-bid conference will be held at 10:00am local time on 8/27/24 at the Council Chambers, located at City Hall, 114 North Broad Street, Salem, Virginia, 24153. Attendance at the pre-bid conference is highly encouraged but is not mandatory.

mailto:lmbraxton@salemva.gov https://salemva.gov/220/Purchasing

EJCDC® C-111, Suggested Advertisement for Bids for Construction Contracts.

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 2

Bid security shall be furnished in accordance with the Instructions to Bidders.

Owner: City of Salem, Virginia

By: Michelle Braxton

Title: Purchasing Manager

Date: 8/12/2024

+ + END OF ADVERTISEMENT FOR BIDS + +

It is the policy of the Virginia Department of Transportation that Disadvantaged

Business Enterprises (DBE) as defined in 49 CFR Part 26 must have the maximum opportunity to participate in the performance of federally funded contracts. A list of DBE firms certified by the SBSD and MWAA is maintained on SBSD’s website

(http://www.SBSD.virginia.gov) under the DBE Directory of Certified Vendors.

Contractors/consultants are encouraged to take all necessary and reasonable steps to ensure that DBE firms have the maximum opportunity to compete for and perform services on contract, including participation in any subsequent supplement contracts.

If the contractor/consultant intends to subcontract a portion of the services on the project, the contractor/consultant is encouraged to seek out and consider DBEs as potential Sub-contractors/sub-consultants. The contractor/Sub-contractor is encouraged to contact DBEs to solicit their interest, capability and qualifications. Any agreement between a contractor/consultant and a DBE whereby the DBE promises not to provide services to other contractors/consultants is prohibited.

• The DBE contract goal for this procurement is 1.0% http://www.sbsd.virginia.gov/ http://www.sbsd.virginia.gov/

EJCDC® C-200 (Rev. 1), Suggested Instructions to Bidders for Construction Contracts.

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page i

INSTRUCTIONS TO BIDDERS

TABLE OF CONTENTS

Page ARTICLE 1 – Defined Terms

ARTICLE 2 – Copies of Bidding Documents

ARTICLE 3 – Qualifications of Bidders

ARTICLE 4 – Site and Other Areas; Existing Site Conditions; Examination of Site; Owner’s Safety Program;

Other Work at the Site

ARTICLE 5 – Bidder’s Representations

ARTICLE 6 – Pre-Bid Conference

ARTICLE 7 – Interpretations and Addenda

ARTICLE 8 – Bid Security

ARTICLE 9 – Contract Times

ARTICLE 10 – Liquidated Damages

ARTICLE 11 – Substitute and “Or-Equal” Items

ARTICLE 12 – Subcontractors, Suppliers, and Others

ARTICLE 13 – Preparation of Bid

ARTICLE 14 – Basis of Bid

ARTICLE 15 – Submittal of Bid

ARTICLE 16 – Modification and Withdrawal of Bid

ARTICLE 17 – Opening of Bids

ARTICLE 18 – Bids to Remain Subject to Acceptance

ARTICLE 19 – Evaluation of Bids and Award of Contract

ARTICLE 20 – Bonds and Insurance

ARTICLE 21 – Signing of Agreement

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1

ARTICLE 1 – DEFINED TERMS

1.01 Terms used in these Instructions to Bidders have the meanings indicated in the General Conditions and Supplementary Conditions. Additional terms used in these Instructions to Bidders have the meanings indicated below:

A. Issuing Office – The office from which the Bidding Documents are to be issued.

ARTICLE 2 – COPIES OF BIDDING DOCUMENTS

2.01 Complete sets of the Bidding Documents may be obtained from the Issuing Office in the number and format stated in the advertisement or invitation to bid.

2.02 Complete sets of Bidding Documents shall be used in preparing Bids; neither Owner nor Engineer assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

2.03 Owner and Engineer, in making copies of Bidding Documents available on the above terms, do so only for the purpose of obtaining Bids for the Work and do not authorize or confer a license for any other use.

ARTICLE 3 – QUALIFICATIONS OF BIDDERS

3.01 The bidder shall be an active prequalified vendor under VDOT’s Highway Contractor Prequalification Program.

ARTICLE 4 – SITE AND OTHER AREAS; EXISTING SITE CONDITIONS; EXAMINATION OF SITE; OWNER’S

SAFETY PROGRAM; OTHER WORK AT THE SITE

4.01 Site and Other Areas

A. The Site is identified in the Bidding Documents. By definition, the Site includes rights-of-way, easements, and other lands furnished by Owner for the use of the Contractor. Any additional lands required for temporary construction facilities, construction equipment, or storage of materials and equipment, and any access needed for such additional lands, are to be obtained and paid for by Contractor.

4.02 Existing Site Conditions

A. Subsurface and Physical Conditions; Hazardous Environmental Conditions

1. The Supplementary Conditions identify:

a. those reports known to Owner of explorations and tests of subsurface conditions at or adjacent to the Site.

b. those drawings known to Owner of physical conditions relating to existing surface or subsurface structures at the Site (except Underground Facilities).

c. reports and drawings known to Owner relating to Hazardous Environmental Conditions that have been identified at or adjacent to the Site.

d. Technical Data contained in such reports and drawings.

2. Owner will make copies of reports and drawings referenced above available to any Bidder on request. These reports and drawings are not part of the Contract Documents, but the Technical Data contained therein upon whose accuracy Bidder is

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 2 entitled to rely, as provided in the General Conditions, has been identified and established in the Supplementary Conditions. Bidder is responsible for any interpretation or conclusion Bidder draws from any Technical Data or any other data, interpretations, opinions, or information contained in such reports or shown or indicated in such drawings.

3. If the Supplementary Conditions do not identify Technical Data, the default definition of Technical Data set forth in Article 1 of the General Conditions will apply.

B. Underground Facilities: Information and data shown or indicated in the Bidding Documents with respect to existing Underground Facilities at or adjacent to the Site are set forth in the Contract Documents and are based upon information and data furnished to Owner and Engineer by owners of such Underground Facilities, including Owner, or others.

C. Adequacy of Data: Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders with respect to subsurface conditions, other physical conditions, and Underground Facilities, and possible changes in the Bidding Documents due to differing or unanticipated subsurface or physical conditions appear in Paragraphs 5.03, 5.04, and 5.05 of the General Conditions. Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders with respect to a Hazardous Environmental Condition at the Site, if any, and possible changes in the Contract Documents due to any Hazardous Environmental Condition uncovered or revealed at the Site which was not shown or indicated in the Drawings or Specifications or identified in the Contract Documents to be within the scope of the Work, appear in Paragraph 5.06 of the General Conditions.

4.03 Site Visit and Testing by Bidders

A. Bidder shall conduct the required Site visit during normal working hours, and shall not disturb any ongoing operations at the Site.

B. Bidder is not required to conduct any subsurface testing, or exhaustive investigations of Site conditions.

C. On request, and to the extent Owner has control over the Site, and schedule permitting, the Owner will provide Bidder access to the Site to conduct such additional examinations, investigations, explorations, tests, and studies as Bidder deems necessary for preparing and submitting a successful Bid. Owner will not have any obligation to grant such access if doing so is not practical because of existing operations, security or safety concerns, or restraints on Owner’s authority regarding the Site.

D. Bidder shall comply with all applicable Laws and Regulations regarding excavation and location of utilities, obtain all permits, and comply with all terms and conditions established by Owner or by property owners or other entities controlling the Site with respect to schedule, access, existing operations, security, liability insurance, and applicable safety programs.

E. Bidder shall fill all holes and clean up and restore the Site to its former condition upon completion of such explorations, investigations, tests, and studies.

4.04 Owner’s Safety Program

A. Site visits and work at the Site may be governed by an Owner safety program. As the General Conditions indicate, if an Owner safety program exists, it will be noted in the Supplementary Conditions.

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 3

4.05 Other Work at the Site

A. Reference is made to Article 8 of the Supplementary Conditions for the identification of the general nature of other work of which Owner is aware (if any) that is to be performed at the Site by Owner or others (such as utilities and other prime contractors) and relates to the Work contemplated by these Bidding Documents. If Owner is party to a written contract for such other work, then on request, Owner will provide to each Bidder access to examine such contracts (other than portions thereof related to price and other confidential matters), if any.

ARTICLE 5 – BIDDER’S REPRESENTATIONS

5.01 It is the responsibility of each Bidder before submitting a Bid to:

A. examine and carefully study the Bidding Documents, and any data and reference items identified in the Bidding Documents;

B. visit the Site, conduct a thorough, alert visual examination of the Site and adjacent areas, and become familiar with and satisfy itself as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work;

C. become familiar with and satisfy itself as to all Laws and Regulations that may affect cost, progress, and performance of the Work;

D. carefully study all: (1) reports of explorations and tests of subsurface conditions at or adjacent to the Site and all drawings of physical conditions relating to existing surface or subsurface structures at the Site that have been identified in the Supplementary Conditions, especially with respect to Technical Data in such reports and drawings, and (2) reports and drawings relating to Hazardous Environmental Conditions, if any, at or adjacent to the Site that have been identified in the Supplementary Conditions, especially with respect to Technical Data in such reports and drawings;

E. consider the information known to Bidder itself; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Bidding Documents; and the Site-related reports and drawings identified in the Bidding Documents, with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance of the Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder; and (3) Bidder’s safety precautions and programs;

F. agree, based on the information and observations referred to in the preceding paragraph, that at the time of submitting its Bid no further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of its Bid for performance of the Work at the price bid and within the times required, and in accordance with the other terms and conditions of the Bidding Documents;

G. become aware of the general nature of the work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents;

H. promptly give Owner written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder discovers in the Bidding Documents and confirm that the written resolution thereof by Owner is acceptable to Bidder;

I. determine that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance and furnishing of the Work;

and

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 4

J. agree that the submission of a Bid will constitute an incontrovertible representation by Bidder that Bidder has complied with every requirement of this Article, that without exception the Bid and all prices in the Bid are premised upon performing and furnishing the Work required by the Bidding Documents.

ARTICLE 6 – PRE-BID CONFERENCE

6.01 A pre-Bid conference will be held at the time and location stated in the invitation or advertisement to bid. Representatives of Owner and Engineer will be present to discuss the Project. Owner will transmit to all prospective Bidders of record such Addenda as Owner considers necessary in response to questions arising at the conference. Oral statements may not be relied upon and will not be binding or legally effective.

ARTICLE 7 – INTERPRETATIONS AND ADDENDA

7.01 All questions about the meaning or intent of the Bidding Documents are to be submitted to Owner in writing. Interpretations or clarifications considered necessary by Owner in response to such questions will be issued by Addenda delivered to all parties recorded as having received the Bidding Documents. Questions received less than eleven days prior to the date for opening of Bids may not be answered. Only questions answered by Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

7.02 Addenda may be issued to clarify, correct, supplement, or change the Bidding Documents.

ARTICLE 8 – BID SECURITY

8.01 A Bid must be accompanied by Bid security made payable to Owner in an amount of 5 (five) percent of Bidder’s maximum Bid price (determined by adding the base bid and all alternates) and in the form of a certified check, bank money order, or a Bid bond (on the form included in the Bidding Documents) issued by a surety meeting the requirements of Paragraphs 6.01 and

6.02 of the General Conditions.

8.02 The Bid security of the apparent Successful Bidder will be retained until Owner awards the contract to such Bidder, and such Bidder has executed the Contract Documents, furnished the required contract security, and met the other conditions of the Notice of Award, whereupon the Bid security will be released. If the Successful Bidder fails to execute and deliver the Contract Documents and furnish the required contract security within 15 days after the Notice of Award, Owner may consider Bidder to be in default, annul the Notice of Award, and the Bid security of that Bidder will be forfeited. Such forfeiture shall be Owner’s exclusive remedy if Bidder defaults.

8.03 The Bid security of other Bidders that Owner believes to have a reasonable chance of receiving the award may be retained by Owner until the earlier of seven days after the Effective Date of the Contract or 61 days after the Bid opening, whereupon Bid security furnished by such Bidders will be released.

8.04 Bid security of other Bidders that Owner believes do not have a reasonable chance of receiving the award will be released within seven days after the Bid opening.

ARTICLE 9 – CONTRACT TIMES

9.01 The number of days within which, or the dates by which, the Work is to be substantially completed, and completed and ready for final payment, are set forth in the Agreement.

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 5

ARTICLE 10 – LIQUIDATED DAMAGES

10.01 Provisions for liquidated damages, if any, for failure to timely attain a Milestone, Substantial Completion, or completion of the Work in readiness for final payment, are set forth in the Agreement.

ARTICLE 11 – SUBSTITUTE AND “OR-EQUAL” ITEMS

11.01 The Contract for the Work, as awarded, will be on the basis of materials and equipment specified or described in the Bidding Documents without consideration during the bidding and Contract award process of possible substitute or “or-equal” items. In cases in which the Contract allows the Contractor to request that Engineer authorize the use of a substitute or “or-equal” item of material or equipment, application for such acceptance may not be made to and will not be considered by Engineer until after the Effective Date of the Contract.

11.02 All prices that Bidder sets forth in its Bid shall be based on the presumption that the Contractor will furnish the materials and equipment specified or described in the Bidding Documents, as supplemented by Addenda. Any assumptions regarding the possibility of post-Bid approvals of “or-equal” or substitution requests are made at Bidder’s sole risk.

ARTICLE 12 – SUBCONTRACTORS, SUPPLIERS, AND OTHERS

12.01 A Bidder shall be prepared to retain specific Subcontractors, Suppliers, or other individuals or entities for the performance of the Work if required by the Bidding Documents (most commonly in the Specifications) to do so. If a prospective Bidder objects to retaining any such Subcontractor, Supplier, or other individual or entity, and the concern is not relieved by an Addendum, then the prospective Bidder should refrain from submitting a Bid.

12.02 Subsequent to the submittal of the Bid, Owner may not require the Successful Bidder or Contractor to retain any Subcontractor, Supplier, or other individual or entity against which Contractor has reasonable objection.

12.03 The apparent Successful Bidder, and any other Bidder so requested, shall within five days after Bid opening, submit to Owner a list of all Subcontractors and Suppliers proposed for the Work.

If requested by Owner, such list shall be accompanied by an experience statement with pertinent information regarding similar projects and other evidence of qualification for each such Subcontractor, Supplier, or other individual or entity. If Owner or Engineer, after due investigation, has reasonable objection to any proposed Subcontractor, Supplier, individual, or entity, Owner may, before the Notice of Award is given, request apparent Successful Bidder to submit an acceptable substitute, in which case apparent Successful Bidder shall submit a substitute, Bidder’s Bid price will be increased (or decreased) by the difference in cost occasioned by such substitution, and Owner may consider such price adjustment in evaluating Bids and making the Contract award.

12.04 If apparent Successful Bidder declines to make any such substitution, Owner may award the Contract to the next lowest Bidder that proposes to use acceptable Subcontractors, Suppliers, or other individuals or entities. Declining to make requested substitutions will constitute grounds for forfeiture of the Bid security of any Bidder. Any Subcontractor, Supplier, individual, or entity so listed and against which Owner or Engineer makes no written objection prior to the giving of the Notice of Award will be deemed acceptable to Owner and Engineer subject to subsequent revocation of such acceptance as provided in Paragraph 7.06 of the General Conditions.

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 6

ARTICLE 13 – PREPARATION OF BID

13.01 The Bid Form is included with the Bidding Documents.

A. All blanks on the Bid Form shall be completed in ink and the Bid Form signed in ink.

Erasures or alterations shall be initialed in ink by the person signing the Bid Form. A Bid price shall be indicated for each section, Bid item, alternate, adjustment unit price item, and unit price item listed therein.

B. If the Bid Form expressly indicates that submitting pricing on a specific alternate item is optional, and Bidder elects to not furnish pricing for such optional alternate item, then Bidder may enter the words “No Bid” or “Not Applicable.”

13.02 A Bid by a corporation shall be executed in the corporate name by a corporate officer (whose title must appear under the signature), accompanied by evidence of authority to sign. The corporate address and state of incorporation shall be shown.

13.03 A Bid by a partnership shall be executed in the partnership name and signed by a partner (whose title must appear under the signature), accompanied by evidence of authority to sign.

The partnership’s address for receiving notices shall be shown.

13.04 A Bid by a limited liability company shall be executed in the name of the firm by a member or other authorized person and accompanied by evidence of authority to sign. The state of formation of the firm and the firm’s address for receiving notices shall be shown.

13.05 A Bid by an individual shall show the Bidder’s name and address for receiving notices.

13.06 A Bid by a joint venture shall be executed by an authorized representative of each joint venturer in the manner indicated on the Bid Form. The joint venture’s address for receiving notices shall be shown.

13.07 All names shall be printed in ink below the signatures.

13.08 The Bid shall contain an acknowledgment of receipt of all Addenda, the numbers of which shall be filled in on the Bid Form.

13.09 Postal and e-mail addresses and telephone number for communications regarding the Bid shall be shown.

13.10 The Bid shall contain evidence of Bidder’s authority and qualification to do business in the state where the Project is located, or Bidder shall covenant in writing to obtain such authority and qualification prior to award of the Contract and attach such covenant to the Bid. Bidder’s state contractor license number, if any, shall also be shown on the Bid Form.

13.11 Escrow: In accordance with Section 2.2-4334, of the Va. Code, for bids of $200,000 or more for construction of highways, roads, streets, bridges, parking lots, demolition, clearing, grading, excavating, paving, pile driving, miscellaneous drainage structures, and the installation of water, gas, sewer lines and pumping stations, the Bid Form will include a space for the bidder to indicate an option to use the escrow account procedure in order to have retained funds paid to an escrow agent.

ARTICLE 14 – BASIS OF BID

14.01 Unit Price

A. Bidders shall submit a Bid on a unit price basis for each item of Work listed in the unit price section of the Bid Form.

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 7

B. The “Bid Price” (sometimes referred to as the extended price) for each unit price Bid item will be the product of the “Estimated Quantity” (which Owner or its representative has set forth in the Bid Form) for the item and the corresponding “Bid Unit Price” offered by the Bidder. The total of all unit price Bid items will be the sum of these “Bid Prices”; such total will be used by Owner for Bid comparison purposes. The final quantities and Contract Price will be determined in accordance with Paragraph 13.03 of the General Conditions.

C. The Contractor shall retain and pay for the services of an independent inspector, testing laboratory, or other qualified individual or entity to perform all Quality Control inspections and tests expressly required by the Contract Documents. The cost of shall be incidental to the various bid items.

D. Discrepancies between the multiplication of units of Work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.

ARTICLE 15 – SUBMITTAL OF BID

15.01 With each copy of the Bidding Documents, a Bidder is furnished one separate unbound copy of the Bid Form, and, if required, the Bid Bond Form. The unbound copy of the Bid Form is to be completed and submitted with the Bid security and the other documents required to be submitted under the terms of Article 7 of the Bid Form.

15.02 A Bid shall be received no later than the date and time prescribed and at the place indicated in the advertisement or invitation to bid and shall be enclosed in a plainly marked package with the Project title (and, if applicable, the designated portion of the Project for which the Bid is submitted), the name and address of Bidder, and shall be accompanied by the Bid security and other required documents. If a Bid is sent by mail or other delivery system, the sealed envelope containing the Bid shall be enclosed in a separate package plainly marked on the outside with the notation “BID ENCLOSED.” A mailed Bid shall be addressed to the Owner at the address indicated in the Bid Form.

15.03 Bids received after the date and time prescribed for the opening of bids, or not submitted at the correct location or in the designated manner, will be retained unopened in the procurement file.

ARTICLE 16 – MODIFICATION AND WITHDRAWAL OF BID

16.01 A Bid may be withdrawn by an appropriate document duly executed in the same manner that a Bid must be executed and delivered to the place where Bids are to be submitted prior to the date and time for the opening of Bids. Upon receipt of such notice, the unopened Bid will be returned to the Bidder.

16.02 If a Bidder wishes to modify its Bid prior to Bid opening, Bidder must withdraw its initial Bid in the manner specified in Paragraph 16.01 and submit a new Bid prior to the date and time for the opening of Bids.

16.03 If within 24 hours after Bids are opened any Bidder files a duly signed written notice with Owner and promptly thereafter demonstrates to the reasonable satisfaction of Owner that there was a material and substantial mistake in the preparation of its Bid, that Bidder may withdraw its Bid, and the Bid security will be returned. Thereafter, if the Work is rebid, that Bidder will be disqualified from further bidding on the Work.

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 8

ARTICLE 17 – OPENING OF BIDS

17.01 Bids will be opened at the time and place indicated in the advertisement or invitation to bid and, unless obviously non-responsive, read aloud publicly. An abstract of the amounts of the base Bids and major alternates, if any, will be made available to Bidders after the opening of Bids.

ARTICLE 18 – BIDS TO REMAIN SUBJECT TO ACCEPTANCE

18.01 All Bids will remain subject to acceptance for the period of time stated in the Bid Form, but Owner may, in its sole discretion, release any Bid and return the Bid security prior to the end of this period.

ARTICLE 19 – EVALUATION OF BIDS AND AWARD OF CONTRACT

19.01 Owner will reject the Bid of any Bidder that Owner finds, after reasonable inquiry and evaluation, to not be responsible. If Bidder purports to add terms or conditions to its Bid, takes exception to any provision of the Bidding Documents, or attempts to alter the contents of the Contract Documents for purposes of the Bid, then the Owner will reject the Bid as nonresponsive; provided that Owner also reserves the right to waive all minor informalities not involving price, time, or changes in the Work.

19.02 If Owner awards the contract for the Work, such award shall be to the responsible Bidder submitting the lowest responsive Bid.

19.03 Evaluation of Bids

A. In evaluating Bids, Owner will consider whether or not the Bids comply with the prescribed requirements, and such alternates, unit prices, and other data, as may be requested in the Bid Form or prior to the Notice of Award.

B. For the determination of the apparent low Bidder when unit price bids are submitted, Bids will be compared on the basis of the total of the products of the estimated quantity of each item and unit price Bid for that item, together with any lump sum items.

19.04 In evaluating whether a Bidder is responsible, Owner will consider the qualifications of the Bidder and may consider the qualifications and experience of Subcontractors and Suppliers proposed for those portions of the Work for which the identity of Subcontractors and Suppliers must be submitted as provided in the Bidding Documents.

19.05 Owner may conduct such investigations as Owner deems necessary to establish the responsibility, qualifications, and financial ability of Bidders and any proposed Subcontractors or Suppliers.

ARTICLE 20 – BONDS AND INSURANCE

20.01 Article 6 of the General Conditions, as may be modified by the Supplementary Conditions, sets forth Owner’s requirements as to performance and payment bonds and insurance. When the Successful Bidder delivers the Agreement (executed by Successful Bidder) to Owner, it shall be accompanied by required bonds and insurance documentation.

ARTICLE 21 – SIGNING OF AGREEMENT

21.01 When Owner issues a Notice of Award to the Successful Bidder, it shall be accompanied by the unexecuted counterparts of the Agreement along with the other Contract Documents as

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 9 identified in the Agreement. Within 15 days thereafter, Successful Bidder shall execute and deliver the required number of counterparts of the Agreement (and any bonds and insurance documentation required to be delivered by the Contract Documents) to Owner. Within ten days thereafter, Owner shall deliver one fully executed counterpart of the Agreement to Successful Bidder, together with printed and electronic copies of the Contract Documents as stated in Paragraph 2.02 of the General Conditions.

EJCDC® C-410, Bid Form for Construction Contracts.

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page i

BID FORM

Apperson Drive Bridge Replacement over Roanoke River

UPC #110574

Project No.: 0011-129-246, P101, R201, B605

Salem, Virginia

9/24/2024 @ 3:00pm EST

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page ii

TABLE OF CONTENTS

Page

ARTICLE 1 – Bid Recipient

ARTICLE 2 – Bidder’s Acknowledgements

ARTICLE 3 – Bidder’s Representations

ARTICLE 4 – Bidder’s Certification

ARTICLE 5 – Basis of Bid

ARTICLE 6 – ESCROW

ARTICLE 7 – Time of Completion

ARTICLE 8 – Attachments to this Bid

ARTICLE 9 – Defined Terms

ARTICLE 10 – Bid Submittal

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1

ARTICLE 1 – BID RECIPIENT

1.01 This Bid is submitted to:

Purchasing Office, City of Salem City Hall – 114 N. Broad Street, Salem, Virginia 24153

1.02 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with Owner in the form included in the Bidding Documents to perform all Work as specified or indicated in the Bidding Documents for the prices and within the times indicated in this Bid and in accordance with the other terms and conditions of the Bidding Documents.

ARTICLE 2 – BIDDER’S ACKNOWLEDGEMENTS

2.01 Bidder accepts all of the terms and conditions of the Instructions to Bidders, including without limitation those dealing with the disposition of Bid security. This Bid will remain subject to acceptance for 60 days after the Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of Owner.

ARTICLE 3 – BIDDER’S REPRESENTATIONS

3.01 In submitting this Bid, Bidder represents that:

A. Bidder has examined and carefully studied the Bidding Documents, and any data and reference items identified in the Bidding Documents, and hereby acknowledges receipt of the following Addenda:

Addendum No. Addendum, Date

B. Bidder has visited the Site, conducted a thorough, alert visual examination of the Site and adjacent areas, and become familiar with and satisfied itself as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work.

C. Bidder is familiar with and has satisfied itself as to all Laws and Regulations that may affect cost, progress, and performance of the Work.

D. Bidder has carefully studied all: (1) reports of explorations and tests of subsurface conditions at or adjacent to the Site and all drawings of physical conditions relating to existing surface or subsurface structures at the Site that have been identified in the Supplementary Conditions, especially with respect to Technical Data in such reports and drawings, and (2) reports and drawings relating to Hazardous Environmental Conditions, if any, at or adjacent to the Site that have been identified in the Supplementary Conditions, especially with respect to Technical Data in such reports and drawings.

E. Bidder has considered the information known to Bidder itself; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Bidding Documents; and any Site-related reports and drawings identified in the Bidding Documents, with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 2 of the Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder; and (3) Bidder’s safety precautions and programs.

F. Bidder agrees, based on the information and observations referred to in the preceding paragraph, that no further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of this Bid for performance of the Work at the price bid and within the times required, and in accordance with the other terms and conditions of the Bidding Documents.

G. Bidder is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents.

H. Bidder has given Owner written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder has discovered in the Bidding Documents, and confirms that the written resolution thereof by Owner is acceptable to Bidder.

I. The Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance and furnishing of the Work.

J. The submission of this Bid constitutes an incontrovertible representation by Bidder that Bidder has complied with every requirement of this Article, and that without exception the Bid and all prices in the Bid are premised upon performing and furnishing the Work required by the Bidding Documents.

ARTICLE 4 – BIDDER’S CERTIFICATION

4.01 Bidder certifies that:

A. This Bid is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any collusive agreement or rules of any group, association, organization, or corporation;

B. Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid;

C. Bidder has not solicited or induced any individual or entity to refrain from bidding; and

D. Bidder has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing for the Contract. For the purposes of this Paragraph 4.01.D:

1. “corrupt practice” means the offering, giving, receiving, or soliciting of any thing of value likely to influence the action of a public official in the bidding process;

2. “fraudulent practice” means an intentional misrepresentation of facts made (a) to influence the bidding process to the detriment of Owner, (b) to establish bid prices at artificial non-competitive levels, or (c) to deprive Owner of the benefits of free and open competition;

3. “collusive practice” means a scheme or arrangement between two or more Bidders, with or without the knowledge of Owner, a purpose of which is to establish bid prices at artificial, non-competitive levels; and

4. “coercive practice” means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in the bidding process or affect the e execution of the Contract.

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 3

ARTICLE 5 – BASIS OF BID

5.01 Bidder will complete the Work in accordance with the Contract Documents for the following price(s):

Item No.

VDOT Spec.

Section Description Unit Estimated

Quantity Bid Unit

Price Bid Price

1 513.02 Mobilization LS 1

2 404.08 Concrete Class A3 CY 683.4

3 406.04 Reinforcing Steel LBS 20,314

4 406.04 Corrosion Resistant Reinf. Steel Class I LBS 112,015

5 401.04 Structure Excavation CY 1,388 6 401.04 Cofferdam EA 3 7 414.04 Dry Riprap Cl. II 38" TON 310 8 401.04 Select Backfill Abutment Zone TON 3,740

9 412.04 Concrete Substruct. Surface Repair SY 30

10 412.04 Conc. Surface Color Coating SY 520

11 404.08 Concrete Class A4 Modified Low Shrinkage CY 363.6

12 430.05 NS NBIS Access, Under Bridge (Str. No. 1801) DAY 1

13 410.04 Railing, CPSR 2 Rail LF 323 14 410.04 Railing, Illinois Steel LF 161

15 407.07 Str. Steel Rolled Beam ASTM A709 Grade 50W LBS 430,000

16 404.08 Cover Depth Survey SY 1,252 17 404.08 Bridge Deck Grooving SY 1,252 18 517.07 Construction Surveying LS 1

19 413.03 NS Rem. Port. Of Ex. Struct. (Str.

No. 1801) LS 1

20 413.03 NS Env. & Worker Protect. (Str.

No. 1801) LS 1

21 413.03 NS Material Disposal (Str. No.

1801 and Type B) LS 1

22 ATTD Plan NS Water Line - 1801 LS 1 23 SP NS Temporary Shoring LS 1 24 SP NS Temp. Work Bridge LS 1 25 303.06 Earthwork LS 1

26 512.04 NS Modify Signal At Apperson Drive And Electric Road LS 1

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 4

Item No.

VDOT Spec.

Section Description Unit Estimated

Quantity Bid Unit

Price Bid Price

27 515.04 Flexible Pave. Planing 0"-2" SY 2,242

28 315.08 Asphalt Conc. Ty. SM-9.5D TON 341

29 315.08 Asphalt Conc. Ty. SM-9.5AL TON 6

30 315.08 Asphalt Concrete Ty. IM-19.0D TON 160

31 315.08 Asphalt Concrete Ty. BM-25.0A TON 689

32 308.05 Aggr. Base Mat. Ty. I No. 21A Or

21B TON 733

33 302.04 15" Pipe LF 164

34 302.04 18" Pipe LF 10

35 302.04 24" Pipe LF 35

36 302.04 Drop Inlet DI-3B, L=4' EA 1

37 302.04 Drop Inlet DI-3B, L=8' EA 1

38 302.04 Drop Inlet DI-3BB, L=12' EA 1

39 302.04 Drop Inlet DI-1 EA 1

40 302.04 Concrete Class A3 Misc. CY 10

41 302.04 Manhole MH-1 LF 21

42 414.04 Dry Riprap Cl. I 26" TON 45

43 303.06 Temp. Silt Fence Type A LF 438

44 303.06 Inlet Protection, Type A EA 1

45 303.06 Inlet Protection, Type B EA 8

46 606.04 Rolled Erosion Ctrl Product EC-2 Type 1 SY 572

47 603.04 Regular Seed LB 14

48 603.04 Temporary Seed LB 12

49 603.04 Lime TON 0.4

50 603.04 Fertilizer Nitrogen -N LB 7

51 603.04 Fertilizer Phosphorous -P LB 13

52 603.04 Fertilizer Potassium -K LB 7

53 603.04 Hydraulic Erosion Control Product Type 3 SY 572

54 704.04 Type B Class I Pvmt Line Mrkg 4" LF 4,674

55 704.04 Type B Class I Pvmt Line Mrkg 8" LF 140

56 704.04 Ty. B Cl. I Pave. Line Mark. 24" LF 142

57 704.04 Pvmt. Symb Mrkg Thru Arrow Ty B Cl I EA 1

58 704.04 Pvmt. Symb Mrkg Sgl Turn Arr. Ty B Cl I EA 9

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 5

Item No.

VDOT Spec.

Section Description Unit Estimated

Quantity Bid Unit

Price Bid Price

59 704.04 Pvmt Msg. Mark. "Only" Ty B, Cl.

I, 8' EA 2

60 704.04 Type B Class VI Contrast Pvmt Mrkg 4" LF 939

61 704.04 NS Pavement Marking Type B Class VI Contrast Pvmt Mrkg 8" LF 157

62 700.06 Remove Existing 1 Post Sign Panel EA 5

63 700.06 Remove Existing 1 Post Sign Structure EA 2

64 700.06 Relocate Ex. 1 Post Grnd Mount Sgn Panel EA 18

65 701.04 Sign Panel SF 11

66 700.06 Sign Post Stp-1, 2 1/2", 12 Gauge LF 15

67 700.06 Conc. Sign Fdn. Stp-1 Ty. E EA 1

68 514.03 Field Office Ty. I MO 16

69 511.04 Allaying Dust HR 150

70 512.04 Temporary (Construction) Sign SF 1,847

71 512.04 Type 3 Barricade 8' EA 12

72 512.04 Type 3 Barricade 4' EA 11

73 512.04 Portable Changeable Message Sign HR 57,600

74 512.04 Group 2 Channelizing Devices DAY 75,360

75 512.04 Warning Light Ty. B DAY 960

76 512.04 Electronic Arrow Board HR 5,760

77 512.04 Traf. Barr. Ser. Conc. Sgl FC Par.

MB-10A LF 900

78 512.04 Traffic Barrier Service Concrete LF 24

79 512.04 Impact Atten.Ser.Ty.1 Tl-2, <40 Mph EA 2

80 512.04 Eradicate Ex. Linear Pvmt Mrkg LF 5,155

81 512.04 Erad. Exist. Nonlinear Pvmt Mrkg SF 1,224

82 512.04 Temp. Pvmt Mrkg, Ty. A, 4" LF 8,442

83 512.04 Temp. Pvmt Mrkg, Ty. A, 6" LF 4,630

84 512.04 Temp. Pvmt Mrkg, Ty. A, 24" LF 315

85 512.04 Temp. Pvmt Symb Mkg Sngl Turn Arrow Ty A EA 7

86 512.04 Temp. Pvmt. Symbol Mrkg Thru Arrow Ty. A EA 3

87 512.04 NS Temp. Pvmt Mrkg EA 5

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 6

Item No.

VDOT Spec.

Section Description Unit Estimated

Quantity Bid Unit

Price Bid Price

88 505.04 Fixed Object Attach. GR-FOA-5 EA 1

89 505.04 Fixed Object Attach. Gr-FOA-1 Ty.

I EA 1

90 505.04 Radial Guardrail GR-MGS1 LF 38

91 505.04 Guardrail Terminal GR-MGS2 EA 1

92 505.04 Impct Atten. Std.IA-2 TL-2 <40mph Des EA 1

93 505.04 Guardrail End Anchorage

GR-MGS3 EA…