ITB 2023_33 CCPW Mowing Tractors.pdf

2023-33 CCPW Mowing Tractors

INVITATION TO BID

CATOOSA COUNTY – 2023-33 CCPW MOWING TRACTORS

Thursday, January 18, 2024, at 2:00 P.M.

Catoosa County Board of Commissioners

Attention: Projects Administration Department 800 LaFayette Street Ringgold, GA 30736

Table of Contents

Document Section Page(s)

Project Introduction, Submittal Deadline, RFP Format and Enclosure Requirements

Inquiries, Scope of Work 3 Detailed Technical Specifications 4-6 Bid Fee Form 7 Contractor Agreement and Bond Requirements 8 Terms and Conditions 9-10 Indemnification and Insurance Requirements 11 Georgia Immigration and Compliance Act (E-Verify), Local Vendor Privilege, Preference for Georgia Products

11-13

Affidavit of Non-Collusion Form 14 References 15

TO PROVIDE

Catoosa County Board of Commissioners is seeking sealed written bids for one (1) Massey Ferguson 5710D or comparable 4WD Tractor with 18ft Mid-Mount Articulated Boom/50-inch Rotary Brush Cutter and for one (1) Massey Ferguson 5710D or comparable 4WD Tractor with 60-inch Side Mount Rotary mower with pan. The tractor shall be delivered FOB to Catoosa County Public Works at 912 Shope Ridge Rd, Ringgold, GA 30736 complete and ready to operate.

Submittal Deadline Two (2) Copies of your Bid must be sealed and delivered in person, by mail or overnight delivery service to the office of the Board of Commissioners, 800 LaFayette Street, Ringgold, GA 30736 no later than 2:00 p.m. EST on January 18, 2024.

Bids will be publicly opened and read aloud. Bids received after said time will not be accepted. The envelope shall state “ITB- 2023-33 CCPW Mowing Tractors” to prevent accidental opening.

Bids shall be identified on the exterior of the sealed envelope with all the information required by law, including the name of the project and the Respondent's name, address and license number, expiration date and classification (as applicable).

Please address the submittal to:

Projects Administrator The Catoosa County Board of Commissioners 800 LaFayette ST Ringgold, GA 30736

All Bids (Original and (1) Copy – TOTAL of TWO) must be submitted in the following format:

1. Cover Letter

2. Cost Bid – Please use the following “Bid Fee Form” Print and Sign by Authorized Representative.

3. Affidavit of Non-Collusion – Complete the following “Affidavit of Non-Collusion Form”

4. Current Business License and/or Occupational Tax Certificate

5. Local Vendor Privilege Affidavit (if applicable)

6. Copy of W9

7. Reference List (Contractor’s Qualification Statement)

Inquiries

Inquiries regarding this ITB by email to:

Email: BidQuestions@catoosa.com Only inquiries received in writing will receive a response. Deadline for inquiries is Friday, January 12, 2024, by noon. Responses &/or Addendum will be published on website on Monday, January 15, 2024.

It is the sole responsibility of the bidder to review website before submitting their Bid.

BID SPECIFICATIONS

It is the purpose of the following specifications to describe a hydraulic drive boom mower and a hydraulically powered rotary type mower. The units will be the manufacturer’s current production model with a minimum of

(1) one-year previous production, meeting or exceeding the terms of these specifications. The vendor shall guarantee that a stock of components parts be available at a location convenient to the user.

Tractors Specifications: Acceptable Brand/Model: Massey Ferguson 5710D 16X16 Powershift or Comparable.

Rotary Mower Specifications: Acceptable Brand/Model: Tiger TM Series or Comparable Boom Mower Specifications: Acceptable Brand/Model: Tiger Bengal or Comparable

NEW AND UNUSED: Cab Tractor with 60” side mount rotary mower. Cab Tractor with 18-foot mid-mount articulated boom/ 50” rotary brush cutter.

TRACTOR________________________________________________MEET SPECS

4.4L Diesel engine with turbocharger yes no Advertised Engine Power: 95hp yes no PTO – Independent yes no Transmission – Dyna4 16x16 Powershift yes no Electronic Fuel Control system yes no Cooling System: Fan drive type – Belt yes no Hydraulic System- Implement pump flow 25.9 GPM yes no Main Hydraulic System – Dual pump. yes no Brakes- Internal wet disc yes no Electrical – Alternator 80 amps yes no Battery- 12 volt yes no Fuel Capacity – 38+ gallon with metal fuel tank guard yes no Tires: Industrial (BKT Ridemax) yes no

CAB

ROPS Enclosed with A/C & Heat included yes no All Gauges (Temp, Fuel, Oil, RPM, Hour) yes no AM/FM Radio yes no Air Suspension Seat yes no

SAFETY EQUIPMENT

Strobe lights- Top of Cab with Amber Light yes no Directional Light- Front & Rear yes no Hazard Lights- Front & Rear yes no Right side door glass (polycarbonate) yes no Forestry Cage - Cab Protection (Boom mower only) yes no

60” SIDE MOUNT ROTARY MOWER

Cut width- 60 inches of actual cut. yes no Cut height: 1.5” to 7.5” yes no Spindle drive: Direct flexible coupler yes no Forged spindle design yes no Cutter Disk- Pan for 2 standard blades. yes no Mounting Frame- mid-mounted & interchangeable with boom yes no Deck side walls shall be constructed of (2) layers for 5/16”

100,000 PSI yield steel. yes no Lift cylinders- no cables yes no Hydraulic pump shall be gear type with a rating of 96 input

Hp, 45.1 GPM at 3,250 PSI. yes no Hoses- High pressure with protective cover. yes no Mower Controls- Inner and outer lift controls shall be provided

By tractors service control valves. 2 Required yes no Protective guards on all exposed blade areas (chain or rubber) yes no

18’ MID-MOUNT ARTICULATED BOOM

Main Frame: Constructed of 80,000 PSI steel and supported.

on Front, Center, and Rear axle. yes no

Main Frame: Bolt-on mast assembly to allow easy change from boom mower to side mower attachment. yes no

Boom Swivel Bracket: Box construction with 100,000 PSI yield steel swivel cylinder with vertical bearing boss. yes no

Boom Swivel Bracket: The Swivel shall connect to the inner boom cylinder with a greaseless spherical bearing. yes no

Primary Boom: Minimum 70,000 PSI 8”x 6” structural tube reinforced with 50,000 PSI steel yes no

Primary Boom: Cylinder end attach point shall have replaceable bearing. Lift cylinder shall not be less than 5” in diameter. yes no

Secondary Boom: 50,000 PSI yield 6” x 4” tube and reinforced at all stress points. yes no

Hydraulic Pump: Direct drive from the tractor front crankshaft adapter. yes no

Hydraulic Pump: Front mount, cast steel housing, steel gears, Rated at 3250 PSI, 45 GPM, and 95 HP output. yes no

Joy Stick control lift valve yes no EPS: Electronic Boom Positioning Sensor yes no Counterweight: Cast steel minimum 1300lbs flush to wheel. yes no Stow System: Double axle mounted system attached directly to tractor with a frame member extended to the right-hand and left-hand rear axle housing and further extend forward to mower main frame. 3 point hitch system shall function normally. yes no

Stow System: Square tube axle brace of no less than A500 Material 4x4 square tube with a ¼-inch wall. yes no

50” Rotary Head Cutter

Constructed of 110,000 PSI yield steel 1/8” deck and ¼” thick side walls and (4) trapezoidal 50,000 PSI reinforcement. yes no

Full-length replaceable abrasion-resistant skid shoes. yes no Rubber safety shield bolted to back side of deck. yes no Safety shield hydraulically operated from operator position. yes no Head shall rotate 180° around outer boom with 50” cut. yes no Spindle shall be (1) piece forged, and heat treated with

Integral 7 ¼” O.D. drive hub. yes no Spindle assembly shall have minimum torsional shear capacity

Of 4,174 ft-lb torque, 231,000 PSI yield rotational strength.

and distribute load over 169 sq. inch area. yes no

Spindle shall rotate 19,000 FPM blade tip speed at rated (2300) tractor RPM. yes no

Knives shall be attached by a 1 1/8” x 3 ¼” shouldered and Keyed bolt, backed by T-1 spacer and hex lock nut. yes no

Cutter knives shall be shot peened with chamfered bolt hole. yes no

WARRANTY

2 Years or suggested warranty above 2 years yes no Manuals & Parts book included on all items yes no

DELIVERY

Please indicate the earliest delivery date on the bid form. This may be a factor in the award of the bid.

Successful bidder shall at the time of delivery have appropriate personnel to explain the proper operation and maintenance of the unit

EXCEPTIONS & DEVIATIONS

Proposer shall fully describe variance exception and/or deviation. Fully explain any item in non-compliance with the specification. Additional sheets may be used if required.

CATOOSA COUNTY BOARD OF COMMISSIONERS

BID FEE FORM

DESCRIPITON OF BID: 2023-33 CCPW Mowing Tractors

ITEM (Tractor w/18’ Boom/50” Rotary Brush Cutter Price Delivery Time (days)

Tractor Brand/Model: _____________________________ $

Boom Mower Brand/Model: ________________________ $

Shipping Cost $

Total Cost $

ITEM (Tractor w/60” Side Mount Rotary Mower Price Delivery Time (days)

Tractor Brand/Model: _____________________________ $

Rotary Mower Brand/Model: ________________________ $

Shipping Cost: $

Total Cost $

Total Cost For Two (2) Tractors w/Mowing Attachments $

THIS BID FEE SHALL REMAIN EFFECTIVE FOR ______30_____ DAYS.

COMPANY NAME: ____________________________________________________________

ADDRESS: ___________________________________________________________________

CONTACT: ____________________________________ CELL: ________________________

EMAIL: ______________________________________________________________________

ACKNOWLEDGEMENT OF ADDENDA: _______#1, _______#2, _______#3, _______#4

Authorized Representative/Name & Title Authorized Representative Date (Print or Type) (Signature)

Catoosa County Chairman Catoosa County Chairman Date (Print) (Signature)

Contractor Agreement and Bond Requirements

1) CONDUCT OF WORK :

a) Any work that is unsatisfactory to the County’s representative will be called to the attention of the contractor, and the contractor will be required to properly service the area in question and take steps to improve the overall results. Failure by the contractor to comply with such requests will result either in the corrective work being done by others with the cost charged to the contractor, or by deductions being imposed. If the contractor fails to rectify the unsatisfactory conditions, the county has the right to hire professionals at contractor’s expense.

b) To avoid interruption in, or interference with the proper execution of County business, the Contractor will provide a Construction Schedule for the entirety of the work, with a minimum of two days’ notice to the Project Administrator of specific activities with potential of affecting county business.

c) Failure to provide services in accordance with the specifications may result in nonpayment of services by adjustment of fee.

2) RIGHT OF REFUSAL:

Catoosa County reserves the right to accept or reject any and all proposals, to waive formalities, technicalities or irregularities and to re-advertise if necessary.

3) BID BOND:

Not Required

4) PAYMENT BOND:

5) PERFORMANCE BOND

6) PROTECTION AND DAMAGES

a) The successful contractor shall without additional expense to the County, be responsible for all damages to persons or property that occurs as a result of the contractor’s fault or negligence in connection with the execution of the work and shall be responsible for the proper care and protection of the work performed.

Breakage or loss of equipment or other property, including that of a County employee, shall be repaired or replaced at the contractor’s expense.

b) The successful contractor shall take all precautions necessary for the protection against injury of all persons engaged at the site in the performance of the work. The contractor shall observe all pertinent safety practices and comply with applicable safety regulations. i.e. (O.S.H.A.).

Terms and Conditions

a) All Bids and supporting materials as well as correspondence relating to this ITB become property of Catoosa County Board of Commissioners (CCBOC) when received. Any proprietary information contained in the submittal should be so indicated. However, a general indication that the entire contents, or a major portion, of the Bid is proprietary will not be honored.

b) All applicable State of Georgia and Federal Laws, County and County ordinances, licenses and regulations of all agencies having jurisdiction shall apply to the Respondent, the Contractor and Project throughout and are herein incorporated. The Agreement with the Contractor, and all questions concerning the execution, validity or invalidity, capability of the parties, and the performance of the Agreement, shall be interpreted in all respects in accordance with the laws of the State of Georgia.

c) Professionals requiring special licenses must be licensed in the State of Georgia and shall be responsible for those portions of the work as may be required by law.

d) From the date CCBOC receives a Respondents Bid through the date a contract is awarded to a contractor, no Respondent may make substitutions, deletions, additions or other changes in the configuration of Respondent's Bid.

e) All materials submitted in connection with this ITB will be public documents and subject to the Open Records Act and all other laws of the State of Georgia, the United States of America and the open records policies of Catoosa County. All such materials shall remain the property of Catoosa County and will not be returned to the respondent.

f) Failure to submit all the mandatory forms for this ITB package shall be just cause for the rejection of the qualification package. However, Catoosa County reserves the right to decide, on a case by case basis, in its sole discretion, whether or not to reject such a Bid as non-responsive.

g) In case of failure to deliver goods in accordance with the contract terms and conditions, Catoosa County, after due oral or written notice, may procure substitute goods or services from other sources and hold the contractor responsible for any resulting additional purchasing and administrative costs. This remedy shall be in addition to any other remedies which Catoosa County may have.

h) By submitting a Bid package, the Contractor is certifying that they are not currently debarred from bidding on contracts by any agency of the State of Georgia, nor are they an agent of any person or entity that is currently debarred from submitting Bids on contracts by any agency of the State of Georgia.

i) Any contract resulting from this ITB shall be governed in all respects by the laws of the State of Georgia and any litigation with respect thereto shall be brought in the courts of Catoosa County in the State of Georgia.

The Contractor shall comply with applicable federal, state, and local laws and regulations.

j) It is understood and agreed between the parties herein that Catoosa County shall only be bound to accept a bid and enter into a contract with the successful bidder for the Project advertised hereunder to the extent of the amount of funds allocated and available, or which may hereafter be allocated or become available, for the Project by the Catoosa County Board of Commissioners.

k) Following review of all qualified Bids, selection of a suitable Contractor, a recommendation will be made to the Catoosa County Board of Commissioners by the project representative.

l) Contractor must have minimum Worker’s Comp and General Liability Insurance in full force and effect. No Bid will be considered unless it is accompanied by satisfactory evidence that the Contractor holds any and all necessary or required Federal, State or local licenses and/or permits. Pursuant to O.C.G.A. § 13-10-91, all contractors and sub-contractors performing work within the State of Georgia on a contract with a public employer must register and participate in a federal work authorization. Each Respondent shall submit with its bid a copy of current Business License &/or Occupational Tax Certificate issued in Georgia. If Contractor cannot provide this License, it will be required to obtain one from Catoosa County if it is the Awarded Respondent.

m) Catoosa County reserves the right to accept the lowest responsive & responsible Bid that is determined to be in the best interest of the County. Catoosa County reserves the right to accept or reject any and all bids, to waive formalities, technicalities or irregularities and to re-advertise if necessary

Indemnification

The County shall be held harmless against any and all claims for bodily injury, sickness, disease, death or personal injury, or damage to property or loss of use of any property or assets resulting therefrom, arising out of resulting from the performance of the products or from the services, of which, the County is contracting hereunder, provided such is caused in whole or in part by any negligent act or omission of the Contractor, or any subcontractor or any of their agents or employees, or arises from any job-related injury.

The Contractor agrees to indemnify the County and pay the cost of the County’s legal defenses, including the fees of attorneys as may be selected by the County, for all claims described in the hold harmless clause herein.

Such payment on behalf of the County shall be in addition to any and all other legal remedies available to the County and shall not be considered to be the County’s exclusive remedy.

It is agreed by the parties hereto that specific consideration has been received by the Contractor under this agreement for this hold harmless/indemnification provision.

Local Vendor Privilege Because Proposals awarded to local vendors/contractors contribute to the Catoosa County tax base and promote the local economy, the Catoosa County Board of Commissioners has instituted a local vendor privilege as follows. To qualify as a local vendor/contractor, the following conditions must be met:

1. The contractor must have an established place of business within Catoosa County.

2. The contractor must have at least two (2) employees who have been working for six (6) months or longer before requesting a local vendor privilege.

All contractors who meet these conditions and who wish to claim the local contractor privilege must complete the Affidavit of Eligibility included in the Proposal or Proposal Documents and submit with your Bid or Proposal. The local vendor privilege gives qualifying vendors, who are within 4% of the lowest cost, the opportunity to agree to match the lowest cost within 24 hours. (If more than one local contractor meets the qualifications, the lowest local vendor will be given the first opportunity to agree to match the lowest cost. If they refuse, the next lowest vendor will get the opportunity and so on until all local vendors within the 4% range have been given an opportunity.)

IN THE CASE OF A PROPOSAL, AWARD IS MADE BASED ON MANY CRITERIA OTHER THAN JUST

THE LOWEST COST, SO THIS PRIVILEGE MAY OR MAY NOT COME INTO CONSIDERATION

DEPENDING ON THE PROPOSAL SCORE BEFORE COST IS FACTORED IN.

Preference for Georgia Products

In accordance with the provisions of O.C.G.A. §36-84-1, et. seq., when contracting for or purchasing supplies, materials, equipment or agricultural products, excluding beverages for immediate consumption, Catoosa County shall give preference, as far as may be reasonable and practicable under the circumstances and without otherwise sacrificing quality, to such supplies, materials, equipment and agricultural products which are manufactured and/or produced in the State of Georgia.

LOCAL VENDOR PRIVILEGE QUALIFICATIONS

Pursuant to the Catoosa County Purchasing Policy, a local vendor privilege gives qualifying vendors, who are within 4% of the lowest cost, the opportunity to agree to match the lowest cost within 24 hours. (If more than one local vendor meets the qualifications, the lowest local vendor will be given the first opportunity to agree to match the lowest cost. If they refuse, the next lowest vendor will get the opportunity and so on until all local vendors within the 4% range have been given an opportunity.)

IN THE CASE OF A PROPOSAL, AWARD IS MADE BASED ON MANY CRITERIA OTHER THAN

JUST THE LOWEST COST, SO THIS PRIVILEGE MAY OR MAY NOT COME INTO CONSIDERA-

TION DEPENDING ON THE PROPOSAL SCORE BEFORE COST IS FACTORED IN.

In order to qualify for this privilege, a vendor must meet all of the following criteria:

1. The local business shall have established a place of business within Catoosa County.

2. The local business must have at least two (2) employees who have worked in Catoosa County for at least six (6) months prior to submitting the bid.

Bidders claiming local vendor privilege for any Bid, Price Quote, or RFP must submit an Affidavit of Eligibility (see next page) with their bid or quote response.

For questions or assistance relating to the County’s local vendor preference policy, call us at 706-965-2500.

CATOOSA COUNTY GOVERNMENT

Finance Department 800 LaFayette Street

Ringgold, Georgia 30736

LOCAL VENDOR PRIVILEGE

AFFIDAVIT OF ELIGIBILITY

Complete all areas below. Submit with your Bid, Quote or Proposal Documents.

1. LEGAL NAME OF FIRM:

Mailing Address: Physical Address (if different):

2. Month and Year your business was established in Catoosa County: _____________________

3. Does your business have more than two (2) or more employees who have worked at the above location for six (6) months or longer? � YES � NO

4. All employees working at the firm are legally authorized to work in the United States? � YES � NO

5. Bid or RFP # for which that firm is requesting the local vendor privilege:

Under penalty of perjury, the undersigned states that the foregoing statements are true and correct. The undersigned also acknowledges that any person, firm, corporation or entity intentionally submitting false information to the County in an attempt to qualify for local privilege shall be prohibited from bidding on Catoosa County products and services for a period of one (I) year.

Authorized Signature:

Date:

Printed Name & Title: Phone:

Email:

CATOOSA COUNTY BOARD OF COMMISSIONERS

AFFIDAVIT OF NON-COLLUSION

DESCIPTION OF BID: 2023-33 CCPW Mowing Tractors

LOCATION: Catoosa County, Georgia

STATE OF: __________________________

COUNTY OF: ________________________

Being first duly sworn, deposes and says that he/she is

(sole owner, partner, president, secretary, etc…)

The party making the foregoing Bid; that such Proposed Fee is genuine and not collusive; that said Respondent has not colluded, conspired, connived, or agreed, directly or indirectly, with another Respondent or person, to put in a sham Bid, or that such other person shall refrain from responding to the Request for Bids, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication, or conference, with any person to fix the Contract Price of affiant or any other Respondent, or to fix any overhead, profit, or cost element of said Contract Price, or of that of any other Respondent, or to secure an advantage against the Catoosa County Board of Commissioners or any other person interested in the proposed contract; and that all statements contained in said Bid are true, and further, that such Respondent has not directly or indirectly submitted this Bid, or contents thereof, or divulged information or data relative thereto to any association or to any member or agent thereof.

(Affiant)

Subscribed and sworn to before me this ___________day of ________________, 20____

(Notary Public in and for)

(County) [NOTARY SEAL HERE]

My commission expires _____________________, 20__

REFERENCE AND CLIENT LIST

Contractor must submit references and attach a current client list with Proposal.

Client Name: _______________________________________________________________

Address: ____________________________________________________________________

Contact Person: ______________________________________________________________

Phone Number:

Services provided & Date: ______________________________________________________

Contact Person: ______________________________________________________________

Contact Person: ______________________________________________________________

Contact Person: ______________________________________________________________