ITB 1293 - Administration Document - Portable Conveyor.docx

STATE OF IDAHO

IDAHO TRANSPORTATION DEPARTMENT

Invitation to Bid (ITB) 1293 Portable Conveyor

ITB Administrative Information

ITB Lead:

Caylie Hansen, Contract Officer Idaho Transportation Department 3311 W State Street, Boise ID, 83702 Caylie.Hansen@ITD.idaho.gov 208-334-8088

Public Bid Opening:

Teams Link:

Phone:

Phone Conference ID:

A public bid opening will be held at 10:00 am MT on the next business day following the closing date to announce the Offerors who have submitted proposals. Offeror’s proposals will not be opened. The bid opening will be conducted virtually, with the access link provided below.

Teams Link ITB 1293 +1 208-473-7075, United States, Boise Phone conference ID: 174 757 752#

THE ADMINISTRATIVE FEE DETAILED IN SECTION 5.2 OF THE STATE’S STANDARD CONTRACT TERMS AND CONDITIONS WILL NOT APPLY TO THE CONTRACT(S) THAT RESULT FROM THIS SOLICITATION.

PURPOSE

The State of Idaho Transportation Department (“ITD”) is requesting Bids from qualified Vendors for the purchase and delivery of Portable Conveyor (Conveyor) in accordance with the specifications provided below.

GENERAL INFORMATION, SOLICITATION INSTRUCTIONS AND STANDARD TERMS AND CONDITIONS

This Solicitation is issued by Idaho Transportation Department (“ITD”) via IPRO Powered by Luma (IPRO). The ITB Lead is the only contact for this Solicitation. All correspondence regarding this ITB shall be in writing. In the event that it becomes necessary to revise any part of this ITB, amendments will be posted at IPRO. It is the responsibility of the Bidder to monitor IPRO for any updates or amendments. Any oral interpretations or clarifications of this ITB shall not be relied upon. All changes to this ITB must be in writing and posted at IPRO to be valid. Alternate Bids are not allowed.

INQUIRIES

Questions or other correspondence must be submitted in writing to the ITB Lead listed below. QUESTIONS MUST BE RECEIVED BY 11:59:59 P.M. Mountain Time ON THE DATE LISTED IN THE ITB ADMINISTRATIVE INFORMATION. Written questions must be submitted using Attachment 1, Bidder Questions. Official answers to all written questions will be posted on IPRO as an amendment to this ITB. Preferred method of contact is Email.

ITB Lead: Caylie Hansen, Contract Officer Phone: 208-334-8088 E-mail: Caylie.Hansen@ITD.idaho.gov

Any questions regarding the State of Idaho Standard Contract Terms and Conditions found at (Contract Terms and Conditions) must also be submitted in writing, using Attachment 1, Bidder Questions, by the deadline identified in the ITB Administrative Information. The State will not consider proposed modifications to these requirements after the date and time set for receiving questions. Questions regarding these requirements must contain the following:

1. The rationale for the specific requirement being unacceptable to the party submitting the question (define the deficiency).

2. Recommended verbiage for the State’s consideration that is consistent in content, context, and form with the State’s requirement that is being questioned.

3. Explanation of how the State’s acceptance of the recommended verbiage is fair and equitable to both the State and to the party submitting the question.

Any bid that conditions acceptance on terms not found in this ITB, or takes exception to the State’s Terms and Conditions, will be deemed non-responsive and rejected without further consideration.

BACKGROUND

The Idaho Transportation Department (ITD) will utilize the Portable Conveyor to stack salt and sand at maintenance sheds. These mobile systems allow for higher, more organized stockpiles, significantly increasing storage capacity and reducing the need for constant, manual loader intervention

SPECIFICATIONS

See Attachment 2 Specifications.

QUANTITY

See Attachment 3, Bid Schedule

COST

Provide your fully burdened total cost on Attachment 3, Bid Schedule.

BILLING PROCEDURE – INVOICE

Invoices must be submitted as further detailed below. Invoices submitted prior to Acceptance, or without the required information listed below will be returned to the Contractor for correction and resubmission. Resubmitted invoices must be sent with a new invoice date, which will restart the timeline required for payment.

Invoices must be submitted as follows:

Invoices must include the following information:

Contractor Company & Contact Information;

Contract Name & Number;

Order Number;

Invoice Number & Date and;

Itemization of the Property provided and accepted to include, description matching the contract, quantity, unit of measure, unit price, extended price, and total invoice amount.

Invoices must be emailed to:

HQAP@itd.idaho.gov HQFLEET@itd.idaho.gov Kelley.Dick@itd.idaho.gov ITD’s Contract Management Team (CMT). ITD’s CMT will review each invoice and dispute with the Contractor, if needed, prior to forwarding to ITD’s accounts payable to process the payment.

PAYMENT

Payment will be made in accordance with Idaho Code 67-2302 https://legislature.idaho.gov/statutes after receipt of the Contractor's itemized invoice and is accepted by ITD. Total payments under this Contract shall not exceed the Total Price provided on Attachment 3, Bid Schedule unless otherwise modified in an amendment to this contract.

SUBMISSION REQUIREMENTS

Your Bid Submission must consist of the following:

Bid Schedule - Provide your cost information on Attachment 3, Bid Schedule, attached. Do not submit your Bid on any other form. Submitting your Bid on a form different than the Bid Schedule may cause your Bid to be rejected as non-responsive. Only one bid submittal per vendor will be accepted, multiple bids will be considered non-responsive. If two products might be applicable please choose the one that meets or exceeds the specifications listed in Attachment 2, Specifications Attachment 4 – Product Information Sheet Product.

Attachment 5, Signature Page must be completed and submitted as part of your Bid. Attachment 5, Signature Page is attached in the Questions section of IPRO.

Supporting documentation if offering equal as indicated in Attachment 2 – Specifications.

BID SUBMISSION METHODS

Bids must be submitted electronically via IPRO. Do not fax or e-mail your Bid. The official time, for bid closing purposes, is 5:00 pm Mountain Standard Time date as indicated on ITB 1293 IPRO Powered by LUMA Event Tab.

Electronic Submission via IPRO Submitting electronically via IPRO, upload all of the Required Bid Submission Items (See Section 10) and enter your cost in IPRO for each line item; as the “Total Cost” on the Bid Schedule OR $0.01 as your cost in IPRO.

Upload all Required Bid Submission Items using Microsoft products such as Word and Excel. Do not submit items in pdf format, unless provided otherwise in this ITB.

Submitting via IPRO, be advised that the Bidder for Bid evaluation and award purposes is the entity profile under which you submit in IPRO, which must be the same legal entity presented in your uploaded response materials. If the entity identified on Attachment 5, Signature Page differs from the entity under which you submit your Bid in IPRO, the information provided on the Signature Page prevails.

It is mandatory to submit your Bid electronically via IPRO, all Bidders participating in a Solicitation issued through IPRO must establish an account in the IPRO system as it is necessary in order to process and/or award the resulting Contract(s). It is free to establish an account and only takes a few minutes.

Bidders are further advised to upload response materials with descriptive file names, organized and consolidated in a manner which allows the State to efficiently navigate the Bidder’s response; as the State will print uploaded documents for evaluation in the manner received via IPRO.

TRADE SECRETS

If your Bid contains trade secret information which you have identified, you must also submit a redacted copy of the Bid (in electronic format, with the word “redacted” in the file name) with all trade secret information removed or blacked out; as well as a separate document containing a complete list (per the instructions in the three (3) paragraphs directly below) of all trade secret information which was removed or blacked out in the redacted copy.

Paragraph 28 of the Solicitation Instructions to Vendors describes trade secrets to “include a formula, pattern, compilation, program, computer program, device, method, technique or process that derives economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by other persons and is subject to the efforts that are reasonable under the circumstances to maintain its secrecy.” In addition to marking each page of the document with a trade secret notation (as applicable; and as provided in Paragraph 28 of the Solicitation Instructions to Vendors), Bidders must also:

Identify with particularity the precise text, illustration, or other information contained within each page marked “trade secret” (it is not sufficient to simply mark the entire page). The specific information you deem “trade secret” within each noted page must be highlighted, italicized, identified by asterisks, contained within a text border, or otherwise clearly delineated from other text/information and specifically identified as a “trade secret.”

Provide a separate document entitled “List of Redacted Trade Secret Information” which provides a succinct list of all trade secret information noted in your Bid; listed in the order it appears in your submittal documents, identified by Page #, Section #/Paragraph #, Title of Section/Paragraph, specific portions of text/illustrations; or in a manner otherwise sufficient to allow the State’s procurement personnel to determine the precise text/material subject to the notation. Additionally, this list must identify with each notation the specific basis for your position that the material be treated as exempt from disclosure.

AWARD

Award may be made by the line items.to the responsible Bidder providing the lowest total cost, as provided on Attachment 3, Bid Schedule.

The State reserves the right not to evaluate or make an award in the best interest of the State.

ACCEPTANCE

Upon receipt, the Conveyor shall be inspected by the ITD Maintenance Services Manager or designee to ensure the minimum specifications are met. Acceptance shall occur fourteen (14) calendar days after delivery, unless ITD has notified the Contractor in writing that the product delivered does not meet the minimum specifications. If ITD determines that the Conveyor are not in accordance with the specifications, ITD shall provide the Contractor with a written notification. The Contractor must pick-up, correct any discrepancies, and re-deliver to the ITD specified location at the Contractor’s expense. The timeframe for completion of corrective action must not exceed thirty (30) calendar days from receipt of written notification from ITD.

WARRANTY

Warranty must be for a minimum period of one (1) year, or 500 hours, whichever comes first, for the entire Conveyor, after acceptance.

Warranty must include all tools, parts, equipment, labor, travel and freight to repair or replace a defective warranted item, which may also include the entire Conveyor. All warranty work must be completed within thirty (30) calendars days after receipt of written notice from the Agency. If approved by the Agency, the Contractor may perform warranty work on-site, at the Agency’s chosen location, in lieu of pick-up and return shipping. The Contractor shall be responsible for all travel costs and work-site clean-up associated with any necessary repairs. The timeframe for corrective action will still be as identified above. If the Contractor is unable to repair the conveyor on-site within thirty (30) calendars days, or if the Conveyor continuously malfunctions and causes it to be out of service on multiple occasions, the Agency reserves the right to require the Contractor to pick-up, repair, and return the Conveyor at no additional cost to the Agency.

If any warranty work is to be performed, the Contractor may elect to either have a dealer of its choice perform the work, or authorize ITD to perform the necessary warranty work, in accordance with the manufacturer’s standards. If ITD is authorized to perform any warranty work, the Contractor must bear all costs associated, and guarantee that the work is completed in accordance with the manufacturer’s standards. Warranty work performed by ITD, which are authorized by the Contractor, will not adversely affect the warranty.

Bidders must submit warranty documentation and an acceptance letter agreeing to warranty provisions of the Conveyor (See IPRO powered by Luma).

ORDERS

This will be a one-time purchase. The Contractor must confirm receipt of the Order and provide an estimated delivery date within forty-eight (48) hours after receiving the Purchase Order form from ITD.

DELIVERY

The Contractor must deliver Conveyor within one hundred eighty (180) calendar days after receipt of the Order.

The delivery must be made Monday through Thursday, 8:00 am to 3:00 pm local time (per Delivery Location), excluding state of Idaho recognized holidays (https://idaho.gov/about-idaho/state-holidays/), unless otherwise approved by ITD.

Delivery Location:

ITD District 5 Yard, 5151 South 5th Street Pocatello, ID 83204

ASSEMBLY

The Conveyor must be assembled and adjusted when delivered to the ITD location specified. All equipment, including standard and supplemental equipment, must be installed as per the manufacturer’s specifications, and serviced and ready for continuous operation at the time of delivery, unless otherwise stated in this ITB.

MANUALS

The Contractor must provide one (1) operator’s manual, one (1) parts manual, and one (1) service manual with the Conveyor at the time of delivery. The manual must be in paper and PDF format. The manuals must cover all systems and component parts.

AUTHORIZED DISTRIBUTOR

Submitting vendors must be an authorized distributor or manufacturer of the Conveyor offered. An authorized distributor shall be defined as a company or organization that has a written agreement with the manufacturer to sell or service its products. Must provide a letter from the manufacturer verifying that they are a serving dealer. Bids from Contractors who are not an authorized distributor by the manufacturer shall not be considered.

PRODUCT SUBSTITUTION

In the event a specified manufacturer’s commodity listed in the Contract becomes unavailable or cannot be supplied by the Contractor for any reason (except as provided for in the Force Majeure Clause), a commodity deemed in writing by the Contractor to be equal to or better than the specified commodity may be substituted by the Contractor at no additional cost or expense to ITD. Unless otherwise specified, any substitution of commodity prior to ITD written approval may be cause for termination of Contract.

TERMINATION AND CURE

See Idaho Contract Terms and Conditions located on the Terms tab in ITB 1293 IPRO powered by LUMA.

RESPONSIBILITIES PURSUANT TO IDAPA 38.05.01.081

The ITB Lead may, in the State’s sole discretion, require the apparent lowest responsive Bidder’s to provide documentation to demonstrate its responsibility. The ITB Lead may request documentation including, but not limited to credit or financial reports, and references. Failure to provide requested documentation may result in the Bidder’s being deemed non-responsible. Nothing herein shall prevent the State from using other means to determine Bidder’s responsibility.

RECORDS MAINTENANCE

The Contractor must maintain or supervise the maintenance of all records necessary to properly account for all payments made to the Contractor pursuant to the Contract. These records must be retained by the Contractor for at least three (3) years after the Contract terminates, or until all audits initiated within the three (3) years have been completed, whichever is later.

AUDIT RIGHTS

The Contractor must allow State and Federal auditors and State purchasing staff access to all the records relating to this Contract, for audit, inspection, and monitoring of services or performance. Such access will be during normal business hours or by appointment.

SUBCONTRACTING

Unless otherwise allowed by the State in the Contract, the Contractor must not, without written approval from the State, enter into any subcontract relating to the performance of the Contract or any part thereof. Approval by the State of Contractor’s request to subcontract or acceptance of payment for subcontracted work by the State must not in any way relieve the Contractor of any responsibility under the Contract. The Contractor must be and remain liable for all damages to the State caused by negligent performance or non-performance of work under the Contract by Contractor’s subcontractor. Subcontractor(s) must maintain the same types and levels of insurance as that required of the Contractor under the Contract; unless the Contractor provides proof to the State’s satisfaction that the subcontractor(s) are fully covered under the Contractor’s insurance, or, except as otherwise authorized by the State.

If you intend to utilize subcontractors, you must include with your bid a description of the extent to which they will be used to comply with Contract requirements. Include each position providing service and provide a detailed description of how the subcontractors are anticipated to be involved under the Contract. Include a description of how the Offeror will ensure that all subcontractors and their employees will meet all Scope of Work requirements. If you do not intend to utilize subcontractor(s), provide a statement to that effect.

INSURANCE REQUIREMENTS

See Attachment 6, Insurance Requirements on the Attachment Tab

DISPUTE RESOLUTION

During the performance of the Contract, the parties agree that it is in their mutual interest to resolve disputes informally. Any claims by the Vendor shall be submitted in writing to ITD’s Contract Manager for resolution. Any claims by the State shall be submitted in writing to the Vendor’s Project Manager for resolution. The Parties shall agree to negotiate in good faith and use all reasonable efforts to resolve such dispute(s). During the time the Parties are attempting to resolve any dispute, each shall proceed diligently to perform their respective duties and responsibilities under this Contract. The Parties shall agree on a reasonable amount of time to resolve a dispute. If a dispute cannot be resolved between the Parties within the agreed upon period, either Party may elect to exercise any other remedies available under the Contract, or at law. This provision, when agreed in the Contract, shall not constitute an agreement by either party to mediate or arbitrate any dispute.

NON-COMPLIANCE AND REMEDIES

ITD’s service location contact will be responsible for documenting non-compliance, in writing, via email. This notice will include the details of each discrepancy that requires corrective action. Invoicing must not occur until non-compliance has been corrected.

Correcting Non-Compliance - After receipt of written notice from ITD, the Contractor must respond, in writing, explaining how and when each discrepancy will be corrected. All discrepancies must be corrected and brought back into compliance with the Contract within fourteen (14) calendar days after receipt of the notice from ITD. If the Contractor does not correct the discrepancies within this timeframe, ITD reserves the right to take further remedial action.

In addition to any remedies available to the State under law or equity, the State may it its sole discretion require one (1) or more of the following remedial actions if any of the service does not conform to the Contract requirements: 1) require the Contractor to take corrective action to ensure that performance conforms to the Contract requirements, 2) require the Contractor to subcontract all or part of the Contract at no additional cost to the State, 3) withhold payment or require payment of actual damages caused by the non-compliance, 4) terminate the Contract, in addition to any remedies imposed by the State.

If ITD must perform or hire a separate contractor to perform any of the Contract’s requirements, which is the responsibility of the Contractor under the terms of the Contract, ITD may withhold the actual cost to ITD from the Contractor’s payment(s).

TARIFF COSTS

If the President of the United States, the United States Congress, Customs and Border Protection, or any other federal entity authorized by law, imposes an import duty or tariff (a “tariff”) on an imported good that results in an increase in Contractor’s costs to a level that renders performance under this Agreement impracticable, Contractor may be permitted to add up to fifty percent (50%) of the actual cost it incurs due to tariffs to its invoices submitted to the State, subject to the following conditions:

Contractor shall notify the Agency of the maximum cost of tariffs and obtain the Agency’s written approval. The Agency shall not be obligated to pay costs associated with tariffs for which the Agency did not provide prior written approval, or which exceed the approved maximum. Contractor may provide notification of maximum tariffs on a case-by-case basis (for each order) or may provide blanket or time-bound notification (e.g., maximum for any orders placed for the next six (6) months);

Contractor may only invoice for actual costs incurred due to tariffs, even if that amount is less than the agreed upon maximum;

Contractor shall provide evidence documenting the actual cost and applicability of tariffs, which may include country of origin, order/delivery dates, official tariff rates, declared value, etc;

Any material misrepresentation of fact by Contractor relating in any way to an increase in pricing due to tariffs is a default under this Contract and shall be subject to the remedies set forth herein, in addition to any other claim or remedy available to the State. Furthermore, any material sums due to tariffs shall be fraud against the taxpayers of the State and grounds for the Contractor to be deemed non-responsible and/or disqualified from participation in future solicitations administered by the State and;

Contract pricing will be adjusted via an amendment to the Contract.

ITB # 1293 PORTABLE CONVEYOR

ATTACHMENT 1 – BIDDER QUESTIONS

PLEASE DO NOT IDENTIFY YOUR NAME OR YOUR COMPANY’S NAME OR PRODUCT NAMES OF INTELLECTUAL PROPERTY IN YOUR QUESTIONS.

ADD ROWS BY HITTING THE TAB KEY WHILE WITHIN THE TABLE AND WITHIN THE FINAL ROW.

The following instructions must be followed when submitting questions using the question format on the following page.

1. DO NOT CHANGE THE FORMAT OR FONT. Do not bold your questions or change the color of the font.

2. Enter the ITB section number that the question is for in the “ITB Section” field (column 2). If the question is a general question not related to a specific ITB section, enter “General” in column 2. If the question is in regard to a State Term or Condition or a Special Term or Condition, state the clause number in column 2. If the question is in regard to an attachment, enter the attachment identifier (example “Attachment A”) in the “ITB Section” (column 2), and the attachment page number in the “ITB page” field (column 3).

3. Do not enter text in the “Response” field (column 5). This is for the State’s use only.

4. Once completed, this form is to be e-mailed per the instructions in the ITB. The e-mail subject line is to state the ITB number followed by “Questions.”

Page | 2 ITB 1293 Portable Conveyor

ITB # 1293 PORTABLE CONVEYOR

ITB 1293 PORTABLE CONVEYOR

ATTACHMENT 2 – SPECIFICATIONS

These specifications are the minimum mandatory specifications that your bid must meet in order for the state to consider your bid for award. Restate each specification listed in this section in which your bid deviates, followed by your response demonstrating that your bid meets or exceeds the required specifications; provide model, part number, or description, as appropriate.

The Conveyor must be the latest model of the manufacturer's current standard production, as offered to commercial trade. Though they are not specifically covered herein, all parts necessary to provide complete and functional Conveyors, complete with accessories, must be furnished. All parts must conform in design, strength, quality of materials, and workmanship to current engineering practices and accepted standards of the industry. All parts must be the manufacturer’s standard unless otherwise specified in this ITB.

Any manufacturer brand components referenced in this solicitation are intended to be descriptive—not restrictive—and serve only to illustrate the quality and characteristics required. Bidders proposing an equivalent manufacturer brand component must provide documentation demonstrating, to the state’s satisfaction, that the offered item(s) meet all minimum requirements outlined in the solicitation. This documentation must be submitted prior to the closing of the question period as noted in luma

If your product offered does not meet any of the specifications, bidder must provide an explanation with the bid submittal of how the product offered is functionally equivalent to the stated specification, as well as descriptive literature that supports the product offered.

1. MODEL, ASSEMBLY, INSTALLATION

Conveyor must be completely assembled when delivered to the ITD location listed in Section 17, Delivery (above), with all accessories and equipment in place or furnished. All equipment and accessories must be installed as per the manufacture’s specifications, and Conveyor must be serviced and ready for continuous operation at the time of delivery.

Conveyor at a minimum must consist of the following:

DESCRIPTION

Type – Portable tow type;

Length – Sixty (60) foot (ft) and;

Loading Height – Twenty (20) ft at tail end with twenty (20) degree of arc.

FRAME

Type – One (1) piece all steel welded truss frame;

Size – Twenty four (24) inch frame depth and;

Requirement – Troughing and return idlers are to be contained within the frame.

CONVEYING SYSTEM

Head Drive Pulley – Sixteen (16) inches diameter with bonded rubber lagging;

Tail Pulley – Fourteen (14) inches diameter self-cleaning wing type;

Pulley Shafts – Two and seven sixteenths (2-7/16) inches mounted in pillow block bearings;

Bearings must be either life sealed type or unit must be equipped with a remote grease zerk manifold (a centralized lubrication system block that relocates hard-to-access grease fittings to a single, reachable location to allow greasing at ground level);

Belt – Thirty six (36) inches wide and three (3) ply with belt wiper/cleaner and mechanical belt splice designed for stockpiling salt, sand and gravel;

Troughing Idlers – Thirty-five (35) degree, five (5) inch diameter on four (4) feet centers;

Idlers must be equipped with sealed bearings;

Impact Support Bed – Sixty-six (66) inches long with five (5) inches diameter, twenty (20) degree troughing idlers and;

Return Idlers – Five (5) inches diameter on ten (10) ft centers.

ENGINE AND DRIVE

Type – Four (4) cycle turbo charged diesel engine;

Rating – Sixty (60) horsepower (HP);

Electrical – Starter, battery and alternator;

Air Cleaner – Two (2) stage dry type with pre-cleaner and service indicator;

Cold Weather Starting Aid – Glow plugs or preheater;

Emergency Shutdown – For high coolant temperature, low coolant level, and low oil pressure;

Drive – Hydraulic, designed to operate at full load in one hundred ten (110) degree ambient temperature and capable of starting and unloading fully loaded belt at maximum angle;

Fuel Tank – Adequate size for ten (10) hours of operation at full load and;

Material Guard – Conveyor frame must be equipped with guard to prevent conveyed material from falling and impacting engine, fuel tank, hydraulic tank, and power accessories.

HOPPER

Gravity feed, top loading type with variable flow feed control;

Designed to enable loading hopper from front over tongue;

Quarter (1/4) inch steel plate with steel stiffeners;

Length – Ten (10) feet and;

Loading Height – Eight (8) ft maximum.

UNDERCARRIAGE

Hydraulic lift, adjustable height with safety pins;

Steel with cross bracing;

Hoist – Power Hydraulic;

Guards – To prevent material from falling and damaging hydraulic cylinder rod and;

Hinge Pins – Twelve (12) inches length, three eights (3/8) inches diameter.

AXLES AND TIRES

Must be capable of towing speed to fifty (50) miles per hour (MPH);

Axle – Twelve thousand (12,000) pound (lb) capacity designed with air brakes;

Tires and Wheels – 11-R22.5 14-ply dual tires mounted on steel hub piloted disc type wheels and;

Radial Movement – Hydraulic powered propelled and swivel.

ACCESSORIES

Tow Hitch – Eleven thousand (11,000) lb pintle hitch designed to work on a truck with a thirty-four (34) inches pintle hook height and pivot plate;

Fifth Wheel Pin – To allow fifth wheel plate towing;

Tongue Jack – Hydraulic powered ten thousand (10,000) lb capacity;

Lights –Stop, turn, taillights to meet compliance with all State of Idaho requirements and Federal Motor Vehicle Safety Standards (FMVSS) and allow for highway travel;

Air Brakes – To allow for highway travel and;

Guards – All belts and chains to meet safety regulations set forth by the Federal Occupational Safety and Health Act (OSHA) https://www.osha.gov/

ATTACHMENT 3 – BID SCHEDULE – ATTACHED SEPARATELY

ATTACHMENT 4 – PRODUCT INFORMATION

Bidder Name:

Provide your product information in the fields below:

Portable Conveyor:

Make & Model

Conveyor Belt: Length (ft)

Conveyor Belt: Width (in)

Capacity: (Tons/Hour)

Tail Pulley Type & Diameter:

Head Pulley Type and Diameter:

Troughing Idler Diameter & Spacing:

Hydraulic Motor: Make and Model

Engine Make and Model:

Engine HP/RPM

Fuel Tank Size: (Gal)

Axle Capacity: (lb)

Travel Tire Size:

Radial Movement Tire Size

Hopper Size: (ft)

Shipping Weight: (lb)

Do you meet the specifications provided in Attachment 2 - Specifications?

YES ☐ *NO ☐

*If your product offered does not meet or if it exceeds any of the specifications, Bidder must provide an explanation of how the product offered is functionally equivalent to the stated specification as well as descriptive literature that supports the product offered.

If awarded the contract, what is your estimated delivery timeline to the locations listed in Section 17, Delivery, after Receipt of Order (ARO) form ITD? _______ Calendar days ARO

THIS ATTACHMENT MUST BE COMPLETED AND RETURNED WITH YOUR BID RESPONSE

ATTACHMENT 5 – SIGNATURE PAGE – ATTACHED SEPARATELY

ATTACHMENT 6 – INSURANCE REQUIREMENTS – ATTACHED SEPARATELY

EXHIBIT A – CHANGE REQUEST FORM

Description of Change:

Reason for Change:

Cost and Schedule Impact:

* If the Change Request directly or indirectly increases the monetary obligations of the State, expands the scope of the Contract, or extends the Contract term, a formal Amendment will be issued by the State. The ITD CMT will submit the drafted Change Request Form to the State’s CAT for review. Only the State’s CAT is authorized to execute an Amendment on behalf of the State. An Amendment not executed in compliance with the section may be void pursuant to Idaho Code, Section 67-9213.

image1.png