STATE OF IDAHO

IDAHO TRANSPORTATION DEPARTMENT

Invitation to Bid (ITB) # 1236 Vegetation Spray Trucks

ITB Administrative Information

ITB Lead:

Denise Cooley, Contract Officer Idaho Transportation Department 3311 W State Street, Boise ID, 83702 Denise.cooley@ITD.idaho.gov 208-745-5652

Public Bid Opening:

Teams Link:

Phone:

Phone Conference ID:

A public bid opening will be held at 10:30 am MT on the next business day following the closing date to announce the Offerors who have submitted proposals. Offeror’s proposals will not be opened. The bid opening will be conducted virtually, with the access link provided below.

Microsoft Teams meeting Join: Join: https://teams.microsoft.com/meet/291318547169466?p=yUvjejM85V7WDlw454 Meeting ID: 291 318 547 169 466 Passcode: ZE66gZ6W

IPRO Powered by LUMA (hereafter referred to as “IPRO”)

THE ADMINISTRATIVE FEE DETAILED IN SECTION 5.2 OF THE STATE’S STANDARD CONTRACT TERMS AND CONDITIONS WILL NOT APPLY TO THE CONTRACT(S) THAT RESULT FROM THIS SOLICITATION.

PURPOSE

The State of Idaho Transportation Department (“ITD”) is requesting Bids from qualified Vendors for the purchase and delivery of vegetation spray systems (Systems) installed on ITD owned truck chassis’ in accordance with the specifications provided below.

GENERAL INFORMATION, SOLICITATION INSTRUCTIONS AND STANDARD TERMS AND CONDITIONS

This Solicitation is issued by Idaho Transportation Department (“ITD”) via IPRO Powered by Luma (IPRO). The ITB Lead is the only contact for this Solicitation. All correspondence regarding this ITB shall be in writing. In the event that it becomes necessary to revise any part of this ITB, amendments will be posted at IPRO. It is the responsibility of the Bidder to monitor IPRO for any updates or amendments. Any oral interpretations or clarifications of this ITB shall not be relied upon. All changes to this ITB must be in writing and posted at IPRO to be valid. Alternate Bids are not allowed.

INQUIRIES

Questions or other correspondence must be submitted in writing to the ITB Lead listed below. QUESTIONS MUST BE RECEIVED BY 11:59:59 P.M. Mountain Time ON THE DATE LISTED IN THE ITB ADMINISTRATIVE INFORMATION. Written questions must be submitted using Attachment 1, Bidder Questions. Official answers to all written questions will be posted on IPRO as an amendment to this ITB. Preferred method of contact is Email.

ITB Lead: Denise Cooley, PPS-CPPB Phone: 208-745-5652 E-mail: Denise.Cooley@ITD.idaho.gov

Any questions regarding the State of Idaho Standard Contract Terms and Conditions found at (Contract Terms and Conditions) must also be submitted in writing, using Attachment 1, Bidder Questions, by the deadline identified in the ITB Administrative Information. The State will not consider proposed modifications to these requirements after the date and time set for receiving questions. Questions regarding these requirements must contain the following:

1. The rationale for the specific requirement being unacceptable to the party submitting the question (define the deficiency).

2. Recommended verbiage for the State’s consideration that is consistent in content, context, and form with the State’s requirement that is being questioned.

3. Explanation of how the State’s acceptance of the recommended verbiage is fair and equitable to both the State and to the party submitting the question.

Bids which condition the Bid based upon the State accepting other terms and conditions not found in the ITB, or which take exception to the State’s terms and conditions, will be found non-responsive, and no further consideration of the Bid will be given.

BACKGROUND

The Idaho Transportation Department (ITD) maintains and operates approximately 12,300 lane miles of state highways, including roads, on and off-ramps, and other connected infrastructure. Vegetation along these highways can become overgrown and cause fire hazards. To avoid these hazards the vegetation must be controlled using mechanical and chemical means.

SPECIFICATIONS

See Attachment 2 Specifications.

QUANTITY

6.1. Two (2) each.

COST

7.1. Provide your fully burdened Total Cost on the Bid Schedule (Attachment 3).

BILLING PROCEDURE – Invoice and Payment

8.1. Invoices must be submitted as further detailed below. Invoices submitted prior to Acceptance, or without the required information listed below will be returned to the Contractor for correction and resubmission. Resubmitted invoices must be sent with a new invoice date, which will restart the timeline required for payment.

8.2. Invoices must be submitted as follows:

8.3. One (1) invoice per unit after acceptance by ITD.

8.4. Invoices must include the following information:

8.4.1. Contractor Company & Contact Information;

8.4.2. Contract Name & Number;

8.4.3. Order Number;

8.4.4. Invoice Number & Date and;

8.4.5. Itemization of the Property provided and accepted to include, description matching the contract, quantity, unit of measure, Vehicle Identification Number, T03933 and T03934 line item , unit price, extended price, and total invoice amount.

8.5. Invoices must be emailed to:

HQAP@itd.idaho.gov HQFLEET@itd.idaho.gov

8.6. ITD’s Contract Management Team (CMT). ITD’s CMT will review each invoice and dispute with the Contractor, if needed, prior to forwarding to ITD’s accounts payable to process the payment.

8.7. Payment will be made in accordance with Idaho Code 67-2302 https://legislature.idaho.gov/statutes after receipt of the Contractor's itemized invoice and is accepted by ITD. Total payments under this Contract shall not exceed the Total Price provided on Attachment 3 Bid Schedule – Bid Schedule unless otherwise modified in an amendment to this Price Agreement.

SUBMISSION REQUIREMENTS

9. 1. Required Bid Submission Items: Your Bid Submission must consist of the following:

9.1.1. Bid Schedule

9.1.2. Provide your cost information on Attachment 3, Bid Schedule, attached. Do not submit your Bid on any other form. Submitting your Bid on a form different than the Bid Schedule may cause your Bid to be rejected as non-responsive. Only one bid submittal per vendor will be accepted, multiple bids will be considered as non-responsive. If two products might be applicable please choose the one that meets or exceeds the specifications listed in Attachment Specifications

9.1.3. Attachment 4 – Product Information Sheet Product.

9.1.4. State of Idaho Signature Page

9.1.5. The State of Idaho Signature Page must be completed and submitted as part of your Bid. The State of Idaho Signature Page is attached in IPRO.

9.1.6. Supporting documentation if offering equal as indicated in Attachment 2 – Specifications.

9.1.7. Warranty documentation and an acceptance letter agreeing to warranty provisions of the Truck

9. 2. Bid Submission Methods

9.2.1. Bids must be submitted electronically via IPRO. Do not fax or e-mail your Bid. Your Bid must be received at the Idaho Transportation Department by the date and time specified on the IPRO header document. The official time, for bid closing purposes, is the Idaho Transportation Department’s time clock.

9.3 Electronic Submission via IPRO

9.3.1. Submitting electronically via IPRO, upload all of the Required Bid Submission Items (See Section 9.1) and enter your cost in IPRO for each line item; as the “Total Cost” on the Bid Schedule OR $0.01 as your cost in IPRO.

9.3.2. Upload all Required Bid Submission Items using Microsoft products such as Word and Excel. Do not submit items in .pdf format, unless provided otherwise in this ITB.

9.3.3. Submitting via IPRO, be advised that the Bidder for Bid evaluation and award purposes is the entity profile under which you submit in IPRO, which must be the same legal entity presented in your uploaded response materials. If the entity identified on the state supplied Signature Page differs from the entity under which you submit your Bid in IPRO, the information provided on the Signature Page prevails.

9.3.4. It is mandatory to submit your Bid electronically via IPRO, all Bidders participating in a Solicitation issued through IPRO must establish an account in the IPRO system as it is necessary in order to process and/or award the resulting Contract(s). It is free to establish an account and only takes a few minutes.

9.3.5. Bidders are further advised to upload response materials with descriptive file names, organized and consolidated in a manner which allows the State to efficiently navigate the Bidder’s response; as the State will print uploaded documents for evaluation in the manner received via IPRO.

9.4 Trade Secrets

If your Bid contains trade secret information which you have identified, you must also submit a redacted copy of the Bid (in electronic format, with the word “redacted” in the file name) with all trade secret information removed or blacked out; as well as a separate document containing a complete list (per the instructions in the three (3) paragraphs directly below) of all trade secret information which was removed or blacked out in the redacted copy.

Paragraph 28 of the Solicitation Instructions to Vendors describes trade secrets to “include a formula, pattern, compilation, program, computer program, device, method, technique or process that derives economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by other persons and is subject to the efforts that are reasonable under the circumstances to maintain its secrecy.” In addition to marking each page of the document with a trade secret notation (as applicable; and as provided in Paragraph 28 of the Solicitation Instructions to Vendors), Bidders must also:

Identify with particularity the precise text, illustration, or other information contained within each page marked “trade secret” (it is not sufficient to simply mark the entire page). The specific information you deem “trade secret” within each noted page must be highlighted, italicized, identified by asterisks, contained within a text border, or otherwise clearly delineated from other text/information and specifically identified as a “trade secret.”

Provide a separate document entitled “List of Redacted Trade Secret Information” which provides a succinct list of all trade secret information noted in your Bid; listed in the order it appears in your submittal documents, identified by Page #, Section #/Paragraph #, Title of Section/Paragraph, specific portions of text/illustrations; or in a manner otherwise sufficient to allow the State’s procurement personnel to determine the precise text/material subject to the notation. Additionally, this list must identify with each notation the specific basis for your position that the material be treated as exempt from disclosure.

AWARD

Award may be made to the responsive, responsible Bidder providing the lowest total price, as provided on the Attachment 3 – Bid Schedule.

The State reserves the right not to evaluate or make an award.

ACCEPTANCE

Upon receipt, the Spray Trucks shall be inspected by the ITD Maintenance Services Manager or designee to ensure the minimum specifications are met. Acceptance shall occur fourteen (14) calendar days after delivery, unless ITD has notified the Contractor in writing that the product delivered does not meet the minimum specifications. If ITD determines that the Trucks are not in accordance with the specifications, ITD shall provide the Contractor with a written notification. The Contractor must pick-up, correct any discrepancies, and re-deliver to the ITD specified location at the Contractor’s expense. The timeframe for completion of corrective action must not exceed thirty (30) calendar days from receipt of written notification from ITD. If approved by the State, the Contractor may perform acceptance work on-site at the delivery location identified in Section 16.0 in lieu of pick-up and return.

WARRANTY

12.1. Bidders must submit warranty documentation and an acceptance letter agreeing to warranty provisions of the Truck (See Section 9.1.7).

12.2. Manufacturer’s standard warranty must cover the entire Spray Truck for a minimum period of three (3) years after acceptance of unit by the State. Manufacturer warranty must include all parts, labor, and freight to replace a defective warranted item.

12.3. All warranty work must be completed within thirty (30) calendars days after receipt of written notice from the State. If approved by the State, the Contractor may perform warranty work on-site at the delivery locations identified in Section 16.0 in lieu of pick-up and return. The Contractor shall be responsible for all travel costs and work-site clean-up associated with any necessary repairs. The timeframe for corrective action will still be as identified above. If the Contractor is unable to repair the Spray Truck on-site within thirty (30) calendars days, or if the Spray Truck continuously malfunctions and causes it to be out of service on multiple occasions, ITD reserves the right to require the Contractor to pick-up, repair, and return the Spray Truck at no additional cost to ITD.

12.4. All inspection coupons, certification cards, or warranty identification cards normally furnished to the trade in general accordance with standard warranty policy shall be supplied upon delivery of equipment.

Operating manuals

13.1. The Contractor must provide two (2) operator’s manual, two (2) parts manuals, and two (2) service manuals with the spray truck at the time of delivery in the following format(s);

13.2. Paper printed manuals (if available) - must be bound or installed in a binder. Loose, unbound papers are not acceptable, and;

13.3. Electronic manuals -must be electronic PDF copies provided via USB, email, or free website download (hyperlink must be provided at or before delivery).

TRAINING

14.1. The Contractor must provide an authorized technician, within thirty (30) calendar days upon acceptance, to provide training for operations, maintenance, safety, etc. of the Spray System must take place at each delivery location Monday through Thursday, 8:00 am to 5:00 pm local time, excluding state of Idaho recognized holidays, as found in this link: https://idaho.gov/government/state-holidays/ . The technician must be versed in all aspects of the unit and be able to make any necessary field adjustments to the unit during the training period. Training must be no less than one (1) calendar day, four (4) hours a day, the Contractor must coordinate training with ITD’s contact for delivery.

14.2. Training will take place at:

Idaho Transportation Department 3311 West State St Boise, ID 83703

CHANGES/AMENDMENTS

15.1. Either party may, at any time by a written request, request changes to the Contract. The party requesting the change must complete the Change Request Form on the Attachment tab in LUMA providing all details for the change. The party receiving the Change Request Form must confirm receipt and provide feedback regarding any desired changes to the request.

15.2. If the Change Request consists solely of plan, timeline, schedule, or key personnel changes; or which otherwise acts to clarify the roles and responsibilities or modify the activities within the scope of the Contract, without an impact on cost, the ITD CMT is authorized to negotiate and execute the Change Request Form with the Contractor.

15.3. If the Change Request directly or indirectly increases the monetary obligations of the State, expands the scope of the Contract, changes contract requirements or terms and conditions or extends the Contract term, a formal Amendment will be issued by the State. The ITD CMT will submit the drafted Change Request Form to the State’s Contract Manager for review. Any Amendment must be in writing and mutually agreed upon by both parties. No amendment will be effective until executed by the Department of Administration. An Amendment not executed in compliance with the section may be void pursuant to Idaho Code, Section 67-9213, and may cause the entire Contract to be void.

transport and DELIVERY

16.1. ITD will be responsible for having the chassis’ dropped shipped to the Contractors installation facility;

16.2. Estimated delivery date is thirty (30) days after award of the contract;

16.3. The Contractor must complete the installation, and delivery back to ITD within one hundred eighty (180) days after receiving the chassis from ITD;

16.4. For Contractors located within fifty (50) miles of the delivery location in Section 16.10, the Contractor will be allowed to drive the Spray Truck to the delivery location in Section 16.10;

16.5. For the Contractor located beyond 50 miles of location listed below, Contractor will transport on a trailer (not drive) the Spray Truck from their installation facility to the delivery location in Section 16.10;

16.6. All expenses related to transporting ITD vehicles to the location in Section 16.10 including risk in transit, are the responsibility of the Contractor and must be included in its fully burdened price. No additional charges will be allowed;

16.7. The Contractor will be responsible for all fuel required to move the vehicle during installation of the specified equipment. Vehicle including any and all auxiliary tanks must be full of fuel when delivered back to ITD after installation;

16.8. The vehicle will be returned to ITD with complete and ready for service;

16.9. All vehicle interiors and exteriors must be professionally washed and cleaned prior to Acceptance. ITD will refuse the Spray Truck delivery if the Spray Truck interior and exterior are not clean.

16.10. Delivery must be made Monday through Thursday, 8:00 am to 4:00 pm local time excluding state of Idaho recognized holidays (https://idaho.gov/government/state-holidays/), FOB Destination freight pre-paid and allowed, unless otherwise approved in writing by ITD to;

Idaho Transportation Department 3311 West State St Boise ID, 83703

Pre-Build conference

17.1. The Contractor must coordinate and conduct a pre-build conference via in-person or virtually with ITD’s Maintenance Services Manager, or designee, at the ITD Headquarters facility located at 3311 West States Street, Boise, ID 83703. This conference must be conducted within fourteen (14) calendar days after award of the Contract and prior to beginning the manufacturing process of the Truck. The purpose of this conference is to review the requirements of the Contract, detailed specifications, component placement, and drawings.

17.2. Engineered design Drawing(s) of the Truck must be provided to ITD after its approval to proceed with the manufacturing process of the Truck. Drawing(s) must show structural design and placement of all installed components. Drawing(s) must be provided at the time of the pre-build conference; Drawing(s) are not required with the bid submittal.

ASSEMBLY

The Spray Trucks must be assembled and adjusted when delivered to the ITD location specified. All equipment, including standard and supplemental equipment, must be installed as per the manufacturer’s specifications, and serviced and ready for continuous operation at the time of delivery, unless otherwise stated in this ITB.

PRODUCT SUBSTITUTION

In the event a specified manufacturer’s commodity listed in the Contract becomes unavailable or cannot be supplied by the Contractor for any reason (except as provided for in the Force Majeure Clause), a commodity deemed in writing by the Contractor to be equal to or better than the specified commodity may be substituted by the Contractor at no additional cost or expense to ITD. Unless otherwise specified, any substitution of commodity prior to ITD written approval may be cause for termination of Contract.

RECORDS MAINTENANCE

Contractor shall maintain or supervise the maintenance of all records necessary to properly account for all payments made to the Contractor pursuant to the Contract. These records shall be retained by the Contractor for at least three (3) years after the Contract terminates, or until all audits initiated within the three (3) years have been completed, whichever is later.

AUDIT RIGHTS

The Contractor agrees to allow State and Federal auditors and State purchasing staff access to all the records relating to this Contract, for audit, inspection, and monitoring of services or performance. Such access will be during normal business hours or by appointment.

TERMINATION AND CURE

See Idaho Contract Terms and Conditions located on the Terms tab in ITB 1277 IPRO powered by LUMA.

RESPONSIBILITIES PURSUANT TO IDAPA 38.05.01.081

The ITB Lead may, in the State’s sole discretion, require the apparent lowest responsive Bidder’s to provide documentation to demonstrate its responsibility. The ITB Lead may request documentation including, but not limited to credit or financial reports, and references. Failure to provide requested documentation may result in the Bidder’s being deemed non-responsible. Nothing herein shall prevent the State from using other means to determine Bidder’s responsibility.

RECORDS MAINTENANCE

The Contractor must maintain or supervise the maintenance of all records necessary to properly account for all payments made to the Contractor pursuant to the Contract. These records must be retained by the Contractor for at least three (3) years after the Contract terminates, or until all audits initiated within the three (3) years have been completed, whichever is later.

AUDIT RIGHTS

The Contractor must allow State and Federal auditors and State purchasing staff access to all the records relating to this Contract, for audit, inspection, and monitoring of services or performance. Such access will be during normal business hours or by appointment.

SUBCONTRACTING

Unless otherwise allowed by the State in the Contract, the Contractor must not, without written approval from the State, enter into any subcontract relating to the performance of the Contract or any part thereof. Approval by the State of Contractor’s request to subcontract or acceptance of payment for subcontracted work by the State must not in any way relieve the Contractor of any responsibility under the Contract. The Contractor must be and remain liable for all damages to the State caused by negligent performance or non-performance of work under the Contract by Contractor’s subcontractor. Subcontractor(s) must maintain the same types and levels of insurance as that required of the Contractor under the Contract; unless the Contractor provides proof to the State’s satisfaction that the subcontractor(s) are fully covered under the Contractor’s insurance, or, except as otherwise authorized by the State.

If you intend to utilize subcontractors, you must include with your bid a description of the extent to which they will be used to comply with Contract requirements. Include each position providing service and provide a detailed description of how the subcontractors are anticipated to be involved under the Contract. Include a description of how the Offeror will ensure that all subcontractors and their employees will meet all Scope of Work requirements. If you do not intend to utilize subcontractor(s), provide a statement to that effect.

INSURANCE REQUIREMENTS

See Attachment 5 - Insurance Requirements on the Questions Tab.

additional insurance requirements In addition to the requirements per Attachment 5 – Insurance, Contractor must have Garage Keepers Liability Insurance Coverage of no less than $500,000, in place at the time of award. Garage Keepers Liability Insurance must be direct coverage and cover damage to ITD’s vehicles from damage caused by and including collision with another object, another vehicle, overturn, fire, lightning, explosion, theft, mischief and vandalism while the insured is attending, servicing, repairing, parking or storing in its garage operations.

DISPUTE RESOLUTION

During the performance of the Contract, the parties agree that it is in their mutual interest to resolve disputes informally. Any claims by the Vendor shall be submitted in writing to ITD’s Contract Manager for resolution. Any claims by the State shall be submitted in writing to the Vendor’s Project Manager for resolution. The Parties shall agree to negotiate in good faith and use all reasonable efforts to resolve such dispute(s). During the time the Parties are attempting to resolve any dispute, each shall proceed diligently to perform their respective duties and responsibilities under this Contract. The Parties shall agree on a reasonable amount of time to resolve a dispute. If a dispute cannot be resolved between the Parties within the agreed upon period, either Party may elect to exercise any other remedies available under the Contract, or at law. This provision, when agreed in the Contract, shall not constitute an agreement by either party to mediate or arbitrate any dispute.

NON-COMPLIANCE AND REMEDIES

30.1. ITD’s service location contact will be responsible for documenting non-compliance, in writing, via email. This notice will include the details of each discrepancy that require corrective action. Invoicing must not occur until non-compliance has been corrected.

30.2. Correcting Non-Compliance - After receipt of written notice from ITD, the Contractor must respond, in writing, explaining how and when each discrepancy will be corrected. All discrepancies must be corrected and brought back into compliance with the Contract within fourteen (14) calendar days after receipt of the notice from ITD. If the Contractor does not correct the discrepancies within this timeframe, ITD reserves the right to take further remedial action.

30.3. In addition to any remedies available to the State under law or equity, the State may it its sole discretion require one (1) or more of the following remedial actions if any of the service does not conform to the Contract requirements: 1) require the Contractor to take corrective action to ensure that performance conforms to the Contract requirements, 2) require the Contractor to subcontract all or part of the Contract at no additional cost to the State, 3) withhold payment or require payment of actual damages caused by the non-compliance, 4) terminate the Contract, in addition to any remedies imposed by the State.

30.4. If ITD must perform or hire a separate contractor to perform any of the Contract’s requirements, which is the responsibility of the Contractor under the terms of the Contract, ITD may withhold the actual cost to ITD from the Contractor’s payment(s).

TARIFF COSTS

32.1. If the President of the United States, the United States Congress, Customs and Border Protection, or any other federal entity authorized by law, imposes an import duty or tariff (a “tariff”) on an imported good that results in an increase in Contractor’s costs to a level that renders performance under this Agreement impracticable, Contractor may be permitted to add up to fifty percent (50%) of the actual cost it incurs due to tariffs to its invoices submitted to the State, subject to the following conditions:

32.1.1. Contractor shall notify the Agency of the maximum cost of tariffs and obtain the Agency’s written approval. The Agency shall not be obligated to pay costs associated with tariffs for which the Agency did not provide prior written approval, or which exceed the approved maximum. Contractor may provide notification of maximum tariffs on a case-by-case basis (for each order) or may provide blanket or time-bound notification (e.g., maximum for any orders placed for the next six (6) months);

32.1.2. Contractor may only invoice for actual costs incurred due to tariffs, even if that amount is less than the agreed upon maximum;

32.1.3. Contractor shall provide evidence documenting the actual cost and applicability of tariffs, which may include country of origin, order/delivery dates, official tariff rates, declared value, etc;

32.1.4. Any material misrepresentation of fact by Contractor relating in any way to an increase in pricing due to tariffs is a default under this Contract and shall be subject to the remedies set forth herein, in addition to any other claim or remedy available to the State. Furthermore, any material sums due to tariffs shall be fraud against the taxpayers of the State and grounds for the Contractor to be deemed non-responsible and/or disqualified from participation in future solicitations administered by the State and;

32.1.5. Contract pricing will be adjusted via an amendment to the Contract.

ITB # 1277 SPRAY TRUCKS

ATTACHMENT 1 – BIDDER QUESTIONS

PLEASE DO NOT IDENTIFY YOUR NAME OR YOUR COMPANY’S NAME OR PRODUCT NAMES OF INTELLECTUAL PROPERTY IN YOUR QUESTIONS.

ADD ROWS BY HITTING THE TAB KEY WHILE WITHIN THE TABLE AND WITHIN THE FINAL ROW.

The following instructions must be followed when submitting questions using the question format on the following page.

1. DO NOT CHANGE THE FORMAT OR FONT. Do not bold your questions or change the color of the font.

2. Enter the ITB section number that the question is for in the “ITB Section” field (column 2). If the question is a general question not related to a specific ITB section, enter “General” in column 2. If the question is in regards to a State Term or Condition or a Special Term or Condition, state the clause number in column 2. If the question is in regard to an attachment, enter the attachment identifier (example “Attachment A”) in the “ITB Section” (column 2), and the attachment page number in the “ITB page” field (column 3).

3. Do not enter text in the “Response” field (column 5). This is for the State’s use only.

4. Once completed, this form is to be e-mailed per the instructions in the ITB. The e-mail subject line is to state the ITB number followed by “Questions.”

Page | 2 ITB 1236 Vegetation Spray Trucks

ITB # 1236 Vegetation Spray Trucks

ITB 1236 VEGETATION SPRAY TRUCKS

ATTACHMENT 2 – SPECIFICATIONS

1. These specifications are the minimum mandatory specifications that your Bid must meet in order for the State to consider your Bid for award. Restate each specification listed in this section in which your bid deviates, followed by your response demonstrating that your Bid meets or exceeds the required specifications; provide model, part #, or description, as appropriate.

2. The Spray Trucks must be the latest model of the manufacturer's current standard production, as offered to commercial trade. Though they are not specifically covered herein, all parts necessary to provide complete and functional Spray Trucks, complete with accessories, must be furnished. All parts must conform in design, strength, quality of materials, and workmanship to current engineering practices and accepted standards of the industry. All parts must be the manufacturer’s standard unless otherwise specified in this ITB.

3. Any Manufacturer Brand Components referenced in this solicitation are intended to be descriptive—not restrictive—and serve only to illustrate the quality and characteristics required. Bidders proposing an equivalent Manufacturer Brand Component must provide documentation demonstrating, to the State’s satisfaction, that the offered item(s) meet all minimum requirements outlined in the solicitation. This documentation must be submitted prior to the closing of the question period as noted in Section 9.

4. If your product offered does not meet any of the specifications, Bidder must provide an explanation of how the product offered is functionally equivalent to the stated specification, as well as descriptive literature that supports the product offered.

4.1. This explanation must be declared during the question period of this event as stated in Attachment 1 – Questions of this ITB. State acceptance will be in the form of an amendment.

ATTACHMENT 2 – SPECIFICATIONS

Spray Trucks at a minimum must consist of the following:

1. ITD PROVIDED TRUCK CHASSIS DESCRIPTION

1.1. 2026 Ford Super Duty F-550 (W5H) XL dual rear wheel;

1.2. 4WD Crew Cab two hundred three (203) in wheel base;

1.3. Eighty - four (84) in cab to axle;.

1.4. Gross Vehicle Weight (GVW) nineteen thousand five hundred fifty (19,550) lb;

1.5. Payload Plus Upgrade Package 2 and;

1.6. ITD Equipment #’s T03933 and T03934.

2. SPRAY EQUIPMENT DESCRIPTION

2.1. The basic spray system shall include a main tank, centrifugal sprayer pump, custom flatbed, and boomless spray head(s). All components in the system must be non-corrosive type, compatible with chemicals currently used in Idaho Transportation Department vegetation management program.

3. SPRAY TRUCK EQUIPMENT REQUIREMENTS

3.1. Must a Norstar RS2000-G Roadside Sprayer to include at a minimum the following;

3.2. Water Tank;

3.2.1. Must be white in color. Material must be UV stabilized polyethylene;

3.2.2. Must be cylindrical shaped with seven hundred twenty – five (725) gallon capacity;

3.2.3. Tank must have a removable, anti-surge “Butterfly Baffle” system that reduces tank volume by no more than one point five percent (1.5%);

3.2.4. Bolt-in baffles or tank indentations are not acceptable;

3.2.5. Tank must be secured to a chassis mounted flatbed with heavy duty, galvanized, tubular steel bands.

3.2.6. The bolts securing the bands to the flatbed must pass through the flatbed deck and bed cross-members.

3.2.7. The bands must provide adequate support for continuous off-road operation;

3.2.8. Tank lid must be sixteen (16)in diameter minimum, positive locking type, with an air vent to prevent damage from excessive pressure or vacuum;

3.2.9. Tank feed lines between the water tank and sprayer pump must include one and a quarter (1 ¼) in chrome plated brass ball valves mounted at each end of the tank (close as possible to the bottom) and a third installed at the lowest point in the lines to drain the tank;

3.2.10. Tank valves must be mounted direct to the tank with bulkhead fittings;

3.2.11. It must be possible to open and close both tank valves from the curbside of the truck while standing on the ground;

3.2.12. Hose from the tank valves will be connected to a single pump feed line under the flatbed deck.

3.2.13. All hose between the tank and water pump shall be one and a quarter (1 ¼) in, non-collapsible suction type;

3.2.14. Water Tank Fill will be a two (2) in minimum line installed to fill through the tank lid with a four (4) in minimum anti-siphon air gap;

3.2.15. The fill line must run under the flatbed deck to a convenient curbside location;

3.2.16. A two (2) in “Y”-strainer must be installed in the fill line at a location that allows easy access;

3.2.17. The fill hose connection will be a two (2) in male camlock with cap and retainer chain and;

3.2.18. Loading hose shall be a twenty – five (25) ft by two (2) in mill hose with two (2) in female and male camlock type fittings.

3.3. Sprayer Water Pump:

3.3.1. Hypro model 9203C centrifugal with one and a half (1½) in inlet;

3.3.2. The pump must be capable of producing ninety (90) PSI and sixty (60)Gallon per Minute GPM;

3.3.3. The pump inlet, outlet and chemical injection point fittings must be brass or stainless steel (no exceptions will be allowed);

3.3.4. A suction strainer with thirty (30) mesh stainless steel screen will be installed on the inlet side of the water pump;

3.3.5. A high-pressure filter, with fifty (50) mesh screen will be installed in the pump discharge line as close to the pump as practical (prior to the pressure reducing valves);

3.3.6. The pumping system must maintain water pressure at a constant level as required for the intended use;

3.3.7. Mounting location for the water pump and related components must not limit access for normal maintenance;

3.3.8. Water Pump Power:

3.3.8.1. Shall be supplied by a nine (9) horsepower Honda Model GX270QAE gas engine with electric start/stop in the cab control center;

3.3.8.2. The water pump must be belt-driven from the engine utilizing a direct mount, heavy-duty, twelve (12) - volt Direct Current (DC) electromagnetic clutch;

3.3.8.3. Clutch power will be through a pump on/off switch in the cab control center;

3.3.8.4. The water pump and motor assembly must be mounted on a removable base attached to the motor well floor with vibration dampers;

3.3.8.5. There must be adjustment slots uniformly cut in the mounting base to allow drive belt adjustment and;

3.3.8.6. The motor mounting location will not limit access for normal maintenance. All belts, pulleys, shafts, etc., must have safety guards.

4. BOOMLESS" NUTATING (SWINGING) SPRAY HEAD

4.1. Norstar Model NSC-20108 with remote controlled swings (in/out) and thirty (30) - degree tilt (up/down);

4.2. The spray head(s) must be attached to a two and one half (2 ½) in, schedule-forty (40) steel pipe swing post that mount in a heavy-duty greaseable socket installed securely in the front right and left corner(s) of the flatbed deck;

4.3. The socket(s) must include a breakaway feature with manual brake adjustment;

4.4. The spray head must produce a twenty – eight (28) ft wide minimum (horizontal plane);

4.5. No-streak spray pattern, using all brass or stainless steel, solid stream nozzles (plastic nozzles are not acceptable);

4.6. The spray head must have seven (7) adjustable nozzle assemblies that produce individual spray swaths with widths of two (2) ft, two (2) ft, four (4) ft, four (4) ft, four (4) ft, six (6) ft, and six (6) ft;

4.7. The first four (4) nozzle assemblies must nutate at forty – five (45) Hertz (Hz) to produce uniform (no streak) spray patterns for a combined coverage of twelve (12) ft;

4.8. The nozzles must be sized for a total application rate of twenty – five (25) or thirty - five (35) gallons per acre at eleven (11) MPH;

4.9. The spray head assembly will include nine (9) Spraying Systems Model 144 direct acting solenoid valves, (diaphragm type solenoids are not acceptable);

4.10. Nine (9) one half (1/2) in pressure regulators with two and one half (2 ½) in diameter liquid filled gauges;

4.11. All spray head hose connections at the solenoid-regulator assembly must include three quarters (3/4) in camlock quick disconnects;

4.12. The solenoid-regulator assembly must be stacked vertically in a steel panel and securely attached to the flatbed deck and cab shield and;

4.13. The spray head must have large removable metal side panels to reduce wind shear and protect components from roadside obstructions.

5. CHEMICAL TANK AGITATORS

5.1. Norstar NSC-40570-V2 series with twelve (12) VDC drive motors mounted to the tank stand;

5.2. Agitators that pass through the tank lid are not allowed;

5.3. The propeller shaft and propeller must be 304 stainless steel and;

5.4. The agitators must be cab controlled on-off, with high and low speed. All cone tanks will have agitators.

6. CAB CONTROL CENTER

6.1. Must have a chemical injection control console and separate mechanical component control console (no exception);

6.2. Chemical injection control console and mechanical component control console must be to two (2) consoles and not combined in one (1) console.

6.3. Both consoles will be installed inside a steel framework attached to a double articulated arm;

6.4. The flexibility of the arm must allow either the driver or passenger to operate controls conveniently;

6.5. The arm must be securely attached to a floor mounted three (3) in square steel pedestal;

6.6. The pedestal must include necessary bracing and a heavy-duty steel base plate to minimize vibration;

6.7. All control cables connecting the control center to sprayer components will be run through the pedestal;

6.8. The control center electrical system and related components must not require any additional power source or storage capacity other than that which is normally supplied as heavy-duty from the chassis manufacture;

6.9. Must be an easily serviced or replaceable mechanical console without having to open, remove or disturbing the computer console. All spray system controls must be in the mechanical console (no exception).

7. MECHANICAL CONTROL CONSOLE

7.1. Norstar RS2000 with switches for dual spray head tilt and fold;

7.2. Water pump on/off, nine (9) spray width solenoids, and three (3) accessories;

7.3. All switches will be labeled for function and action and include indicator lights;

7.4. All controls must be labeled with a hard plastic etched placard. Tape type (Dymo) labels will not be acceptable.

8. PLUMBING

8.1. All hoses and fittings will be rated to exceed by fifty (50) percent any maximum operating pressures possible in their respective systems;

8.2. Any hoses installed in locations where chaffing or other damage might occur must have protective coverings and;

8.3. All hose and fittings must be adequately supported and secured throughout the system.

9. FLATBED

9.1. Must be designed and constructed for continuous off-road operation.;

9.2. The bed must be a low mount design thirteen (13) ft long by ninety – six (96) in wide with a maximum height of (8) in above the top of the truck frame rails;

9.3. The bed deck must be one eighth (1/8) thick steel diamond plate.

9.4. The outside bed rail must be three (3) in X one (1) in outside diameter (OD) tubular steel;

9.5. Cross members under the deck must be three (3) in X one and four tenths (1.4) 1 lb steel channel with the web installed vertically;

9.6. The cross members will be spaced to provide the support necessary for all bed mounted components;

9.7. A seventy-eight (78) wide full-height cab shield will be installed at the front of the bed;

9.8. The cab shield must have a one and one half (1½) in minimum, square steel-tube frame;

9.9. A three quarter (3/4) in by nine (9) in gauge expanded metal window will extend from the top of the cab shield to approximately six (6) in below the bottom of the rear window;

9.10. The rear of the bed must include a full-width, Grip-Strut step;

9.11. Must include stake pockets on all three (3) sides;

9.12. All clearance and Department of Transportation required lights will be Light Emitting Diode (LED) type;

9.13. Flatbed Finish: primered, painted and coated with a hot polyurethane coatings. Cold cure coatings are not acceptable and;

9.14. Must include non-logo rear mud flaps.

10. RUBBER FUEL HOSES

10.1. Must be covered on three sides (top, sides, bottom open) with a stainless-steel shroud reaching from the frame to the filler cap.

11. HANDGUN HOSE REEL ASSEMBLY

11.1. Must include an electric hose reel with hose roller guide;

11.2. Three hundred (300) ft of six hundred (600) PSI, one half (1/2 in Inside Diameter (I.D.) chemical resistant hose and SSC Guneet type 43L brass handgun and;

11.3. A one half (1/2) in brass ball valve must be installed in the hose reel feed line.

12. SECOND SPRAY HEAD MOUNTING SOCKET

12.1. Must include quick disconnects, hoses and electrical connections required for transferring and operating a single spray head on either side of bed and;

12.2. Electrical connections will come with dielectric grease and weather caps.

13. GUARDRAIL NOZZLE

13.1. Two adjustable height nozzles on swivels shall be mounted below the spray head mounting-socket and;

13.2. These nozzles will cover the area forward and to the rear of sign and guardrail posts.

14. HAND WASH TANK

14.1. Must be twelve (12) gallon polyethylene tank, mounted on deck in a convenient location with an on/off valve installed under the bed on the curbside.

15. EYE WASH

15.1. Must be a self-contained type, with sixteen (16) gallon capacity and;

15.2. The eye wash unit and the installation shall be in accordance with American National Standards Institute (ANSI) Z358.1-10981 Section 5, located on curbside.

16. FIELD MAINTENANCE AND CALIBRATION KIT

16.1. Must include one (1) set chemical pump tubes per pump;

16.2. One (1) pt. tube lube, nozzle pressure test kit;

16.3. Assorted hose clamps, two (2) solenoid valve repair kits, calibration container;

16.4. Water tank bag filter;

16.5. Sprayer pump filter screens;

16.6. Miscellaneous gaskets and electrical fuses;

16.7. Four (4) nylon spray head nozzle elbows and a clear vinyl calibration hose and;

16.8. All field maintenance and calibration lit items must be contained in a heavy-duty, corrosive resistant plastic toolbox to be stored in truck cab. Tool box does not need to be mounted inside the cab.

17. SLOW MOVING PLACARD

17.1. Must be a reflective orange triangle with a red border identifying the spray truck as a “Slow Moving Vehicle” and;

17.2. Must be mounted so that the placard can be reversed when operating vehicle at normal highway speed.

18. WARNING LIGHTS

18.1. Four (4) WHELEN model TLIA Surface Mount amber lights. Lights must be horizontally installed on the rear of the body, (above OE lights) spaced equally as possible and level with each other, approximately four (4) ft off the ground;

18.2. Two (2) WHELEN model IONA lights. Horizontally installed on front grill, spaced as far apart as possible and level with each other, approximately four (4) ft off the ground;

18.3. Two (2) WHELEN model R2LPPA Light bars to be installed onto cab-rack or brackets;

18.4. All warning lights must be wired “always hot” to OEM upfitter switches and;

18.5. Lights must be set to seventy - five (75) flashes per minute (FPM) flash pattern, rated twelve (12) – twenty – four (24) VDC and synchronized to operate together.

19. FIRE EXTINGUISHERS

19.1. Two (2) five (5) lb capacity, Class A (wood/paper), Class B (flammable liquids), and Class C (live electrical) fires ABC type and;

19.2. To be mounted one on each side near cab.

Attachment 3 – Bid Schedule – attached separately

Attachment 4 – Product Information

Bidder Name:

Provide your product information in the fields below:

Spray Equipment Make and Model:

Water Tank Make and Model:

Platform Coating:

Pump Make and Model:

Flow Control Make and Model:

Control Console Make and Model:

Spray Head Type:

Spray Application Rate:

Do you meet the specifications provided in Attachment 2 - Specifications?

YES *NO

*If your product offered does not meet or if it exceeds any of the specifications, Bidder must provide an explanation of how the product offered is functionally equivalent to the stated specification as well as descriptive literature that supports the product offered.

If awarded the contract, what is your estimated delivery timeline to the locations listed in Section 16, Delivery, after Receipt of Order (ARO) form ITD? _______ Calendar days ARO

THIS ATTACHMENT MUST BE COMPLETED AND RETURNED WITH YOUR BID RESPONSE

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