ITB #10-25-3 Center-Pivot Backhoe Loader.pdf

ARAPAHOE COUNTY SCHOOL DISTRICT #6

(LITTLETON PUBLIC SCHOOLS)

LITTLETON, COLORADO 80120-2094

INVITATION TO BID

BID #: 10-25-3

FOR: Center-Pivot Backhoe Loader DATE ISSUED: October 17, 2025

Following is a schedule for this Invitation to Bid:

LPS Posts Invitation October 17, 2025 Respondent Questions Due October 24, 2025 by 2:00 PM Responses to Questions October 30, 2025 by 5:00 PM Final Addenda Issued November 5, 2025 by 5:00 PM Bids Due November 6, 2025 by 2:00 PM

RETURN BID TO: Electronic Bids to be submitted via BidNet by 2:00 PM, November 6, 2025.

BID OPENING DATE: To be held internally, successful respondent will be contacted by the LPS Purchasing Manager.

LOCATION: Electronic Bids received will be internally reviewed by the selection committee.

BIDDER:

Name

Address

Telephone Email

Representative’s Name/Title

Representative’s Signature (Signature constitutes acceptance of all terms and conditions listed in this document.)

LPS BID #10-25-3

LITTLETON PUBLIC SCHOOLS

INVITATION TO BID

INSTRUCTIONS TO BIDDERS

Littleton Public Schools, Arapahoe County School District #6 (the District), is issuing this Invitation to Bid for one Center-Pivot Backhoe Loader. Refer to attached document titled Center-Pivot Backhoe Bid Specs for required specifications including acceptable models.

Each bid must be submitted via BidNet, referencing the name of the firm submitting the bid, its mailing address and the LPS bid number. The District will accept bids until the date and time indicated on the bid cover. Each Bidder is responsible for getting his or her bid submitted on time. Bids received after the date and time due will not be reviewed. No Hard Copy, oral, telegraphic facsimile, telephone bids or modifications will be accepted.

Questions are to be submitted via BidNet.

Questions shall not be sent or copied to any other individuals. Written questions received by 2:00 PM MST on October 24, 2025, will be responded to and responses will be distributed to all participating Bidders on October 30, 2025, by 5:00 PM, MST.

All participating bidders, by their signature hereunder, shall agree to comply with all of the conditions, requirements and instructions of this bid as stated or implied herein. Should the District omit from this bid anything which is necessary to a clear understanding of the work, or should it appear that various instructions are in conflict, the bidder shall secure written instructions from the District Purchasing Supervisor at least 48 hours prior to the time and date of the bid opening. If the point in question is not clearly and fully set forth in the bid documents, a written addendum will be sent to all participating bidders.

If the bidder is a corporation, the bid must be signed by an officer, attested by the secretary of the corporation, and affixed with the corporate seal or accompanied by written authorization of the signatory, executed in like manner. If the bidder is not a corporation, the bid may be signed by an authorized person, but written proof of such authority shall accompany the bid. The District may, at its sole discretion, delay action on a bid until any question of authorization is resolved to the District's satisfaction or reject any bid for which the authority of the signatory is unclear.

Each bidder shall furnish the proposed services/materials that are called for on the face of this bid in strict accordance with the conditions, requirements and specifications of this Invitation to Bid.

The submittal of a bid shall constitute an irrevocable offer to contract with the District in accordance with the terms of said bid, which offer may not be withdrawn until or unless rejected or not accepted by District, except as provided herein.

Recapitulations for this bid will not be mailed out. The results of the bid may be reviewed in person during normal business hours.

Each bidder represents that he or she has read and understands the bid documents, which include Instructions to Bidders and the proposed Contract Documents, including any Addenda issued prior to receipt of bids, and that this bid is made in accordance therewith.

Each bidder represents that he or she has familiarized him or herself with the local conditions under which the Work is to be performed and has correlated on-site observations with the requirements of the proposed Contract Documents.

ADDENDA: Any interpretations, corrections or changes to this Invitation to Bid and Specifications will be made by addenda. Sole issuing authority of addenda shall be vested in the District Purchasing Agent.

Addenda will be delivered to all who are known to have received a copy of this Invitation to Bid.

Bidders shall acknowledge in writing receipt of all addenda.

ALTERING BIDS: Bids cannot be altered or amended after the submission deadline. Any alteration or erasure made before bid opening time must be initialed by the signer of the bid, guaranteeing authenticity.

WITHDRAWAL OR AMENDMENT OF SUBMITTED BID:

1) Any bid which has been submitted may be withdrawn prior to the scheduled time for opening of bids. A request to withdraw a bid must be in writing and be received by the District Purchasing Department prior to the time scheduled for opening of bids.

2) No amendment, addendum or modification will be accepted after a bid has been submitted to the District.

If a change is desired to a bid that has been submitted, the submitted bid must be withdrawn and the replacement bid submitted prior to the time scheduled for opening of bids.

3) No bidder may have more than one bid on file with the District for the same work, provided that a single bid may contain alternative bids in addition to the primary bid based on District specifications.

NON-COLLUSION: The Bidder certifies that this bid is made without any previous understanding, agreement or connection with any person, firm, or corporation making a bid for the same project, and is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action.

ETHICS: The Bidder shall not offer or accept gifts or anything of value nor enter into any business arrangement with any employee, official or agent of District.

TAXES: Bidders shall not include federal, state or applicable local excise or sales taxes in bid prices, as the District is exempt from payment of such taxes. For state sales and use taxes, it shall be the responsibility of the Bidder to complete and file an “Application for Exemption Certificate” with the Colorado Department of Revenue.

DELIVERY: All delivery and freight charges (FOB District-designated location) are to be included in the bid price.

APPLICABLE LAWS AND REGULATIONS:

It is the Bidder's responsibility to have complete understanding of applicable Federal, State and Colorado Department of Education laws, rules and regulations related to employment, safety and environment in providing services as stated for the scope of work within a school district. All materials, supplies, and equipment furnished or services performed under the terms of the purchase order or contractual agreement shall comply with the requirements and standards specified in applicable federal, state and local statutes.

NON-DISCRIMINATION:

In the performance of the Work under this Agreement, the Bidder agrees to comply with the applicable provisions of the Colorado Anti-Discrimination Act of 1957. The Bidder agrees that he or she will not discriminate against any employee or applicant for employment because of race, creed, color, sex, or national origin. The Bidder also agrees that he or she will take affirmative action to insure that applicants when employed are treated during the employment without regard to their race, creed, color, sex, or national origin.

Such action shall include but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.

COLORADO LABOR:

In accordance with the Keep Jobs in Colorado Act of 2013 and C.R.S. §8-17-101, et seq., not less than eighty percent (80%) of the labor employed to perform the Work under this Agreement shall be Colorado residents.

“Colorado resident,” as used herein, means any person who is, at the time of employment, and has been, for a minimum of six months prior, a legal resident of the State of Colorado.

ILLEGAL ALIENS:

If the Bidder has any employees or sub-consultants, the Bidder shall comply with C.R.S. §8-17.5-101, et seq., regarding Illegal Aliens – Public Contracts for Services, and this section of this Agreement.

1. The Bidder shall not:

a. Knowingly employ or contract with an illegal alien to perform work under this Agreement; or

b. Enter into a contract with any entity that fails to certify that the entity will not knowingly employ or contract with an illegal alien to perform work under this Agreement.

2. The Bidder confirms through participation in either the Federal “E-Verify Program” or the Colorado

Department of Labor Program that he or she does not employ any illegal aliens who have been newly hired to perform work under this contract. The “E-Verify program” is the electronic Employment Verification Program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, that is administered by the United States Department of Homeland Security and the Social Security Administration. The application is currently on-line at https://e-verify.uscis.gov/enroll/.

3. The Bidder shall not use either the E-Verify Program or the Colorado Department of Labor Program procedures to undertake pre-employment screening of job applicants while this Agreement is in effect.

4. If the Bidder obtains actual knowledge that a sub-consultant performing work under this Agreement knowingly employs or contracts with an illegal alien, the Bidder shall:

a. Notify the sub-consultant and the District within three days that the Bidder has actual knowledge that the sub-consultant is employing or contracting with an illegal alien; and

b. Terminate the contract with the sub-consultant if within three days of receiving notice required pursuant to the preceding sub-subparagraph of this subparagraph the sub-consultant does not stop employing or contracting with the illegal alien, except that the Bidder shall not terminate the contract with the sub-consultant if during such three days the sub-consultant provides information to establish that the sub-consultant has not knowingly employed or contracted with an illegal alien.

5. The Bidder shall comply with any reasonable request by the Department of Labor and Employment made in the course of an investigation that the Department is undertaking pursuant to the authority established in C.R.S. §8-17.5-102(5).

6. If the Bidder violates any provision of this Agreement pertaining to illegal aliens, the District may terminate this Agreement for a breach of contract. If the Agreement is so terminated, the Bidder shall be liable for actual and consequential damages to the District as required by law.

7. The District will notify the Office of the Secretary of State is the Bidder violates this provision of this

Agreement and the District terminates the Agreement for such breach.

8. The Bidder shall execute the certification provided by the District and return it to the District in conjunction with the execution of this Agreement.

9. The Bidder shall obtain certifications from its sub-consultants regarding the prohibition against use of illegal aliens on this Project on the form provided by the District before allowing the sub-consultant to do any work on the Project.

https://e-verify.uscis.gov/enroll/ https://e-verify.uscis.gov/enroll/

CRIMINAL BACKGROUND CHECKS:

The Bidder shall certify to the District that Criminal Background Checks will be conducted for all employees or sub-consultant employees who may be in contact with students at any District facility. No employee may work on District property until the District receives verification of a Colorado Bureau of Investigation background check ensuring that no such employee has a criminal record that includes any conviction for the offense of sexual assault as described in C.R.S. §18-3-402, or for a sexual offense against a child, or for child abuse as described in C.R.S. §18-6-401, nor that the individual has been dismissed or resigned from a school district under circumstances described in C.R.S §22-32-109.7(1)(b). Employees who have been convicted of, pled nolo contendere to, or received a deferred sentence or deferred prosecution for a felony or a misdemeanor crime involving unlawful sexual behavior or unlawful behavior involving children, will not be allowed to work on District property. Employers are responsible for adhering to any Federal, State or local privacy and confidentiality requirements and other laws, regulations or policies governing employees’ background checks.

EMPLOYEE IDENTIFICATION:

The successful Bidder will provide photo identification badges for all employees working in District buildings, as approved in advance by District Security.

INSPECTION OF DOCUMENTS:

1) Each bidder receiving forms prepared by the District is responsible for inspection of District documents for missing or illegible pages or other indication of incomplete information provided to the bidder.

2) Failure to receive complete Bidding Documents or failure to examine bid requirements will not excuse Commitments made in submitting a bid.

3) Bidders shall promptly notify the District of any ambiguity, inconsistency or error which they may discover upon examination of the Bidding Documents or the sites and local conditions.

4) Bidders requiring clarification or interpretation of the Bidding Documents shall make a written request to the School District at least three (3) days prior to the date for receipt of bids.

SILENCE OF SPECIFICATION: The apparent silence of the bid specifications as to any detail or the apparent omission from it of a detailed description concerning any point shall be regarded as meaning that only the best commercial practices are to prevail. All interpretations of the bid specifications shall be made on the basis of this statement.

DESCRIPTIONS: Unless the words “No Substitute” are specified on the bid sheet, any reference to model and/or make/manufacturer used in bid specifications is descriptive, not restrictive. It is used to indicate the type and quality desired. Bids based on items of like quality may be considered. Refer to the District Guidelines and Standards for additional information: https://littletonpublicschools.net/manuals-regulations.

DESIGN, STRENGTH, QUALITY of materials must conform to the highest standards of manufacturing practice.

EXCEPTIONS/SUBSTITUTION: All bids meeting the intent of this Invitation to Bid will be considered for award. Bidders taking exception to the specifications or offering substitutions shall state these exceptions in the section provided or by attachment as part of the bid. Absence of such a list shall indicate that the Bidder has not taken exceptions, and the Bidder shall be held responsible to perform in strict accordance with the specifications of the Invitation. The District reserves the right to accept any, all or none of the exception(s)/substitution(s), as deemed by the District to be in the best interest of the District.

SAMPLES: When requested, samples shall be furnished free of expense to District.

http://www.michie.com/colorado/lpext.dll?f=FifLink&t=document-frame.htm&l=jump&iid=COCODE&d=18-3-402&sid=57b10144.2edef73a.0.0#JD_18-3-402 http://www.michie.com/colorado/lpext.dll?f=FifLink&t=document-frame.htm&l=jump&iid=COCODE&d=18-6-401&sid=57b10144.2edef73a.0.0#JD_18-6-401 http://www.michie.com/colorado/lpext.dll?f=FifLink&t=document-frame.htm&l=jump&iid=COCODE&d=22-32-109.7&sid=57b10144.2edef73a.0.0#JD_22-32-1097

WARRANTY: Successful bidders shall warrant that all items/services shall conform to the proposed specifications and implied warranties of merchantability and fitness for a particular purpose as stated in the Uniform Commercial Code and be free from all defects in material, workmanship and title.

PATENTS/COPYRIGHTS: The successful bidder agrees to indemnify and hold the District harmless from claims involving infringements of patents and/or copyrights.

PERFORMANCE AND PAYMENT BONDS: The successful Bidder will be required, as a condition to granting a contract award, to furnish the District both Performance and Labor and Material Payment Bonds or other acceptable security on all bids in excess of $50,000. Such bonds shall be in the amount of one hundred percent (100%) of the contract price, covering the faithful performance of the contract and the payment of all obligations arising thereunder. The cost of the bonds shall be included in the bid. Bonds shall be fully executed and notarized and delivered to the District’s Purchasing Agent prior to execution of the contract on forms acceptable to said District representative and before commencement of any work.

EVIDENCE OF COMPETENCY: Bidders shall submit within three (3) days, if requested by District, such evidence of the bidder’s competency and practical knowledge to do the particular work covered by this bid and of the bidder’s financial responsibility, resources, experience, organization and equipment to complete the proposed work. Failure to comply with this requirement may result in the rejection of consideration of such bid. The District reserves the right to reject any bid where an investigation of the evidence or information submitted by such bidder does not demonstrate fully that the bidder is qualified to properly carry out the terms of the contract.

INSURANCE REQUIREMENTS: At all times during the term of this contract, the successful Bidder shall carry and maintain in full force at Bidder's expense the following insurance policies with insurance companies satisfactory to District. Such policies shall include a provision requiring a minimum of thirty (30) days’ notice to the District before any change or cancellation (including cancellation for nonpayment of premium).

• Commercial General Liability insurance in a minimum amount of $1,000,000 per occurrence, including the following coverage’s: Contractual insurance; personal injury; premises insurance; products/completed operations hazard; broad-form property damage; independent contractors; and explosion, collapse and underground hazards.

• Comprehensive Automobile Liability on all vehicles used in connection with the services, in a minimum amount of $1,000,000 combined single limit for bodily injury and property damage per occurrence.

• Worker’s Compensation and Employer’s Liability insurance in accordance with provisions of the

Worker’s Compensation Act of the State of Colorado for all employees to be engaged in the services.

Should any services be subcontracted, said subcontractor shall be required similarly to provide the same insurance for all its employees to be engaged in such services. Sole proprietors who are excluded under the Act shall also be required by the District to carry Worker’s Compensation insurance.

• All insurance policies shall identify Littleton Public Schools as an additional named insured.

AWARD OF CONTRACT:

1) The District reserves the right to award or not award a contract and the right to select any bid submitted for award of a contract.

2) A contract award, if any, will be based on the District's determination of which bid best meets the needs of the District. Judgments to be made may include ability and capacity to perform, experience, reputation, past performance, responsiveness to terms and conditions of the bid, and anticipated cost of services.

3) The District reserves the right to select a bid with higher prices than the lowest of all prices received, if, in the opinion of the District, the interests of the District will be best served by such bid.

4) The District reserves the right to accept part of a bid and extend a contract offer based on only part of a bid.

Bidders are permitted to decline such a contract offer that is based on partial service.

5) The District shall have the right to waive any informality or irregularity in any bid or bids received and to accept the bid or bids which, in its judgment, is in its own best interests.

COLORADO OPEN RECORDS ACT: The Bidder/Proposer (“Bidder”) acknowledges that the District is a public entity subject to the Colorado Open Records Act, C.R.S. §24-72-201, et. seq., (“CORA”).

Consequently, the Bid or Proposal, including any accompanying information/documentation that the Bidder submits in conjunction therewith is presumptively public records available for public review under CORA, unless the information/documentation is clearly marked as “trade secrets, privileged, or confidential commercial information”. The District initially will withhold any information/documentation marked as such from public review until the District has given the Bidder notice of any request for review. The Bidder then will have forty-eight (48) hours in which to advise the District whether it wants the District to retain the information/documentation from public review. If so, the Bidder will set forth, in writing, the legal reasons that it believes the said information/documentation is not subject to public review under CORA. If the District decides not to produce the documents for public review, the Bidder will indemnify and hold the District harmless from any liability and cost, including attorneys’ fees, which may ensue in the event of litigation. The District will have the further right to retain its own counsel to defend any claims under CORA, for which the Bidder will reimburse the District its reasonable attorneys’ fees and costs occasioned therein.

SUBCONTRACTORS: The successful Bidder shall, within seven (7) days of notification of selection for the award of a Contract for the Work, submit a list of names of the subcontractors or other persons or entities proposed for a significant portion of the work. The Owner will then notify the Bidder in writing if it has objection to any such proposed person or entity. In such event, the Bidder may, at his option, (1) withdraw his bid or (2) submit an acceptable substitute person or entity with an adjustment in his bid price to cover the difference in cost occasioned by such substitution. The District may, in its discretion, accept the adjusted bid price, or it may disqualify the Bidder. In the event of either withdrawal or disqualification under this subparagraph, bid security will not be forfeited.

GENERAL CONDITIONS

CONTRACT: Once the District’s Supervisor of Purchasing and Warehouse or designee has given the Bidder written notice of acceptance of its bid, the acceptance shall constitute a binding contract inclusive of these Instructions to Bidders and other contract documents made available to the Bidder in conjunction with this bid, subject only to final approval by the District’s Board of Education or its designee.

CERTIFICATE OF INSURANCE: The Bidder shall provide the District with certificates of insurance evidencing the policies listed above prior to the commencement of services, and copies of the insurance policies shall be provided to the District’s Purchasing Supervisor before the commencement of the work.

PURCHASE ORDER: A purchase order(s) shall be generated by District to the successful Bidder. The purchase order number must appear on all itemized invoices and packing slips. The District will not be held responsible for any orders placed/delivered without a valid current purchase order number.

CHANGE ORDERS: No oral statement of any person shall modify or otherwise change or affect the terms, conditions or specifications stated in the resulting contract. All change orders to the contract will be made in writing by the District.

CONTRACT ADMINISTRATOR: Under this contract, the District may appoint a contract administrator with designated responsibility to ensure compliance with contract requirements, such as but not limited to acceptance, inspection and delivery. The contract administrator will serve as liaison between the District and the successful Bidder.

WORKPLACE HEALTH, SAFETY AND ENVIRONMENT: It is the policy of LPS to require of contractors and their subcontractors the same emphasis on Health, Safety and Environment (HSE) protection as we practice for our own employees. It is a contractual requirement that contractors comply with all applicable contractor, client, State, and Federal health, safety, and environmental regulations.

Attachment A included with the bid documents specifies that the District’s HSE requirements may exceed OSHA standards or the contractors’ normal HSE procedures. Contractors are responsible for reviewing and implementing the HSE requirements set forth in this Attachment A. Contractors are also responsible for ensuring that their lower-tier subcontractors review and implement these HSE requirements.

Contractors unable to meet the minimum safety requirements may submit a written safety enhancement program designed to improve Health and Safety performance. If approved by the Jacobs HSE Manager, that safety enhancement plan will become part of the Contractor’s job-specific HSE plan.

INDEMNIFICATION: The Bidder shall indemnify and save harmless the District against or from all costs, expenses, damages, injury or loss to which said District may be subjected by reason of the Bidder’s wrongdoing, misconduct, want of care, skill, negligence, or default in the execution or performance of contract, and shall save and keep harmless the District against and from all claims and losses to it from any causes whatsoever, including actual or alleged patent infringements in the matter of making, furnishing and delivering materials/services as called for in the bid documents.

GOVERNING LAW: The Contract, including these Instructions to Bidders, will be governed and construed solely according to the laws of Arapahoe County, State of Colorado.

VENUE: Venue for litigation of any and all claims and/or disputes arising out of and relating to this transaction shall be exclusively in the Arapahoe County District Court, State of Colorado.

MINORITY, SMALL AND WOMEN OWNED BUSINESS: Littleton Public Schools encourages the participation of small, minority and women owned business to participate in this Invitation to Bid. The District is an equal opportunity employer committed to utilizing diverse business in procurement of goods, services and construction, while continuing to pursue diverse business for contracting opportunities.

Bid Proposal Sheet

Center-Pivot Backhoe Loader Bid #10-25-3

Littleton Public Schools is requesting pricing for one Center-Pivot Backhoe Loader with the required specifications as stated on the attached document titled Center-Pivot Backhoe Loader Bid Specs.

1. Qty. 1 – Center-Pivot Backhoe Loader

Total Delivery (Transportation Center) Bid: We will fulfill this price for the lump sum of:

($_________________)per vehicle including freight

All pricing shall be F.O.B. Destination to:

Littleton Public Schools Transportation Services 5565 S. Crocker St.

Littleton, CO 80120

Receipt of copies of the following addendum(a) is hereby acknowledged and have been considered in preparation of this Bid.

Addendum No. Bidders Signature Date Acknowledged

The following documents are attached and are included and required to be completed and submitted with bid:

1. Certificate of Insurance

2. W-9

PRINT THE WORDS "NO EXCEPTIONS" HERE ____________ IF NO EXCEPTIONS ARE TAKEN TO ANY OF THE TERMS, CONDITIONS OR SPECIFICATIONS OF THESE BID DOCUMENTS. IF EXCEPTIONS ARE TAKEN TO ANY OF THE TERMS, CONDITIONS OR SPECIFICATIONS OF THESE BID DOCUMENTS, THEY MUST BE CLEARLY STATED ON A SEPARATE SHEET OF PAPER, ATTACHED TO THIS PROPOSAL SHEET AND SUBMITTED WITH THIS

BID.

BID DUE DATE: THIS PROPOSAL MUST BE RECEIVED ELECTRONICALLY VIA BIDNET BY 2:00 PM MST, THURSDAY, NOVEMBER 6, 2025. ANY BIDS RECEIVED AFTER THIS DATE AND TIME MAY NOT BE ACCEPTED

OR CONSIDERED.

AUTHORIZED REPRESENTATIVE.

COMPANY NAME _______________ PHONE ____________________________________

MAILING ADDRESS _______________________________________ FAX _________________

PRINTED NAME AND TITLE ________________________________________________________

AUTHORIZED SIGNATURE _________________ DATE ______________________________

Revised 1/26/2011