ITB

RFP # 23-51 MANAGEMENT OF THE MERK MILES CITIZEN CONVENIENCE CENTER Page 2 of 75

City of South Fulton, Georgia 5440 Fulton Industrial Blvd., South Fulton, GA 30336

Phone: 470-809-7700 Website: Finance & Administrative Services | South Fulton, GA

(cityofsouthfultonga.gov)

Dominic Ochei, Interim Chief Financial Officer

REQUEST FOR PROPOSALS

RFP # 23-51 MANAGEMENT OF THE MERK MILES CITIZENS

CONVENIENCE CENTER FOR THE CITY OF SOUTH FULTON

SCHEDULE OF EVENTS DATE

Proposal Release Date: Tuesday, August 22, 2023

Mandatory Pre-Proposal Conference:

A Mandatory Pre-Proposal and Site Visit Conference will be held virtually by our staff and responsible person(s). To attend the Pre- Proposal Conference, please refer to Information and Instructions to Proponents, Item # 10 for details.

Thursday, August 31, 2023 9:00 A.M.

Deadline for questions:

Questions must be submitted online at:

https://www.bidnetdirect.com/georgia/cityofsouthfulton

Tuesday, September 5, 2023 3:00 P.M.

Answers will be posted by addendum at:

https://www.bidnetdirect.com/georgia/cityofsouthfulton

Friday, September 8, 2023

All responses to this RFP must be submitted online at:

https://www.bidnetdirect.com/georgia/cityofsouthfulton. Vendors are required to submit responses to solicitations electronically. If you need any assistance registering or using the platform, please call Bidnet Direct's Support Team at 800-835-4603 ext. 2 for assistance.

To attend the Proposal Opening, please refer to Information and Instructions to Proponents, Item # 9 for details.

Thursday, September 21, 2023 10:00 A.M.

Oral Presentations and Interviews, if required Not applicable

THIS PROPOSAL SOLICITATION FORM

MUST BE SIGNED AND SUBMITTED WITH PROPOSAL

COMPANY NAME: DATE:

MAILING ADDRESS: PHONE:

CITY: FAX:

STATE: ZIP: SSN OR FEDERAL TAX ID#:

EMAIL: TITLE OF AUTHORIZED REPRESENTATIVE:

PRINTED NAME: AUTHORIZED SIGNATURE:

Dominic Ochei 08/22/2023 https://www.cityofsouthfultonga.gov/2158/Finance-Administrative-Services https://www.cityofsouthfultonga.gov/2158/Finance-Administrative-Services https://www.bidnetdirect.com/georgia/cityofsouthfulton https://www.bidnetdirect.com/georgia/cityofsouthfulton

RFP # 23-51 MANAGEMENT OF THE MERK MILES CITIZEN CONVENIENCE CENTER Page 3 of 75 fcTABLE OF CONTENTS

1. INFORMATION AND INSTRUCTIONS TO PROPONENTS

2. SUBMITTAL CHECKLIST

3. INTRODUCTION

4. SCOPE OF SERVICES

5. MINIMUM REQUIREMENTS

6. EVALUATION PROCESS

7. PROPOSAL PREPARATION AND GUIDELINES

8. STANDARD CITY CONTRACT

9. APPENDICES

Appendix A – Bonding and Insurance Requirements Appendix B – Required Form Submittals Appendix C – Required Content of Proposal

10. ATTACHMENTS

Attachment A – Scope of Services Attachment B – Proposal Cost Form Attachment C – Draft City Contract

RFP # 23-51 MANAGEMENT OF THE MERK MILES CITIZEN CONVENIENCE CENTER Page 4 of 75

RFP # 23-51

MANAGEMENT OF THE MERK MILES CITIZEN CONVENIENCE

CENTER IN THE CITY OF SOUTH FULTON

INFORMATION AND INSTRUCTION TO PROPONENTS

1. Services Required: This Request for Proposals (RFP) is for qualified Proponents (“Proponent” or “Proponents”) to operate Merk Miles, which provides solid waste disposal serves within the City of South Fulton. A detailed Scope of Services is set forth in this RFP.

2. Solicitation Method: This solicitation is being conducted in accordance with all applicable provisions of the City of South Fulton Purchasing Policy codified in Sec.

1-9001 et seq. of the City of South Fulton Code of Ordinances. By submitting a Proposal in reference to this solicitation, a Proponent acknowledges that it is familiar with all laws applicable to this solicitation, including, but not limited to, the City’s Code of Ordinances, which laws are incorporated into this RFP by reference.

3. Minimum Qualifications: Each Proponent and team member shall have the minimum experience set forth in this RFP.

4. Certificate of Authority to Transact Business in Georgia: Each Proponent must submit documentation that demonstrates it is duly authorized to conduct business in the State of Georgia with its proposal. This requirement also applies to Joint Venture (JV) Team Members, Sub-Consultants and Sub-Contractors.

5. Business License: Proponent is requested to submit a copy of its current, valid business license with its Proposal. If the Proponent is a Georgia corporation, Proponent is requested to submit a valid City or city business license. If Proponent is a joint venture, Proponent is requested to submit valid business licenses for each member of the joint venture. If the Proponent is not a Georgia corporation, Proponent is requested to submit a Certificate of Authority to Transact Business in the State of Georgia and a copy of its current, valid business license issued by its home jurisdiction.

6. Professional License: Proponent must attach a copy of any professional license required by this RFP with its response.

7. No Offer by City and Firm Offer by Proponent: This solicitation does not constitute an offer by City to enter into an agreement and cannot be accepted by any Proponent to form a Contract. This solicitation is only an invitation for offers from interested Proponents and no offer shall bind City. A Proponent’s offer is a firm offer and may not be withdrawn except as provided in this RFP, and in the City’s Code of Ordinances and other applicable law.

8. Proposal Duration: Proposals submitted in response to this RFP must be valid for a period of One Hundred and Twenty (120) calendar days from the Proposal Submission Deadline and must be marked as such.

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9. Proposal Submission Deadline: Responses to this RFP will be accepted online at https://www.bidnetdirect.com/georgia/cityofsouthfulton on Thursday, September 21, 2023, at 10:00 A.M. Eastern Time (ET).

Meeting ID: 266 182 991 522 Passcode: P9s6u4 Or call in (audio only) +1 470-582-0113,,503107229# United States, Atlanta Phone Conference ID: 503 107 229#

10. Mandatory Pre-Proposal Conference and Site Visit: A Mandatory Pre-Proposal

Conference and Site Visit has been scheduled for Thursday, August 31, 2023, at 9:00 A.M., and will be hosted on site by our staff and responsible person(s).The address is:

Merk Miles Citizens Convenience Center 3225 Merk Road South Fulton, GA 30349

Attendance at the Pre-Proposal Conference is mandatory for Proponents responding to this RFP; however, Proponents are encouraged to attend. During the Pre-Proposal Conference, the general requirements of the project will be discussed. Any questions during the Pre-Proposal Conference will not be authoritative. Each Proponent must be fully informed regarding all existing and expected conditions and matters, which might affect the cost or performance of the Services. It should be emphasized, however, that nothing stating or discussed during the court of this Pre-Proposal conference shall be considered to modify, alter, or change the requirement of the solicitation documents, unless it shall be subsequently incorporated into an addendum to the solicitation documents.

11. Solicitation Questions/Prohibited Contacts: Any questions and communications regarding this RFP shall be submitted in writing by logging into https://www.bidnetdirect.com/georgia/cityofsouthfulton on or before Tuesday, September 5, 2023 by 3:00 P.M., ET. Questions received after the designated period may not be considered. Any response made by the City will be posted online at https://www.bidnetdirect.com/georgia/cityofsouthfulton by addendum. No Proponent may rely on any verbal response to any question submitted concerning this RFP.

12. All Proponents, and/or representatives of Proponents, seeking an award of a City of South Fulton Contract may not initiate or continue any verbal or written communications regarding a solicitation with any City officer, elected official, employee, or other City representative other than the Department of Finance employee named in the solicitation, between the date of the issuance of the solicitation and the date of the final Contract award by the City Council, unless specified otherwise herein. Attempting to influence the outcome of any given Contract prior to a recommendation of award to the City Council is strictly prohibited. The Director of Finance will review alleged violations of this prohibition. If the Director of Finance determines that such a communication has compromised the competitive process, the proposal submitted by that Proponent https://www.bidnetdirect.com/georgia/cityofsouthfulton tel:+14705820113,,503107229#%20

RFP # 23-51 MANAGEMENT OF THE MERK MILES CITIZEN CONVENIENCE CENTER Page 6 of 75 may be disqualified from consideration for award, and that Proponent may, among other things, be placed on the ineligible source list. Violations of this prohibition may also be subject to prosecution under federal, state, or local laws. City of South Fulton employees, officials, and their family members are prohibited from seeking, requesting, or receiving any material payment, gift, job offer, security, promise of future benefit, or any other tangible or intangible thing of value when such receipt has the potential to influence a procurement decision or to gain unfair advantage in a procurement competition, and as outlined in Sec. 1-9004 (d) of the City of South Fulton Code of Ordinances and all other applicable policies.

13. Ownership of Proposals: Each Proposal submitted to the City will become the property of the City, without compensation to a Proponent, for the City’s use, in its discretion. The City shall not be liable for any proposal preparation costs incurred by Proponents.

14. Georgia Open Records Act: Information provided to the City is subject to disclosure under the Georgia Open Records Act, O.C.G.A. § 50-18-70 et. seq.

Pursuant to O.C.G.A. § 50-18-72(a)(34), “[a]n entity submitting records containing trade secrets that wishes to keep such records confidential under this paragraph shall submit and attach to the records an affidavit affirmatively declaring that specific information in the records constitute trade secrets pursuant to Article 27 of Chapter 1 of Title 10 [O.C.G.A. § 10-1-760 et seq.]”.

15. Bonding and Insurance Requirements: The Bonding and Insurance requirements for any Contract that may be awarded pursuant to this RFP are set forth in Appendix A: Bonding and Insurance Requirements. Proponent must provide a copy of a current certificate of insurance evidencing any existing commercial general liability policies issued for Proponent, if any. For purposes of this section, “Proponent” shall mean an individual, corporation or other corporate entity submitting a proposal in connection with this solicitation, including each Joint Venture partner if Proponent is a Joint Venture.

16. Evaluation of Financial Information: The City’s evaluation of financial information concerning a Proponent and its consideration of such information in determining whether a Proponent is responsive and responsible may involve a review of several items of information required to be included in a Proposal. The City will review the Financial Information disclosed by Proponent and attached to this RFP. Further, if this RFP requires a successful Proponent that is awarded a Contract pursuant to this solicitation to post some type of performance guarantee (e.g. letter of credit, guaranty agreement, etc.), a Proponent must submit with its Proposal a notarized letter from an appropriate financial institution indicating that it is willing to issue such performance guarantee for the Proponent if a Contract is awarded to it.

17. Sub-Consultants and Manufacturers: Proponents are required to submit, in writing, the addresses of any proposed Sub-Consultants or equipment manufacturers listed in the Proposal and may be required to submit other material information relative to proposed Sub-Consultants. The City reserves the right to disapprove any proposed Sub-consultants whose technical or financial ability, or

RFP # 23-51 MANAGEMENT OF THE MERK MILES CITIZEN CONVENIENCE CENTER Page 7 of 75 resources, or experience are deemed inadequate.

18. Examination of Proposal Documents:

18.1 Each Proponent is responsible for examining with appropriate care the complete RFP and all Addenda and for informing itself with respect to all conditions which might in any way affect the cost or the performance of any Services. Failure to do so will be at the sole risk of the Proponent, who is deemed to have included all costs for performance of the Services in its Proposal.

18.2 Each Proponent shall promptly notify the City in writing should the Proponent find discrepancies, errors, ambiguities, or omissions in the solicitation documents, or should their intent or meaning appear unclear or ambiguous, or should any other question arise relative to the RFP. Replies to such notices may be made in the form of an addendum to the RFP, which will be issued simultaneously to all potential Proponents. No oral responses are binding on the City.

18.3 The City may in accordance with applicable law, by Addendum, modify any provision or part of the RFP at any time prior to the Proposal due date and time.

18.4 Each Proponent must confirm all Addenda has been received and acknowledge receipt by executing the Acknowledgment of Addenda form provided with each Addendum.

18.5 The City may waive any technicalities and formalities in this solicitation.

Additionally, the City reserves the right to cancel the RFP in its entirety.

19. Oral Presentations/Interviews: Responsive Proponents may be required to make an oral presentation of their proposed solution to the City’s Evaluation Committee. Representatives of the Key Personnel as identified in the Proponent’s proposal, and those with decision-making ability and authority speak on behalf of and to bind the Proponent, must be active participants in the oral presentation. The City will notify responsive Proponents of the date, time, and location for the presentation, and will supply an agenda or topics for discussion.

20. Award and Execution of Contract: If the City awards a Contract pursuant to this solicitation, the City will prepare and forward to the Proponent a Contract for execution substantially in the form of the Draft Contract included in this RFP.

Changes may be made to reflect the Proponent’s proposal, Scope of Services, and Cost Proposal Forms. All Proponents should thoroughly review the Draft Contract prior to submitting a Proposal. Any proposed revisions to the terms or language of the Draft Contract must be submitted in writing with the Proponent’s response to the RFP. Since the proposed revisions may result in a proposal being rejected if the revisions are unacceptable to the City, Proponent should review any proposed revisions with an Authorized Representative having the authority to execute the Contract. Upon approval of the Proponent by the City of South Fulton City Council, the City will provide the Proponent with three (3) unsigned Contracts. The

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Proponent shall execute and return the three (3) Contracts, with required insurance certificates and other documents as listed in this RFP or required by the City, within no more than ten (10) calendar days from receipt of the agreements.

21. Illegal Immigration Reform and Enforcement Act: This RFP is subject to the Illegal Immigration Reform and Enforcement Act of 2011 (Act), formerly known as the Georgia Security and Immigration Compliance Act. Pursuant to Act, the Proponent must provide with its Proposal proof of its registration with and continuing and future participation in the E-Verify Program established by the United States Department of Homeland Security. Completed Contractor Affidavit, Illegal Immigration Reform and Enforcement Act Forms attached herein as Form F6.6 and F6.7, Appendix B: Required Form Submittals must be submitted with the Proposal at the time of submission. Under State Law, the City cannot consider any Proposal which does not include the completed F6.6 form. Where the business structure of a Proponent is such that Proponent is required to obtain an Employer Identification Number (EIN) from the Internal Revenue Service, Proponent must complete the Contractor Affidavit on behalf of, and provide a Federal Work Authorization User ID Number issued to, the Proponent itself. Where the business structure of a Proponent does not require it to obtain an EIN, each entity comprising the corporate entity must submit a separate Contractor Affidavit. It is not the intent of this notice to provide detailed information or legal advice concerning the Act. All Proponents intending to do business with the City are responsible for independently apprising themselves of and complying with the requirements of the Act and assessing its effect on City solicitations and their participation in those solicitations. For additional information on the E-Verify program or to enroll in the program, go to: https://e-verify.uscis.gov/enroll. Additional information on completing and submitting the Contractor Affidavit can be found preceding this form in this RFP.

22. Multiple Awards: The City reserves, in its sole discretion, the right to make one

(1) award, no award, or award to multiple Proponents.

23. Joint Ventures: Each party to a Joint Venture will be required to fully complete and submit the Required Submittal Forms unless otherwise indicated in this RFP.

24. Conflict of Interest: Proponents are advised to read and familiarize themselves with the conflict-of-interest provisions of this RFP. The City reserves the right to issue RFPs for specific projects that are independent of RFP # 23-51 Management of the Merk Miles Citizen Convenience Center for the City of South Fulton. Except as stated in this RFP these Instructions, and the Notice to Proponents concerning Conflicts of Interests, successful Proponents under this RFP are not precluded from responding to such solicitations.

25. Tax Exemption Status: The City is exempt from Federal Excise Tax or Georgia Sales Tax with regard to goods and services purchased directly by the City of South Fulton. Exemption certificates furnished upon request.

26. Codes, Permits, Fees, Licenses and Laws: All permits, fees, arrangements

RFP # 23-51 MANAGEMENT OF THE MERK MILES CITIZEN CONVENIENCE CENTER Page 9 of 75 for inspections, licenses, and costs incurred for the same shall be the sole responsibility of the successful Proponent. All materials, labor and construction must comply with all applicable rules and regulations of local, state and/or national codes, laws and ordinances of all authorities having jurisdiction over the project, which shall apply to the Contract throughout and will be deemed to be included in the Contract the same as though herein written out in full.

27. Negotiations/Best and Final Offers: The City reserves the right to negotiate specifications, terms, and conditions, which may be necessary or appropriate for the accomplishment of the intent of this RFP. The City may require the submission of Best and Final Offers. The City may require that this RFP and Proponent’s response be incorporated in full or in part as Contract Documents. The RFP and all responses, supplemental information, and other submissions provided by Proponent during discussions or negotiations may be held by the City as contractually binding upon Proponent. The City may seek clarification from a Proponent at any time during the procurement process, and failure of a Proponent to timely respond may be cause for rejection of Proponent’s proposal.

28. TITLE VI SOLICITATION NOTICE - The City of South Fulton, GA, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 USC §§ 2000d to 2000d-4) and the Regulations (28 CFR Part 42), hereby notifies all bidders or offerors that it will affirmatively ensure that for any Contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded a full and fair opportunity to submit bids in response to this invitation and will not be, on the grounds of race, color, or national origin, excluded from participation in, denied the benefits of, or subject to discrimination in consideration for an award for any program or activity that receives Federal funds or other Federal financial assistance.

29. Materials currently accepted at Merk Miles Citizens Convenience Center include solid waste, construction debris, tires, appliances, electronics, recyclables, scrap tires, cardboards, and other items. A critical objective of this proposal is to make this facility as self-sufficient as possible through maximizing revenues, expanded recycling option (free and nominal fees) given the footprint of the facility and equipment on site, and to recommend capital improvements to the facility to improve the overall customer experience. The winning contractor must agree to allow the City of South Fulton to bring materials collected from illegal dumping, storm debris and community clean ups for processing at Merk Miles Citizens Convenience Center at no charge. The vendor will be responsible for tracking such transactions separately. As a part of the submittal process, the selected contractor is expected to demonstrate a minimum of five (5) years’ experience in the Management of residential solid waste operations. References are required submittals with the bid.

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CENTER

SUBMITTAL CHECKLIST

1. Please use the following checklist to verify that all required information is included in your proposal.

2. It is the sole responsibility of each proponent to ensure that their proposal is inclusive of all Submittals outlined below or elsewhere in this RFP.

3. Failure to submit any of the items below may cause rejection of the Proposal.

4. Proponents are required to submit responses to solicitations electronically online at https://www.bidnetdirect.com/georgia/cityofsouthfulton. The City will not consider any proposal that does not include completed Illegal Immigration Reform and Enforcement Act Affidavit Form(s).

5. The Cost Proposal must be submitted and uploaded as a separate attachment. Do not upload the Cost Proposal with the Technical Proposal.

6. The Financials must be submitted and uploaded as a separate attachment. Do not upload the Financials with the Technical Proposal.

REQUIRED DOCUMENTATION INITIAL IF INCLUDED

1. PROPOSAL SOLICITATION FORM

2. SUBMITTAL CHECKLIST (THIS FORM)

3. ADDENDA (IF APPLICABLE)

4. ENTIRE PROPOSAL

5. COST PROPOSAL (ATTACHMENT B)

6. REQUIRED FORM SUBMITTALS (APPENDIX B)

F6.1 W-9 FORM

F6.2 NON-CONFLICT OF INTEREST

F6.3 NON -COLLUSION AFFIDAVIT

F6.4 BUSINESS ENTITY CERTIFICATE

F6.5 CERTIFICATE OF AUTHORITY-JOINT VENTURE

F6.6 ILLEGAL IMMIGRATION REFORM AND

ENFORCEMENT ACT – CONTRACTOR AFFIDAVIT

F6.7 ILLEGAL IMMIGRATION REFORM AND

ENFORCEMENT ACT- SUBCONTRACTOR AFFIDAVIT

F6.8 SUBCONTRACTOR INFORMATION FORM

F6.9 ACKNOWLEDGEMENT OF PROPONENT

F6.10 REFERENCE AND RELEASE FORM

F6.11 ACKNOWLEDGEMENT OF INSURANCE REQUIREMENTS

F6.12 EXCEPTIONS FORM

F6.13 CERTIFICATE OF ABSENCE OF CONFLICT OF INTEREST FOR

DEVELOPMENT OF SPECIFICATIONS OF SCOPE OF WORK

F6.14 DEBARMENT FORM

7. BUSINESS LICENSE

8. PROFESSIONAL LICENSE (IF APPLICABLE)

9. CERTIFICATIONS

Printed Name Title Date

Signature Firm Name

Email Address Phone Number

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CENTER

1. INTRODUCTION

The City of South Fulton operates Merk Miles Citizens Convenience Center through a Memorandum of Agreement (MOA) with Fulton County at the address at 3225 Merk Road. This facility is part of the buffer zone required for the adjacent closed landfill.

This facility temporarily closed on July 1, 2023. Day to Day was a turnkey operation performed by a vendor. It will be open Monday, Tuesday, and Thursday through Saturday. According to the vendor, the facility on average takes in 40 tons of material daily. This equates to taking in the amount of solid waste from 2,500 homes per day, six days per week. The vast majority is solid waste, followed by yard debris.

Recycling is offered at this facility as well, which includes about fifteen (15) items at no charge. This facility also takes construction debris. From the number of tickets and weight, roughly 80 percent is attributed to commercial customers. These appear to be tree contractor, general construction, and others. Residential customers appear to be those that largely do not have residential service or have excess solid waste.

1.1 BACKGROUND & EQUIPMENT

Merk Miles Citizens Conveniences Center consists of:

• One (1) Scale House

• One (1) Scale

• Six (6) areas of grade separated roll offs

• One (1) Bailer for cardboard

• Two (2) compactors

1.2 INTENT TO AWARD

The City intends to award to one (1) Proponent whose proposal is determined to be the most advantageous to the City; however, the City reserves the right to make one (1) award, multiple awards, or no award for RFP #23-51 Management of Merk Miles Convenience Center. Additionally, the City reserves the right to cancel the solicitation.

1.3 TERM OF CONTRACT

1.3.1 The Contract shall commence within ten (10) calendar days after receipt of written Notice to Proceed (NTP).

1.3.2 The initial term of this Contract shall be for one (1) year and may be renewed for two (2) successive one (1) year terms upon written notice by the City under the same terms and conditions. The services to be

RFP # 23-51 MANAGEMENT OF THE MERK MILES CITIZEN CONVENIENCE CENTER Page 12 of 75 performed under this Contract shall commence on the effective date of this agreement and terminate absolutely and without further obligation on the part of the City at the end of every Term, unless terminated earlier in accordance with the termination provisions of this Contract.

1.4 CONFLICT OF INTEREST NOTICE TO PROPONENTS

1.4.1 All firms, Sub-Consultants and their employees are notified and advised to avoid potential conflicts of interests. Full and prompt disclosure of involvement in any project or services to other clients that may be in conflict with financing, construction, operation, and management of the City’s projects shall be made to the City in the technical response of the firm’s proposal, and in advancement of assignment so that real or potential conflicts of interest can be avoided.

1.4.2 In any circumstance where Proponent, including any joint venture partners, parent or subsidiary companies, or affiliates under common control, is providing Services or work under another Contract with the City and a dispute, claim or conflict of interest arises between the City and such Proponent under this Contract or another agreement, the City may in its sole determination and discretion, suspend all existing work under this Contract and may or may not issue any further work to the Proponent under this Contract unless and until such dispute, claim or conflict of interest is resolved to the City’s satisfaction. Should the City take such action, Proponent shall not be entitled to any additional costs of any kind resulting from such action except that Proponent may be paid for any authorized Services provided to the City under this Contract prior to the effective date of the suspension of the work. This provision shall not be deemed exclusive and shall be supplemental to any rights and remedies available to the City under this Contract, any other agreement or as may be available under applicable law.

1.5 SUB-CONSULTANTS AND SUB-CONTRACTORS

1.5.1 Proponent must ensure the responsibility standards for each of its Sub- Consultants and Sub-Contractors as listed below and in each and every part of this RFP are met. Verification must include documentation that each Sub-Consultant or Sub-Contractor meets the responsibility criteria required to perform the work including any professional license, certification, insurance requirements of this RFP, any governmental agency having jurisdiction over the matter, or any law or regulation pertaining to the work or requirements. Proponent must not furnish any statement, representation, or certification in connection with Sub- Consultants or Sub-Contractors that is materially false, deceptive, incorrect, or incomplete. Failure of the Proponent to provide information concerning the responsibility of any Sub-Consultant or Sub-Contractor may result in a finding that the Proponent is not responsible.

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1.5.2 All proposed Sub-Consultants and Sub-Contractors must be listed in the

Proponent’s response. Proponent must ensure that all proposed Sub- Contractors have adequate personnel, past experience, adequate facilities, finances, and business systems to perform the scope of services. The City reserves the right to approve all Sub-Contractors and Sub- Consultants.

1.5.3 Proponent must have the responsibility of verifying the existence, authenticity, and dates of expiration of all licenses required by all Sub- Consultants and Sub-Contractors engaged in the work of this RFP. The lack of a valid license from the Proponent or any Sub-Consultant or Sub- Contractor shall be grounds for default, and for immediate termination for cause with prejudice as it relates to the Proponent, and the removal of any unlicensed entity from the project. In the event Proponent, a Sub- Consultant or Sub-Contractor is required to be licensed or certified as a condition precedent to providing goods or services under this RFP, the revocation or loss of such license or certification may result in immediate termination of the Proponent’s Contract effective as of the date on which the license or certification is no longer in effect.

1.5.4 All Sub-Consultants and Sub-Contractors must be approved by the City prior to performing. Proponent must receive written permission to add Sub-Consultants or Sub-Contractors not initially submitted with Proponent’s response. Sub-Consultants and Sub-Contractors shall not subcontract any portion of their work pursuant to this RFP without the written consent of the City. Failure of the Proponent to obtain from the City prior approval of each Sub-Consultant or Sub-Contractor performing work on the project may result in suspension of work by that Sub- Contractor, removal of work performed by unapproved Sub-Contractor(s) and all permissible sanctions against the Proponent.

2. SCOPE OF SERVICES

The Proponent shall operate the Merk Miles Citizens Convenience Center located at 3225 Merk Road, South Fulton, Georgia 30349 as specified in this RFP and Attachment A: Scope of Services (SOS) attached hereto and incorporated herein by reference.

3. MINIMUM REQUIREMENTS

The Proponent shall have a minimum of five (5) years of experience in providing solid waste services as specified in this RFP and Attachment A, Scope of Services (SOS), attached hereto and incorporated herein by reference. The Proponent must have extensive experience in managing a diverse range of events which include booking a variety of revenue generating concerts and special events. Please be sure to include the necessary references to support this requirement in Appendix B, Required Form Submittals, F6.10 – Reference and Release Form.

4. EVALUATION PROCESS

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The City desires to select the Proponent whose proposal is determined to be the most advantageous to the City considering the technical and price evaluation criteria listed below. All Proposals will be evaluated by an Evaluation Committee in accordance with the City’s Code of Ordinances and the criteria specified in this RFP as follows:

Relative Weight

ITEM FOR EVALUATION

Scoring Value

Maximum Points

40% Project Plan and Understanding of Scope of Services 40 25% Organizational Qualifications/Revenue/Profit Cost

Sharing/Capital Improvement Proposal

15% Project Management and Personnel 15 10% Recycling Opportunities 10 10% Financial Capability and References 10

100% TOTAL SCORE 100

Optional Oral Presentation and Product Demonstration Oral presentations/interviews and product demonstrations may be required before the final selection and award. Additional points for oral presentations/interviews and product demonstrations will be added to the proponent’s total score.

Scoring Value

Maximum Points

Oral Presentation/Interview N/A

1. PROPOSAL PREPARATION AND GUIDELINES

1.1 PROPOSAL FORMAT

Proponents are required to submit their proposals in the following format:

1.1.1 Technical Proposal: Proponents are requested to submit evidence of their experience and qualifications to perform the services as required by the RFP. The technical proposal shall include responses to all the information requested in the RFP and shall be labeled to identify the specific components. All forms required by the City or provided by Proponent must be included. Please do not include any cost of any kind in this section.

1.1.2 Cost/Revenue Sharing Proposal: The Cost Proposal Form, affixed hereto as Attachment B, must be completed in its entirety, and uploaded separately in BidNet with Proponent’s proposal. The Cost Proposal Form will become a part of the Contract following negotiations, if any, pursuant to any award. The City may solicit Best and Final Offers, and discussions may be conducted with responsible proponents who submit proposals determined reasonably susceptible to being selected for award.

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Please do not upload your Technical Proposal with your Cost Proposal.

1.2 CONTENTS OF TECHNICAL PROPOSAL

1.2.1 Executive Summary: The purpose of the Executive Summary is to provide an overview of the Proponent’s qualifications to accomplish the project. At a minimum, the Executive Summary must contain the following information:

1.2.1.1 Complete legal name of the Proponent and the name of the legal entities that comprise the Proponent. The Proponent must provide the state where each entity comprising it is organized, including entity name, brief history of the entity, how long in business, hours of operation, storefront or home based, one (1) individual contact person to whom all future correspondence and/or communications should be directed by the City concerning this solicitation. As well as the legal structure of the entity and a listing of major satellite offices. A statement declaring the type of business relationship the Proponent will use (i.e., a single company, joint venture, etc.).

1.2.1.2 Description of the size, resources, and relevant capabilities of the firm. This summary should include the proposed general management philosophy.

1.2.1.3 The general and specific capabilities and experience of the

Proponent’s team. Each Proponent must identify examples where team members have worked together to complete a project. Discuss how the team was formed and how the team will function as an integrated unit in providing services to the City.

1.2.1.4 A declarative statement as to whether:

1.2.1.4.1 Proponent or any member of the Proponent team

has an open dispute with the City or is involved in any litigation associated with work in progress or completed in both the private and public sector during the past five (5) years;

1.2.1.4.2 Proponent has within the past ten (10) years filed

(or had filed against it) any bankruptcy or insolvency proceedings, whether voluntary or involuntary, or undergone the appointment of a receiver, trustee, or assignee for the benefit of creditors. If so, please provide an explanation;

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1.2.1.4.3 Proponent has failed to complete work, or a contact awarded to it. If so, please provide an explanation;

and

1.2.1.4.4 Proponent or any of the Proponent’s employees, agents, independent contractors, or subcontractors have been convicted of, or pled guilty or nolo contender to any felony. If so, please provide an explanation and details.

1.2.1.5 Provide a summary of the other sections of the Proposal. All Sections should fit together into a well-organized highlight of the significant points of the Proposal.

The Proposal must include responses to all the information requested in this RFP. Brevity and specificity are encouraged. Concise presentation of pertinent information and organization of the submittal will be part of the evaluation. The City prefers a well-planned, straightforward business presentation with brief explanations. Proposals with verbose or disorganized responses will be evaluated accordingly. The Proposal format described herein may not fully capture the particulars of all the information requested by the RFP. Should there be any doubt as to where to place any information, Proponent shall use its best judgment.

The following is a more detailed description of the requirements of certain portions of the Technical Proposal. The Technical Proposal shall be labeled and organized.

1.2.2 Project Plan and Understanding the Scope of Services: The City wishes to Contract with a vendor with a strong understanding of the scope of services described in Attachment A of this RFP. Please discuss the following criteria, and demonstrate how your firm meets the scope of services requirements:

1.2.2.1 A description of your ability to deliver/perform the scope of work. Please provide a full project plan along with a tentative timeline for the project to start;

1.2.2.2 A full list of key personnel that will be performing essential task;

1.2.2.3 A description of your approach to successful implementation to address the proposed scope of work;

1.2.2.4 Provide historical detail in participation in management projects pf this nature or equivalent, to include details regarding the financial summary of revenues and expenditures, etc.;

1.2.2.5 A detailed outline of the project plan/methodology to implement, complete and manage the project scope including

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1.2.2.6 State the vendor/proponent’s understanding of the scope of services being solicited by the City;

1.2.2.7 Provide a detailed breakdown and description of the specific steps, services, and study products that will be provided.

Describe how the final product will be structured and presented upon completion. Include any computer/software compatibility information. Vendors may elect to include in the section any innovative methods or concepts that might be beneficial to the City of South Fulton if the minimum requirements in this RFP are met.

1.2.2.8 Provide your marketing plan addressing what types of

involvement methods will be used and the frequency of each activity.

1.2.2.9 The objective is to operate a 100% cashless operation, meaning that any fee for transaction must be collected through Debit or Credit cards. Any transactional fees associated must be included in the posted rates. This includes the city’s 5% maintenance fee.

1.2.2.10 Provide a detailed proposed revenue structure.

1.2.3 Organizational Qualifications/Revenue/Profit Cost Sharing/Capital

Improvement Proposal. Proponent shall provide the organization’s experience and ability to provide the scope of services described in Attachment A.

1.2.3.1 Provide a detailed proposed revenue structure.

1.2.3.2 Provide an operational plan to ensure the financial

responsibilities of Merk Miles Citizens Convenience Center are fully self-sufficient and requires minimal to no additional funding assistance from the City for the daily operational expenses.

1.2.3.3 Professional Qualifications and Specialized Experience of Proponent and its Team on projects of similar scope and magnitude (e.g., specifically with respect to large organizations, and government agencies).

1.2.3.4 Professional Qualifications and Specialized Experience of Proponent’s Key Personnel (and Team Members) and Local Availability of Key Personnel committed to the City of South

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Fulton.

Resumes shall be limited to three (3) pages and presented in such a way as to particularly highlight the experience on projects or assignments of a similar nature. Resumes shall demonstrate that the individuals proposed have the appropriate licenses or qualifications for the relevant roles. The resumes must include summary chronologies of employment history including dates and title at each firm. Include the names of projects, client, city, and state. Resumes of administrative and support staff should not be included.

1.2.3.5 References of past and current Performance of the Proponent (and Team members) on other Contracts in terms of quality of services, operating within budget and compliance with performance schedules. The Committee may solicit from current and/or previous clients including the City, other government agencies, or any available sources, relevant information concerning the Proponent’s record of performance.

Please include a list of successful revenue generating events and any local, national, or international talent your firm has worked with over the last ten (10) years.

1.2.4 Project Management and Personnel. Proponent shall describe how they will organize and manage the project for the scope of services described in Attachment A.

1.2.4.1 Separately list any projects or Contracts that the proposed team has worked on together in the last ten (10) years.

1.2.4.2 An organizational chart of the proposed team indicating the role each team member will fulfill (11” x 17” paper allowed).

1.2.4.3 Submission of the names for Key Staff constitutes a commitment to use these individuals if the Proponent is selected, and changes may be made only with the prior written consent of the City. In the event there is a need to replace Key Staff or Team Members during the course of the project, Proponent must describe its backup personnel plan.

1.2.4.4 The Proponent shall identify any outside specialized vendors it intends to use as a Sub-contractor for the work, or major portion thereof. The Proponent shall submit information on the Sub-contractor, which shall include specialized Sub-contractor’s resume, company history, address, details of experience with similar type of municipal or City projects during the last three (3) years and copy of licenses and certificates required for all services to be provided under the Scope of Services. Proponent

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1.2.4.5 Proximity to the City: Describe the Proponent’s current ability to perform the Scope of Services effectively and conveniently and to coordinate its efforts with the City and its other contractors.

List office addresses and total number of employees, and the number of both professional and support employees located at those offices. Also, list the geographical location of the office that will be primarily responsible for assigned projects, and where the work will be accomplished.

1.2.5 Recycling Opportunities: Detail a plan to expand recycling options at this facility. Currently materials collected for recycling at this facility includes paper, corrugated cardboard, aluminum, steel, tin PET/HDPE, plastic bottles, computers, automobile, and equipment batteries, used automobile oil, cooking oil, tires, undamaged flat TV screens and monitors, and paint. Please see pricing sheet for associated charges. It is the intent to expand materials collected and improve the experience of recycling. Each proposal will be evaluated based on the proposal’s approach to expanding this program.

1.2.6 Financial Capability and References: To facilitate the City’s efforts to evaluate, verify, and understand the Proponent’s financial capacity, capability, and stability to undertake and perform the Services contemplated in this RFP, Proponent must provide accurate and legible financial disclosures to the City as requested below. By definition, a “Proponent” is an individual, entity or partnership submitting a proposal or Proposal in response to this

RFP.

1.2.6.1 Instructions. If the Proponent is an individual, financial disclosures for that individual must be provided. If the Proponent is an entity or partnership, financial disclosures for that entity or partnership must be provided. If the Proponent is a newly formed entity or partnership (formed within the last three years), financial disclosures for that entity or partnership must be provided together with full financial disclosure from the entities or partnership’s owners.

Financial Disclosure includes a full response to all questions and requests for documentation listed below. The Proponent (and its owners, if applicable) must submit copies of all financial disclosures with its proposal. The Financials must be submitted and uploaded as a separate attachment in BidNet. Do not upload the Financials with the Technical

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1.2.6.2 Financial Information: The Proponent, and its owners, if applicable, should demonstrate its financial capability and stability by selecting and providing documentation from one

(1) of the following three groups of requests below with the

1.2.6.3 Financial statements for the three (3) most recent

consecutive fiscal years, audited by a Certified Public Accountant (CPA), including: Income Statement; Balance Sheet; and Statement of Cash Flows.

1.2.6.4 Financial statements for the three (3) most recent

consecutive fiscal years, either reviewed or compiled by a Certified Public Accountant (CPA), including: Income Statement; Balance Sheet; and Satisfactory proof of Proponent’s ability to obtain a Performance Bond for the amount described in Appendix A, if applicable.

1.2.6.5 Unaudited, self-prepared financial statements for the three

(3) most recent consecutive fiscal years, including: Income Statement; Balance Sheet; Satisfactory proof of Proponent’s ability to obtain a Performance Bond for the amount described in Appendix A, if applicable; Letters of Reference form; and Dunn and Bradstreet reports for the last two (2) years.

2. STANDARD CITY CONTRACT

The Draft Contract attached hereto as Attachment C, is a standard City document which should be thoroughly reviewed by all Proponents prior to submitting a proposal. Refer to Information and Instructions to Proponents, Award and Execution of Contract in this RFP. Modifications or additions to the City’s Standard Contract will not be entertained after award.

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APPENDIX A

BONDING AND INSURANCE REQUIREMENTS

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APPENDIX A

BONDING AND INSURANCE REQUIREMENTS

A. Bonding Requirements

1. Whenever a bond is provided, it shall be executed by a Surety licensed to write surety insurance in the State of Georgia and the attached Bond Forms shall be utilized.

2. All Bidders must post a Bid Bond of five percent (5%) of the bid price, a Payment Bond of one hundred ten percent (110%) of the bid price and a Performance Bond of one hundred percent (100%) of the bid price, for the use of all persons doing work or furnishing skills, tolls, machinery, or materials under or for the purpose of the resulting Contract, in accordance with the applicable provisions of Georgia state law, including but not limited to O.C.G.A. § 13-10-1 § 36-91-21 et seq. The life of these bonds shall extend through the life of the Contract including a sixty (60) day maintenance period (where applicable) and a twelve-month (12) guarantee period after the completion of Work performed under the resulting Contract.

3. It is further agreed between the parties, hereto that if at any time after the execution of the Contract and the surety bonds, the City shall deem the surety or sureties upon such bonds to be unsatisfactory, or if, for any reason, such bonds cease to be adequate to cover the performance of the Work, the Contractor shall, at its sole expense and within ten (10) days after the receipt of notice from the City to do so, furnish additional bond or bonds in such form.

B. Insurance Requirements

Preamble

The following requirements apply to all work under the Agreement. Compliance is required by Service Provider. To the extent permitted by applicable law, the City of South Fulton ("City") reserves the right to adjust or waive any insurance or bonding requirements contained in this Appendix A and applicable to the Agreement. For all purposes hereunder, including but not limited to any Additional Insured Endorsements, shall include the City of South Fulton, its elected officials, officers, agents, and employees.

1. Evidence of Insurance and Bonding Required Before Work Begins

No work under the Agreement may be commenced until all insurance and bonding requirements contained in this Appendix A, or required by applicable law, have been complied with and evidence of such compliance satisfactory to City as to form and content has been filed with City.

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At the time Service Provider submits to City its executed Agreement, Service Provider must satisfy all insurance and bonding requirements required by this Appendix A and applicable by law and provide the required written documentation to City evidencing such compliance. In the event that Service Provider does not comply with such submittal requirements within the time period established by the solicitation documents applicable to the Agreement, City may, in addition to any other rights City may have under the solicitation documents applicable to the Agreement or under applicable law, make a claim against any proposal security provided by Service Provider.

If the Service Provider is an…