IT1823-26 - Notice of Intent - Cache Valley Electric.docx

NOTICE OF INTENT TO USE A PERMISSIVE COOPERATIVE

IT1823-26

for Notice of Intent to Use Permissive Cooperative - PA31002418 Cache Valley Electric Company Release Date: 6/11/2026 Response Due Date: 6/18/2026 - 2:00PM PT Submit questions and comments via the Marion County Procurement Collaboration Portal https://contracts-marioncountygcc.msappproxy.net/gateway/ Instructions are listed in Section 5 Electronic copies of this Notice and attachments, if any, can be obtained from the Marion County Procurement Collaboration Portal at the URL listed above

INTRODUCTION

Marion County (County) has a need to procure audio/video conference room upgrades, including equipment, installation, integration, programming, testing, training, and related services for Countywide facilities.

Marion County intends to utilize the City of Portland Price Agreement for Telecommunications Cabling Services and Equipment - Price Agreement Number 31002418 with Cache Valley Electric Company pursuant to ORS 279A.215.

The County has determined that the goods and services available under the City of Portland Price Agreement are suitable for the County's needs and that use of the cooperative agreement is expected to result in efficient procurement and timely completion of the project.

BACKGROUND

Located in the heart of the Mid-Willamette Valley, Marion County has a population of 347,818, stretches from the Willamette River to the Cascade Mountains, and encompasses nearly 1,200 square miles. Marion County has 20 cities, including Oregon’s capital, Salem. The Marion County government organization is headed by an elected Board of Commissioners and has 15 departments, seven of which are headed by elected officials.

PURPOSE

This Notice of Intent is issued pursuant to ORS 279A.215, Permissive Cooperative Procurements. County anticipates expenditures to exceed $250,000, therefore, County is providing public notice and an opportunity for interested parties to submit comments regarding the County's intent to utilize the cooperative agreement, in accordance with ORS 279A.215(2)(a).

REQUEST

Comments must be posted through the Marion County Procurement Collaboration Portal at the hyperlink provided above. Comments may be posted as questions or as submitted documents.

RESPONSE INSTRUCTIONS

Log Into the Procurement Collaboration Portal Go to the Marion County Procurement Collaboration Portal which can be found at: https://contracts-marioncountygcc.msappproxy.net/gateway/ Sign In or Create an Account Creating an account MUST be completed 15-30 minutes before files will be able to be submitted through the portal.

Solicitations Tab At the top of the page, hover over Solicitations Select Search All Solicitations Click View next to the applicable solicitation Opportunity Details Viewing Documents – Scroll down the page to the Files, Documents, Images section, Public Files: subsection. Here you will find all of the relevant files.

Submitting a Question – If you would like to submit a question, scroll down the page to the Questions & Answers section. Type your question in the My Questions/Answers text box and click the Ask Question box.

Register as Respondent - If you are interested in responding to the posting, click the button Register as Respondent on the left side of the screen.

Submitting Documents – If you would like to submit a response to this posting, scroll down the page to the Files, Documents, Images section, My Files: subsection. Here you will Select a file, select a File Category, and type a description before clicking the Save File button.

Response Status – Once you have registered as a respondent and submitted documents, scroll to the bottom of the page to the Response Status section and select the appropriate status for your submission, then click Submit.

PUBLIC RECORDS

Respondents should be aware that any records they submit to the County shall become the property of the County and a public record, subject to public disclosure as provided under Oregon’s Public Records Law.

If it is necessary to submit trade secrets or other confidential information in order to comply with the terms and conditions of this RFI, Responders shall label any information that it wishes to protect from disclosure to third parties as a trade secret under ORS 192.501(2) with the following: "This material constitutes a trade secret under ORS 192.501(2) and is not to be disclosed except as required by law." Each page containing the trade secret or other confidential information must be so marked.

The County shall take reasonable measures to hold in confidence all such labeled information but shall not be liable for release of any information when required by law or court order to do so, whether pursuant to the Oregon Public Records Law or otherwise and shall also be immune from liability for disclosure or release of information under the circumstances set out in ORS 646.473(3).

In submitting a response, each respondent agrees that the County may; (a) reveal any trade secret or other confidential materials contained in the proposal to County staff and to any outside consultant or third party who is hired by the County and (b) post the response on the County’s intranet for purposes related to its evaluation. Furthermore, each proposer agrees to indemnify and hold harmless the County and each of its officers, employees, and agents from all costs, damages, and expenses incurred in connection with refusing to disclose any material that the respondent has designated as a trade secret and/or as confidential information. Any respondent that designates its entire response as a trade secret may be disqualified.

DISCLAIMER

This notice is issued solely as a public notice; it does not constitute a solicitation. There will not be an evaluation or scoring of the material submitted. No information received in response to this notice will be returned. Responses to this notice are not an offer and cannot be accepted by the County to form a binding contract. Respondents will not necessarily be notified the result of this notice, or future solicitation opportunities.

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